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Home My WebLink AboutPR 24451: NAVILINE ANNUAL ACCESS FEE City of 44 ort rt. ut4r ''.— T INTEROFFICE MEMORANDUM Date: July 18, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 24451—Naviline Annual Access Fee Introduction: This Agenda Item intends to seek the City Council's approval to authorize the payment in the amount of $28,797.00 to CentralSquare Technologies (formerly Superion, LLC), for Naviline Annual Access Fee (ASP) application access and support for six months. Background: Naviline ASP is a cloud-hosted enterprise resource planning (ERP) system supporting critical municipal functions such as financial management, utility billing, payroll, and administrative operations. Originally developed by Superion, LLC, Naviline ASP is now maintained by CentralSquare Technologies, following their acquisition of Superion. The Utilities Department is currently verifying data accuracy as part of the migration from Naviline ASP to Tyler Munis. CentralSquare continues to provide hosting, maintenance, and technical support under a subscription model. CentralSquare Technologies has submitted an invoice totaling $28,797.00 for services covering August 1, 2025, through January 31, 2026. This expense is budgeted and approved in the current fiscal year. The procurement is exempt from competitive bidding per Texas Local Government Code §252.022(a)(7), as this service is available from only one source. Budget Impact: This ASP fee will cost $28,797.00, and the fund is available in Water Utilities Account No. 410- 40-205-5470-00-00-000, Other Contractual Service. Recommendation: It is recommended that the City Council approve PR 24451,authorizing the payment in the amount of$28,797.00 to CentralSquare Technologies (formerly Superion, LLC). "Remember,we are here to serve the Citizens of Port Arthur" Pr PR No. 24451 7/18/2025 JL Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT TO CENTRAL SQUARE TECHNOLOGIES (FORMERLY SUPERION, LLC) FOR NAVILINE ASP SERVICES FOR A SIX-MONTH PERIOD IN THE TOTAL AMOUNT OF $28,797.00; FUNDING AVAILABLE IN WATER AND SEWER CUSTOMER SERVICE OTHER CONTRACTUAL SERVICES ACCOUNT NO. 410-40-205-5470-00-000-000. WHEREAS, the City of Port Arthur, Texas, utilizes Naviline ASP, a cloud-hosted enterprise resource planning (ERP) platform that supports critical municipal functions including financial management,utility billing, payroll and administrative operations; and WHEREAS, Naviline ASP is used for critical enterprise resource planning and billing, and serves as the City's legacy ERP system; and WHEREAS,the Utilities Department is currently verifying the accuracy of data migrated from Naviline ASP to the City's Tyler Munis System, as part of an ongoing system transition process; and WHEREAS, Naviline ASP was originally developed and maintained by Superion, LLC, which has since been acquired by CentralSquare Technologies, a leading provider of public sector software solutions to local governments and public safety agencies; and WHEREAS, CentralSquare Technologies continues to provide the City with essential hosting, maintenance, and technical support services for Naviline ASP under a subscription-based model; and WHEREAS, CentralSquare Technologies has submitted an invoice for the six-month service period from August 1, 2025 through January 31, 2026 in the amount of$28,797.00,which is a budgeted and approved expenditure for the current fiscal year; and WHEREAS, this procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source; and PR No. 24451 7/18/2025 JL Page 2 of 3 CityCouncil finds it necessaryand in the public interest to authorize this WHEREAS,the payment to ensure continued access to Naviline ASP during the transitional period and to maintain continuity in City operations; and NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Council hereby authorizes payment in the amount of $28,797.00 to CentralSquare Technologies for Naviline ASP services covering the period of August 1, 2025 through January 31, 2026 as provided in Exhibit"A". THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED THIS day of ,2025, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR No. 24451 7/18/2025 JL Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROV" r 1 R ADMI " RATION: vma Ronald : ir City Manage alvin atthews, P.E. Water Utilities Director APPROVED AS TO FUND AVAILABILITY: n aBoswel a1Tii) MA, ICMA-CM Finance Director Clifto , E. Williams Jr., CPPB Purchasing Manager EXHIBIT "A" rf; CENTRALSQUARE CentralSquare Technologies, LLC 1000 Business Center Drive Lake Mary, FL 32746 January 23,2025 Fay Young City of Port Arthur 444 4Th Street,P.O. Box 1089, Port Arthur.TX,77641 Dear Fay Young, This letter is in response to City of Port Arthur's request for a sole source letter from our company. This letter is to confirm that NaviLine is a sole source product, manufactured, sold, serviced, and distributed exclusively by CentralSquare Technologies,LLC(CentralSquare).This product must be purchased directly by institutions from CentralSquare at the address listed above. There are no agents or dealers authorized to resell this product.NaviLine is sold only as a direct transaction between CentralSquare and end clients. Sincerely, Matt Korte Vice President of Sales, Public Administration CentralSquare Technologies,LLC CST-2025-103024 r•; CENTRALSQUARE Renewal Order prepared by: Mabel Jose Peralta mabel.jose@centralsquare.com Renewal Order#:Q-215802 Renewal Order prepared for: Start Date:August 1, 2025 Fay Young, MIS Director End Date: January 31, 2026 City of Port Arthur Billing Frequency:Yearly P.O. Box 1089 Subsidiary: Superion, LLC Port Arthur,TX 77641 409-983-8164 Thank you for your continued business.We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com. WHAT SOFTWARE IS INCLUDED? PRODUCT NAME QUANTITY TOTAL 1. ASP-Technical Annual Access Fee 1 28,797.00 USD Renewal Order Total: 28,797.00 USD Billing Information This is not an invoice. Prices shown do not include any taxes that may apply.Any such taxes are the responsibility of the Customer. For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies)governing the Ship To location provided by the Customer on the Renewal Order Form. Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only. The actual price may include as many as five decimal places. For example, an actual price of$21.37656 will be shown as a Total Price of$21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Total Price displayed above. MORE INFORMATION AT CENTRALSQUARE.COM