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HomeMy WebLinkAboutPR 24434: PURCHASE OF TWO ZOLL AUTO PULSE UNITS, FIRE DEPARTMENT MEDICAL SUPPLIES (tt% of £on sr iN2) — r�rt rtltu Trcus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 1, 2025 To: Ronald Burton, City Manager From: Antonio O. Mitchell, Interim Deputy Fire Chief RE: P.R. 24434 City of Port Arthur Proposed Resolution—Purchase two Zoll Auto Pulse units at a cost of$52,625.84 out of Fire Department Medical Supplies Account# 001-19-047-5212-00-30-000 Nature of the request: Purchasing two (2) Zoll Auto Pulse units from Zoll Medical Corporation to contribute to life- saving capability for residents,visitors, and workers in the City of Port Arthur. The total cost for the two units is $52,625.84. This purchase will allow the new version of the Zoll Auto Pulse units to be placed on all working engines and will enhance lifesaving capability during response to cardiac arrest incidents. The acquisition of two new Zoll Auto Pulse units will enable the standardization of this critical equipment across the entire department. This standardization is projected to yield significant cost savings by eliminating the need to purchase incompatible accessories for different versions of the Auto Pulse, such as the bands and waist straps, which currently cost over$300.00 per item. Background The Zoll Auto Pulse is a revolutionary medical device designed to provide automated cardiopulmonary resuscitation (CPR), which was developed by Revivant and later acquired by ZOLL Medical. This automated chest compression system has significantly impacted emergency medicine. The Port Arthur Fire Department has funds to purchase these Auto Pulse Devices. The Fire Department has secured the necessary funds for the acquisition of these two Auto Pulse units. The purchase will be made from the medical supplies account # 001-19-047- 5212-00-30-000. Recommendations: The Port Arthur Fire Department recommends approval of P.R. 24434 Budget Considerations: P.R. 24434 is to purchase Zoll Auto Pulse units with a direct budgetary impact to the City of Port Arthur Fire Department in the amount of$52,625.84. I "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. #24434 8/1/2025 aom RESOLUTION NO. A RESOLUTION AUTHORIZING THE FIRE DEPARTMENT TO PURCHASE TWO (2) ZOLL AUTO DEVICES FROM ZOLL MEDICAL CORPORATION OF CHELMSFORD, MASSACHUSETTS, IN THE AMOUNT OF $52,625.84; FUNDING IS AVAILABLE IN THE FIRE DEPARTMENT MEDICAL SUPPLIES ACCOUNT 001-19-047-5212-00-30-000 WHEREAS, the Port Arthur Fire Department has identified the need to acquire two (2) Zoll Auto Pulse devices that perform automated cardiopulmonary resuscitation (CPR) systems designed to deliver consistent, high-quality chest compressions to patients experiencing cardiac arrest; and WHEREAS, Zoll Medical Corporation has provided a responsive quote in the amount of $52,625.84, or $26,312.92 per unit, inclusive of equipment and accessories, under the existing cooperative purchasing agreement Contract No. PS20200 EXT2, as set forth in Exhibit "A"; and WHEREAS, the Auto Pulse devices are compatible with existing Zoll equipment used by the Fire Department and are available exclusively through Zoll Medical Corporation. This qualifies as a sole source procurement under Section 3-105(b) of the City's Procurement Policies and Procedures, which permits purchases when the product matches an existing brand of equipment for compatibility and is supplied by only one provider. A copy of the Sole Source document is also shown in Exhibit "B"; and WHEREAS, this acquisition is exempt from competitive bidding requirements under Texas Local Government Code § 252.022(a)(7)(D), as the purchase constitutes captive replacement parts or components for existing medical equipment; and WHEREAS, the total cost of$52,625.84 has been appropriated in the current fiscal year budget under the Fire Department Medical Supplies Account 001-19-047-5212-00-30-000; and WHEREAS, the Zoll Auto Pulse is a revolutionary medical device created to provide automated cardiopulmonary resuscitation (CPR). It was developed by Revivant and later bought by ZOLL Medical. This automated chest compression system has greatly influenced emergency medicine. The addition of these lifesaving devices will improve the City's emergency medical response and increase cardiac arrest survival rates for residents, visitors, and workers in Port Arthur. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute any and all documents necessary to effectuate the purchase of two (2) Zoll Auto Pulse devices from Zoll Medical Corporation, located in Chelmsford, Massachusetts, in the amount of$52,625.84, as detailed in Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2025, at a Regular Meeting of the City Council of the City of Port Arthur,by the following vote: AYES:(Mayor) Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED ADMINISTRATION: Ron Burton, CPM wry City Manager Antonio rtchell, Interim Deputy Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS: Lynd onswell Finance Director Cli`on illiams, CP B Purchasing Manager EXHIBIT "A" ZOLLLp: ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 Federal ID#04-2711626 Phone: (800)348-9011 Fax: (978)421-0015 Quote No: Q-111673 Version: 1 Email: esales@zoll.com Port Arthur Fire Department Quote No: Q-111673 300 Waco Avenue Version: 1 Port Arthur, TX 77641 Issued Date: July 3, 2025 ZOLL Customer No: 104878 Expiration Date: September 30, 2025 Mercer Nessour Terms: NET 30 DAYS 4099829597 mercer.nessour@portarthurtx.gov FOB: Destination Freight: Free Freight Prepared by: Marcos Villarreal EMS CPR Territory Manager marcos.villarreal@zoll.com +1 2102027696 Item Contract Part Number Description Qty List Price Adj.Price Total Price Reference 1 1501418 8700-001003-01 AutoPulse NXT Starter Kit-EMS 2 $23,204.00 $22,739.92 $45,479.84 Includes: AutoPulse NXT Platform, AutoPulse NXT Charger,AutoPulse NXT Lithium Batteries(2), AutoPulse NXT Bands(3 pack), AutoPulse NXT QuickCase, AutoPulse NXT Shoulder Restraint 2 8778-890004-PP-NXT AutoPulse NXT Precision Service Plan-4 Year At 2 $3,970.00 $3,573.00 $7,146,00 Time of Sale Includes: Includes one preventive maintenance, Repairs:Parts and labor per ZOLL Limited Product Warranty,5%discount for NXT Band replacements and batteries,and minimum service fee waived. Shipping and use of a Service Loaner upon request during device service,no charge shipping. Service Plan is a continuation of ZOLL Limited Product Warranty. Subtotal: $52,625.84 Total: $52,625.84 Contract Reference Description 1501418 Reflects CHM GPO NPP 2020-Contract No. PS20200(EXT2)contract Pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in NPP Contract No. PS20200 shall apply to the customer's purchase of the products set forth on this quote. Page 1 of 2 ZOLL ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 Federal ID#04-2711626 Phone: (800)348-9011 Port Arthur Fire Department Fax: (978)421-0015 Quote No: Q-111673 Version: 1 Email: esales@zoll.com To the extent that ZOLL and Customer, or Customer's Representative have negotiated and executed overriding terms and conditions ("Overriding T's&C's"),those terms and conditions would apply to this quotation. In all other cases,this quote is made subject to ZOLL's Standard Commercial Terms and Conditions("ZOLL T's&C's")which for capital equipment,accessories and consumables can be found at https://www.zoll.com/terms-and-conditions-of-sale,for software products can be found at https://www.zoll.com/software-legal,and for ExpertCare Service Plans can be found at https://www.zoll.com/ExpertCare-Service-Terms. Except in the case of overriding T's and C's, any Purchase Order("PO")issued in response to this quotation will be deemed to incorporate ZOLL T's&C's, and any other terms and conditions presented shall have no force or effect except to the extent agreed in writing by ZOLL. 1. Delivery will be made upon availability. 2.This Quote expires on September 30,2025. Pricing is subject to change after this date. 3.Applicable tax, shipping&handling will be added at the time of invoicing. 4.All purchase orders are subject to credit approval before being accepted by ZOLL. 5.To place an order, please forward the purchase order with a copy of this quotation to esales(a�zoll.com or via fax to 978-421-0015. 6.All discounts from list price are contingent upon payment within the agreed upon terms. 7. Place your future accessory orders online by visiting the ZOLL web store. Order Information(to be completed by the customer) [ ] Tax Exempt Entity(Tax Exempt Certificate must be provided to ZOLL) [ ] Taxable Entity(Applicable tax will be applied at time of invoice) BILL TO ADDRESS SHIP TO ADDRESS Name/Department: Name/Department: Address: Address: City/State/Zip Code: City/State/Zip Code: Is a Purchase Order(PO)required for the purchase and/or payment of the products listed on this quotation? [ ] Yes PO Number: PO Amount: (A copy of the Purchase Order must be included with this Quote when returned to ZOLL) [ ] No (Please complete the below section when submitting this order) For organizations that do not require a PO,ZOLL requires written execution of this order.The person signing below represents and warrants that she or he has the authority to bind the party for which he or she is signing to the terms and prices in this quotation. Port Arthur Fire Department Authorized Signature: Name: Title: Date: Page 2 of 2 ExpertCare® Service by ZO L L® wipsio AutoPuise® NXT =.toPutse Resuscitation System1111, r Q` Trust our experts ZOLL®technicians are the only service technicians authorized to service and maintain your ZOLL equipment.* They're expertly trained and regularly recertified in accordance with Technical Service Standard Operating Procedures to offer preventive maintenance(PM)and service that meets ZOLL's high quality standards. No third-party service provider can say that. Get peace of mind Our experts at ZOLL Service Depots ensure your devices are well maintained and properly configured every time. To help ensure safe and reliable operation of the AutoPulse®NXT platform,ZOLL recommends preventive maintenance be performed every two years or at 60 hours of runtime,whichever occurs first. AutoPulse NXT Resuscitation System I Preventive Maintenance I ZOLL Service Depot We check it all. Comprehensive external visual inspection of platform Inspect drivetrain belt for missing or worn teeth; adjust or replace belts as necessary Download and review platform archive for faults,errors, and advisories v, Replace four drivetrain motor brushes Identify and troubleshoot potential issues and provide f Replace internal backup battery at required recommendations service intervals ge Update platform with latest software version as applicable r Inspect battery connector and all cables Inspect UI LEDs and verify operational functionality of all t Verify band detection sensor functionality and switches and controls proper belt insertion and removal Open platform case and perform comprehensive internal *x. Conduct thorough operational platform test visual inspection for damage,corrosion, and debris Ensure platform depth and frequency of compressions are within specifications Inspect and verify key components,including drivetrain assembly and smooth rotation of all moving parts oe; Provide summary documentation *The warranty shall not apply if the defect,failure or other nonconformance of the product is caused by or attributable to:(i)any maintenance, repair or modification of the product by any party other than ZOLL or its authorized representatives,unless such modification is made with the prior writteny approval of accident, n use of the misuse with any associatedl or com the product ryor equipment,of t,accessoryprod orin software di not ZOLL. supplied by ZOLL;(iii)any accident,negligence,misuse or accidental damage of the or(iv)use of the product in contradiction with applicable operating instructions or outside of the product's intended purpose,environment or setting.The foregoing warranty shall not apply to any equipment on which any original serial numbers have been removed or destroyed.The following are not covered under the warranty:(1)items subject to normal wear and burnout during use,including but not limited to,lamps,fuses,batteries,patient cables and accessories,and(2)software included as part of the equipment(including software embodied in read-only memory,known as"firmware). Catered to you We offer a variety of service contract options to suit your needs and budget. AutoPulse NXT ExpertCare Service Plans PM PRECISION WORRY-FREE Preventive Maintenance(PM)at ZOLL Depot ■ ■ ■ Complimentary loaner equipment upon request ■ ■ ■ 24/7 Technical support ■ • ■ 2 Minimum service fee waived ■ ■ ■ 3 Shipping fees waived ■ ■ ■ Repairs: Parts and labor per ZOLL Limited Product Warranty ■ ■ Accidental Damage Coverage' ■ On-Site Supports (Optional)48-to 72-hour response ■ ■ Annual Functional Inspection6 Platform,battery,and battery charger(visual check,functional check ■ ■ and troubleshooting,data download,and review) 'Precision and Worry-Free plans include one preventive maintenance with 2-year service contract and two preventive maintenance with 4-year service contract. 'Fee waived if repair required within 90 days of PM 3 For Preventive Maintenance plan,cost of shipping device to and from ZOLL for PM is included. °Accidental Damage Coverage:Includes one device outer housing replacement/year/device.Excludes catastrophic damage/damage deemed beyond repair and does not include biohazard cleaning. s Dependent on geographical location;our service team will determine and communicate the fastest way to resolve your issue. 'Annual Functional Inspection:Upon inspection,if physical damage requires the AutoPulse platform to be sent to the ZOLL Service Depot for repairs,these repairs incur an additional repair cost under the Precision plan.Under the Worry-Free plan,the repair costs are covered(please refer to Accidental Damage inclusions/exclusions). Need more information? Please contact your ZOLL representative Call 800-348-9011 E-mail ServiceContractsAdmin@zoll.com ZOLL Medical Corporation 269 Mill Road I Chelmsford, MA 01824 I 978-421-9655 I 800-804-4356 zoll.com ZOLL Copyright©2025 ZOLL Medical Corporation.All rights reserved.AutoPulse,ExpertCare,and ZOLL are trademarks or registered trademarks of ZOLL Medical Corporation in the United States and/or other countries.All other trademarks are the property of their respective owners.MCN CRP 2504 0320 EXHIBIT "B" Mill 4 M Rood Z L I F 26 269l iii Massachusetts 01824-4105 978 4219655(main) 978 4210025(fax) www.zoll.com July 7, 2025 Battalion Chief Mercer Nessour Port Arthur Fire Department 300 Waco Avenue Port Arthur,TX 77641 Dear Chief Mercer, Thank you for your interest in the AutoPulse and AutoPulse NXT® Non-invasive Cardiac Support Pump, a revolutionary new resuscitation system that offers the promise of normal blood flow during sudden cardiac arrest. Please be aware that ZOLL® Medical Corporation is the only company that manufactures and markets the AutoPulse and AutoPulse NXT. No other organization is authorized to sell the product in the United States. Further, there are no other devices on the market today that can mimic the AutoPulse's unique mechanism of action and achieve its unprecedented clinical results. Lastly, no vendor or dealer is authorized to provide warranty or service. Should you have any questions or require additional information please don't hesitate to contact Contracts@zoll.com. Sincerely, 911.42wee, Lea. Jaewoo Lee Contracts Specialist 2021-09-20 v.3