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Home My WebLink AboutPR 24452: 19TH ST. LIFT STATION PUMP RENTAL 4 Cir of ' ur1 rthu — INTEROFFICE MEMORANDUM Date: July 21, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, C.P.M., City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR# 24452 19th St. Lift Station Pump Rental. Introduction: This Agenda Item intends to seek the City Council's approval of payment to UNITED RENTALS, Inc for pump services provided at 19th St and Stillwell Blvd Lift Station through BuyBoard Contract No.22/052SG-03 in the total amount of$35,360.02 from Account No.410- 40-220-5313-00-00-000. Background: The 19th Street Lift Station has two pumps. One failed when its impeller came loose from the shaft. The pump's suction isolation valve would not close,preventing the pump from being removed for rebuilding. The remaining pump could not handle the flows or lower the wet well level below the inlet pipe's level, which was necessary to replace the failed suction isolation valve. Due to the wet well's depth, a suction lift pump could not sufficiently lower the wet well level to replace the valve without losing prime. Therefore,hydraulic submersible pumps were placed in the wet well, feeding a diesel portable pump. This arrangement was required to lower the wet well and maintain the station's operation while the valve was replaced. The connection of the portable pumps required flexible discharge hoses to allow them to be connected to the discharge header inside the lift station. Water Utilities does not own this type of equipment. United Rentals, Inc through BuyBoard Contract No. 22/052SG-03 provided the pump rental services as disclosed above in the amount of$35,360.02. Budget Impact: The projected budgetary impact is $35,360.02 Funds are available from Sewer System Maintenance Account No. 410-40-220-5313-00-00-000. "Remember,we are here to serve the Citizens of Port Arthur" City of OI rthu - Texas Recommendation: It is recommended that the City Council approve PR# 24452, to authorize payment to UNITED RENTALS, as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 24452 7/25/25 CV Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENT TO UNITED RENTALS, INC. FOR THE PUMP RENTAL SERVICES PROVIDED AT 19TH ST AND STILLWELL BLVD LIFT STATION THROUGH BUYBOARD CONTRACT NO. 22/ 0052SG-03 IN THE TOTAL AMOUNT OF $35,360.02. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-40-220-5313-00-00-00 SEWER MAINTENANCE SYSTEM. WHEREAS, UNITED RENTALS through BuyBoard Contract No. 22/ 052SG-03 has submitted an invoice for pump services provided at 19th St and Stillwell Blvd Lift Station in the amount of$35,360.02; and, WHEREAS, the 19th Street Lift Station has two pumps. Pump one failed when its impeller came loose from the shaft. Causing the pump's suction isolation valve to not close, preventing the pump from being removed for rebuilding; and, WHEREAS, the remaining pump could not handle the flows or lower the wet well level below the inlet pipe's level, which was necessary to replace the failed suction isolation valve. Due to the wet well's depth, a suction lift pump could not sufficiently lower the wet well level to replace the valve without losing prime; and, WHEREAS, the hydraulic submersible pumps were placed in the wet well, feeding a diesel portable pump. This arrangement was required to lower the wet well and maintain the station's operation while the valve was replaced. The connection of the portable pumps required flexible discharge hoses to allow them to be connected to the discharge header inside the lift station; and, WHEREAS, Water Utilities does not own this type of equipment. United Rentals, Inc through BuyBoard Contract No. 22/ 052SG-03 provided the pump rental services as disclosed above in the amount of$35,360.02. The rental agreement began on June 27, 2025 and concluded on July 11, 2025; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard, as an alternative to formal bid process; and, PR No. 24452 7/25/25 CV Page 2 of 3 WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is hereby authorized to approve payment, in substantially the same form as the attached Exhibit "A", with UNITED RENTALS, for pump rental services provided at 19th St and Stillwell Blvd Lift Station through BuyBoard Contract No. 22/ 052SG-03 in the amount of$35,360.02; and, THAT, funding for this contract is in the Sewer Maintenance System Account No. 410-40- 220-5313-00-00-00. THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED, this day of , 2025, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR No. 24452 7/25/25 CV Page 3 of 3 APPROVED AS TO FORM: City Attorney Roxann Pais Cotroneo APPRO FOR ADMINISTRATION: Ronald Burto City M er Calvin s, .E. Water Utilities Director APPROVED AS TO FUND AVAILABILITY: in Lynda yn mac. 6a6tUeg ) Boswell, MA, ICMA-CM Director of Finance ela Clifton illiams, CP B Purchasing Manager EXHIBIT "A" (United Rentals) O United Rentals. RENTAL RETURN FLUID SOLUTIONS 1 INVOICE BRANCH I30 3385 W CARDINAL DR # 249848927-001 BEAUMONT TX 77705-4416 409-840-5886 Customer # : 1262716 Invoice Date : 07/17/25 0 19TH AND STILLWELL Rental Out : 0 / /25 : PM Rental In 07/1111/25 10 10:1616 AM .,..1 1948 STILWELL BLVD UR Job Loc 1948 STILWELL BLVD, M PORT ARTHUR TX 77640 UR Job # : 53 Customer Job ID: A P.O. # : JESS o Office: 409-983-8551 Ordered By : JESS LIAO F� Reserved By : JOSHUA ZUNIGA ARGUME 'Salesperson : JOSHUA ZUNIGA ARGUME CITY OF PORT ARTHUR Invoice Amount: $35,360.02 PO BOX 1089 PORT ARTHUR TX 7 7 6 41-10 8 9 Terms. Due Upon Receipt Payment options: Contact our credit office 704-916-4949 REMIT TO: UNITED RENTALS(NORTH AMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 RENTAL ITEMS: Qty Equipment Description Minimum Day Week 4 Week Amount 1 10489044 8" HYDRAULIC PUMP HEAD - CAST IRON 132.00 397.00 1,191.00 794.00 Make: HYDRA-TECH Model: SST Serial: 8V001 6IN ML CAM 1 10369180 4" HYDRAULIC PUMP HEAD - CAST IRON 132.00 397.00 1,191.00 794.00 Make: HYDRA-TECH Model: S4THLURPS Serial: 4T957 6IN ML CAM 1 10318730 65-74HP HYDRAULIC POWER UNIT 362.00 907.00 2,601.00 1,814.00 Make: HYDRA-TECH Model: HT75-4045 Serial: T3338 Meter out: 2014.20 Meter in: 2015.20 1 11890758 65-74HP HYDRAULIC POWER UNIT 362.00 907.00 2,601.00 1,814.00 Make: PREMIER Model: K3VL80-HYD Serial: 13028146 Meter out: 97.00 Meter in: 98.00 4 545/1034 1-1/4 X 50 HYDRAULIC HOSE 27.00 79.00 239.00 632.00 4 545/1023 1 X 50 HYD HOSE 24.00 75.00 221.00 600.00 6 537/2720 HOSE 6X20 TANK TRUCK - CAMLOCK 25.00 75.00 225.00 900.00 1 11615930 PUMP 10X8 VAC ASSIST - DIESEL 635.00 1,900.00 5,700.00 3,800.00 Make: PIONEER Model: PP108S17L716090 Serial: 22J19-23-00059Y Meter out: 6652.30 Meter in: 6653.30 DUAL 6IN FML CAM INLET X BIN 150# FLG 2 545/1111 MISC FITTINGS 10.00 25.00 75.00 100.00 1) 16IN 150# FLG X BIN 150# FLG 1) 8IN 150# FLG 90 1 11756908 TANK FUEL DOUBLE WALL 500-550 GAL W/PUMP 91.00 275.00 250.00 250.00 Make: WESTERN Model: 20TCG-UR-12VFHK Serial: G10521724 2) SETS OF SOFT FUEL LINES 1 10231438 TANK FUEL DOUBLE WALL 500-550GAL W/OPUMP 91.00 275.00 250.00 250.00 Make: WESTERN Model: 20TCG Serial: D-995199 2) SETS OF SOFT FUEL LINES 3 538/2110 HOSE 8X20 STAINLESS - FLANGED 51.00 155.00 475.00 930.00 Rental Subtotal: 12,678.00 SALES/MISCELLANEOUS ITEMS: Qty Item Price Unit of Measure Extended Amt. 1 ASSEMBLY/DISMANTLE LABOR IAD LABOR/MCI] 10580.000 EACH 10,580.00 INSTALL LABOR FOREMAN - 135 PER HR X 17.5 CONTINUED Effective February 1, 2024 and where permitted by law, United Rentals may impose a surcharge of 2.0% for credit card payments on charge accounts. This surcharge is not greater than our merchant discount rate for credit card transactions and is subject to sales tax. NOTICE: This invoice is subject to the terms and conditions of the Rental and Service Agreement, which are available at https://www.unitedrentals.com/legal/rental-service-terms-US and which are incorporated herein by reference. A COPY OF THE RENTAL AND SERVICE AGREEMENT TERMS ARE AVAILABLE IN PAPER FORM UPON REQUEST. U1INVPDF Page: 1 OUnited Rentals' RENTAL RETURN FLUID SOLUTIONS INVOICE BRANCH I 3 0 3385 W CARDINAL DR # 249848927-001 BEAUMONT TX 77705-4416 409-840-5886 Customer # : 1262716 Invoice Date : 07/17/25 Ci 19TH AND STILLWELL Rental Out : 07/11/25 10:16 PAM Rental In 07/11/25 10:16 AM 1948 STILWELL BLVD UR Job Loc : 1948 STILWELL BLVD, N PORT ARTHUR TX 77640 UR Job # : 53 Customer Job ID: P.O. # : JESS Office: 409-983-8551 Ordered By : JESS LIAO Reserved By : JOSHUA ZUNIGA ARGUME Salesperson : JOSHUA ZUNIGA ARGUME CITY OF PORT ARTHUR Invoice Amount: $35,360.02 PO BOX 1089 PORT ARTHUR TX 7 7 6 41-10 8 9 Terms: Due Upon Receipt Payment options: Contact our credit office 704-916-4949 REMIT TO: UNITED RENTALS(NORTH AMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 Qty Item Price Unit of Measure Extended Amt. PIPEFITTER 3 MAN CREW 135 PER HR X 17.5 CREW TRUCK $215 PER DAY - 2 DAY INSTALL TIME FRAME - TOTAL HOURS OF SETUP TIME 70 HOURS - $700 IN MATERIAL (HYDRAULIC OIL) FOR PUMPS 1 MISCELLANEOUS MERCHANDISE SALES [MDSE/MCI] 185.000 EACH 185.00 16IN NBG KIT 3 MISCELLANEOUS MERCHANDISE SALES [MDSE/MCI] 125.000 EACH 375.00 3) 3IN NBG KITS 966 BULK DYED DIESEL SALES [BULKDYEDDSL/MCI] 4.790 EACH 4,627.14 DYED DIESEL DELIVERED 7/1/25 966 GALLONS 1 ASSEMBLY/DISMANTLE LABOR [AD LABOR/MCI] 5075.000 EACH 5,075.00 DISMANTLE LABOR FOREMAN - 135 PER HR X 9 PIPEFITTER 3 MAN CREW 135 PER HR X 9 CREW TRUCK $215 PER DAY - 1 DAY DISMANTLE. TIME FRAME - TOTAL HOURS OF DISMANTLE TIME 41.5 HOURS 1 DELIVERY RENTAL CONTRACT [DELIVERY/MCI] 325.000 EACH 325.00 3RD PARTY RUN FOR ADDITIONAL FITTINGS NEEDED AFTER HOURS RUN 1 TX UNIT PROPERTY TAX [DRSURTX/MCI] 14.877 EACH 14.88 1 DELIVERY RENTAL CONTRACT [DELIVERY/MCI] 750.000 EACH 750.00 DELIVERY OF ENTIRE ORDER TO JOBSITE BY THIRD PARTY HAULERS 1 PICKUP ON RENTAL CONTRACT [PICKUP/MCI] 750.000 EACH 750.00 PICKUP OF ENTIRE ORDER FROM JOBSITE BY THIRD PARTY HAULERS Sales/Misc Subtotal: 22,682.02 Agreement Subtotal: 30,732.88 Fuel: 4,627.14 Total: 35,360.02 COMMENTS/NOTES: CONTACT: JESS LIAO CELL#: 832-231-7606 DLV/PKU LOC SELECTED BY MAP PIN OPTION CHOICE PARTNERS 22/052SG-03 111INVPDF Page: 2