HomeMy WebLinkAboutPR 24423: JEFFERSON COUNTY MUTUAL AID AGREEMENT UPDATE City of
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INTEROFFICE MEMORANDUM
Date: July 3, 2025
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Robert L. Havens, Interim Fire Chief
RE: PR 24423 —Jefferson County Mutual Aid Agreement Update
Introduction:
PR 24423 is an update to our current regional Mutual Aid Agreement with Jefferson
County.
Background:
There are no changes to the previous agreement.This agreement simply identifies and
updates the current signatory authority of the chief elected officials per Chapter 418 of
the Texas Government Code, Specifically the County Judge and the Mayor of the City of
Port Arthur.
Budget Impact:
This action has no budgetary impact on the City of Port Arthur's budget.
Recommendation:
The Office of Emergency Management, Fire Department, and Police Department recommends
approval of this resolution.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24423
07/03/2025 rlh/gt
RESOLUTION NO.
A RESOLUTION AUTHORIZING A MUTUAL AID
AGREEMENT BETWEEN JEFFERSON COUNTY AND THE
CITY OF PORT ARTHUR TO SECURE AID IN THE EVENT
OF EMERGENCIES
WHEREAS, Chapter 751 of the Texas Government Code authorizes
agreements between political subdivisions of the state in order to
more efficiently provide services to the citizens of the State of
Texas; and,
WHEREAS, local government authorities have a responsibility to
act in time of emergency as provided by Chapter 418 of the
Government Code, also known as the Texas Disaster Act of 1975, for
the purposes expressed in Sec. 418 . 002 of the act; and,
WHEREAS, Jefferson County, a political subdivision of the
State of Texas, and the City of Port Arthur, a political
subdivision of the State of Texas, desire to mutually cooperate to
aid one another in time of emergency; and,
WHEREAS, it is deemed in the best interests of the citizens of
Port Arthur to authorize the Mayor to enter into a Mutual Aid
Agreement with Jefferson County, in substantially the same form as
attached hereto as Exhibit "A" .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS :
P.R. No . 24423
07/03/2025 rlh/gt
Section 1 . That the facts and opinions in the preamble are
true and correct.
Section 2 . That the Mayor is herein authorized to execute
the Mutual Aid Agreement between the City of Port Arthur and
Jefferson County, in substantially the same form as attached hereto
as Exhibit "A".
Section 3 . That a copy of the caption of this Resolution
be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of July, A. D. ,
2025, at a Meeting of the City Council of the City of Port Arthur,
by the following vote: AYES:
Mayor: ,
Councilmembers : ,
NOES: .
s.pr24423
P.R. NO. 24423
07/3/25 rlh
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION:
111
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Ronald Bur CPM, City Manager
Robert L. Havens Interim Fire Chief/Deputy EMC
1-3 _ V 2
imot y Duriso, Police Chief
/3/ - 2�- 'M
ey Houston, Deputy Police Chief/EMC
P.R. NO. 24423
07/3/25 rlh
Exhibit A
STATE OF TEXAS
MUTUAL AID AGREEMENT
COUNTY OF JEFFERSON
WHEREAS, Chapter 751 of the Texas Government Code Authorizes agreements between
political subdivisions of the state in order to more efficiently provide services to the citizens of
the State of Texas, and;
WHEREAS, local government authorities have a responsibility to act in time of emergency as
provided by Chapter 418 of the Government Code, also known as the Texas Disaster Act of
1975, for the purposes expressed in Sec.418.002 of the act, and;
WHEREAS,Jefferson County, a political subdivision of the State of Texas, and the City of Port
Arthur, a political subdivision of the State of Texas, desire to mutually cooperate to aid one
another in time of emergency,the party providing aid, hereinafter referred to as the "providing
jurisdiction" and the party receiving aid, hereinafter referred as the"receiving jurisdiction,"
NOW, THEREFORE, in consideration of the above recitals and covenants contained herein,the
parties hereto agree as follows:
1. The providing jurisdiction hereby agrees to provide,through its Emergency Management
Department or equivalent, in consultation with its elected officials or designees and
pursuant to its emergency management plan, such mutual aid as may be requested by the
requesting jurisdiction for emergency conditions as defined by the Texas Disaster Act of
1975 and as amended. The aid rendered shall be to the extent of available personnel and
equipment not required for the minimum needs of the providing jurisdiction. The judgment
of the providing jurisdiction shall be final decision as to the personnel and equipment so
available. Any requests for aid must be verified, in written form to the governing body of
the providing jurisdiction or its designee.
2. Personnel dispatched to the aid of another jurisdiction shall remain the employees of the
providing jurisdiction. The providing jurisdiction retains the right to withdraw any and all
aid rendered, at any time, when in the sole judgment of the providing jurisdiction, such
action is necessary or advisable.
3. The providing jurisdiction will render such aid to the requesting jurisdiction, and the
requesting jurisdiction agrees to compensate the providing jurisdiction for costs incurred
as expeditiously as possible. It is specifically understood and agreed between the parties
that the providing jurisdiction will seek, if available,reimbursement from other potential
sources for the services provided to the requesting jurisdiction. It is further understood and
agreed that the requesting jurisdiction will reimburse the providing jurisdiction, in full, for
those expenses that relate directly to the services the providing jurisdiction rendered for the
requesting jurisdiction. In this regard it is understood that the receiving jurisdiction will
reimburse the providing jurisdiction for straight time, overtime, or emergency time rates the
providing jurisdiction is required to pay at the time as well as or reasonable charges for
equipment used.
4. The providing jurisdictions will maintain workers compensation coverage for its
employees and, at its sole option,may provide liability insurance coverage for its
vehicles and equipment. Any uninsured or extraordinary expenses may be a part of claimed
costs for reimbursement.
5. It is understood that, in order for any providing jurisdiction to receive payment for aid
provided,they must comply with the requirements and procedures for submitting
documentation that clearly itemizes and supports their claim and that, if adequate
documentation supporting the claim is not timely submitted, payment for the services/aid
rendered will be denied until such deficiencies are corrected. It is further agreed that the
requesting jurisdiction will maintain copies of all documentation submitted in support of their
claim until released by the County. The parties hereby acknowledge that they have received
adequate information to enable them to properly prepare and submit their claims for
payment.
6. Neither party to this agreement shall be liable for its failure or refusal to render aid
pursuant to this agreement and no third person is entitled to rely on this agreement as the
basis for any claim against any party hereto.
7. This agreement shall be effective on the last date executed by any party hereto and shall
remain n full force and effect unless and until terminated by a party by giving written
notice of such termination to the governing body of the other party at the place at which
regular meetings of that body are held.
8. Requests for aid should be made to:
Jefferson County,Texas
County Judge ' :r' ick
W
Robert Grim For Requesting Jurisdiction
Emergency nagement Department
1149 Pearl St., First Floor Mayor, City of Port Arthur
Beaumont,Texas 77701 Charlotte Moses
409-835-8757 444 Fourth St.
Port Arthur,TX 77641-1089
IN WITNESS WHEREOF,this Agreement has been duly executed by the parties
signatures hereto being duly authorized by the appropriate action of their respective
governing bodies as required by law.
Date: Date:
Jefferson County, Texas
By: By:
Jeff R. Branick, County Judge , Chief/Mayor
ATTEST: ATTEST:
By A, a�.__ By:
'o a ne Acosta-Helberg, County Clerk
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