HomeMy WebLinkAboutPR 24401: PURCHASE OF A FORD EXPLORFER FROM TOWN AND CUNTRY FORD FOR THE POLICE DEPARTMENT City of �..
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 16, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 24401 —Purchase of a Ford Explorer from Town and Country Ford for the
Police Department Funding allocated in Fiscal Year 2025 budget 625-17-045-
8522-00-00-000,pending budget amendment P.O. No. 7345.
Introduction:
The purpose of this memorandum is to request City Council approval authorizing the City
Manager purchase a 2025 Ford Explorer for the Port Arthur Police Department from Town and
Country Ford of Port Arthur,Texas.
Background:
The Port Arthur Police Department respectfully submits this request for City Council approval
to purchase one(1) Ford Explorer from Town and Country Ford, located in Port Arthur, Texas.
Due to recent incidents involving multiple wrecked departmental vehicles, there is an
immediate need to replace one of the units to maintain operational readiness. In accordance
with the City's procurement policy,three competitive bids were obtained. Silsbee Ford
submitted the lowest quote;however, Town and Country Ford was within 5%of the lowest
quote per the City of Port Arthur's Purchasing Policy, in the amount of$40,752.94.
Funding for the purchase will be sourced from insurance claim proceeds related to the
damaged vehicles.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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ort rthu �
Texas
www.PortArthurTx.gov
Budget Impact:
Funding for the purchase will be sourced from insurance claim proceeds related to the
damaged vehicles. The Finance Department has advised that the purchase may proceed using
account number 625-17-045-8522-00-00-000 Capital Reserve account,pending a approval of
budget amendment P.O. No. 7345.
Recommendation:
It is recommended that the City Council authorize the City Manager to purchase a 2025 Ford
Explorer from Town and Country Ford of Port Arthur, Texas, for the Police Department, in the
amount of$40,752.94.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No. 24401
JLH 6/16/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 2025
FORD EXPLORER FOR THE POLICE DEPARTMENT FROM TOWN AND
COUNTRY FORD IN PORT ARTHUR,TEXAS, IN THE AMOUNT OF$40,752.94
FUNDING ALLOCATED IN ACCOUNT NUMBER 625-17-045-8522-00-00-000
PENDING APPROVAL OF BUDGET AMENDMENT P.O.NO. 7345.
WHEREAS,the Port Arthur Police Department has experienced multiple
vehicle losses due to recent accidents; and
WHEREAS,in response to these losses, the department has initiated the process
to replace one of the damaged units; and
WHEREAS,in accordance with procurement procedures,three quotes were
solicited for a replacement vehicle(see bid tabulation attached as Exhibit"A"); and
WHEREAS, Silsbee Ford was the lowest quote;however,Town and Country
Ford, located in Port Arthur, Texas, was within 5% of the lowest quote therefore
recommended for the purchase of the 2025 Ford Explorer,per the City of Port Arthur's
Purchasing Policy; and
WHEREAS,the purchase of this vehicle will be funded through insurance claim
proceeds, pending budget amendment P. O. No. 7345 to account number 625-17-045-
8522-00-00-000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to purchase
one (1) Ford Explorer from Town and Country in Port Arthur, Texas, for use by the Port
Arthur Police Department in the amount of$40,752.94, in substantially the same form as
attached hereto as Exhibit"B".
Section 3. That the purchase will be funded through insurance proceeds,subject to
approval of a budget amendment P.O.No. 7345 to account number 625-17-045-00-00-000.
Section 4. That a copy of the caption of this resolution shall be spread upon the
Minutes of the City Council.
P.R. No. 24401
JLH 6/16/2025
READ, ADOPTED AND APPROVED on this day of July, A.D., 2025, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote: AYES:
Mayor: ,
Councilmembers: ,
,
NOES: .
Charlotte Moses, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED¢,
Roxann Pais Cotroneo
City Attorney
i10APPRO '' I t R ADMINISTRATION:
ilk 1*%
Ag016— (
Ronal a :urt i n, TIP-1 Timoth . so 2-7 l'
City Mana_- - Chief f Police
P.R. No. 24401
JLH 6/16/2025
APPR yED AS TO AVAILABILITY OF FUNDS:
r )?gam PC 13(�
Lyn a Boswell
Director of Finance
1I'•, aim._
Clifto Williams, CPB
Purchasing Manager
P.R. No. 24401
JLH 6/16/2025
EXHIBIT "A"
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P.R. No. 24401
JLH 6/16/2025
EXHIBIT "B"
6/9/25, 1:17 PM Mail-Jermey Houston-Outlook
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6/5/25,10 48 AM
Worksheet
MOTOR VEHICLE BUYER'S ORDER Date 0 610 5/2 0 2 5
Seller Town and Country Ford Salesperson Buyer/Co-Buyer
Buyer/Co-Buyer Phone.Res: Bus. Cell E-mail:
Address City State Zip
Expected date of delivery is or as soon thereafter as possible It is agreed that neither the Seller nor the Manufacturer,Distributor is liable
for failure to effect delivery.Buyer offers to purchase from Seller under the terms and conditions specified the following described motor vehicle:
AT THIS DEALERSHIP which they agree.No person acqurr or assigning
• A customer may obtain their own finance ugt a retort installment the any
^9 balance under a contract,has any duty to is close to any other person terms
• The finance charge may be negotiable on which a contract or balance under a contract is acquired.rncludrng arty discount
• The dealership may assign the retail installment contract. Or difference between the rates,charges or balance under the contract and the
• A person may acquire a retail installment contract or an outstanding balance rates,charges,or balance acquired(Finance Code§348.301)under a contract from another person on the terms,including the pnce to j
DESCRIPTION OF SALE UNIT:ON,.DOemo OExectfne/Ohrmcah OUsee Beer-teed Used ICPOI The following are negotiable 8 valid until l 1
Matte Ford Color WHITE Model Explorer PRICE OF UNIT S 40,240.00
Stock No 19001 Cyr' Upholstery. Down Payment Y 5
Body Style Active 4dr 4x License No Odometer Reading: 16 Trade-in S
Year 2025 Veil 1FMUKBDH4SGA48651 Key Nos. Rebate S
USED TRADE4N: S
Year Make: Model 5
LKerts- Unpaid Balance of Trade-In S
VIN Lehttdder LtrihddorAddress Sub-Total 5 40,240.00
Payoff on Trade-In $ (as of_/_/ ) $
13 Trade-let Mowance S (as of_/_/ ) 5
' Net Allowance on Trade-In $ (as of I I ) 5
TITLE TO TRADE-IN: — — -Dealer's Inventory Tax 5
OwnerICo-Owner State Motor Vehicle Sales Tax 5 is
Remarks onOdometer Other Taxes 5
(Stale)Title. License andror Registration Fee 5 128.25
OSalvage ORebtlit Salvage 1�I x rrepairable OMenufacywer Buy-back❑Flood Damage To State ha Plate transfer Fee S t
DISCLAIMER OF WARRANTIES Certificate or Title Fee S 3300
THE ABOVE-DESCRIBED VEIDCLE SOLD BY SELLER IS SOLD AS IS.SELLER.INCLUDING Vehicle inspection Fee 5
WARRANTIES OF MERCHANTABILITY OR FITNESS,AND BUYER WILL BEAR THE ENTIRE EXPENSE OF Emission Inspection Fee 5
REPAIRING OR CORRECTING ANY DEFECTS THAT PRESENTLY EXIST OR THAT MAY OCCUR IN THE Deocumentary puty Senhce Foe Pad tq Deader 5 Fee S 225.00
VEHICLE,UNLESS AWRITTEN WARRANTY BY.OR SERVICE CONTRACT WITH SELLER COVERING THE •D 0. DESCRIBED VEHICLE IS DELIVERED TO BUYER IN CONJUNCTION WITH OR WITHIN 90 DAYSS
FOLLOWING THE TIME OF THE SALE,BUT SUCH VEHICLE OR OF ITS COMPONENT PARTS MAY BE
SUBJECT TO WARRANTY BY THE MANUFACTURER THEREOF. Unpaid Balance 5 40,752.91
'A DOCUMENTARY FEE IS NOT AM OFFICIAL FEE-A DOCUMENTARY FEE IS NOT REQUIRED BY LAW BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS ..
RELATING TO THE SALE.A DOCUMENTARY FEE MAY NOT EXCEED A REASONABLE AMOUNT AGREED TO BY THE PARTIES-THIS NOTICE IS REQUIRED BY LAW.UN
CARGO DC/CC/MEN/Al NO ES UN CARGO OFICIAL.LA LEY NO DOGE DUE SE 1MPONGA UN CARGO OCcUMER rat PERO ES rE PODRrA COBRARSE A LOS COMPRADORES
POR EL MANEJO DE LA DOCUMENTACtON EN RELACION CON LA YENTA UN CARGO DOCUMENTAL NO PUEDE EXCEDER pea CAN TiDAD RAZONAALE ACORDADA POR
LAS PARTES.ESTA NOTIFICACION SE£X1G£POW LEY
"The Dealer's Inventory Tax charge is Intended to reimburse the dealer for ad valorem taxes on its motor vehicle Inventory.The charge.which is paid by the dealer to the
County tax assessor•cotlector,is not a tax imposed on a consumer by the government-and is not required to be charged by the dealer to the consumer.
The Information you sae on the window form for this vehicle is peel of this Buyer agrees to deter the ongral bt of sale and the Abe to any trade-um along with the
contract.Information on the window form overrides any contrary overtake*on the delivery or Sr.tee-m and further agrees to execute any and al documents necessary or -contract of sale,Ls iMeumscatm sue vverore en la vargarawsd►mate white*fame paPa required to transfer legal rite and ownersfap to Slaw or es assigns.Buyer warrants to
do e;to calvary,La Mharme/or,ccv rerrlde on a IbfnasWb de ra satetrrwTa ants cuakiutor trade-in to be Ins property and free end deer of as sans and erwcmbancsa ascepr as
11.
preriswt We intervene to cathe:no y puce'prezcs an el cofwNp der vwd& otherwvse noted nera. Buyer further warrants that the trade-in has not been declared
It a credit porches*.Ella is an otter to purchase ally.Buyer offers b purchase we de on rebuilt salvage,reconditioned,nonevent*,or hood damaged and mat de emrssron
, went on terms described hereon and no contractual reltiatehe it erodeed.Ties order does systems have not bean tampered with end are as the tordreron as ongna"y manufactured,
NY!=reroute an agreement rat the extension of axedt, except to ordnry wear,unless so disclosed.
M..se tiacturer'ttot Ut vtor reserves me right to tinge the price of new sown b Se ter Seam makes no represarteabons concernig fuel economy of the sate oat and any
without robot.In the event,..at the price to Seem of the new vehicle ordered hereunder a information posted on the saki unit or contorted vi literature relating to the same reflect Me
Changed prig to(Wryer/to Buyer,Buyer agrees and accepts that the anti delivered pnce result of tests performed.required or prescribed by government agency upon wridh Setter
ho changed accordingly has raked
If the Buyer's used car trade-in es not delivered to the Seller tad delivery of the new It is ewressry agreed to and understood by Buyer and Seiler that ri Psi event of a non-
- - f"'venocee.the kwo-m via be reaps caned at that erne and Buyer agrees that such reappraised credit trrnactton.Seer retains a seamy nnerast a Me wrdesad swims oil sash tine
valve shalt detarmmine the aloaannce,If any,made for the trade-lei. as Buyer hes paid Me Seem for eta reticle
Buyer agrees to al the above eatad dodges.
ARBITRATION PROVISION whole cede,iiwethgatton for dbuparo or removal.b conduct the arbitration n lieu of I
ARBITRATION OF DISPUTES cordoning the AAA to conduct one arertrathot
,Arbitnstien is a method,et resoing a claim diaaie.ofcontroversy lcollch efy.a This Order evidences•transaction evolvingn interstice cgrrvr,erct.Any tubs et on under
'Claim•(*trout Mrg stove-0Ktcroon..Either Buyer Of Slier may choose et any trine. Pete Atbtre•ion Provision a governed by the Federal Arbta4on Act(9 U-S.C.§t at see I.
mduting after a lea s�ft is Ned.to have any Clam reefed tea anaig out of the Judgment the award maybe awarded in any own having Arrs6cuort No prone damages
trantodan fderdieed a the Buyer'B Older Co:kMr)i a cash treeseetbn see a retaa may be awareW wrist aAw Buyer a Shim r,
analatrnarit hanaAtitgn d a cr8rdrt pwdtaae-mdtoCNrg cent eae*Dretndorn,scope.a vetidRy Of The mtelratien hewing veal be conducted n tin federal dbtiet at Weds Bider resides If -
ati f•9uiraAort deckled try iitltraton arxf+tot by a roan anon. Buyer O ma nits arbis0on lest Buyer af7'eas b pay 1M ailed arbitration fling tee or oast I
inelel Sing fee or case
Wrwo d dispute is.resolved by arbitration and riot m a court,each parry�s up thmanagee
rrnanWartlarr Me.No WBaNer wet payand
the era ire fling fee or any o rmattspsntaN lee it Seam
nght to a ilea by a cotut a a jury tied.Buyer grist up any 6°1 Buyer may have ID briti9 a awnsaam1f
days-actin lea-suit a cross srbi aloft or to psnsopab+n enter es a nant Buyer gUms mammas*boohoo maastximum
Seller wee pry Me eet*$Wn can and fees for the Set day of
ir up aiay right Buyer may have to Oonar elate or join 8uyorls erbfratlo i wear rho ar>xewirn sir arbrYaban,up to a mewmum d e.gr hours..The arbitrary shall decal who pays.any
others.The n!ormatbn that can be Obtained n dacavery from WOW,party or from a mod addicnial hoar and lase
person a
arbrtraitcrn is generally metre treated than n a lawsua_G,erwWIy Mere a no N Wwidttp ills Iatirabn Ptwtslon•Buys and Sneer ale saws
suam3aors and
to appeal tie decision sir a eaWtator'raider lire Fadnrud Artxireteon Act t9 U.S.C$1.ct free:re itMski tie rgra Oa aetThro mel-help famed...and to seats prowroneil remedies
seq.*Other rights that Buyer a Sitter week/tone to court may not be avaitattte M frtxm a rctxt psndxhg fhM dNwardneson of the rs+piile b7r ohs arbrtralor-Nether Buyer nor
xbtratron Beater wane the right b arbitrate by ewahg res Bea4ie p remedies,Wcluoi g repossession.
Either Buyer or Serer may contact the Ameriewh a+teraeor:Assoc:Wen rAAA1 at a• flung suit or Wiley Of Obtaining provkiionel remedies Lam a court
877-495.4185 to catdutct the abiTraiion and the ratter party to start en eitatab.rn.If there Is M CofaldafMiellrayssi r0010Osd to be paid by'Seas►.see above.Buyer agrees
a contact between do asaOpatbn's rife*and Isis Artatnehon PrrMsbn,tus arbiitra tool, to this Arbkatitsn errovteiarrn. •
P;ov¢stort mil
govern Eater Buyer o Sept may raq=It A t kTnef or rand judge who t shy prxtorh d l+fi A,tulrsiorn Provta.on is uenkrcaaDle,t e severed and Me
sec-,ed as a"t;•"ler at least four years and has not beam.removed from offices er toe •c d frira�" pro anal be en once&
AS BUYER OF THE ABOVE DESCRIBED VEHICLE.I UNDERSTAND AND AGREE THAT TH�SELLER MA MAKE A PROFIT ON TH SALE E VEIDCLE.ANY ADD-ON
EQUIPMENT.INSURANCE PRODUCT.FINANCING,WARRANTY OR SgtVMOE CONTRACT.REPAIR.OR ANY OTHER PRODUCT OR SERVICE SOLD BY SELLER.
' Buyeve/Co•Bvier's Signsture ___ _.,_..._..-._ Date ONOS/20I5
I
",cilia Signor xs Data 06/05/202S ..._
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