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HomeMy WebLinkAboutPR 24419: PURCHASE OF A 2025 HARLEY DAVIDSON FLHP POLICE MOTORCYCLE i > t City of 3 $ ur't rtIto r tcras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 27, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Timothy W. Duriso, Chief of Police-/ 'n`'v°'� RE: P.R. 24419 — Purchase of a 2025 Harley Davidson FLHP Police Motorcycle in the amount of $18,551.00 from Cowboy Harley Davidson of Beaumont, TX. Funding allocated in Fiscal Year 2024 Edward Bryne Memorial Justice Assistance Grant(JAG)funds allocated in the Public Safety Emergency account number 107-17-045-8523-00-30-000, Project Code PS2024.GRE.VEH. Introduction: The purpose of this memorandum is to request City Council's authorization to purchase one (1) 2025 Harley Davidson FLHP Police Motorcycle utilizing Fiscal Year 2024 Edward Bryne Memorial Justice Assistance Grant(JAG) funds in the amount of$18,551.00. Background: Pursuant to Resolution No. 24-404,the Port Arthur Police Department was awarded$29,086.00 through the FY24 Edward Byrne Memorial Justice Assistance Grant(JAG) Program to support law enforcement initiatives aimed at improving public safety and operational capacity. To further enhance the department's traffic enforcement and mobility strategy, the acquisition of an additional police motorcycle has been identified as a critical need. The motorcycle will support targeted traffic patrols,improve response capabilities in congested areas,and strengthen the department's community policing initiatives. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of i {art rthu��_ Texas www.PortArthurTx.gov In accordance with City procurement policies, three vendor quotes were solicited for the proposed purchase. Cowboy Harley Davidson of Beaumont, Texas submitted the lowest responsive and responsible quote in the amount of$18,551.00 for the base motorcycle. This amount reflects the vehicle cost only and excludes upfitting (emergency equipment, radio installation, etc.),which will be procured separately using the remaining JAG funds. This expenditure is fully allowable under JAG program guidelines and does not require any local matching funds. All procurement actions will be conducted in compliance with City and grant requirements,and the necessary documentation will be submitted to the Office of the Governor's Criminal Justice Division to fulfill grant reporting and reimbursement obligations. Budget Impact: There is no negative impact to the City's General Fund. The total cost is $18,551.00 for the purchase of the 2025 Harley Davidson FLHP Police Motorcycle will be fully covered by the FY24 JAG grant (Grant Award: $29,086.00). This transaction will utilize federal grant funds and requires no local match. Funds will be expended from the designated JAG grant account. Recommendation: It is recommended that City Council approve the attached resolution authorizing the City Manager,or his designee,to proceed with the purchase of the motorcycle using FY24 JAG funds, in compliance with applicable City and grant procurement requirements. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 24419 06/16/2025 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2025 HARLEY DAVIDSON FLHP POLICE MOTORCYCLE FROM COWBOY HARLEY DAVIDSON OF BEAUMONT, TEXAS, USING FY24 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS IN THE AMOUNT OF $18,551.00 . FUNDING ALLOCATED IN PUBLIC SAFETY EMERGENCY ACCOUNT NUMBER 107-17-045-8523-00-30-000, PROJECT CODE PS2024.GRE.VEH. WHEREAS, pursuant to Resolution No . 24-404, the City of Port Arthur Police Department has been awarded $29 , 086 . 00 through the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program to support public safety initiatives; and WHEREAS, the Police Department has identified the need to acquire one (1) additional police motorcycle to support traffic enforcement, enhance patrol mobility, and improve emergency response capabilities; and WHEREAS, in accordance with City procurement policies, three vendor quotes were obtained and Cowboy Harley Davidson of Beaumont, Texas submitted the lowest responsive and responsible quote in the amount of $18 , 551 . 00 for the purchase of a 2025 Harley Davidson FLJP Police Motorcycle (see Bid Tabulation attached as Exhibit "A" ) ; and WHEREAS, the remaining JAG funds will be utilized to upfit the motorcycle with the necessary equipment to meet operational readiness standards; and WHEREAS, this expenditure is fully eligible under JAG program guidelines and does not require any local match or impact to the City' s General Fund. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the City Manager, or his designee, is hereby authorized to proceed with the purchase of one (1) 2025 Harley Davidson FLHP Police Motorcycle from Cowboy Harley Davidson of Beaumont, Texas, in the amount of $18 , 551 . 00 (see quote attached as Exhibit "B" ) using FY24 JAG Program funds, with the limited three (3 ) year or 60, 000 mile warranty (whichever comes first) , which is fully transferable. P.R. No. 24419 06/16/2025 JLH Section 2 . That all procurement actions shall comply with applicable City policies and grant requirements established by the Office of the Governor' s Criminal Justice Division. Section 3 . That a copy of this resolution shall be spread upon the minutes of the City Council . READ, ADOPTED AND APPROVED on this day of July, A.D. , 2025, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers : , • NOES: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney P.R. No. 24419 06/16/2025 JLH P VEDIF ADM 717ION: ANWS . 44 , _ Ronald Burton, CPM Ti othy W. uriso City Manager (On beI (1 ot) Ch of of Police APPROVED AS TO AVAILABILITY OF FUNDS: 1-)"0 &Oa l': 1 Lynda Boswell Clifton Williams, CPPB Director of Finance Purchasing Manager P.R. No. 24419 06/16/2025 JLH EXHIBIT "A" CC N Q CD- 00 it N rA el o, z a N auz r o +-' N F �—o ss � o • 4 NI © — F 6 o a • o w �+ C o r ct 6.4 0 0 U :11 c' O J P.R. No. 24419 06/16/2025 JLH EXHIBIT "B" I,OWilllf 1150 INTERSTATE 10 S BEAUMDN I. 1 x It I()1 HAILIM - N' (409) 84O Wits, F sr tuntrr SALES WORKSHEET DATE 07/17/2025 NAME Vr j r 4tu3( PO\ NO- ADDRESS. CITY, STATE, &ZIP: HOME PHONE: (c,4M)Cj'$3-id(000 WORK PHONE: MOBILE: EMAIL: JOINT APPLICANT: NOTES: MOTORCYCLE INFORMATION TRADE 1 TRADE 2 YR/MK MDLi,N� VIN. COLOR: MILES. NEW/USED NEW I AM READY TO RIDE MY HARLEY HOME TODAY X SALES PRICE $ 17,676.00 COUNTY/PARISH $ FREIGHT $ 875.00 SALES TAX $ PREP!RECON $ REG/DOC $ 199.85 ACCESSORIES $ MISC. FEES $ 91.25 TOTAL PRICE $ 18,551.00 TRADE PAYOFF $ TRADE ALLOW $ TOTAL DUE $ 18,878.01 TRADE DIFF $ DOWN PAYMENT $ 'd I T $ 35.91 FINANCED AMOUNT $ AUTHORIZATIONS LOAN DOWN PAYMENT 1,000 2,000 3,000 __' TERM ,ME- 48 MOS.X 5 0 481 -491 453 463 60 MOS. X 438-448 ✓ 389-399 72 Iv1OS X y,,-346-400 368-378 347-35t HARLEY DAVIDSON ise“:, .. ROAD KINGIliniffINOXII I'F ._ ® t \ i / _ s • HIGHLIGHTS DIMENSIONS CHASSIS •Mechanical Adjustable Actuation Clutch Length 96.5 in.(2404 mm) Frame Mild steel;tubular frame;two-piece stamped and welded backbone;cast •Limited 3 year,60,000 mile factory warranty Overall Width 37 In.(940 mm) and forged junctions;twin downtubes; -Police Duty Use only Overall Height 56.3 in.(1430 mm) bolt-on rear frame with forged fender -Fully Transferable Seat Height Lade&27.3 in.(695 mm) supports;MIG welded. Expires at 3 years or 60,000 miles, Unladen 31.1 in.(790 mm) Swingarm Mild steel,two-piece drawn and welded section forged junctions, whichever comes first Ground Clearance 5.3 In.(135 mm) , -- MIG welded Rake(Steering Head) 26' Front Fork 49 mm Dual Bending Valve MODEL UNIQUE FEATURES Fork Angle 29.25° Rear Shocks Premium standard height Trail 6.7in.(170 mm) hand-adjustable rear suspension •Rider Safety Enhancements -Cornering Enhanced ABS(C-ABS) Wheelbase 64 in.(1625 mm) Wheels Impeller Cast Aluminum •Front 17Yf.x3In.(432 mm x 76 mm) -Cornering Enhanced Electronic Linked Fuel Capacity 6 gal.(22.7 L) •Rear Braking(C-ELB) (warning light at approximately]gal.) 161n.x 51n.(406 mm x 127 mm) -Cornering Enhanced Traction Control Weight Brakes System(C-TCS) •As Shipped 805 b.(365 kg) •Caliper Type 32 mm,4-piston front and rear •In Running Order 842b.(382 kg) •Rotor Type(diameter x width): -Drag-Torque Slip Control System(DSCS) •Gross Vehicle Weight Rating 1360b.(617 kg) -Front(dual floating rotors) 11.8 in.x 0.2In. -Vehicle Hold Control(VHC) •Gross Axle Weight Rating (300 mm x 5.1 mm) -Front 500 b.(227 kg) -Rear(fixed rotor) 11.81n.x 0.28 In. -Tire Pressure Monitoring System(TPMS) •Rear 92703.(420 kg) (300 mm x 7.1 mm) •Anti-lock Braking System Standard •Fan-assisted oil cooler Suspension Travel •Floating,dual-front open brake rotors ENGINE •Front Wheel 4.6In.(117 mm) •Rear Wheel 31n.(76 mm) •2-1-2 exhaust with dual tapered mufflers Engine Milwaukee-RigM'ri4Engine 1 North America security system includes immobilizer; •Dual law enforcement blue license plate Valves Pushrod-operated,overhead valves outside North America,the security system includes marker lamps(OEM standard) with hydraulic,self-adjusting lifters; immobilizer and siren. four valves per cylinder 2 Measurement reflects 180 lb.(81.7 kg)operator •Pivoting footboards with heel/toe shift lever weight. Bore x Stroke 4.0161n.x4.5In. 3 Values shown are nominal. •Dual halogen headlight (102 mm x 114 mm) 4 The combined fuel economy numbers were derived using a combination of estimated city and highway •Reflex"'Linked Brembo®Brakes with ABS Displacement 114cu.I n.(1868 cc) values.Fuel economy estimates are derived from US --- EPA exhaust emission certification data on a sample •4-piston front and rear caliper Compression Ratio 10.5r1 motorcycle from the corresponding family under p """""""""""""""""""""-"-"""-"" """-"""""-"" ideal laboratory conditions.Your actual fuel economy will vary depending on your personal riding habits, •Trigger switch activation allows approx. road and driving conditions,vehicle condition and 15 minutes of power to police emergency PERFORMANCE maintenance,tire pressure,vehicle configuration(parts EngineTorque' rJi349 and accessories),and vehicle loading(cargo,rider and equipment with ignition offq (� passenger weight).Break-in mileage may vary. •North America 122 ft.lb.@ 2750 RPM •Independent hazard warning switch Visit H-D.com/Police for additional specifications and ...... ....__.. ___. ___.....—_ available color options. •Emergency light switch with 4 functions and Lean Angle(perif163): individual indicator lights for:Off,Both Front •Right 32• and Rear On,Front On only,Rear On only •Left 32• •Saddlebags with One-Touch latch,standard Fuel Economy.' 43mlp(EPA estimate-combined MPG) (5.5 L/100 km) saddlebag guard and luggage locks,common with ignition key