HomeMy WebLinkAboutPR 24472: REPLACEMENT OF ALL SMOKE, DUCT, AND HEAT DETECTORS, CITY HALL AND THE ANNEX BY ENFOCUS SECURITYPr
City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 31, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, CPM, Director of Public Work
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RE: P.R. 24472 — Replacement of all Smoke, Duct, and Heat Detecto throughout
City Hall and the Annex by Enfocus Security of Port Arthur, Texas, through the
Region 5 Cooperative Purchasing Program
Introduction:
This agenda item requests the Council's approval to replace all smoke and heat detectors
throughout City Hall and the Annex.
Background:
The smoke, duct, and heat detectors in City Hall and the Annex (the City Hall complex) were
installed in 2016 via Resolution 16-173.The detectors have individually reached their useful life
of 10 years, rendering their replacement necessary for the safety and well-being of employees
and the buildings' visitors.
Enfocus Security of Port Arthur, Texas, provided a quote under the Region 5 Cooperative
Purchasing Program to install smoke, duct, and heat detectors throughout the City Hall complex
for $53,140.00.
Staff recommends the replacement of 234 smoke detectors, 16 duct detectors, and six (6) heat
detectors throughout the City Hall complex by Enfocus Security of Port Arthur, Texas.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4'h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Enfocus Security of Port Arthur, Texas, which maintains contract number 20250307 with the
Region 5 Cooperative Purchasing Program,provided a competitive quote to install the smoke,
duct,and heat detectors for$53,140.00.The purchase will be funded through the Public Works
Facilities Maintenance Other Contractual Service Account, 001-21-059-5470-00-70-000.
Recommendation:
Staff recommends the approval of PR 24472 authorizing the City Manager to replace all
smoke, duct, and heat detectors throughout City Hall and the Annex by Enfocus Security of
Port Arthur, Texas, for$53,140.00 through the Region 5 Cooperative Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.9813.8101 X FAX 409.982.6743
PR 24472
07/31/2025 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO REPLACE ALL
SMOKE, DUCT, AND HEAT DETECTORS THROUGHOUT CITY HALL AND
THE ANNEX BY ENFOCUS SECURITY OF PORT ARTHUR,TEXAS, THROUGH
THE REGION 5 COOPERATIVE PURCHASING PROGRAM WITH A
BUDGETARY IMPACT OF$53,140.00.FUNDS ARE AVAILABLE IN THE PUBLIC
WORKS FACILITIES MAINTENANCE OTHER CONTRACTUAL SERVICE
ACCOUNT NUMBER 001-21-059-5470-00-70-000.
WHEREAS, the City purchased the fire alarm systems for City Hall and the Annex in 2016 via
Resolution 16-173; and,
WHEREAS,the smoke,duct,and heat detectors in City Hall at 444 4th Street and the Annex(collectively
known as the City Hall complex) have individually reached their useful life of 10 years, rendering their
replacement necessary for the safety and well-being of employees and the buildings' visitors; and,
WHEREAS, Enfocus Security of Port Arthur, Texas, provided a quote under the Region 5 Cooperative
Purchasing Program to replace 234 smoke detectors, 16 duct detectors, and six (6)heat detectors throughout the
City Hall complex for$53,140.00; and,
WHEREAS,Chapter 271 Subchapter D of the Texas Government Code allows a city,by resolution of its
governing body,to participate in cooperative purchasing programs such as the Region 5 Cooperative Purchasing
Program as an alternative to a formal bid process; and,
WHEREAS,pursuant to Resolution No. 20-019, the City of Port Arthur entered into an interlocal
agreement for cooperative purchasing with the Region 5 ESC Cooperative Purchasing
Organization; and,
WHEREAS, Enfocus Security of Port Arthur, Texas, is a vendor on the Region 5 ESC Cooperative
Purchasing Program under contract number 20250307 and submitted a competitive quote for$53,140.00
attached hereto as Exhibit A.
PR 24472
07/31/2025 FCR
Page 2 of 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Manager of the City of Port Arthur is hereby authorized to replace 234 smoke detectors,
16 duct detectors, and six(6)heat detectors throughout the City Hall complex by Enfocus Security of Port Arthur,
Texas, for$53,140.00; and,
THAT, funding for this purchase is available in the Public Works Facilities Maintenance Other
Contractual Service Account, 001-21-059-5470-00-70-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ,ADOPTED,AND APPROVED this the day of , A.D. 2025, at a
meeting of the City of Port Arthur, Texas,by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
PR 24472
07/31/2025 FCR
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
ovp,,
Ronald Burt. , CPM
City • .ger
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1ozel1 . Robert T, MEng, MBA, CPM
Direc'• r of Publi •rks
APPROVED AS TO AVAILABILITY OF FUNDS:
ig3V1/
Ly a swell, ICMA-CM, MA
Director of Finance
Clifton E. Williams, Jr., CPPB
Purchasing Manager
P.R.No.24472
-1-.1- .. „pir—t„. 5,,,e,
Sales/Service Bid
Security
gerald@enfocussecurity.com Date 7.13.2025
2815 Delta Drive
Port Arthur,TX 77642
Phone: 409.673.0747
Bill To: Description of Work:
Name Flozelle Roberts Replace all Smoke/Heat Detectors and Smoke Duct
Company Name: Port Arthur City Hall Detectors on all Floors and Annex Building.
Address: Region 5 Vendor Contract# 20250307
Phone:
Parts/Labor Quantity/Hours Unit Price/Rate Total
Labor 1 $ 10,640.00 $ 10,640.00
Smokes Detector 234 $ 150.00 $ 35,100.00
Heats Detector 6 $ 150.00 $ 900.00
Duct Detector 16 $ 410.00 $ 6,500.00
$ -
$ -
$ -
$ -
Region 5 Vendor Contract#20250307 $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
$ -
$ -
$ -
$ -
$ -
$ -
$ -
SUBTOTAL FROM ADDITIONAL SHEETS
SUBTOTAL $ 53,140.00
Other Comments/Special Instructions: TAX RATE
• Total payment is due upon completion TAX TE
• Make all checks payable to Enfocus Security Total $ 53,140.00
• Please include the invoice number on your check
If you have any questions about this invoice, please contact