HomeMy WebLinkAboutPR 24418: REJECTING ALL BIDS FOR THE SABINE PASS COMMUNITY CENTER SPRAY PAD REPAIRS AND IMPROVEMENTS, REFVISE THE PROJECT AND RE-ADVERTIS FOR NEW BIDS P.R. No. 24418
06/25/2025 AJS
Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Adam J Saunders, Civic Center Dir
RE: Proposed Resolution No. 24418
The Civic Center Department, through the Purchasing Division, solicited bids for repairs and
enhancements to the Sabine Pass Community Center Spray Pad. On June 4, 2025, a total of three
bids were received, subsequently opened, and evaluated by the Purchasing Division and Civic
Center Department, as shown in the bid tabulation attached hereto as Exhibit A.
Texas Elite Staffing of Nederland, Texas, failed to submit a complete bid proposal covering the
entire scope of work as prescribed by the Purchasing Department. Additionally,the bid proposals
from Commercial Chemical Products, dba Poolsure of Beaumont, Texas, and Kraftsman
Commercial of Vidor, Texas, exceeded the allocated budget for the project.
Given that the bids for repairs and improvements to the Spray Pad surpass the project budget and
are incomplete, it is advisable to reject these bids and revise the scope of work for a subsequent
solicitation with more reasonable cost estimates.
RECOMMENDATION
It is recommended to approve the resolution to reject the received bids for repairs and
improvements to the Sabine Pass Community Center Spray Pad, and to revise the scope of work
accordingly to target the most urgent issues, thereby aligning with the allocated budget.
Adoption of the attached Resolution will authorize this course of action and ensure compliance
with applicable purchasing standards. Staff will bring the revised bid award to Council upon
completion of the new solicitation.
BUDGETARY AND FISCAL EFFECT
None
STAFFING EFFECT
None
P.R. No. 24418
06/25/2025 AJS
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS, REJECTING ALL BIDS
RECEIVED FOR THE SABINE PASS COMMUNITY
CENTER SPRAY PAD REPAIRS AND IMPROVEMENTS
PROJECT; AND AUTHORIZING THE PURCHASING
DIVISION TO REVISE THE PROJECT SCOPE AND RE-
ADVERTISE FOR NEW BIDS.
WHEREAS,the Civic Center Department,through the Purchasing Division, solicited
competitive bids for repairs and improvements to the Sabine Pass Community Center Spray Pad;
and,
WHEREAS, on June 4, 2025, three (3) bids were received, publicly opened, and
reviewed by the Purchasing Division and the Civic Center Department, as detailed in the bid
tabulation attached hereto as Exhibit"A"; and,
WHEREAS, the bid submitted by Texas Elite Staffing of Nederland, Texas, was
determined to be non-responsive, as it failed to address the full scope of work required under the
solicitation, and was therefore disqualified from further consideration; and,
WHEREAS, the remaining responsive bids, submitted by Commercial Chemical
Products, dba Poolsure of Beaumont, Texas, and Kraftsman Commercial of Vidor, Texas,
exceeded the funding allocated for the project under the City's approved budget; and,
WHEREAS, due to the disqualification of one bidder and the excessive cost of the
remaining proposals, it is in the City's best interest to reject all bids received on June 4, 2025,
and to direct staff to revise the project scope in a manner that prioritizes the most critical repairs
and enhancements, thereby aligning the procurement with available budgetary resources; and,
WHEREAS,the Purchasing Division will proceed with re-soliciting bids for the adjusted
scope of work in accordance with applicable procurement laws and policies.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1.The facts and opinions in the preamble are true and correct.
P.R. No. 24418
06/25/2025 AJS
Section 2. That all bids received on June 4, 2025, for the Sabine Pass Community Center
Spray Pad Repairs and Improvements Project, as detailed in Exhibit "A," are hereby rejected in
their entirety.
Section 3. The City Manager, through the Purchasing Division, is hereby authorized to
revise the scope of work for the project to reflect budgetary constraints and prioritize critical
repairs.
Section 4. The Purchasing Division is further authorized and directed to re-advertise the
revised scope of work in accordance with applicable procurement procedures.
Section 5.That a copy of this Resolution shall be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED,this day of 2025 AD, at a
Regular Meeting of the City Council of the City of Port Arthur,Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
Charlotte M. Moses,Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 24418
06/25/2025 AJS
APPROVED AS •
Roxann Pais Cotroneo
City Attorney
APPROV '"'i I R ADMINISTRATION:
A ►
Ronald 3117-i•n l'' 'M
City Man.
APP 0 D AS TO FUND AVAILABILITY:
L d oswell, M.A., ICMA-CM
Director of Finance
Clift•�Wi iams, CP B
Purchasing Manager
P.R. No. 24418
06/25/2025 AJS
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