HomeMy WebLinkAboutPR 24428: AGAPE CLEANING ENTERPRISES, INC., JANITORIAL SERVICES FOR CITY HALL AND THE CITY HAL ANNEX P.R. No. 24428
CEWJ 07/03/2025
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND YEAR (FIRST RENEWAL) OF THE
CONTRACT WITH AGAPE CLEANING ENTERPRISES, INC. OF
HOUSTON, TEXAS FOR JANITORIAL SERVICES FOR CITY
HALL AND THE CITY HALL ANNEX WITH AN ANNUAL
PROJECTED BUDGETARY IMPACT OF $59, 085 . 84 ; FUNDING
AVAILABLE IN FACILITIES MAINTENANCE BUILDING
MAINTENANCE ACCOUNT NO. 001-21-059-5312-00-70-000 .
WHEREAS, pursuant to Resolution No. 24-261, the City
Council authorized a one-year contract with Agape Cleaning
Enterprises, Inc. of Houston, Texas, for janitorial services
for the City Hall and City Hall Annex with an option to renew
for two additional one-year periods; and
WHEREAS, the City wishes to exercise the option to renew
for an additional one (1) year period with a projected
budgetary impact of $59, 085 . 84; and
WHEREAS, this will be the second year (first renewal) ;
and
WHEREAS, upon approval, the contract will have one
additional one (1) year option for renewal .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS :
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize and directs
the City Manager to execute on behalf of the City the second
year (first renewal) of the contract with Agape Cleaning
Enterprises, Inc. of Houston, Texas, attached in
substantially the same form as Exhibit "A", for the annual
cleaning of City Hall and the City Hall Annex with a projected
budgetary impact of $59, 085 . 84 .
Section 3 . That funding is available in Facilities
Maintenance Building Maintenance Account No. 001-21-059-5312-
00-70-000 .
P.R. No. 24428
CEWJ 07/03/2025
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Section 4 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of July, A. D. ,
2025, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers :
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
P.R. No. 24428
CEWJ 07/03/2025
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APPROVED ADMINISTRATION:
Ronald Bur n, CPM
City Man ger
r,eAAi #, _Aof
o Robe ,
w.
4Direc • , of ' . •lic Works
APPROVED FOR THE AVAILABILITY OF FUNDS :
,?bi:/:Yalti4J(W /ct4'rC1,9Zi(c
Lynda Boswell
Director of Finance
' bia,,,:illi,
Clif on Williams, CPPB
Purchasing Manager
P.R.No. 24428
CEWJ 07/03/2025
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EXHIBIT "A"
RENEWAL CONTRACT
FOR JANITORIAL SERVICES
FOR CITY HALL AND CITY HALL ANNEX
THIS AGREEMENT, made this day of 2025,by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called"OWNER" or"CITY" and Agape Cleaning Enterprises, Inc. of Houston,Texas,
herein acting by and through ,hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from July 15, 2025, to July 14, 2026, with the option to
renew for one additional one-year period.. The City can terminate this contract at its
convenience which includes, but is not limited to, finding not being available in any budget
cycle within fifteen(30) days written notice.
2. During, the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with terms therein for Contract 24-261.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Addenda *
c) *
d) Specification *
e) Bid *
f) Notice of Renewal
• These items were attached to the original letting contract.
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed,or caused to be executed by their duly
authorized officials,this Agreement in(2 copies)each of which shall be deemed an original on the
date first above written.
Wage
Signed on the day of , 2025.
OWNER
City Of Port Arthur
By:
Ronald Burton, CPM
City Manager
ATTEST:
Sherri Bellard
City Secretary
Signed on the day of , 2025.
CONTRACTOR
Agape Cleaning Enterprises, Inc.
By:
Print Name:
Title:
WITNESS:
Print Name:
• Wage