HomeMy WebLinkAboutPR 24384: 4 MACK GRANITE TRASH TRUCK, SOLID WASTE, VANGUARD TRUCK CENTERS •
City of
ort rthur'`��
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 6, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, Public Works Directo n •
RE: P.R. 24384—Purchase of four(4)2026 Mack Granite 64B Tr h Trucks for the
Solid Waste -Trash Division from Vanguard Truck Centers of Houston, Texas,
through the TIPS Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of four (4) 2026 Mack Granite
64B Trash Trucks with Palfinger M13A80 for the Solid Waste—Residential Trash Division.
Background:
The Public Works Solid Waste —Trash Division (Trash) collects household bulk waste during
curbside pickups. The trash trucks have deteriorated and have exceeded their useful life of six
years,warranting replacement.
The City has engaged a consultant to develop its first solid waste master plan. Preliminary
findings indicate that at least four new trash trucks are needed to maintain operations. The
following are specifications for the existing equipment that will be replaced.
Equipment Years in
No. Model Year Make Model Service Date Received
2206 2018 Freightliner Unknown 7 02/17/2018
2216 2018 Unknown Unknown 7 03/06/2018
2218 2018 Freightliner 108SD 7 04/02/2018
2219 2018 Freightliner Unknown 7 03/31/2018
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Vanguard Truck Centers of Houston, Texas, provided a competitive quote for four (4) 2026
Mack Granite 64B Trash Trucks with Palfinger M13A80 for$327,927.22 each($1,311,708.88
total) through the TIPS Cooperative Program, contract 240901. Funding will be available
through the Solid Waste Trash Collection Motor Vehicles Fund Account, 403-50-310-8523-
00-00-000,pending approval of PO 7340.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 24384 authorizing the
City Manager to purchase four(4)2026 Mack Granite 64B Trash Trucks with Palfinger M13A80
for the Solid Waste — Residential Trash Division from Vanguard Truck Centers of Houston,
Texas, through the TIPS Cooperative Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Acccr
PR No.24384
06/06/2025 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
FOUR (4) 2026 MACK GRANITE 64B TRASH TRUCKS WITH
PALFINGER M13A80 FOR THE SOLID WASTE—RESIDENTIAL TRASH
DIVISION FROM VANGUARD TRUCK CENTERS OF HOUSTON,
TEXAS, THROUGH THE TIPS COOPERATIVE PURCHASING
PROGRAM FOR THE AMOUNT OF $327,927.22 EACH ($1,311,708.88
TOTAL). FUNDING IS AVAILABLE IN THE SOLID WASTE TRASH
COLLECTION MOTOR VEHICLES FUND ACCOUNT, 403-50-305-8523-
00-00-000, PENDING THE APPROVAL OF PO 7340.
WHEREAS,the Public Works Solid Waste—Trash Division collects household bulk waste
during curbside pickups for the prevention of disease and compliance with health and
environmental laws; and,
WHEREAS, the trash trucks are in constant operation, have deteriorated, and have
exceeded their useful life of six years, warranting replacement; and,
WHEREAS,the City has engaged a consultant to develop its first solid waste master plan.
Preliminary findings indicate that at least four new garbage trucks are needed to maintain
operations; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs such as the TIPS
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution Number 12-008, the City entered into an interlocal
agreement with Region VIII Education Service Center for participation in the Interlocal
Purchasing System (TIPS) Cooperative Purchasing Program; and,
WHEREAS,Vanguard Truck Centers of Houston,Texas, is part of the TIPS Cooperative
Purchasing Program under contract number 24091 and submitted a competitive quote for four(4)
PR No.24384
06/06/2025 FCR
Page 2 of 3
2026 Mack Granite 64B Trash Trucks with Palfinger M13A80 for $327,927.22 each
($1,311,708.88 total) attached hereto as Exhibit A.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase four
(4) 2026 Mack Granite 64B Trash Trucks with Palfinger M13A80 from Vanguard Truck Centers
of Houston, Texas, for $327,927.22 each ($1,311,708.88 total), through the TIPS Cooperative
Purchasing Program; and,
THAT, funding for this purchase is available in the Solid Waste Trash Collection Motor
Vehicles Fund Account, 403-50-310-8523-00-00-000,pending the approval of PO 7340; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2025 at a meeting of the City of Port Arthur, Texas,by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Ir
PR No.24384
06/06/2025 FCR
Page 3 of 3
Attest:
Sherri Bellard, TRMC
City Secretary
APPROVED AS .
Roxann Pais Cotroneo, Esq.
City Attorney
APPRO '.. 1 OR ADMINISTRATION:
OP
a 4.,*
Ronal. !" • -, PM
City Ma _-
, ,4, ,,, , /440 /
- .zel e " oberts, I Ong, MBA, CPM
Directo Q'ublic ' or s
APPROVED AS FOR AVAILABILITY OF FUNDS:
) A,C"/ - Po
- ---ki ("A. A4(,, II/ .3Lio
'l)
L a Boswell, ICMA-CM, M
Yn
Director of Finance
1 ,
Clifton . Williams, Jr., CPPB
Purchasing Manager
PR No. 24384
EXHIBIT A
VANGUARD TRUCK CENTER OF HOUSTON New Vehicle Purchase Agreement
' 117 06/13/2025
12935 Crosby Fwy DE-22498
vanguard Houston TX 77049 132176
TRUCK CENTERS Phone: (281) 677-2200 Mike Sandifer
I
132176
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
201 H 0 MILLS 201 H 0 MILLS
PORT ARTHUR TX 77640 PORT ARTHUR,TX 77640
P:(409)983-8516 I F:
Stock#: New 2026 MACK GRANITE 64B Price: $174,370.00
Heil-Palfinger M13A80 price $153,557.22
Stock#: New 2026 MACK GRANITE 64B Price: $174,370.00
Heil -Palfinger M13A80 price $153,557.22
Stock#: New 2026 MACK GRANITE 64B Price: $174,370.00
Heil-Palfinger M13A80 price $153,557.22
Stock#: TBD TBD New 2026 MACK GRANITE 64B Price: $174,370.00
Heil-Palfinger M13A80 price $153,557.22
Total Price $1,311,708.88
Total $1,311,708.88
4-2026 Mack Granite-Heil -Palfinger M13A80
VANGUARD TRUCK CENTER TIPS CONTRACT#240901
I VANGUARD TRUCK CENTERS(the"COMPANY")SELLS THIS VEHICLE ON AN"AS IS WHERE IS"BASIS AND MAKES NO
WARRANTIES AS TO SAID VEHICLE'S,EXPRESS,IMPLIED,OR IMPLIED BY LAW,AND COMPANY EXPRESSLY DISCLAIMS THE
IMPLIED WARRANTY OF MERCHANTABILITY AND THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. ANY
WARRANTIES OF THE VEHICLE ARE THE MANUFACTURER'S STANDARD VEHICLE WARRANTY,A COPY OF WHICH HAS BEEN
DELIVERED TO THE PURCHASER,WHICH IS NOT INCORPORATED HEREIN BY REFERENCE.THE COMPANY SHALL NOT BE LIABLE
FOR CONSEQUENTIAL DAMAGES,INCLUDING,BUT NOT LIMITED TO,LOSS OF INCOME.
THE TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF ARE A PART OF THIS AGREEMENT.THE PURCHASER
ACKNOWLEDGES HAVING READ THIS AGREEMENT,INCLUDING SUCH TERMS AND CONDITIONS ON THE REVERSE SIDE.NO
VEHICLES ARE HELD MORE THAN 5 DAYS WAITING FOR CREDIT APPROVAL.
DATE ACCEPTED: BY:
Email-mike.sandifer@vanguardtrucks.com (PRINT NAME OF PURCHASER) (TITLE)
Mike Sandifer CITY OF PORT ARTHUR (409)983-8516
SALES REPRESENTATIVE (BUSINESS NAME) (PHONE)
201 H 0 MILLS
ADDRESS
PORT ARTHUR TX 77640
SALES MANAGER CITY,STATE,ZIP J
Page 1 of 3
TERMS AND CONDITIONS
This Purchase Agreement is tendered by the Purchaser for acceptance by Vanguard Truck Centers (hereinafter called the
"Company").It is understood that it will not be binding upon the Company unless accepted and signed by an authorized executive of
the Company.
If the terms of payment herein provided are other than cash, the Purchaser agrees to execute and deliver to the Company,prior to
the delivery of said vehicle(s), a security agreement in the form customarily required by the Company or an applicable lender,
covering said vehicle(s) in order to secure the payment of the indebtedness due hereunder. The Purchaser further agrees that this
Purchase Agreement shall be subject to all the terms and conditions of said security agreement,which shall supersede this Purchase
Agreement to the extent inconsistent herewith;provided that Purchaser's assertions and/or warranties as to any used motor vehicle or
equipment traded in by the Purchaser and taken by the Company as part of payment hereunder(hereinafter such used motor vehicle or
equipment is called the"used equipment")shall survive the execution of the security agreement.
The Company shall not be held responsible for any loss, damage, detention, delay or failure to deliver resulting from any cause
which is unavoidable or beyond the Company's reasonable control, including,but not limited to fire,flood,natural disaster, strike or
labor disturbance, accident, vandalism, riot or insurrection, war, any order, decree, law or regulation of any court, government or
governmental agency, shortage of materials,demand in excess of available supply, failure or interruption of normal transportation or
power facilities; NOR IN ANY EVENT SHALL THE COMPANY BE LIABLE FOR CONSEQUENTIAL DAMAGES,
INCLUDING, BUT NOT LIMITED TO LOSS OF INCOME. The receipt of said vehicles(s) by the Purchaser upon delivery shall
constitute a waiver of all claims for loss or damage due to delay.
The Purchaser warrants that the used equipment traded in, if any, is free from all liens and/or encumbrances,title defects including
but not limited to flood titles,rebuilt titles or odometer discrepancy titles, of any nature whatsoever, and that the Purchaser has good
and marketable title to the used equipment at the time of delivery thereof to the Company. The used equipment is to be delivered to
the Company in the same condition and appearance in which it was when first inspected by the Company or its agent. The Company,
upon delivery of such used equipment,shall have the right once again to inspect such used equipment and the Company shall be the
sole judge as to its condition,with the right to accept or reject the used equipment at its option. If the used equipment to be delivered
to the Company is not in a condition and appearance as good as it was when first inspected by the Company,the Company shall have
the right to revalue the amount of allowance offered for such equipment and the total cash purchase price shall be increased
accordingly.
The Purchaser agrees that the amount of the allowance made upon the used equipment, if any, is to be applied by the Company as
part payment on the purchase price of said vehicle(s).
In the event that the within Purchase Agreement is accepted by the Company and the Purchaser fails to pay the purchase price and
accept delivery and perform under this Purchase Agreement pursuant to its terms,the Company will pursue all damages at law and in
equity that the Company believes it is owed.
In the event that the within Purchase Agreement is cancelled by mutual written agreement of the Company and the Purchaser or if
the Company is unable to make delivery of said vehicle(s), the Company will return and the Purchaser will accept the cash and the
used equipment(or if the used equipment shall have been sold,the net amount received by the Company from the sale thereof(less a
15%sales commission charge)in full discharge of any obligations of the Company to the Purchaser hereunder.
The Purchaser agrees that all previous communications between the Purchaser and the Company, either verbal or written, with
reference to the subject matter of this Purchase Agreement,are hereby integrated into the Purchase Agreement and that this Purchase
Agreement contains and accurately describes all agreements between Purchaser and Company. The Purchaser further agrees that no
modification of this Purchase Agreement shall be binding upon the Company unless such modifications shall be in writing and agreed
to and accepted in writing by an executive of the Company.
A security interest in said vehicle(s) shall remain in the Company until the payment in full of the purchase price or, if the terms of
payment herein provided are other than cash, until the execution and delivery of a security agreement, as hereinabove provided, at
which time the terms of said security agreement shall control with respect to the title and ownership of said vehicle(s).
Page 2 of 3
Mr
TERMS AND CONDITIONS
In the event of Purchaser's failure to make payment of the purchase price when due,the Company may take immediate possession
of said vehicle(s),without demand or further notice. For this purpose and in furtherance thereof,the Purchaser shall,if the Company
so requests,make said vehicle(s)available to the Company at a reasonably convenient place designated by it,and the Company shall
have the right,and the Purchaser does hereby authorize and empower the Company, its agents, servants or employees,to enter upon
the premises wherever said vehicle(s)may be and remove the same;and the Purchaser hereby expressly waives any action or right of
action of any kind whatsoever against the Company, its agents, servants or employees because of the removal, repossession or
retention of said vehicle(s)or otherwise.
If the cost to the Company of insurance to be furnished by the Company hereunder is increased at any time prior to the delivery of
said vehicle(s),the Purchaser agrees to pay for the insurance herein provided for at such increased rate.
It is agreed that if the cost of labor,materials,body,accessories or other equipment or component parts increases beyond the basis
upon which the price set forth herein was established,then the Company,at any time before delivery,may give the Purchaser written
notice of an increase in price, and such increased price shall be the contract price, unless Purchaser within ten days thereafter shall
give Company written notice of cancellation. Any such increase in the contract price, pursuant to this provision,however, shall not
prevent additional increases,if necessary,under the circumstances set forth herein at any time prior to delivery.
ALL TAXES NOW OR HEREAFTER IMPOSED UPON THE MANUFACTURER OR SALE OF SAID VEHICLE(S) SHALL
BE PAID BY THE PURCHASER.
Effective January 1, 2024, under no circumstances can a model year 2025 or newer truck be registered or primarily used in
California.
All model year 2025 MSOs will be marked "NOT FOR INITIAL SALE OR REGISTRATION (NEW VEHICLE TITLING) IN
CALIFORNIA"
At this time and until further notice, Vanguard Truck Centers (the Company) does not sell a CARB 2024 Omnibus Certified
engine to allow sales in California. CARB Clean Idle engines are NOT eligible for registration in California but are permitted to idle
in California.Registration is the key difference between the CARB offerings.
If the Purchaser attempts to register a truck in California, a fine will be charged to the OEM (original equipment manufacturer).
This fine will be charged back to the Company and then charged to the Purchaser,who is ultimately responsible for compliance with
the emissions laws of California or any opt-in state. The minimum fine will be the sales price of the vehicle plus $47,738 with no
maximum established.
The Purchaser hereby indemnifies the OEM and the Company(each an"Indemnified Party"),and its successors and assigns,from
and against any claim,cause of action,costs,fines, expense or damage including attorney's fees of any nature asserted,or that could
be asserted,against the OEM or the Company for any noncompliance by the Purchaser with any law or CARB or EPA regulation or
the registration or use of the NEW trucks in the State of California. If any fine or charge is imposed on an OEM or the Company as a
result of the Purchaser's non-compliance with any California or Federal law or regulation, Purchaser will reimburse such fine or
charges to the OEM and the Company within 5 days of such demand by an Indemnified Party.
This instrument contains the entire agreement between the parties,and there are no understandings or representations not contained
herein, including but not limited to any guaranteed future trade value on the new vehicles subject to this agreement unless the
agreement is signed by the Chief Executive Officer of Company.This Agreement will be governed by the internal laws of the state of
Georgia without regard to any conflicts of law provisions. Venue for any dispute hereunder will only be proper if brought in the
appropriate court in Fulton County, Georgia and both parties hereto waive any objections to personal jurisdiction under the laws of
the state of Georgia.
Purchaser's Initials
Page 3 of 3
Flozelle C. Roberts
From: Glen White
Sent: Thursday, June 5, 2025 4:50 PM
To: Flozelle C. Roberts
Cc: Pamela Langford
Subject: Fw: [NON-CoPA] Delivery- New Units
From:Joe Howard <joehoward@heiloftexas.com>
Sent:Thursday,June 5, 2025 3:29 PM
To:Glen White<glen.white@portarthurtx.gov>
Cc:Jackson Graham <jacksongraham@heiloftexas.com>; Mike Sandifer<mike.sandifer@vanguardtrucks.com>;Jeff
Davis<jeffdavis@heiloftexas.com>; Cody Garefalos<codyg@heiloftexas.com>
Subject: [NON-CoPAJ Delivery- New Units
Hi Glen,
Mike and I have been working to put this together for a solid timeline, these are estimates based on the best
information we have right now.
*Front Loader Chassis—ETA to Heil Plant late September, body completion December.
*Side Loader Chassis—ETA to Heil Plant October, body completion December.
*Grapple Chassis— ETA to MTE Plant October, body completion December.
These are all new builds for the City, heavy duty specifications.
Joe Howard
Heil of Texas
5900 Wheeler St.
Houston,Texas 77023
Office: 713-923-7600
Cell: 832-350-4002
Hell of
Texas
i