HomeMy WebLinkAboutPR 24391: ADVANCE FUNDING AGREEMENT WITH TXDOT, MAINTENANCE OF RAILROAD CROSSING AND APPROACH LOCATIONS IN PORT ARTRHUR cit, of
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INTEROFFICE MEMORANDUM
OFFICE OF THE CITY MANAGER
Date: June 12, 2025
To: Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Dr. Albert Thigpen, Assistant City Manager--Administration ,
Re: PR 24391 A RESOLUTION AUTHORIZING AN ADVANCE FUNDING
AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND THE TEXAS
DEPARTMENT OF TRANSPORTATION(TxDOT)REGARDING MAINTENANCE
OF RAILROAD CROSSING AND APPROACH LOCATIONS WITHIN THE CITY
OF PORT ARTHUR. FUNDING FOR SAID PROJECT PROVIDED BY THE
FEDERAL HIGHWAY ADMINISTRATION(FHWA)THROUGH TxDOT WITH NO
CITY FUNDING REQUIRED.
COMMENT
Introduction:
It is recommended that the City Council adopt Proposed Resolution 24391 which authorizes an
Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to bring
highway grade rail road crossings into compliance with federal and requirements at no cost to the City
of Port Arthur.
Background:
This resolution requests authorization from City Council to for the City of Port Arthur to enter into an
Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) to
participate in a project funded by the Federal Highway Administration(FHWA)to bring highway grade
railroad crossings (RR) into compliance with federal and state regulations [Texas Manual on Uniform
Traffic Control Devices (Texas MUTCD).
"Remember,we are here to serve the Citizens of Port Arthur."
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Monies are being provided for the design and upgrade of the approaches and transitions of highway
grade railroad crossings within the jurisdiction of Port Arthur. These funds will be used to bring these
approaches into compliance with applicable local, state, and federal regulations. After the completion
of the necessary upgrades the City will be responsible for the on-going maintenance of the upgraded
and newly installed items.
Bud2etary Impact:
No budget effect is anticipated at this time as design and installation are covered under the Advanced
Funding Agreement(AFA). Although, the traffic patterns and installations vary, TxDOT indicates that
expenditures for maintenance under normal circumstances will begin 3-6 years from the date the work
is completed.
Recommendation:
It is recommended that the City Council adopt Proposed Resolution 24391 which authorizes an
Advanced Funding Agreement(AFA) with the Texas Department of Transportation(TxDOT)to bring
highway grade railroad crossings into compliance with federal and requirements at no cost to the City
of Port Arthur.
"Remember,we are here to serve the Citizens of Port Arthur."
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24391
06/06/25 ATT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
ADVANCE FUNDING AGREEMENT BETWEEN THE CITY OF PORT ARTHUR
AND THE TEXAS DEPARTMENT OF TRANSPORTATION (TxDOT) REGARDING
THE MAINTENANCE OF RAILROAD CROSSING AND APPROACH LOCATIONS
WITHIN THE CITY OF PORT ARTHUR. FUNDING FOR SAID PROJECT WILL BE
PROVIDED BY THE FEDERAL HIGHWAY ADMINISTRATION (FHWA)
THROUGH TxDOT WITH NO CITY FUNDING REQUIRED.
WHEREAS,the City of Port Arthur is a corporate municipality in Jefferson County,Texas; and,
WHEREAS,the proper and appropriate maintenance of railroad approaches and crossings is a
matter of public safety pertaining to residents and visitors; and,
WHEREAS, the Texas Department of Transportation (TxDOT) has identified the highway-rail
grade railroad crossings located within the jurisdiction of the City of Port Arthur as depicted in
Attachment"A" of Exhibit"A"hereto; and,
WHEREAS, the Texas Department of Transportation (TxDOT) has initiated a project and will
seek funding for the project to bring the highway-grade crossing approaches into compliance with Federal
and State regulatory standards;and,
WHEREAS, the City of Port Arthur at the completion of the project shall receive at no cost from
TxDOT the installed roadway signage and pavement markings that were installed on locally owned
roadways and facilities as a part of the project as locally owned facilities; and,
WHEREAS, after accepting the installed roadway signage and pavement markings as locally
owned facilities, the City of Port Arthur agrees to maintain the roadway signage and pavement markings
to the standards of the City of Port Arthur and in compliance with the Texas Manual on Uniform Traffic
Control Devices(TMUTCD); and,
WHEREAS,the City Council of the City of Port Arthur deems it prudent to authorize an Advance
Funding Agreement for Local Government Maintenance of Railroad Crossing Approaches (off-System)
with the Texas Department of Transportation (TxDOT) for the City of Port Arthur to maintain the
installed roadway signs, sign supports, pavement markings, and approach transitions where relevant to the
standards if the City of Port Arthur and in compliance with applicable state and federal regulatory
standards.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the City Manager is hereby authorized to execute the Advanced Funding
Agreement with the Texas Department of Transportation (TxDOT) on behalf of the City in substantially
the same form as attached hereto as Exhibit"A".
Section 3. That,the Texas Department of Transportation will complete the project at no cost to the
City of Port Arthur.
Section 4. That, the City of Port Arthur at the completion of the project will receive from the
Texas Department of Transportation installed signage, sign supports, and pavement markings as locally
owned facilities and agrees it will maintain said items in compliance with the Texas Manual on Uniform
Control Devices (TMUCDT).
Section 5.That, a copy of this Resolution be spread upon the minutes of the City Council.
READ, ADOPTED, AND APPROVED this day of , AD, 2025, at a Regular
Meeting of the City Council of the City of Port Arthur,Texas,by the following vote:
AYES: Mayor
Councilmembers:
NOES:
CITY OF PORT ARTHUR:
Hon. Charlotte Moses
Mayor
ATTEST:
Sherri Bellard,TRMC,
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,Esq.
City Attorney
APPRO D FOR ADMINIST' ION:
ozelle R• -rts,CP , I.T., . - g
Director va blic ork
•
ti2/
Ron Burton, PM
City Manager
Exhibit
(Advanced Funding Agreement)
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
STATE OF TEXAS §
COUNTY OF TRAVIS §
ADVANCE FUNDING AGREEMENT FOR
LOCAL GOVERNMENT MAINTENANCE OF
RAILROAD PAVEMENT MARKINGS AND SIGNS
(OFF-SYSTEM)
THIS AGREEMENT is made by and between the State of Texas ("State"), acting by and through the Texas
Department of Transportation ("TxDOT"), and the City of Port Arthur, acting by and through its duly
authorized officials ("Local Government").
WITNESSETH
WHEREAS, 23 U.S.C. § 302 provides that a state desiring to avail itself of the provisions of Title 23 of the
United States Code shall have a department of transportation with adequate powers to discharge to the
duties required by Title 23; and,
WHEREAS, 23 U.S.C. § 106 and the Stewardship and Oversight Agreement between the Federal Highway
Administration ("FHWA") and TxDOT provide that TxDOT must provide adequate oversight of any sub-
recipients; and,
WHEREAS, 23 U.S.C. § 130 ("Section 130") provides for the federal funding of construction of projects for
the elimination of hazards of railway-highway crossings; and,
WHEREAS,TxDOT has identified Canadian Pacific Kansas City Railroad and Union Pacific Railroad
("Railroad(s)") highway-rail grade crossing(s) in the City of Port Arthur, that is located as shown in
Attachment A; and
WHEREAS, TxDOT has initiated a Section 130 project with the Railroad(s)to bring the highway-grade
crossing into compliance with federal, state, and industry regulatory standards; and
WHEREAS, Transportation Code, §201.209 allows TxDOT to enter into an agreement with the Local
Government; and,
WHEREAS, providing adequate oversight, as it relates to a Section 130 project, requires TxDOT to gain a
commitment from the Local Government that it will maintain signs and pavement markings installed or
upgraded on a Local Government facility as part of a Section 130 project; and,
WHEREAS, the Local Government desires a Section 130 project within its jurisdiction consisting of
upgrade and installation of traffic signage and pavement markings ("Section 130 Project") and
understands that the Section 130 Project will upgrade or install new signs and pavement markings, which
are identified and provided in Attachment B, that the Local Government will be responsible for
maintaining; and
AFA
Section 130 Maintenance Page 1 of 4 Revised 11/25/2024
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
WHEREAS, the Governing Body of the Local Government has approved entering into this agreement by
resolution, ordinance, or commissioners court order dated June 17, 2025, which is attached to this
agreement as Attachment C.
WHEREAS, TxDOT has determined that such participation is in the best interest of the citizens of the State;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the
parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as
follows:
AGREEMENT
1. Period of the Agreement
This agreement becomes effective when signed by the last party whose signing makes the agreement
fully executed. This agreement shall remain in effect unless terminated as provided below.
2. Scope of Work
Upon completion of the Section 130 Project, the Local Government will fund and maintain the items as
listed in Attachment B in accordance with applicable standards of the Local Government and in
compliance with the TMUTCD.
3. Termination of this Agreement
This agreement shall remain in effect unless:
A. The agreement is terminated in writing with the mutual consent of the parties;
B. The agreement is terminated by one party because of a breach, in which case any cost incurred
because of the breach shall be paid by the breaching party; or
4. Amendments
Amendments to this agreement due to changes in the character of the work, terms of the agreement,
or responsibilities of the parties relating to the Project may be enacted through a mutually agreed
upon, written amendment.
5. Remedies
This agreement shall not be considered as specifying the exclusive remedy for any agreement default,
but all remedies existing at law and in equity may be availed of by either party to this agreement and
shall be cumulative.
6. Compliance with Accessibility Standards
The Local Government shall ensure that maintenance is in compliance with standards issued or
approved by the Texas Department of Licensing and Regulation ("TDLR") as meeting or consistent with
minimum accessibility requirements of the Americans with Disabilities Act (P.L. 101-336) (ADA).
AFA
Section 130 Maintenance Page 2 of 4 Revised 11/25/2024
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
7. Notice
All notices to either party by the other required under this agreement shall be delivered personally or
sent by certified or U.S. mail, postage prepaid, addressed to such party at the following addresses:
Local Government: State:
Ronald Burton, CPM, City Manager Director of Contract Services
City of Port Arthur Texas Department of Transportation
444 4th Street 125 E. 11th Street
Port Arthur, Texas 77640 Austin, Texas 78701
All notices shall be deemed given on the date so delivered or so deposited in the mail, unless
otherwise provided by this agreement. Either party may change the above address by sending written
notice of the change to the other party. Either party may request in writing that such notices shall be
delivered personally or by certified U.S. mail and such request shall be honored and carried out by the
other party.
8. Legal Construction
This document does not convey any real property interests. In case one or more of the provisions
contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any
respect, such invalidity, illegality or unenforceability shall not affect any other provisions and this
agreement shall be construed as if it did not contain the invalid, illegal or unenforceable provision.
9. Responsibilities of the Parties
The State and the Local Government agree that neither party is an agent, servant, or employee of the
other party, and each party agrees it is responsible for its individual acts and deeds as well as the acts
and deeds of its contractors, employees, representatives, and agents.
10. Compliance with Laws
The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules and
regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any
manner affecting the performance of this agreement. When required, the Local Government shall
furnish the State with satisfactory proof of this compliance.
11. Sole Agreement
This agreement constitutes the sole and only agreement between the parties and supersedes any prior
understandings or written or oral agreements respecting the agreement's subject matter.
12. State Auditor
The state auditor may conduct an audit or investigation of any entity receiving funds from the State
directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds
directly under the contract or indirectly through a subcontract under this contract acts as acceptance of
the authority of the state auditor, under the direction of the legislative audit committee, to conduct an
AFA
Section 130 Maintenance Page 3 of 4 Revised 11/25/2024
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
audit or investigation in connection with those funds. An entity that is the subject of an audit or
investigation must provide the state auditor with access to any information the state auditor considers
relevant to the investigation or audit.
13. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf
of the entity represented.
Each party is signing this agreement on the date stated under that party's signature.
THE LOCAL GOVERNMENT
Signature
Typed or Printed Name
Title
Date
THE STATE OF TEXAS
Signature
Typed or Printed Name
Title
Date
AFA
Section 130 Maintenance Page 4 of 4 Revised 11/25/2024
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
Attachment A
LOCATION MAP SHOWING PROJECT
DOT 329428X
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AFA
Section 130 Maintenance Page 1 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329429E
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Section 130 Maintenance Page 2 of 22
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0920-00-180
AFA CSJs
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329441L
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Section 130 Maintenance Page 3 of 22
CCSJ# 0920 00 180
AFA CSJs District# 20
0920 00 180
AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM Signs&Striping
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1 Section 130 Maintenance Page 4 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329532S
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Section 130 Maintenance Page 5 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329535M
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AFA
Section 130 Maintenance Page 6 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329540J
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Section 130 Maintenance Page 7 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329541R
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AFA
Section 130 Maintenance Page 8 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name , FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329542X
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Section 130 Maintenance Page 9 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 10 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
DOT 329544L
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Section 130 Maintenance Page 11 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 13 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 14 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 15 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
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Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 16 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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CCSJ# 0920-00-180
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District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 20 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR OFF SYSTEM Signs&Striping
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CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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Section 130 Maintenance Page 22 of 22
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
ATTACHMENT B
Project Signing&Striping Contract-CSJ 0920-00-180
Various Locations (see table below)
City of Port Arthur, Texas
SCOPE OF WORK
• The State or its Contractor to furnish, install and/or replace the appropriate pavement markings on roadway
approaches to highway rail-grade crossings in accordance with the Texas Manual on Uniform Traffic Control
Devices (TMUTCD) and the attached standard sheets.
• The State or its Contractor to furnish, install and/or replace the appropriate signs on roadway approaches to
highway rail-grade crossings and/or parallel roadways within 100 feet of the highway rail-grade crossing, as
required, in accordance with the TMUTCD and the Standard Highway Signs Design Manual (SHSD).
• The State to provide traffic control in accordance with the guidelines in the TMUTCD and the attached standard
sheets for the installation of signage and/or pavement markings.
• The City to maintain pavement markings and advance warning signs under their jurisdiction in accordance with
the TMUTCD and as shown on the attached standard sheets.
Location List:
DOT Railroad Crossing Street DOT Railroad Crossing Street
329428X CPKR Proctor Street 329429E CPKC Taft Avenue
329441L CPKC Thirty Ninth Street 329531K CPKC Merriman Street
329532S CPKC Twin City Highway 329535M CPKC Sixtieth Street
329540J CPKC Thirty Ninth Street 329541R CPKC Thirty Sixth Street
329542X CPKC Thirty Second 329543E CPKC Twenty Ninth Street
Street
329544L CPKC Twenty Fifth 329545T CPKC Ninth Avenue
Street
329546A CPKC Seventh Avenue 329551W CPKC West Eighteenth Street
329552D CPKC West Seventeenth 329554S CPKC West Fifteenth Street
Street
329557M CPKC Thomas 329558U CPKC West Ninth Street
Boulevard
329559B CPKC West Seventh 329615F CPKC Sixtieth Street
Street
762526D UPRR Sixieth Street 762529Y UPRR Dorsey Street
AFA
Section 130 Maintenance Page 1 of 5
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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AFA
Section 130 Maintenance Page 2 of 5
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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AFA
Section 130 Maintenance Page 3 of 5
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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AFA
Section 130 Maintenance Page 4 of 5
CCSJ# 0920-00-180
AFA CSJs 0920-00-180
District# 20 AFA ID Z00011559
Code Chart 64# 33350 CITY OF PORT ARTHUR
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Project Name FY25 RR-OFF SYSTEM-Signs&Striping
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AFA
Section 130 Maintenance Page 5 of 5
ATTACHMENT "C"
City of Port Arthur
Resolution No.
Approved on July 1 , 2025