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HomeMy WebLinkAboutPR 24425: CLOSE OUT DOCUMENTS SUBMITTED BY FLORIDA FLOATS, INC., DBA BELLINGHAM MARINE FOR THE COMPLETION OF THE PLASURE ISLAND MARINA REHABILITATION PROJECT www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 11, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. No. 24425 — Acceptance of Close Out Documents Submitted by Florida Floats, Inc., DBA Bellingham Marine for the Completion of the Pleasure Island Marina Rehabilitation Project. Introduction: The purpose of this agenda item is to request City Council approval of P.R. No. 24425, authorizing the acceptance of close-out documents submitted by Florida Floats, Inc., doing business as Bellingham Marine of Jacksonville, Florida, and to approve the release of retainage in the amount of$59,872.50 for the completed rehabilitation of the Pleasure Island Marina. Background: Pursuant to Resolution No. 24-061, the City of Port Arthur entered into a contract with Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida, for the rehabilitation of the Pleasure Island Marina, with an original contract amount of $1,382,900.00. Subsequently, Resolution No. 24-169 authorized Change Order No. 1,reducing the scope of work to align with budget constraints. This resulted in a decrease of$185,450.00, adjusting the total contract value to $1,197,450.00. The rehabilitation work has now been completed to the satisfaction of staff, and the contractor has submitted all required close-out documentation. Florida Floats, Inc. has also formally requested the release of the retainage amount of$59,872.50. Budget Impact: Funding in the amount of$59,872.50 is available in account number 307-00-000-2050-00-00-000. Recommendation: It is recommended that the City Council approve P.R. No. 24425, authorizing the City Manager to accept the submitted close-out documents and approve the release of retainage in the amount of$59,872.50 to Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida, for the successful completion of the Pleasure Island Marina rehabilitation project. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. No. 24425 7/11/25 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE CLOSE-OUT DOCUMENTS SUBMITTED BY FLORIDA FLOATS, INC., DBA BELLINGHAM MARINE OF JACKSONVILLE, FLORIDA, AND TO APPROVE THE RELEASE OF RETAINAGE IN THE AMOUNT OF $59,872.50 FOR THE COMPLETION OF THE PLEASURE ISLAND MARINA REHABILITATION PROJECT; FUNDING IS AVAILABLE IN ACCOUNT NUMBER 307-00-000-2050-00-00-000 WHEREAS, pursuant to Resolution No. 24-061, the City of Port Arthur entered into a contract with Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida, for the rehabilitation of the Pleasure Island Marina with a projected budgetary impact of$1,382,900.00; and, WHEREAS, pursuant to Resolution No. 24-169, Change Order No. 1 was approved to reduce the scope of work so that the project cost could align with the original amount budgeted, resulting in a decrease of$185,450.00 to a new total contract amount of$1,197,450.00; and, WHEREAS, the revised scope of work was reviewed and approved by Arceneaux, Wilson& Cole, LLC,the construction managers for the project; and, WHEREAS, Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida has submitted the Certificate of Substantial Completion dated April 6, 2025 for the work to which the Certificate applies has been inspected, authorized, and declared to be complete in accordance with the contract documents (Exhibit "A"); together with the Contractor's Certificate and Release (Exhibit "B"), the Contractor's Certificate of Warranty (Exhibit "C"), Contractor's Certificate of Debts Paid (Exhibit "D"), Engineers Certificate of Completion ( Exhibit "E") and Contractors Certificate of Guarantee(Exhibit"F"); and, WHEREAS, the retainage for the project, 5% of the work completed and billed,has been submitted for release by Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida, in the amount of$59,872.50 (Exhibit"G"); and, WHEREAS, Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida, has completed the contracted project to the satisfaction of the Pleasure Island staff (Exhibit "H"); and, P.R.No.24425 7/11/25 gd WHEREAS, the City Council finds it appropriate to accept the close-out documentation and authorize the release of retainage; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorized the City Manager to hereby accept the Certificate of Substantial Completion dated April 6, 2025 (Exhibit "A"), together with the Contractor's Certificate and Release (Exhibit "B"), the Contractor's Certificate of Warranty (Exhibit "C"), Contractor's Certificate of Debts Paid (Exhibit "D"), Engineers Certificate of Completion(Exhibit"E") and Contractors Certificate of Guarantee(Exhibit"F"). Section 3. That the City Council hereby authorizes the release of retainage in the amount of$59,872.50 to Florida Floats, Inc., DBA Bellingham Marine(Exhibit"G"). Section 4. That the City Manager is further authorized to execute the Certificate of Acceptance (Exhibit "H") onCity behalf of the of Port Arthur for the rehabilitation of the Pleasure Island Marina.. Section 5. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2025, at a Regular Meeting of the City Council of the City of Port Arthur,by the following vote: AYES: (Mayor) Councilmembers: NOES: Charlotte M. Moses, Mayor P.R.No. 24425 7/11/25 gd ATTEST: APPROVED AS TO FORM: Sherri Bellard Roxann Pais Cotroneo City Secretary City Attorney APPRO l ED •R i I TRATION: APO" Rona7`iro ,V7M George Davis,MA, CPM City Manages• Director of Pleasure Island APPRO D AS TO THE AVAILABILITY OF FUNDS: yn yn osw 1, MA, ICMA- M Clifton E. Williams, Jr., Director of Finance Purchasing Manager P.R.No. 24425 7/11/25 gd EXHIBIT "A" CERTIFICATE OF SUBSTANTIAL COMPLETION Purchase Order No.:_24,061 /PLC 481 Project Name: Pleasure Island Marina Repairs Contractor: Florida Floats, Inc dba Bellingham Marine Description of Work: Replace and rvair co ncrete floating docks The work performed under this contract has been reviewed and found to be substantially complete.The date of substantial completion is hereby established as April 6,2025 . KNOW ALL MEN BY THESE PRESENTS: 1.) The stage of construction where, in the opinion of the City of Port Arthur, all items of the work necessary to enable the assets to be utilized without restrictions for the purpose for which the asset was constructed have been completed; and 2.) All pay items are complete and all necessary testing as required by the Laws and Regulations and/or Contract Documents have all been completed. Punch List All list of items to be completed or corrected, prepared by the CONTRACTOR and verified and amended by the ENGINEER, is attached hereto.The failure to include any items on such list does not alter the responsibility of the CONTRACTOR to complete all work in accordance with the contract documents. The CONTRACTOR shall complete or correct the work on the list of items attached hereto within in 60 days from the above date of substantial completion.The responsibilities shall be as set out in the Contract Documents or on the attached hereto. If not specified in and an attachment or in the Contract Documents the CONTRACTOR is responsible for maintenance, utilities and insurance. ,7e ve ,'-att Jul 3,2025 Florida Floats, Inc dba Bellingham Marine .,_.,CONTRACTOR NAME SIGNATURE DATE RECOMMENDED FOR ACCEPTANCE ENGINEER NAME SIGNATURE DATE The City of Port Arthur accepts the work as Substantially Complete. City of Port Arthur, Department of Parks and Recreation. PROJECT MANAGER SIGNATURE DATE CITY ENGINEER SIG TURE DATE G�Qoe, aw,5 7 /25 PLEASURE ISLAND DIRECTOR SIG ATURE DATE P. R. No. 24425 7/11/25 gd EXHIBIT "B" CONTRACTOR'S CERTIFICATE AND RELEASE FROM: Florida Floats. Inc dba Bellingham Marine (Name of Contractor) TO: City of Port Arthur (Owner) REFERENCE CONTRACT NO.24-601 /PIC 481 CONTRACT ENTERED INTO THE 1st DAY OF April 2024 BETWEEN THE CITY OF PORT ARTHUR AND Florida Floats, Inc OF Jacksonville, FL FOR THE PROJECT Pleasure Island Marina Repairs KNOW ALL MEN BY THESE PRESENTS: 1.) The undersigned hereby certifies that there is due from,and payable by,the Owner to the Contractor under the contract and duly approve Change Orders and modification the balance of $ 1,197,450.00 2.) The undersigned further certifies that in addition to the amount set forth in Paragraph 1,there are outstanding and unsettled the following items which he claims are just and due and owing by the Owner to the Contractor: a. $59,872.50 b. c. d. (Itemize claims and amounts due,if none,so state) 3.) The undersigned further certifies that all work required under this contract, including work required under Change Order(s) numbered 2 , has been performed in accordance with the terms thereof, and that there are no unpaid claims for materials,supplies,or equipment and no claims of laborers or mechanics for unpaid wages arising out of the performance of this contract,and that the wage rates paid by the contractor were in conformity with the contract provisions relating to said wage rates. 4.) Except for the amounts stated under Paragraphs 1 and 2 hereof,the undersigned has received from the Owner all sums of money payable to the undersigned under,or pursuant to,the above-mentioned contract or any modifications or changes thereof. 5.) That in consideration of the payment of the amount stated in Paragraph 1 hereof,the undersigned does hereby release the Owner and Operator from any all claims arising under or by virtue of this contract, except the amount listed in Paragraph 2 hereof due from the owner, provided however,that if any reason the Owner does not pay the full amount stated in Paragraph 1 hereof,said deduction shall not affect the validity of this release, but the amount so deducted shall be automatically included under Paragraph 2 as an amount which the Contractor has not released but will release upon payment thereof. The Contractor further certifies that upon the payment of the amount listed in Paragraph 2 hereof,and of an amount which may be deducted from Paragraph 1 hereof,he will release the Owner and Operator from any and all claims of any nature whatsoever arising out of paid contract modification thereof,and will execute such further releases or assurances of the Owner and Operator may request. 1 IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this 3rd day of July ,2025. Florida Floats, Inc dba Bellingham Marine (SEAL} (Contractor) BY: t7e Bey Tkatt (Signature) Jeffrey Pratt/Vice President (Printed Name/Title of Officer) Jeffrey Pratt , being first duly sworn on oath,deposes and says, First, that, he/she is the (Affiant) Vice President of Florida Floats, Inc dba Bellingham Marine (Title) (Name of Company) Second,that he has read the foregoing certificate by him/her subscribed as Contractor's Certificate and Release (Title) of City of Port Arthur . (Name of Company) Affiant further states that the matters and things stated herein are true. Jeffrey ?/-att Jeffrey Pratt (Affiant) Subscribed and sworn to before me this 3rd day of July , 2025 My commission expires 3/20/2027 1)101cry "a' rak 7 NOTARY State of Florida 2 P. R. No. 24425 7/11/25 gd EXHIBIT "C" CONTRACTOR'S CERTIFICATE OF WARRANTY FROM: FLORIDA FLOATS, INC DBA BELLINGHAM MARINE (Name of Contractor) TO: CITY OF PORT ARTHUR (Owner) REFERENCE CONTRACT NO.: 24-061/PIC 481 CONTRACT ENTERED INTO THE 1ST__DAY OF APRIL 2024 BETWEEN THE CITY OF PORT ARTHUR_ AND FLORIDA FLOATS, INC. OF JACKSONVILLE. FL FOR THE PROJECT _PLEASURE ISLAND MARINA REPAIR KNOW ALL MEN BY THESE PRESENTS: 1.) FLORIDA FLOATS,INC does hereby guarantee all of the work done under the (Name of Contractor) above referenced contract to be free from faulty materials in every particular, and free from improper workmanship, and against injury from proper and usual wear; and agrees to replace or re-execute without cost to the Owner and Operator such work as may be found to be improper or imperfect, and to make good all damage caused to other work or materials due to such required replacement or re-execution. 2.) This guarantee shall cover a period of one(1)year from the date of acceptance of all work under this contract by Owner, as evidenced by the Contractor's Certificate of Completion. 3.) This Certificate is given in connection with the final payment under the contract between the Owner and FLORIDA FLOATS, INC ,and with the knowledge that it will be relied upon in (Name of Contractor) Making such payment and that such payment would not be made except upon the truth of the matter contained in this affidavit. IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this 3RD day of JULY ,2025. FLORIDA FLOATS, INC {SEAL} (Contractor) e I'e Tratt (Signature) JEFFREY PRATT/VICE PRESIDENT (Printed Name/Title of Officer) 1-Warranty JEFFREY PRATT , being first duly sworn on oath,deposes and says, First,that, he/she is the (Affiant) VICE PRESIDENT of FLORIDA FLOATS INC DBA BELLINGHAM MARINE , (Title) (Name of Company) Second,that he/she has read the foregoing certificate by him/her subscribed as CONTRACTOR'S CERTIFICATE OF WARRANTY (Title) of CITY OF PORT ARTHUR . (Name of Company) Affiant further states that the matters and things stated herein are true. ,7e f1-ey ?ma (Affiant) Subscribed and sworn to before me this 3RD day of JULY ,2025. My commission expires 3/20/2027 eanyPi* Ida .._:: camwIM37S98T t,plm 27 NOTARY STATE OF FLORIDA 2-Warranty P. R. No. 24425 7/11/25 gd EXHIBIT "D" CONTRACTOR'S CERTIFICATE OF DEBTS PAID PROJECT: Pleasure Island Marina Repairs LOCATION: Port Arthur,Texas OWNER: City of Port Arthur STATE OF TEXAS; COUNTY OF JEFFERSON; The undersigned hereby certifies that, except as listed below, payment has been made in full and all obligations have otherwise been satisfied for all materials and equipment furnished for all work, labor, and services preformed and for all known indebtedness and claims against the Contractor for damages arising in any manner in connection with the performance of the Contract referenced above for which the Owner's property might in a way be held responsible or encumbered. Exceptions:_RetainaRe only ($59,872.50) Contractor: Florida Floats, Inc dba Bellingham Marine/Jacksonville, FL t7efYei -att Signature: Printed Name: Jeffrey Pratt, Vice President Date: July 3, 2025 Subscribed and sworn to before me this 3rd day of July , 2025 My commission expires: 3/20/2027 MARCEY NESTER Nolan,Public Rite of Florida ••-• . cmmlm437s9a7 Ecru 3/ignon NOTARY State of Florida P.R.No. 24425 7/11/25 gd EXHIBIT "E" ENGINEER'S CERTIFICATE OF COMPLETION Project: Pleasure Island Marina Repair Date of Issuance: April 16th, 2025 Owner(s): City of Port Arthur Owner's Project Number: PIC 481 Engineer: Arceneaux Wilson& Cole LLC Contractor: FLORIDA FLOATS, INC DBA BELLINGHAM MARINE This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to the following specified parts thereof: To: City of Port Arthur (OWNER) And To: (ENGINEER) The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance with the Contract Documents on April 16th 2025 DATE OF COMPLETION Executed by Engineer on _�.,����� iMCP•• OF •rF 4t1 JOE M.WILSON,JR. 0 I.I to�i.t c206 to•_iv o' 1%%VI. ENS.NG,• 07/17/2025 P. R.No. 24425 7/11/25 gd EXHIBIT "F" CONTRACTOR'S CERTIFICATE OF GUARANTEE FROM: FLORIDA FLOATS, INC DBA BELLINGHAM MARINE TO: CITY OF PORT ARTHUR FOR: PLEASURE ISLAND MARINA REPAIRS REFERENCE CONTRACT NO. 24-061 / PIC 481 ENTERED INTO THE 1ST DAY OF APRIL 2024 , BETWEEN THE CITY OF PORT ARTHUR AND FLORIDA FLOATS, INC (CONTRACTOR) OF JACKSONVILLE, FL (CITY/STATE) FOR: PLEASURE ISLAND MARINA REPAIR (PROJECT) KNOW ALL MEN BY THESE PRESENTS: 1. FLORIDA FLOATS, INC does hereby guarantee all of the work done under the above referenced contract to be free from faulty materials in every particular, and free improper workmanship, and against injury from proper and usual wear; and agrees to replace or re-execute without cost to the Owner and Operator such work as may be found to be improper or imperfect, and to make good all damage caused to other work or materials, due to such require replacement or re-execution. 2. This guarantee shall cover a period of one (1)year from the date of acceptance of all work under this Contract, as evidenced by the Engineer's Certificate of Completion. IN WITNESS THEREOF, the undersigned has signed and sealed this instrument this the 3RD day of JULY , 2025. FLORIDA FLOATS, INC (COMPANY NAME) ,7ef!e matt Jeffrey ran(Jul 202510 08 EDT) (OWNER,SIGNATURE/TITLE) Jeffrey Pratt,Vice President (PRINT) SUBSCRIBED AND SWORN to before me this 15th day of JULY 2025 . My commission expires 3/20/2027 (DATE) w�wsr�s►ea Y NomrvPDblIc -y _ Cute01 Fb,M COmTfHH375987 Eepirea 3/20/202' (NOTARY PUBLIC) )1 P.R.No. 24425 7/11/25 gd EXHIBIT "G" 4) r 0 7 c 0 ai c a) m a) -0a).00Nc �.c o o . a) � o o 4_ o 0 3 @ 3L a ov U Tas oca y a,00 . .. y YL a) �oN ..L...0 c O Q C a 0 co Y p L a) j• j,E 7 N C w c a) cs. in a) E ..: S ( t o E 0 0 T Ln 0 > _ c N m c 3 0 o U TEa N N a) c o `�v o p co c)O Q 0 t6 ay a O p 2 .0 To N C W N OS - C '-- -- "_'d -O fV w L� m - ao 0 a o o(6 to c o mu) ui ,°i N 0 a) U - U 4- aJ . oo o T a) a) N C U N .(n c----- ooscc°il5i Ua co3rnE m^ LLU UJ +• Y w • 1—w OO o = a ` ui m doa0 Saar — oa) o .0 c a) ai .NY mpo o a? I- v c a) QEac 0 ygg H oN C. 0 U0 ,_ { o O d o i 2 0 ate) a)U •O o o D C N o T . Q. L � a) °« a)w Ea) a) CO o NLO a° : 11.!.. Q .o N,.:L..•LL a�iw O E O %N N 0 0 3 O c) $W o 3 ! a) o O 0 0 a) oO E 1 0 __ O Ewa uv m € N N w o O O O a) LL z a) c c 1"' c C c O � Y ... 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O a .0 W aci � 2a) U 0 W I a co 7 co � > a n `o .� 22 o a)0 ocl 0 a c U Z c � s o » � c O cn f0 `) uN -ow@ 0 co t' Q N U 0 �M ;- Q C) L. tD -aU p c_.) c a) ca @ _ c 'vctvc a a a CO c) Q) O c ZcCa7 0 — 0 CC S 0 9 O O E c- NM0 Z O O V U o Q Z O. c CZ et) > 0 <0 D P. R. No. 24425 7/11/25 gd EXHIBIT "H" CITY OF PORT ARTHUR, TEXAS PLEASURE ISLAND DEPARTMENT CERTIFICATE OF ACCEPTANCE FOR Rehabilitation of the Pleasure Island Marina To: Florida Floats, Inc., DBA Bellingham Marine This document is to certify that the City of Port Arthur, Texas accepts the completion of the rehabilitation of the Pleasure Island Marina, based on the recommendation of the City of Port Arthur's Pleasure Island Department and receipt of the Certificate of Completion, Contractor's Affidavit of All Debts Paid, Contractor's Certificate of Release, Contractor's Certificate of Warranty executed by Florida Floats, Inc., DBA Bellingham Marine of Jacksonville, Florida. Ron Burton, CPM City Manager Sherri Bellard City Secretary CERTIFICATE OF COMPLETION Date: July 11, 2025 Project: Rehabilitation of the Pleasure Island Marina; Release of Retainage To: All Concerned I HEREBY CERTIFY THAT this project was completed on April 6, 2025 and that the work was under periodic inspection during construction by an engineer and City staff. To the best of my knowledge, the project was constructed substantially in accordance with the plans and specifications. Submitt by: Georg Davis, CPM Director of Pleasure Island "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294