HomeMy WebLinkAboutPR 24441: ATLANTA WATER LINE IMPROVEMENT PROJECT CHANGE ORDER NO. 3 City of
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INTEROFFICE MEMORANDUM
Date: July 15, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 24441 —Atlanta Water Line Improvement Project Change Order No. 3
Introduction:
This Agenda Item is to seek the City Council's approval for Change Order No. 3 for the Atlanta
Water Line Improvement Project with Global Drilling Inc. of Winnie, Texas.
Background:
The 16"Atlanta water line from 19th Street to 4th Street is the main water supply line for the
downtown area of Port Arthur. Based on the work orders and the residents' concerns,the water
line condition urgently needs rehabilitation. Arceneaux Wilson& Cole Engineer firm(AWC)
provided professional services to design and construct a 20"water line replacement for the
project.
Resolution No. 24-021 awarded the project to Global Drilling Inc. of Winnie, Texas, for
$2,377,477.00, and Arceneaux Wilson & Cole Engineer firm (AWC) of Port Arthur, Texas, is
the project engineer and construction manager.
Resolution No. 24-471 approved Change Order No. 1 to utilize directional drilling trenchless
technology to install remaining portions of the new 20-inch water line to better accommodate
construction plans. This change order increased the contract amount by $234,163.00 to a new
contract amount of$2,611,640.00 and also extended the contract time by 90 days to a new
total contract time of 270 days.
Resolution No. 25-198 approved Change Order No. 2 to repair a major leak on the 16-inch
waterline along Atlanta Avenue, repair a leaking 8-inch sanitary sewer line with bypass
pumping, and install tie-ins to address previously unidentified underground utilities, increasing
"Remember,we are here to serve the Citizens of Port Arthur"
1' �I
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the contract amount by $109,900.00 to a new contract amount of$2,721,540.00 and extending
the contract time by 90 days to the new total contract time of 360 days.
AWC engineer, along with City Staff, is proposing Change Order No. 3 to address the
increased installation requirements of six(6)proposed alleyway crossing tie-ins and for the
field orders to repair water leaks on existing 2-inch and 6-inch waterlines, which increases the
contract amount by $79,510.00 to the new total contract amount of$2,801,050.00. This
Change Order also extends the contract time by 45 days for the installation requirements and
repairs which prevents the mass water shutoff in the downtown area during the tie-ins
installation.
Budget Impact:
The initial contract amount was $2,377,477.00
Change Order No. 1 increased the contract amount by $234,163.00 to the new contract amount
of$2,611,640.00, increasing the change order percentage allowed by 9.8%.
Change Order No. 2 increased the contract amount by $109,900.00 to the new contract amount
of$2,721,540.00, increasing the change order percentage allowed by 4.6%to a total 14.4%.
Change Order No. 3 will increase the contract amount by$79,510.00 to the new contract amount
of$2,801,050.00, increasing the change order percentage allowed by 3.3%to a total 17.8%.
Funding is available in Capital Improvement Projects Account No. 405-40-000-8516-00-00-
000,Project No.WS0019-CON,contingent upon the approval of budget amendment in Proposed
Ordinance No. 7351.
Recommendation:
It is recommended that City Council approve Proposed Resolution No.24441 to approve Change
Order No. 3 for the Atlanta Water Line Improvement project as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24441
7/15/25 cm
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 3 TO THE ATLANTA
WATERLINE IMPROVEMENT PROJECT WITH GLOBAL
DRILLING INC. OF WINNIE, TEXAS, INCREASING THE
CONTRACT AMOUNT BY $79,510.00 TO THE NEW TOTAL
CONTRACT AMOUNT OF $2,801,050.00 WITH EXTENDED
CONTRACT TIME OF 45 DAYS TO A NEW TOTAL CONTRACT
TIME OF 405 DAYS; FUNDS ARE AVAILABLE IN CAPITAL
IMPROVEMENT PROJECTS ACCOUNT NO. 405-40-000-8516-00-
00-000, PROJECT NO. WS-0019 CON, CONTINGENT UPON THE
APPROVAL OF BUDGET AMENDMENT IN PROPOSED
ORDINANCE NO. 7351.
WHEREAS, pursuant to Resolution No. 24-021, the Atlanta Water Line Improvement
Project was awarded to Global Drilling Inc. of Winnie, Texas, with a total projected budgetary
amount of$2,377,477.00; and,
WHEREAS, pursuant to Resolution No. 23-464, Arceneaux Wilson & Cole Engineering
Firm (AWC) of Port Arthur, Texas, was hired as Design and Construction Engineer to oversee
the project; and,
WHEREAS, pursuant to Resolution No. 24-471, Change Order No. 1 was approved to
utilize directional drilling trenchless technology to install remaining portions of the new 20-inch
water line to better accommodate construction plans increasing the contract amount by
$234,163.00 to a new contract amount of$2,611,640.00 and extending the contract time by 90
days to a new contract time of 270 days; and,
WHEREAS, pursuant to Resolution No. 25-198, Change Order No. 2 was approved to
repair a major leak on the 16-inch waterline along Atlanta Avenue, repair a leaking 8-inch
sanitary sewer line with bypass pumping, and install tie-ins to address previously unidentified
underground utilities, increasing the contract amount by $109,900.00 to the new total contract
PR No. 24441
7/15/25 cm
Page 2 of 4
amount of$2,721,540.00 with extended contract time of 90 days to the new total contract time of
360 days; and,
WHEREAS, AWC is proposing Change Order No. 3 (EXHIBIT "A") due to the
increased requirements for the installation of six (6) proposed alleyway crossing tie-ins that were
affected by the further discovery of existing and abandoned underground utilities lines during
construction, and additionally, for field orders to repair water leaks on existing 2-inch and 6-inch
waterlines, which increases the contract amount by $79,510.00 to the new total contract amount
of$2,801,050.00; and,
WHEREAS, Change Order No. 3 also proposes a time extension of 45 days to address
the aforementioned installation requirements and repairs which increases the total contract
completion time to 405 days, and;
WHEREAS, the total increased amount in the Change Orders, including the proposed
Change Order No. 3, are within the maximum allowed 25% of the original contract amount
(Exhibit"B"), as per the Texas Local Government Code Section 252.048(d).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby approves Change Order No. 3 (EXHIBIT "A") to
address the increased installation requirements of six (6) proposed alleyway crossing tie-ins and
for the field orders to repair water leaks on existing 2-inch and 6-inch waterlines, increasing the
amount by $79,510.00 to the new total contract amount of$2,801,050.00; and,
PR No. 24441
7/15/25 cm
Page 3 of 4
THAT, the City Council further approves Change Order No. 3 for a time extension of 45
days to the new total contract completion time of 405 days, due to the aforementioned
installation requirements and repairs; and,
THAT, the funding is available in Capital Improvement Projects Account No. 405-40-
000-8516-00-00-000, Project No. WS-0019, contingent upon the approval of budget amendment
in Proposed Ordinance No. 7351; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2025, AD,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24441
7/15/25 cm
Page 4 of 4
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPRO F ADMINISTRATION:
Ronald Burton
City Mana
Calvin atthews, P.E.
Water Utilities Director
APPROVED AS TO FUND AVAILABILITY:
"YA tgli°
y da(Lyn) Boswell, MA, ICMA-CM
Finance Director
4/12 -
Clifton, E. Williams Jr., CPPB
Purchasing Manager
EXHIBIT "A"
(CHANGE ORDER NO. 3)
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411PAIr ARCENEAUX WILSON&COLE
engineering I surveying I planning
July 15, 2025
Mr. Calvin Matthews, P.E.
City of Port Arthur
Director of Water Utilities
444 4th Street
Port Arthur, Texas 77640
RE.. Proposal For Change Order No. 03 for
A TLANTA WATER LINE IMPROVEMENTS
AWC Job No. CPA-1160
Mr. Matthews:
Attached is Change Order No. 3 for the Atlanta Water Line Improvements project.
This change order is to increase the contract amount by $79,510.00 and extend
the contract time by 45 calendar days.
Due to the high density of both existing and abandoned underground utilities
within the alleyway crossings, the Contractor has had to install additional water
line length and bend fitting to navigate the proposed water line crossing tie-ins
to the existing water line within the alleyway. During the design phase, the
Engineer utilized both City resources and topographic survey data to map the
existing utilities within the project area. However once in construction, the
Contractor found several existing underground lines, both active and abandoned,
that were unable to be previously located. Due to the congested area caused by
these existing underground lines, six (6) proposed alleyway crossing tie-ins were
affected. Also included in this change order are Field Orders in which the City
requested the Contractor repair water leaks on existing 2-inch and 6-inch water
lines along Atlanta Avenue. The City and Engineer have reviewed the proposed
changes and agree they are within the budget and scope as requested.
409 724.7888
3120 Central Mall Drive
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
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This change order will extend the original contract time by 45 calendar days and
increase the original contract amount by$79,510.00. We recommend that the City
of Port Arthur authorize this change order to the contract as submitted. We have
attached Change Order No. 3 which modifies the contract to reflect this change
for your consideration and action.
Should you have any questions or require additional information, please contact
our office.
ARCENEAUX WILSON&COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keith Zotzky, P. ., FM
Vice President of Engineering Services
Attached.
Change Order#03
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CHANGE ORDER NO. 3
DATE: July 15, 2025 JOB NO.: CPA-1160
AGREEMENT DATE: May 20, 2024
NAME OF PROJECT: Atlanta Water Line Improvements
OWNER: CITY of PORT ARTHUR
CONTRACTOR: GLOBAL DRILLING
The following changes are hereby made to the CONTRACT DOCUMENTS:
BASE BID
1. Remove 20x6 Tee between 17th Street and Gulfway Drive at$8,000/EA. (-$8,000.00)
1.1 Add 20x6 Cross between 17th Street and Gulfway Drive at$8,500/EA. ($8,500.00)
2. Add 20x8 Tee between 11th Street and Thomas Blvd at$8,500/EA. ($8,500.00)
2.1 Add 8" Gate Valve & Box between 11th Street and Thomas Blvd at$3,400/EA. ($3,400.00)
3. Add 20x6 Tee between 11th Street and Thomas Blvd at $8,000/EA. ($8,000.00)
3.1 Add 6" Gate Valve & Box between 11th Street and Thomas Blvd at$2,340/EA. ($2,340.00)
ADDITIVE ALTERNATE A BID
1. Remove 20x6 Cross between 5th Street and 6th Street at$8,500/EA. (-$8,500.00)
1.1 Add 20x16 Cross between 5th Street and 6th Street at$15,000/EA. ($15,000.00)
2. Remove three (3) 6" Gate Valve & Box between 5th Street and 6th Street at $2,340/EA.
(-$7,020.00)
2.1 Add two (2) 8" Gate Valve & Box between 5th Street and 6th Street at$3,400/EA. ($6,800.00)
3. Add 16" Gate Valve & Box between 5th Street and 6th Street at $18,500/EA. ($18,500.00)
4. Remove 62 LF of 6"Water Line between 5th Street and 6th Street at$60.00/LF. (-$3,720.00)
4.1 Add 62 LF of 8" Water Line between 5th Street and 6th Street at$105.00/LF. ($6,510.00)
ADDITIONAL SCOPE ITEMS
1. Field Orders to address leaking 2" and 6" City Water Lines between 6th Street and 7th Street at
$3,800/EA. ($7,600.00)
2. Installation of additional water line and bend fittings at 6 alleyway crossing tie-ins at $3,600/EA.
($21,600.00)
TOTAL $79,510.00
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,377,477.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,721,540.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased]
by: $79,510.00
The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,801,050.00
1 of 2
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CHANGE ORDER NO. 3Y
Jul 15, 2025
♦_/�
♦" Job No. CPA-1160
ARCENEAUX WILSON&COLE
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 180 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 270 Calendar Days
ORIGINAL DATE OF COMPLETION: February 15, 2025
ADJUSTED DATE OF COMPLETION: August 7, 2025
CONTRACT TIME due to this CHANGE ORDER will be increased by 45 Calendar Days
The New DATE OF COMPLETION: September 21, 2025
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred
by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC (CONTRACTOR, OFFICER OR OWNER)
GLOBAL DRILLING
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
EXHIBIT "B"
(Contract Current Status)
Contract Current Status
Contract Name: Atlanta Waterline Improvement
Contractor: Global Drilling
Contract#: 24-021
Original Contract Amount: $ 2,377,477.00
Allowed 25%of Contract: $ 594,369.25
Percentage of Percentage Allowed 25%of
Amount Contract Amount
Original Contract to Date
Remaining
Original Contract $ 2,377,477.00 $ 594,369.25
Change Order 1 $ 234,163.00 9.8% 9.8% $ 360,206.25
Change Order 2 $ 109,900.00 4.6% 14.5% $ 250,306.25
Change Order 3 $ 79,510.00 3.3% 17.8% $ 170,796.25
Total Change Orders to Date $ 423,573.00 17.8%
New Contract Amount $ 2,801,050.00