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HomeMy WebLinkAboutPR 24460: CONTRACT WITH MUSTANG CAT, REPAIR OF THE FINAL DRIVES ON THE D5N DOZER THROUGH THE SOURCEWELL COOPERATIVE PURCHASING CONTRACT `; City of \\ tliort rthuc Mxas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 25, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Flozelle C. Roberts, EIT MEng, MBA, CPM, Public Works Director RE: PR 24460—Authorizing the City Manager to enter into a contract with Mustang Cat of Beaumont, Texas, for the repair of the final drives on the D5N Dozer through the Sourcewell Cooperative Purchasing Contract Introduction: This agenda item requests City Council's approval for the repair of the final drives on the D5N dozer for the Public Works Landfill Division by Mustang Cat of Beaumont, Texas. Background: The Public Works Landfill Division maintains a Texas Commission on Environmental Quality (TCEQ)permit to dispose of regional commercial and household waste. To keep this permit in good standing with the Texas Commission on Environmental Quality(TCEQ),the Landfill must have operational dozers onsite to move dirt and cover the trash. The Division's existing Caterpillar D5N dozer's final drives and components have reached the end of their lifespan due to daily use and require removal and replacement, rendering repairs necessary and urgent. Mustang Cat of Beaumont, Texas, submitted a quote for $64,190.79 through the Sourcewell Cooperative Purchasing Program to repair the components for the final drives and replace various parts for optimal operation. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Pr Budget Impact: Funding is available in the Public Works Landfill Division Equipment Maintenance Account, 403-50-320-5318-00-00-000. Recommendation: It is recommended that the City Council approve PR 24460 authorizing the repair of the final drives on the D5N Dozer for the Public Works — Landfill Division through Mustang Cat of Beaumont, Texas, for$64,190.79, through the Sourcewell Cooperative Purchasing Program. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 * PR 24460 7/25/2025 LLJ Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE REPAIR TO THE FINAL DRIVES ON THE D5N DOZER (UNIT 2466) FOR THE PUBLIC WORKS - LANDFILL DIVISION BY MUSTANG CAT OF BEAUMONT, TEXAS, THROUGH THE SOURCEWELL COOPERATIVE PURCHASING PROGRAM FOR $64,190.79. FUNDS ARE AVAILABLE IN THE PUBLIC WORKS-LANDFILL DIVISION EQUIPMENT MAINTENANCE ACCOUNT, 403-50- 320-5318-00-00-000. WHEREAS,the City of Port Arthur Public Works - Landfill Division maintains a permit issued by the Texas Commission on Environmental Quality(TCEQ)to accept and manage regional and commercial and solid waste; and, WHEREAS, to maintain a permit in good standing with TCEQ, the Landfill must have operational dozers onsite to compact and cover waste in compliance with state regulations; and, WHEREAS, the D5N dozer (Unit 2466) is essential to comply with these regulations (cover waste); and, WHEREAS,the Division's existing Caterpillar D5N dozer's final drives and components have reached the end of their lifespan due to daily use and require removal and replacement, rendering repairs necessary and urgent; and, WHEREAS, Chapter 271, Subchapter D, of the Texas Government Code, allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the Sourcewell Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS, per Resolution Number 13-556, the City of Port Arthur is authorized to participate in cooperative purchasing with JCB Sourcewell (formerly National Joint Powers Alliance) Cooperative Purchasing Program; and, WHEREAS, Mustang Caterpillar of Beaumont, Texas, is a part of the Sourcewell Cooperative Purchasing Program under JCB Sourcewell Contract Number 032119-CAT, and PR 24460 7/25/2025 LLJ Page 2 of 3 submitted a quote to repair the fmal drives on the D5N dozer (Unit 2466) for $64,190.79 as delineated in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Manager of the City of Port Arthur is hereby authorized to repair the final drives on the D5N dozer(Unit 2466)by Mustang Cat of Beaumont,Texas, for$64,190.79; and, THAT, funding for this repair is available in the Public Works Landfill Equipment Maintenance Account, 403-50-320-5318-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of , A.D. 2025 at a meeting of the City of Port Arthur,Texas,by the following vote: Ayes: Mayor: Councilmembers: Noes: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR 24460 7/25/2025 LLJ Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED t • ADMINISTRATION: et 1 &alp- Ronald Burton, C' City Manager Flozel . Robe s, IT, MEng, MBA, CPM Dire of Publi orks LAA,As, Clifton E. Williams, Jr., CPPB Purchasing Manager da, -e-te Lyn swell, ICMA-CM, MA Director of Finance P. R. No.24460 EXHIBIT A 41 r. tto i 1 it MU STANG CST i i _,1 LET'S WORK TOGETHER Customer Name: City Of Port Arthur Landfill Estimate#: Q-33341 Customer#: 0588741 Estimate Date: 7/17/2025 Contact Name: Job/WO#: Model/Serial#: D5 LGP S1/0Z6A01453 Sales Rep: Koby Box kbox@mustangcat.com Sourcewell# 032119-CAT (936)336-0046 Customer PO#: Current Hours: 4517 DESCRIPTION PARTS LABOR MISC EXTENDED TRAVEL TO/FROM $0.00 $918.40 $836.00 $1,754.40 TROUBLESHOOT $151.65 $708.00 $0.00 $859.65 Part ID Description Qty Price Total Price 1H-9696 RING 1 $3.75 $3.75 1R-0716 FILTER A 2 $29.82 $59.64 2S-4078 SEAL 1 $3.03 $3.03 6V-0439 PLUG 1 $29.08 $29.08 8E-3075 RETAINER 1 $50.41 $50.41 8T-4193 BOLT 1 $4.16 $4.16 9X-8257 WASHER 1 $1.58 $1.58 Remove&Install Final Drives $0.00 $7,438.40 $0.00 $7,438.40 Disassemble&Assemble Final Drives $61,110.34 $4,600.00 $0.00 $65,710.34 Part ID Description Qty Price Total Price 6Y-0859 SEAL 2 $283.83 $567.66 8D-4771 SEAL 2 $19.66 $39.32 8D-4771 SEAL 2 $19.66 $39.32 8G-4569 RING-RETAINE 2 $29.07 $58.14 8T-4223 WASHER 18 $1.11 $19.98 8T-4223 WASHER 4 $1.11 $4.44 6F-6673 SEAL 4 $2.88 $11.52 r NNW MN MOO ter. r,11;-HINERY RENTAL U"E© EQUIPMENT PARTS F SERVV E '388 NEXT.CAT LELE"Ei_6'.P822E IGMU_USTarrG[PT.,_ohr 8T-2223 BOLT 4 $8.55 $34.20 9S-4185 PLUG 2 $4.63 $9.26 1H-9696 RING 6 $3.75 $22.50 9X-8257 WASHER 6 $1.58 $9.48 2S-4078 SEAL 2 $3.03 $6.06 25-5658 WASHER 50 $1.05 $52.50 3K-0360 SEAL 2 $1.75 $3.50 7H-3607 NUT 50 $1.78 $89.00 8T-4123 WASHER 52 $1.86 $96.72 6V-0937 BOLT 50 $1.55 $77.50 460-4832 SEAL-LIP TYP 2 $50.12 $100.24 8T-4121 WASHER 6 $0.76 $4.56 9X-2027 WASHER 4 $0.56 $2.24 1H-8128 SEAL-O-RING 2 $6.82 $13.64 2R-0098 SEAL 0 RING 2 $18.92 $37.84 8T-4193 BOLT 6 $4.16 $24.96 8T-4136 BOLT 6 $0.88 $5.28 81-4141 BOLT 52 $9.08 $472.16 8H-0902 CONE 2 $309.87 $619.74 6V-0327 CUP 2 $117.95 $235.90 8G-4568 GEAR-RING 2 $1,668. $3,337.50 75 178-6854 HUB-RING 2 $1,767. $3,535.48 74 6V-0330 CUP 2 $73.04 $146.08 2K-5066 CONE 2 $153.42 $306.84 8C-8729 BOLT 18 $12.37 $222.66 179-6707 SHAFT 6 $283.34 $1,700.04 18-3980 CONE 12 $59.22 $710.64 1B-3978 CUP 12 $44.42 $533.04 8G-4565 GEAR 6 $1,459. $8,759.70 95 8E-3075 RETAINER 6 $50.41 $302.46 6V-0439 PLUG 2 $29.08 $58.16 9G-4876 RETAINER 2 $172.16 $344.32 61-8077 SEGMENT-SPRO 10 $83.01 $830.10 191-4917 SHAFT-SUN GE 1 $1,601. $1,601.43 43 193-7367 SHAFT-SUN GE 1 $1,957. $1,957.12 12 228-8811 SPINDLE AS 2 $7,441. $14,882.2 12 4 5Q-7578 HUB AS 2 $6,728. $13,457.4 74 8 106-0713 CARRIER 1 $5,767. $5,767.39 39 CMCR 3YR-5000HR Warranty $0.00 $0.00 $420.00 $420.00 CMCR Parts Discount $0.00 $0.00 - -$12,642.00 $12,642.00 iur M N ■tir. NNW MACHINERY RENTAL USED EQUIPMENT PARTS dSERVICE 388.NEXT:CAT I888.539.8228 MiTTAMGC2TC:OM SUBTOTALS: PARTS LABOR MISC EXTENDED $61,261.99 $13,664.80 - $0.00 $11,386.0 0 *SUPPLY CHARGE IS 4%OF INVOICE TOTAL—MAXIMUM CHARGE OF$400 SUPPLY CHARGE: $400.00 *ENVIRONMENTAL FEE IS4%OF INVOICE TOTAL—MAXIMUM CHARGE OF$250 ENVIRONMENTAL FEE: $250.00 SALES TAX: $0.00 **Subject to additional part/labor upon disassembly *Parts pricing above does not include freight charges and will be added to the final invoice This Quote is Valid for 30 Days TOTAL: $64,190.79 Accepted by: Printed Name Date Customer Signature You could be eligible for$635.41 in Cat Credits when you use a Cat Card for this purchase.These credits can be redeemed at the dealership on parts,service,and rentals.Ask your sales rep how to apply. (Only available for customers located in the US, non-governmental and non-corporately managed accounts. Subject to change.) 4110.111 NW. . . MIN MO .err ncEti L I EDEQUIPMENT SERVICE 888NEYTs=41(ESS_6"4B228 MUST=.riG TCcNI