HomeMy WebLinkAboutPR 24463: GEOFILL CONSTRUCTION FOR THE COMPLETION OF THE RENOVATION OF BOTH SETS OF RESTROOMS IN LAKEFRONT PARK ON PLEASURE ISLAND www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 1, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: George Davis, Director of Pleasure Island
RE: P.R. No. 24463 — Acceptance of Close Out Documents Submitted by Geofill
Construction for the Completion of the Renovation of Both Sets of Restrooms
in Lakefront Park on Pleasure Island.
Introduction:
The intent of this agenda item is to request the City Council's approval of P.R. No. 24463
authorizing the acceptance of close out documents submitted by Geofill Construction of Schertz,
Texas and approve the release of retainage in the amount of$11,736.14 for the renovation of
both sets of restrooms in Lakefront Park on Pleasure Island.
Background:
Pursuant to Resolution 24-188, the City of Port Arthur entered into a contract with Geofill
Construction of Schertz, Texas, for the renovation of both sets of restrooms in Lakefront Park.
Pursuant to Resolution 25-115, Change Order No. 1 was approved, increasing the scope of work
so that the unforeseen damaged areas and ADA walkway requirements would be addressed,
resulting in an increase of$28,547.50 to a new total contract amount of$234,722.50.
The renovation of both sets of restrooms in Lakefront Park are complete and the retainage
amount of$11,736.14 has been requested by Geofill Construction of Schertz, Texas, who has
submitted close out documents for this request.
Budget Impact:
Funding in the amount of$11,736.14 is available in account number 450-00-000-2050-00-00-000.
Recommendation:
It is recommended that the City Council approve P.R. No. 24425, authorizing the acceptance of
close out documents submitted by Geofill Construction of Schertz,Texas and approve the release
of retainage in the amount of$11,736.14 for the renovation of both sets of restrooms in Lakefront
Park on Pleasure Island.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R.No. 24463
8/1/25 gd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ACCEPT THE CLOSE OUT DOCUMENTS
SUBMITTED BY GEOFILL CONSTRUCTION OF
SCHERTZ, TEXAS AND TO APPROVE THE RELEASE OF
RETAINAGE IN THE AMOUNT OF $11,736.14 FOR THE
COMPLETION OF THE RENOVATION OF BOTH SETS
OF RESTROOMS IN LAKEFRONT PARK ON PLEASURE
ISLAND; FUNDING IS AVAILABLE IN ACCOUNT
NUMBER 450-00-000-2050-00-00-000
WHEREAS, pursuant to Resolution No. 24-188, the City of Port Arthur entered into a
contract with Geofill Construction of Schertz, Texas, for the renovation of both sets of restrooms
in Lakefront Park with a projected budgetary impact of$206,175.00; and,
WHEREAS, pursuant to Resolution No. 25-115, Change Order No. 1 was approved to
increasing the scope of work so that the unforeseen damaged areas and ADA walkway
requirements would be addressed, resulting in an increase of$28,547.50 to a new total contract
amount of$234,722.50; and,
WHEREAS, Geofill Construction of Schertz, Texas has submitted the Certificate of
Substantial Completion dated April 18, 2025 for the work to which the Certificate applies has
been inspected, authorized, and declared to be complete in accordance with the contract
documents (Exhibit "A"); together with the Contractor's Certificate and Release (Exhibit "B"),
the Contractor's Certificate of Warranty (Exhibit "C"), Contractor's Certificate of Debts Paid
(Exhibit "D"), Engineers Certificate of Completion ( Exhibit "E") and Contractors Certificate of
Guarantee (Exhibit"F"); and,
WHEREAS, Geofill Construction of Schertz, Texas, has completed the contracted
project to the satisfaction of the Pleasure Island staff; and,
WHEREAS, the City Council fmds it appropriate to accept the close-out documentation
and authorize the release of retainage; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorized the City Manager to hereby
accept the Certificate of Substantial Completion dated April 18, 2025 (Exhibit"A"),together with
P.R.No. 24463
8/1/25 gd
the Contractor's Certificate and Release (Exhibit "B"), the Contractor's Certificate of Warranty
(Exhibit "C"), Contractor's Certificate of Debts Paid (Exhibit "D"), Engineers Certificate of
Completion(Exhibit"E") and Contractors Certificate of Guarantee (Exhibit"F").
Section 3. That the City Council hereby authorizes the release of retainage in the
amount of$11,736.14 to Geofill Construction(Exhibit"G").
Section 4. That the City Manager is further authorized to execute the Certificate of
Acceptance (Exhibit "H") on behalf of the City of Port Arthur for the renovation of both sets of
restrooms in Lakefront Park.
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2025, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor)
Councilmembers:
NOES:
Charlotte M. Moses,
Mayor
P. R. No. 24463
8/1/25 gd
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Roxann Pais,Cotroneo
City Secretary City Attorney
APPROVED F. ' A D MINISTRATION: l
i
AligtAv
Alati
Ronald Bu Mr- "y George D. is, MA, CPM
City Manager Director of Pleasure Island
APPROVE 1 AS TO THE AVAILABILITY OF FUNDS:
C.*/ '-j ide a&-a-11' iiii CU/A&
Lyn (Lyn)Boswell, MA,ICMA-CM Clifton . Williams,Jr.,
Director of Finance Purchasing Manager
P. R.No. 24463
8/1/25 gd
EXHIBIT "A"
CERTIFICATE OF SUBSTANTIAL COMPLETION
Purchase Order No.: 2 N- 31
Project Name: p(e/SUI l S(c?4 gt°s1rooi,ts ken of �0
Contractor: (eof i(1 Coo gf kVG-1-:0 v\
Description of Work: `Z et oa 6 (Z.) rest i`oQw1 s & l tetsvv (s1a J
The work performed under this contract has been reviewed and found to be substantially complete.The
date of substantial completion is hereby established as L(- 1Z' 20 25 .
KNOW ALL MEN BY THESE PRESENTS:
1.) The stage of construction where, in the opinion of the City of Port Arthur,all items of the work necessary
to enable the assets to be utilized without restrictions for the purpose for which the asset was constructed
have been completed; and
2.) All pay items are complete and all necessary testing as required by the Laws and Regulations and/or
Contract Documents have all been completed.
Punch List
All list of items to be completed or corrected,prepared by the CONTRACTOR and verified and amended by the
ENGINEER, is attached hereto. The failure to include any items on such list does not alter the responsibility of
the CONTRACTOR to complete all work in accordance with the contract documents. The CONTRACTOR shall
complete or correct the work on the list of items attached hereto within in 60 days from the above date of
substantial completion. The responsibilities shall be as set out in the Contract Documents or on the attached
hereto. If not specified in and an attachment or in the Contract Documents the CONTRACTOR is responsible for
maintenance, utilities and insurance.
CdreivticMv • 1- /-7.62.
CON TRACTOR NAME IGNATURE DATE
RECOMMENDED FOR ACCEPTANCE
ENGINEER NAME SIGNATURE DATE
The City of Port Arthur accepts the work as Substantially Complete. City of Port Arthur, Department of Parks and
Recreation.
PROJECT MANAGER SIGNATURE DATE
CITY ENGINEER SI N URE l DATE
eon�j . () 4vs (g/1/ .
PEEASUI(E ISLAND DIRECTOR G AT DATE
P. R.No. 24463
8/1/25 gd
EXHIBIT "B"
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: ci)o t C4N$i-,/Uc&0h
(Name of Contractor)
To: C po ck-
Y (Owner)
REFERENCE CONTRACT NO.: 2 Lf-1$
CONTRACT ENTERED INTO THE 5 ""DAY OF A Up S1 j 7.-07A BETWEEN THE
CITY OF PORT ARTHUR AND eo t;Li 1 ovkg-t(1JCkp 111
OF cr ket f" -) "1--3(
FOR THE PROJECT Z Li- I % Plra c e tsi Ain" R.edd-ram w►S Rea °J b
KNOW ALL MEN BY THESE PRESENTS:
1.) The undersigned hereby certifies that there is due from,and payable by,the Owner to the Contractor
under
the co tra`tyand duly approve Change Orders and modification the balance of
$
& l
2.) The undersigned further certifies that in addition to the amount set forth in Paragraph 1,there are
outstanding and unsettled the following items which he claims are just and due and owing by the Owner
to the Contractor:
a.
b.
c.
d.
(Itemize claims and unts due,if none,so state)
3.) The undersigned further certifies that all work required under this contract, including work required under
Change Order(s)numbered , has been performed in accordance with the terms thereof, and that
there are no unpaid claims for materials, supplies,or equipment and no claims of laborers or mechanics
for unpaid wages arising out of the performance of this contract,and that the wage rates paid by the
contractor were in conformity with the contract provisions relating to said wage rates.
4.) Except for the amounts stated under Paragraphs 1 and 2 hereof,the undersigned has received from the
Owner all sums of money payable to the undersigned under,or pursuant to,the above-mentioned contract
or any modifications or changes thereof.
5.) That in consideration of the payment of the amount stated in Paragraph 1 hereof,the undersigned does
hereby release the Owner and Operator from any all claims arising under or by virtue of this contract,
except the amount listed in Paragraph 2 hereof due from the owner,provided however,that if any reason
the Owner does not pay the full amount stated in Paragraph 1 hereof, said deduction shall not affect the
validity of this release, but the amount so deducted shall be automatically included under Paragraph 2 as
an amount which the Contractor has not released but will release upon payment thereof. The Contractor
further certifies that upon the payment of the amount listed in Paragraph 2 hereof, and of an amount
which may be deducted from Paragraph 1 hereof, he will release the Owner and Operator from any and
all claims of any nature whatsoever arising out of paid contract modification thereof,and will execute
such further releases or assurances of the Owner and Operator may request.
1
5
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this 3 1 + day of
UT t ,2025.
4 eo 4':1l C Gle‘S4 Puc ‘o"
{SEAL} (Contractor)
BY:
������ (Signature)
," y p���, JUSTIN DOUGLAS ELLINGTON
°_: :a Notary Public,State of Texas
=a•. �'` .P, Comm.Expires 02-20-2028 .',/7,2; \ Notary 1D 132367687 t uce CA/eat/6r. l' Ii pc-t shag
- ( rinted Name/Title of Officer)
ft✓cQ 0.1Ita E ,being first duly sworn on oath,deposes and says, First,that,he/she is the
(A rant)
Si' Pao' 4104 ASK8.74r of geci :1( CO + c \av\
(Title) (N of Company)
Second,that he/she has read the foregoing certificate by him/her subscribed as Sr. Pao j ect AA
Second, '2 r
(Title)
of 4410*P:if C 0A cflticf oy'
(Name of Company)
Affiant further states that the matters and things stated herein are true.
( rant)
Subscribed and sworn to before me this 31 day of �J V , 2025.
My commission expires 2.-ZO • 7471
NOTARY
2
P.R.No. 24463
8/1/25 gd
EXHIBIT "C"
CONTRACTOR'S CERTIFICATE OF WARRANTY
FROM: ed P1( COLA`�� �'C.1CTi G ✓\
J (Name ameofContractor)
TO: C( .� 0— Pc� ,�T''1 V r
/ (Owner)
REFERENCE CONTRACT NO.: 1.11- I S t
CONTRACT ENTERED INTO THE 5 t'—'DAY OF l U ' , 10Z14 BETWEEN THE
CITY OF PORT ARTHUR AND qe0•P.•LI CO UcJ-&-
OF 5j Gh,e( 1 a- D)
FOR THE PROJECT 2.,4- isz kasueetC�g��n(�( irooms a k}
KNOW ALL MEN B��Y^^THESE PRESENTS:
1.) 2D�'r 4( loNSrk•u C.�say, does hereby guarantee all of the work done under the
(Name of Contractor)
above referenced contract to be free from faulty materials in every particular,and free from improper
workmanship,and against injury from proper and usual wear; and agrees to replace or re-execute without
cost to the Owner and Operator such work as may be found to be improper or imperfect, and to make
good all damage caused to other work or materials due to such required replacement or re-execution.
2.) This guarantee shall cover a period of one(1)year from the date of acceptance of all work under this
contract by Owner,as evidenced by the Contractor's Certificate of Completion.
3.) This Certificate is iven in connection with the final payment under the contract between the Owner and
gr20 [i COn.S4-f UcGk'on ,and with the knowledge that it will be relied upon in
(Name of Contractor)
Making such payment and that such payment would not be made except upon the truth of the matter
contained in this affidavit.
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument th•is 3 I day of
,�U L ,2025.
eoP,'t( CaVsf-I've41oN
{SEAL} (Co tractor)
BY:
il Z�(",Ce C/
. o, JUSTIN DOUGLAS ELLINGTON ignature)
�``'vr"�
�1. -S.Notary Public,State of Texas
Comm.Expires 02-20-2028
I '4:6 .` Notary ID 1323676t7 $Nee O 1Ue a I �. Pra,POt J(/(5 Neyi
(Printed Name/Title of Officer)
1-Warranty
Biv cue G Neo- , being first duly sworn on oath,deposes and says, First,that,he/she is the
(Affiant)
CC. ?4'UjPf /0tatefTv- of ( 'oP ( CONS+4ud to ,
(Title) (Name of Company)
Second,that he/she has read the foregoing certificate by him/her subscribed as $!`• 174.6.Poi. A 04A
(Title)
of 4'eoP:1 reAS4-0ud-'0✓N.
(Name of Company)
Affiant further states that the matters and things stated herein are true.
IVA< 4 .1/ si
( 'ant)
17
Subscribed and sworn to before me this ii +
3
t S� day of TI) ,2025.
My commission expires 2-ZO-2-O2-3
r
NOTARY
2-Warranty
P. R.No. 24463
8/1/25 gd
EXHIBIT "D"
CONTRACTOR'S CERTIFICATE OF DEBTS PAID
PROJECT: Z-c - I? p l e2Suce I S ta1Hdi Red if Oa MC lI4a,
LOCATION: Port Arthur,Texas
OWNER: City of Port Arthur
STATE OF TEXAS;
COUNTY OF JEFFERSON;
The undersigned hereby certifies that, except as listed below, payment has been made in full and all
obligations have otherwise been satisfied for all materials and equipment furnished for all work, labor,
and services preformed and for all known indebtedness and claims against the Contractor for damages
arising in any manner in connection with the performance of the Contract referenced above for which
the Owner's property might in a way be held responsible or encumbered.
Exceptions: R ei I a,Nn 3.14 ` it (1) -34. 19
Contractor: Cr_.`" 4-C( Ce"S'I'(cic1 ivh , Texas
Signature: : i2te
, *`7t^2'
Printed Name: E nice 0/(f ea I
Date: 1.' '5I- 2.5
„--,17
Subscribed and sworn to before me this 3( day of J v , 2025
My commission expires: 2- Zo- Zo 28
/ -
OTARY
[ - - _
4",,tii; JUSTIN DOUGLAS ELLINGTON
sf; ;c+'s Notary Public,State of Texas
:�`9�: +\ Comm.Expires 02-20-2028
''�.,,,,;,,% Notary ID 132367657
P. R. No. 24463
8/1/25 gd
EXHIBIT "E"
ENGINEER'S CERTIFICATE OF COMPLETION
Project: Lakefront Park Restrooms Renovations
Date of Issuance: August 5, 5025 •
Owner(s): City of Port Arthur
Owner's Project Number: 24-188
Engineer: Golden Triangle Consulting Engineers
85 Interstate 10 Frontage Road Suite 204A
Beaumont, Texas 77707
Contractor: Geofill Construction
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or
to the following specified parts thereof:
To: City of Port Arthur
(OWNER)
And To: Golden Triangle Consulting Engineers
(ENGINEER)
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
August 5, 2025
DATE OF COMPLETION
Executed by Engineer on August 5, 2025
P. R. No. 24463
8/1/25 gd
EXHIBIT "F"
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: 6'60r` if C ►15+kruaI- 1o►n
TO: G-e Pod-- ,4 ur
FOR: P!eaSUre I5(a vim( TZost-rodwi Walla b
REFERENCE CONTRACT NO. Z.9 ` (.g D ENTERED INTO THE
DAY OF /41v64- 5 f , 2024, BETWEEN THE CITY OF PORT ARTHUR
AND Geo t''E( Co 54-ruc.f h)
(CONTRACTOR)
OF Sc er4-. ) rX
(CITY/STATE)
FOR: P(e5uce SI 4hd R esti-com RA:).6
(PROJECT)
KNOW ALL MEN BY THESE PRESENTS:
1. Cro c;[I re Os(-r d t a,n does hereby guarantee all of the work done under the
above referenced contract to be free from faulty materials in every particular, and free
improper workmanship, and against injury from proper and usual wear; and agrees to
replace or re-execute without cost to the Owner and Operator such work as may be found
to be improper or imperfect, and to make good all damage caused to other work or
materials,due to such require replacement or re-execution.
2. This guarantee shall cover a period of one (1)year from the date of acceptance of all work
under this Contract, as evidenced by the Engineer's Certificate of Completion.
IN WITNESS THEREOF, the undersigned has signed and sealed this instrument this the
zy h day of Tt;1 , 2025.
f
qe0;, 1 COAs-f-rud,,„ ,
(COMPA Y NAME)
15.4110ee„. 0 J SC- Pro.)e -1 Atir.
(OWNER,SIGNATURE/TITLE)
t
81ruce a Aka
(PRINT)
SUBSCRIBED AND SWORN to before me this ZI day of J ; 1 7z)25.
My commission expires 2-Zo-1.o25
(DATE)
r
•,�pv414e,, JUSTIN DOUGLAS ELLINGTON
=7:' n Notary Public,State of Texas
. :� Comm.Expires 02-20-2028
�'10/7°F`�+� Notary ID 132367687
,kQ, ,.
Hum -
(NOTARY PU LIC)
P. R. No. 24463
8/1/25 gd
EXHIBIT "G"
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P. R. No. 24463
8/1/25 gd
EXHIBIT "H"
CITY OF PORT ARTHUR, TEXAS
PLEASURE ISLAND DEPARTMENT
CERTIFICATE OF ACCEPTANCE FOR
Renovation of Both Sets of Restrooms in Lakefront Park
To: Geofill Construction
This document is to certify that the City of Port Arthur, Texas accepts the completion of the
renovation of both sets of restrooms in Lakefront Park, based on the recommendation of the City
of Port Arthur's Pleasure Island Department and receipt of the Certificate of Completion,
Contractor's Affidavit of All Debts Paid, Contractor's Certificate of Release, Contractor's
Certificate of Warranty executed by Geofill Construction of Schertz, Texas.
Ron Burton, CPM
City Manager
Sherri Bellard
City Secretary
CERTIFICATE OF COMPLETION
Date: August 1, 2025
Project: Renovation of Both Sets of Restrooms in Lakefront Park; Release of Retainage
To: All Concerned
I HEREBY CERTIFY THAT this project was completed on April 18, 2025 and that the work
was under periodic inspection during construction by an engineer and City staff. To the best of
my knowledge, the project was repaired substantially in accordance with the plans and
specifications.
Submitted by:
George Davis, MA, CPM
Director of Pleasure Island
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294