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Home My WebLink AboutPR 24396: REPLACEMENT OF FIREFIGHTER PERSONAL PROTECTIVE CLOTHING City of ort rthar www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 18,2024 To: The Honorable Mayor and City Council Through: Mr. Ron Burton, CPM, City Manager From: Antonio O. Mitchell, Interim Deputy Fire Chief RE: PR 24396 Replacement of Firefighter Personal Protective Clothing Purpose: The intent of this agenda item is to seek the City Council's approval for PR 24396 for the replacement of Port Arthur Fire Department member Personal Protective Clothing (PPE) that failed during the mandatory annual professional cleaning and inspection and those pieces that shall be replaced in accordance of NFPA Standard 1851. Background: Fire departments are required to maintain a set of PPE for each firefighter who would be exposed to hazardous conditions from fire or other emergencies and where the potential for such exposure exists. The set of PPE consists of properly fitting bunker coats, bunker pants, boots, gloves, helmets, and protective hoods to be worn by firefighters during the process of fire-fighting operations. Mandatory criteria for PPE are provided in 37 Tex. Admin. Code § 435.1 Protective Clothing and National Fire Protection Association (NFPA) 1851; Standard on Selection, Care, and Maintenance of Structural Fire Fighting Protective Ensembles and NFPA 1971: Standard on Protective Ensembles for Structural and Proximity Firefighting. Criteria as established requires annual professional cleaning and inspection. The PPE can be found to be useable or fail the inspection,requiring replacement. In addition,the NFPA standard is that PPE has a ten-year life span and should be replaced at the end of life. Failure to follow the rules and standards places the Port Arthur Fire Department firefighter at higher risk for injury or Line of Duty Death and the City of Port Arthur at higher risk for liability in the event of a severe event involving a firefighter during operations. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rthu� Texas www.PortArthurTx.gov Components of PPE failed during the annual professional inspection and cleaning this year. Failure also requires that PPE be rented until it can be replaced with an estimated 120 - 150-day replacement time frame. Replacement of failed PPE and PPE that has met its ten (10) year shelf life is quoted in the amount of$235,925.00 through Casco Industries, Inc, LaPorte,Texas with pricing through Buy Board Contract #698-23 as shown in Exhibit A. Replacing this PPE equipment will enable 50 out of 115 members of the fire department to be outfitted with new gear that complies with NFPA 1851,NFPA 1971, and 37 Tex. Admin. Code § 435.1 Protective Clothing. The objective is to equip the remaining members of the fire department with new bunker gear in the next budget cycle,while simultaneously working towards providing every member with two sets of gear that satisfy best practices and align with our established cancer policy. Budget Impact: The budgetary impact for replacing 50 sets of Personal Protective Equipment(PPE)that failed inspection is $235,925.00. This amount reflects the cost of acquiring new, full sets of PPE, each estimated at$7,000.00,to ensure compliance with NFPA 1851,NFPA 1971, and 37 Tex. Admin. Code § 435.1 Protective Clothing. Funding is available in Uniform Account number 001-19-047-5251-00-30-00. Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No.24396 6/18/2025 AOM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE FIRE DEPARTMENT STRUCTURAL FIREFIGHTING PERSONAL PROTECTIVE EQUIPMENT (PPE) CLOTHING FROM CASCO INDUSTRIES, INC. OF LAPORTE,TEXAS UNDER BUYBOARD CONTRACT NO. 698- 23,WITH A PROJECTED CAPITAL BUDGETARY IMPACT OF $235,925.00; FUNDING IS AVAILABLE IN FIRE DEPARTMENT UNIFORM ACCOUNT NO. 001-19-047-5251-00-30-000 WHEREAS, the Port Arthur Fire Department is mandated to comply with the Texas Commission on Fire Protection (TCFP) Structural Firefighting Personal Protective Equipment(PPE)inspection and repair regulatory requirements and National Fire Protection Association(NFPA)1851 Standard on Selection, Care, and Maintenance of Structural Fire Fighting Protective Ensembles and NFPA 1971: Standard on Protective Ensembles for Structural and Proximity Firefighting; and, WHEREAS,the Port Arthur Fire Department needs to replace PPE that failed the inspection due to damage and lifespan completion to maintain TCFP-compliant Structural Firefighting Personal Protective Equipment and the Port Arthur Fire Department needs to replace PPE that has exceed its ten(10)year life span to comply with established standards and rules; and, WHEREAS, Casco Industries, Inc. of LaPorte, Texas is a licensed independent service provider that can provide TCFP and NFPA compliant strucutural firefighting PPE; and, WHEREAS, Casco Industries, Inc. is an approved vendor through a BuyBoard contract(see unit price quote attached hereto as Exhibit"A"); and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing Program, as an alternative to formal bid process; and, :WHEREAS, pursuant to Res. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with BuyBoard Cooperative Purchasing Program; and, WHEREAS, the Port Arthur Fire Department will procure replacement of structural firefighting PPE through Casco Industries, Inc. of LaPorte,Texas,through BuyBoard Contract#698-23. See cost/quote attached as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Fr- P.R.No.24396 6/18/2025 AOM Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to purchase Structural Firefighting Personal Protective Equipment(PPE) clothing from Casco Industries, Inc. of LaPorte, Texas through BuyBoard Contract#698-23,with a PPE replacement projected budgetary amount of$235,925.00 as determined by the projected replacement timeframe. Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this dayof July,2025 AD, at a Regular Meeting of the City Council of the City of Port Arthur,Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney • P.R. No.24396 6/18/2025 AOM APPROVED OR ADMINIS .RATION: Ron Burton, CP , ity Manager LAY 167) Ant io . i chell, Interim Deputy Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS: o'' (2%J 60-aza, Lynd. Boswell Director of Finance L(Ak, Clifton Williams, C1PB Purchasing Manager P.R. No . 24396 6/18/2025 aom EXHIBIT "A" eted..69 Industries, Inc. Quotation 705 8TH STREET 281 -443-0999 LA PORTE, TEXAS 77571 To: Port Arthur Fire Department Ship to: Same Attn: Battalion Chief Christopher Portie Fax: E-Mail: Date Quoted By Date Expected Ship Via F.O.B. Terms 5/21/25 ROBBIE Best Way Shipping Point NET 30 Days YANCY Qty Description Unit Price Total BUY BOARD #698-23 50 GLOBE-AF2N3G, Gold PM-Stretch Athletix Coat $2,600.00 $130,000.00 Per Port Arthur Specs — 39 GLOBE-BF2N3G, Gold PBI-Stretch Athletix Pants w/ $2,025.00 $78,975.00 Globe Guard System Per Port Arthur Specs 11 GLOBE-BF2N3G, Gold PBI-Stretch Athletix Harness $2,450.00 $26,950.00 Pants w/Globe Guard System Per Port Arthur Specs ANY Globe-3RL, 3" L/Y Lettering N/C N/C GLOBE WILL WARRANTY ALL STITCHING FOR THE SERVICABLE LIFE OF THE GEAR & THE VELCRO FOR 5 YEARS. CROSSTECH BLACK MOISTURE BARRIER HAS A 5YR WARRANTY. (INCLUDES MATERIAL & LABOR) Sub Total S235,925.00 Shipping PLUS TOTAL ROBBIE YANCY/ Sales Representative