HomeMy WebLinkAboutA. DALLAS DODGE - PURCHASE 4 POLICE VEHICLESCity of Port Arthur, Texas
Mayor and City Council Communication
DA~I~I: a~cr rav~...~-+~. --_____
NUMBER Recommendation to authorize the purchase of t of 1
1 t/osROO9 vehicles for the Police Department
through HGAC
RECOMMENDATION: The Police Department recommends the City Council authorize the
purchase of four (4) police vehicles from Dallas Dodge of Dallas, Texas through HGAC for the
total amount of $90,368.00
BAC%GROUND:
The Police Department wishes to purchase four (4) Dodge Chazger police vehicles for the
Criminal Investigations Unit and Administration. These units will replace police vehicles that
have high mileage and/or extensive maintenance costs.
The following is the H.G.A.C. bid from Dallas Dodge^
4 $22,442.00 ea. $600
The following is the H.G.A.C. bid from Philpott Ford,
4 $26,503.63 ea. $600
The bid from DALLAS DODGE is $16 46.521ower than the bid submitted by PHILPOTT.
BUDGETARY/FISCAL EFFECT:
Funds for this purchase are available in account # 625-1801-521.93-00.
STAFFING/EMPLOYEE EFFECT.•
None
SUMMARY:
The Police Department recommends the City Council authorize the purchase of four (4) polic
vehic s from Dallas Dod a of Dallas, Texas through HGAC for the total amount of $90,368.00
~ -,
k Blanton Deborah Echols
Chief of Police Finance Director
Shawna Tubbs
Purchasing Manager
MANAGER
~l CONTRACT PRICING WORKSHEET Contract
~~l For Standard Equipment Parchaees No:
Date 11/5/2009
Prepared:
BOy~ City of Port Arthur Contractor. Dallas Dodge
Agency:
Coated PrePamd Bert SNIT
Penon:
Phone: 214-319-1289
phom.
pen 214-319-1306
pac
FinaO: bstull@kag-l.ne[
~~.
pr_°d~ C03 nescrfpnoa: 2010 Police Charger
Description
Cost
Description
Cost
inyl flooring
Extra keys 65
Rear door and windowsinop 43
Cloth front vinyl rear 127
ulls size spare 163
nferna red, deep water blue 100
Rlack. dark titanium I lna
Subtotal From Additional Sheet(s):
Subtotal B:
,.~::
Description Cost Description os
elen front and rear deck lighting, LED fog lights 800 Rear light LEDs, PA300, speaker, aux cig plugs 675
Fire ext, window tint, switches and console 7I5 Stirbtotsl From Additional Sheet(s):
- Subtotal C: 2190
Check: Total cos[ of Unpublished Options (C) cannot exceed 25% of [he total of the Base Unit For this transaction the peranhge is: 1 l%
Price plus Published Options (A+B). I
... Qeber C`~tltemsNot Itea®sed Abure(eg.lnstplisnon, Fie)r~lr Dalivei`3'i ~-~
Description. Cost ~~ Description Cost
elivery and installation _ 1000
Date 2/27/09
CONTRACT PRICING WORKSHEET C Ntoract VE03-06 prepared::
For Standard Equipment Purchases
^
s Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section
End User issues PO to Contractor, and MUST also foot a copy of PO, together with completed Pricing Worksheet, to H-
C @ 713-993-4548. Please type or print legibly.
a°Yt"g :CITY OF PORT ARTHUR Contractor: €PHII.POTT MOTORS '~ ~r\~i v
°R 11\1
Prepared ipAVID REAGAN
Cmtart :CLIFTON WILLIAMS aro
Pcrsoo: phone:
Phone: X409-983-8161
Fax:
eax: '409-983-8291
Email: Email:
Praluct D07 D po '2009 FORD POLICE INTERCEPTOR (ADMll CID)
coat: ` $ 19 443 DO
A Product Item Base Umt Pnce Per Contractor s H GAC Cootract•
B. Published Options -Itemize below -Attach additional sheet(s) tf necessary -Include Option Code to descrtp[ton rf applicable
'(No;e: Published Options aze options which were submitted and priced in Contracto>s bid.) Cost
' Cost Description
' Description ~ $ 408.30
~4SC LBvIITED SLIP AXLE [ $ 103.00 FLOOR PLAN INTEREST
$ 58.33
~53M RADIO SUPPRESSION [ $ 90.00 LOT INSURANCE
$ 129.00
58F fuMFM RADIO
I FRONT & REAR TALONS
96B FRONT MOLDNGS LOOSE
66F POWER DISTRIBUTION BOX
10 HAMS CONSOLE WITH ACCESS.
432 KEYED ALIKE
3 POWER SUPPLY
7 SIREN & SPEAKER
C. Unpublished Options - ]temize below / attacl
(Note: Unpublished options are items which were no[ su
Description
PDI CHARGE
4.6L V8 E85 ENGME/TPMS
FIRE EXTINGUISHER
Check: Total cost of Unpublished Options (C) cannot i
Price plus Published Optic
.Other Cost hems Not Itemized Above (e.g. Install
Description
E. Total Cost Before Any AppOcable Trade-In / OU
Quantity Ordered: C~
F H-GAC Fee Calculation (From Current Fee Tabl
G. Trade-Ins! Other Allowances /Special Discount
Description t
Estimated Delivery Date:'
$ 170.00 6 -KEYS
$ 630.00 4 HIDDEN STROBES (FRONT) ~ $ 130.00
E $ 28.00 4 HIDDEN STROBES (REAR) $ 130.00
$ 89.00
$ 43.00 FUSE BLOCK
$ 119.00
$ 489.00 6 SWITCH BOX
$ 48.00
€ $ 199.00
$ 455.00
Subtotal From Additional Sbee[(s):.~
i additional sheet(s) if necessary.
emitted and priced in Contractors bid-)
Cost
$ 80.00
$ 350.00
€ $ 56.00
xceed 25% of the total of the Base Unit
ms CA+B).
Freight, Delivery, Etc.)
Cost
Description
Subtotal B: € $ 3,318.6?
Subtotal From Additional Sheet(s): L
snhtot~~ $
For this transaction Ne percentage is:
er Allowances /Discounts (A+B+C+ll)
X Subtotal ofA+B+C+D: $ 26,503.63 =
es)
lost Description Cost
H. Total Purchase Price
Subtotal D: $
's$
Subtotal E: $
Subtotal F: s $
G:i$
Cost
2,296.00
2,782.00
12%
Cost
96(
960-00
26,503.63
26,503.63
600.00
$ 27,103.63