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Home My WebLink AboutPO 6049: RENE BATES - ONLINE AUCTIONMemorandum City of Port Arthur, Texas Purchasing Department TO: Stephen Fitzgibbon~s~, City Manager FROM: Shawna Tubbs, PufcFiasing Manager DATE: November 10, 2009 SUBJECT: Proposed Ordinance No. 6049 RECOMMENDATION The Purchasing Division recommends the City Council adopt Proposed Ordinance No. 6049 amending Ordinance No. 09-77 for Rene Bates Auctioneers, Inc. of McKinney, Texas to sell assorted office supplies, furniture and equipment surplus which has become obsolete and/or non- functional at an on-line auction. BACKGROUND There is a need to amend the Ordinance No. 09-77 for Rene' Bates Auctioneers, Inc. of McKinney, Texas, to include office supplies, fumiture, and equipment surplus. This surplus became available after Ordinance #09-77 was approved at the October 20, 2009 council meeting. We will continue to auction surplus as it accumulates in an effort to keep the Adams Building free from clutter and available for storage. Having several auctions throughout the year will help avoid the cost of a mass clean-up like we experienced this past summer. BUDGETARY/FISCAL EFFECT The net proceeds of the sale, after Auction expenses, will be credited to the Equipment Replacement Fund. STAFFING EFFECT N/A SUMMARY The Purchasing Division recommends the City Council adopt Proposed Ordinance No. 6049 amending Ordinance No. 09-77 for Rene Bates Auctioneers, Inc. of McKinney, Texas to sell assorted office supplies, fumiture, and equipment surplus which has become obsolete and/or non-functional at an on-line auction. P O 6049 P. O. N0.6049 11-10-09 DF ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 09-77 AS TO THE SALE OF SURPLUS ASSORTED OFFICE SUPPLIES, FURNITURE, AND EQUIPMENT FOR THE CITY OF PORT ARTHUR AT A PUBLIC ONLINE AUCTION. WHEREAS, Ordinance No. 09-77 authorizing a contract with Rene' Bates to conduct an online auction of City Surplus of assorted furniture/minor equipment, vehicles, equipment, or heavy equipment surplus equipment was approved at the Council meeting on October 20, 2009; and WHEREAS, there is a need to include office supplies, furniture, and equipment surplus to the Auction List as delineated in Exhibit "A "; and WHEREAS, it has been determined that it would be in the best interest of the City to sell the said property at an online auction to obtain the best possible price. NOW, THEREFORE BE IT ORDAINED BY THE CITY OF PORT ARTHUR: Section 1. That the City Council authorizes the amendment of Ordinance No. 09-77 to include the office supplies, furniture, and equipment in the auction. Section 2. That the City Manager, together with Shawna Tubbs, Purchasing Manager, are hereby authorized, pursuant to Article XIV, Section 7 of the Charter of the City of Port Arthur, to sell the above named surplus property at an online auction, said property being shown in detail as delineated in Exhibit "A "attached hereto and made a part hereof. P O 6049 Section 3. That the above named City officials be and are hereby authorized and empowered to execute and deliver bills of sale or other instruments necessary to transfer title to said items at the price bid, in a form to be approved by the City Attorney. Section 4. That this being an Ordinance not requiring publication the same shall take effect and be in force immediately from and a8er its passage. Section 5. That a copy of the caption of this Ordinance be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of November, AD, 2009, at a Regular Meeting of the City Council of the City of Por[ Arthur, Texas, by the following vote: AYES: Mayor: Council members: NOES: Mayor P O 6049 ATTEST: Terri Hanks, City Secretary APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager APPROVED AS TO FORM: Val Tizeno,'Acting pity A ey P O 6049 CITY OF PORT ARTHUR SURPLUS PROPERTY EXHIBIT "A" P O 6049 Port Arthur Public Library Staff Inventory Item Description Asset Number Finishings Jose Single Pedestal Right B/B/F 72W Medium Oak Rh Return Shell 24D Medium Oak Crendeza Shell Medium Oak Latrice Single Pedestal Right B/B/F 66X30 A011106 Medium Oak Rh Return Shell 24D Medium Oak Marilyn Single Pedestal Right 8/B/F 66X30 A010930 Medium Oak Single Pedestal Left B/B/F 66X30 Medium Oak Rh Return Shell 24D Medium Oak Lh Return Shell 24D Medium Oak Storage Cabinet Medium Oak Richard Double Pedestal 66W 30D A011109 Medium Oak Mark Double Pedesta172W 30D Medium Oak Yolande Double Pedestal 66W 30D A2116 Medium Oak 5 Shelf Bookcase Medium Oak - Reference 1 Single Pedestal Right B/B/F 66X30 Oak Medium Rh Return Shell 24D Medium Oak Reference 2 Single Pedestal Right 8/B/F 66X30 Medium Oak Carolyn Single Pedestal Right B/B/F 66X30 Medium Oak Rh Return Shell 24D Medium Oak Janelle Single Pedestal Right B/8/F 66X30 Medium Oak Lh Return Shell 24D Medium Oak Wanda Single Pedestal Left B/B/F 66X30 A011105 Medium Oak Lh Return Shell 24D Medium Oak Noung Single Pedestal left B/B/F 66X30 Medium Oak Lh Return Shell 24D Medium Oak Patricia Double Pedestal 66W 30D Medium Oak Staff Room (2) Eft Tables medium Oak (6) Staff lounge Chairs Blue/ Red (1) Sofa Blue/ Red (2) Inn tables Medium Oak Property to be Auctioned for November, 2009 # Quantity Description Serial # Model # 1. 1 Printer Laser 9413GXG C522 2. 1 White Refrigerator 04-002537 W100 3. 2 Green Chairs w/Brown arms 4. 1 Two Seat Green chair 5. 1 ADI Flat Screen Monitor 334041 R037A0300 L-152 6 1 Scepter Flat Screen Monitor 4080304327 XSG-KOMOD07 7 1 Blue Fabric Chair 8 1 Plaid Brown Couch 9 1 Eiki Projector SL-0 10 2 Boxes of Phones 11 1 Micro Scan Monitor XF70 12 1 Samsung equipment- SOOJJ40X446880 SPINPOINT 13 3 Microsoft keyboards 14 1 Cpu 15 2 Mouse 16 1 Silver Coat Rack 17 5 Various Shelves and Storage units 18 1 White Lateral File Cabinet 19 1 Black Office Chair w/ Horizontal lines 20 1 Black Office Chair w/ Vertical Lines 21. 2 Wooden File Cabinets Lateral 22. 1 Black shelf w/wood top 23. 1 Wood end table 24. 1 Wood desk 25. 2 Black Lateral file Cabinet 26. 1 Wooden File tray 27. 1 Plastic file tray 28. 1 Magazine holder 29. 1 Basket 30. 1 Pot Holder 31. 1 Plastic small bowl 32. 1 Glass small bowl 33. 1 Adjustable wire organizer 34. 1 Rolling Chair 35. 1 Brown chair 36. 2 Green Chairs w/Brown arms 37. 1 Black char wl Brown arms 38. 1 Light Brown chair with brown handles 39. 1 Tan w/ black and blue desk 40. 1 5-drawer vertical file cabinet Property to be Auctioned October, 2009 41. 1 4 drawer gray vertical file cabinet 42. 1 4 drawer yellow vertical file cabinet 43. 1 4 drawer brown file cabinet 44. 2 5 drawer grey and tan file cabinets 45. 2 Boxes of software 46. 1 Server IBM Netfinity 5500 23A5284 8661-31Y 47. 1 OKI fax Machine FX-060BVP 5650 48. 1 Mueratec Fax Machine DA7373390163025 F-520 49. 1 Black Typewriter IBM Selectric 2 50. i Optra Printer 3034093 Lexmark 51. 1 IBM Typewriter 1351002-528072 52. 1 Telephone 53. 1 Printer 990DL4F 54. 1 Fax Machine BOBTHA-35217-FA-E BROTHER 55. 1 Toshiba 19" 719 3621 56. 3 keyboards 57. 58. 59. 60.