HomeMy WebLinkAboutPR 24397: ADVANCED EMAIL PROTECTION INTEROFFICE MEMORANDUM
Date: July 18, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director .3
RE: Proposed Resolution No. 24397 —Advanced Email Protection
Introduction:
This Agenda Item intends to seek the City Council' s authorization for the City Manager to
purchase Advanced Email Protection from Recon Infosec through The Interlocal Purchasing
Systems (TIPS) cooperative contract#230202 for an amount not to exceed $43,400.00.
Background:
Ransomware, a type of malicious software that blocks access to computer files or networks
until a ransom is paid, is commonly delivered via email, often through phishing attacks. These
emails can appear legitimate, sometimes even impersonating trusted sources like banks, or
colleagues, and often contain suspicious links or attachments that initiate the ransomware
attack.
Like most municipalities,the City of Port Arthur is experiencing an increase in phishing
attempts via email. Therefore, it is in the best interest of the City to be proactive in protecting
against becoming a victim of ransomware and other business email compromise related
activity.
Budget Impact:
Funds have been budgeted in the Information Technology Computer Programs account #001-
09-023-5450-00-10-000-.
Recommendation:
It is recommended that City Council authorize the City Manager purchase Recon Infosec's
Advanced Email Protection through the TIPS contract#230202 for an amount not to exceed
$43,400.
P.R. NO. 24397
7/18/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ADVANCED
EMAIL PROTECTION FOR A LICENSING PERIOD OF FOURTEEN MONTHS FROM
RECON INFOSEC THROUGH THE INTERLOCAL PURCHASING SYSTEM (TIPS)
COOPERATIVE CONTRACT #230202. FUNDING FOR THE AMOUNT OF $43,400.00
IS BUDGETED IN INFORMATION TECHNOLOGY COMPUTER PROGRAMS
ACCOUNT 001-09-023-5450-00-10-000-
WHEREAS,Ransomware is commonly delivered via email,through phishing attacks; and
WHEREAS, Recon Infosec Advanced Email Protection provides advanced, managed
email threat protection to prevent email attacks; and
WHEREAS, The Interlocal Purchasing Systems (TIPS) has established cooperative
contract#230202 with Recon Infosec; and
WHEREAS, TIPS is a cooperative purchasing program for state and local governments;
and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs as an alternative to a formal
bid process; and
WHEREAS, pursuant to Resolution No. 12-008, the City entered into an interlocal
agreement with Region VIII Education Service Center for participation in the Education Service
Center for participation in the Interlocal Purchasing System (TIPS) Cooperative Purchasing
Program; and
WHEREAS, Recon Infosec can provide Advanced Email Protection through TIPS
contract#230202 for the amount of$43,400.00 for a term of 14 months; and
WHEREAS,quote 20250702-135125294 is attached as Exhibit"A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That,the facts and opinions in the preamble are true and correct.
P.R. NO. 24397
7/18/2025
Section 2. That, the City Council hereby authorizes the City Manager to purchase
Advanced Email Protection from Recon Infosec through The Interlocal Purchasing Systems
(TIPS) cooperative contract#230202 for an amount not to exceed$43,400.00, in substantially the
same form as attached hereto as Exhibit"A".
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ,ADOPTED AND APPROVED this the day of July, A.D. 2025 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
P.R. NO. 24397
7/18/2025
APPROVED FOR ADMINISTRATION•
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415%r'
I /ifs') WMc
Ronald Burton, CP '' Clifton illiams, CPPB
City Manager / Purchasing Manager
• Fay Yong CGCIO, P P
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
1
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Lyn d Boswell, ISMA-CM, MA
Director of Finance
P.R. NO. 24397
7/18/2025
EXHIBIT A
RECON TM
INFOSEC
City of Port Arthur - Advanced Email
Protection (14 month Term)
City of Port Arthur Reference:20250702-135125294
444 4th Street Quote created:July 2,2025
Port Arthur,TX 77640 Quote expires:September 30,2025
United States Quote created by:Andrew Denning
Account Executive
adenning@reconinfosec.com
Elvis Rushing +17036253324
elvis.rushing@portarthurtx.gov
Fay Young
fay.young@portarthurtx.gov
Products & Services
Item & Description Quantity Unit Price Total
Advanced Email Protection (AEP) 1 $43,400.00 $43,400.00
Recon integrates the unique email security capability of Sublime and for 14 months
the powerful automation enabled by Chronicle SOAR into a propri-
etary security stack to deliver advanced,managed email threat pro-
tection.Sublime enables Recon to prevent email attacks using
Detection-as-Code and behavioral Al.Chronicle SOAR enables Recon
to Integrate,tailor,and maintain Advanced Email Protection Service.
One-time subtotal $43,400.00
Total $43,400.00
Purchase terms
This quote is for the customer's current mailbox count and allows for expansion up to a total of 620
mailboxes.
Effective Date:8/1/2025-9/30/2026
Term:14 months
Payment for AEP Services are due in advance of the service period.
This AEP Agreement is effective upon signing and is subject to and incorporates by reference the Recon
InfoSec, Inc.TIPS Contract 230202 terms and conditions,Recon InfoSec, Inc.Texas Local Government Master
Solution Agreement,and the Sublime Addendum,which can be found at:https://www.tips-
usa.com/vendorProfile.cfm?Record I D=BA48A6A061 DE663420AEDF5A81195818,
https://terms.reconinfosec.com/TexasGovMSA/,and https://terms.reconinfosec.com/sublime_addendurn/.
By signing this AEP Agreement,each party represents and warrants that it(1) has read and understands the
documents that are linked above and incorporated by reference, (2)agrees to be bound by their terms,and
(3) has the full power and authority to accept them and this AEP Agreement.
Signature
Before you sign this quote,an email must be sent to you to verify your identity.Find your profile below to request a verification
email.
Fay Young
fay.you ng@porta rth u rtx.gov
Bob Drobish
bob@reconinfosec.com