HomeMy WebLinkAboutPO 7361: JOINT ELECTION WITH JEFFERSON COUNTY, NOVEMBER 4, 2025 SPECIAL ELECTION P.R. No. 7361
08/02/2025 SB
ORDINANCE NO.
AN ORDINANCE AUTHORIZING A JOINT ELECTION
AGREEMENT AND ELECTION SERVICES BETWEEN THE
CITY OF PORT ARTHUR AND JEFFERSON COUNTY
PERTAINING TO THE CONDUCT OF THE NOVEMBER 4,
2025 SPECIAL ELECTION
WHEREAS, per Ordinance No. 25-47, the City Council ordered a Special Election
to submit a proposition related to the use of the Port Arthur Type A Economic
Development Corporation imposed under Chapter 504 of the Texas Local Government
Code, including any amount previously authorized and collected for the following specific
category of projects that qualify under Chapter 505 of the Texas Local Government Code
and are projects related to: (1) recreational or community facilities; (2) affordable
housing; (3) water supply facilities and water conservation programs; (4) new or
expanded business enterprises that create or retain primary jobs; (5) sports venue and
related infrastructure; and (6) to undertake any maintenance and operating costs of a
facility when legally allowed; and
WHEREAS, General and Special Elections are being held on November 4, 2025
jointly with the City of Beaumont, the City of Bevil Oaks, the City of Groves, the City of
Port Neches, Jefferson County Drainage District No. 7, Jefferson County Emergency
Services District No. 1, Jefferson County Emergency Services District No. 5, Jefferson
County Water Control Improvement District No. 10, Port Neches-Groves ISD, Port of Port
Arthur Navigation District of Jefferson County, Texas and the City of Port Arthur and will
P.O. NO 7361
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be administered by the Jefferson County Clerk; and
WHEREAS, the Jefferson County Clerk has proposed the Joint Election Agreement
and Election Services Contract, attached hereto in substantially the same form as"Exhibit
"A" to coordinate, supervise, and handle the Special Election as ordered by the City of
Port Arthur, as well as some of the municipal and other local elections in Jefferson
County; and
WHEREAS, pursuant to section 271.002 (a) of the Texas Election Code, two or
more political subdivisions are authorized to enter into a joint election, if their elections
are ordered on the same day and will be located in all or part of the same county.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That pursuant to Section 271.002 (a) of the Texas Election Code, a
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joint election is authorized between the City of Port Arthur, the City of Beaumont, the
City of Bevil Oaks, the City of Groves, the City of Port Neches, Jefferson County Drainage
District No. 7, Jefferson County Emergency Services District No. 1, Jefferson County
Emergency Services District No. 5, Jefferson County Water Control Improvement District
No. 10, Port Neches-Groves ISD and the Port of Port Arthur Navigation District of
Jefferson County, Texas for the conduct of the Special Election which is ordered by the
City Council pursuant to Ordinance No. 25-47 and will be administered by the Jefferson
County Clerk as delineated in Exhibit "A".
P.O. NO 7361
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Section 3. That the City Council authorizes the execution of a Joint Election
Agreement and Elections Services Contract with Jefferson County, Texas in substantially
the same for as, attached hereto as Exhibit"A".
Section 4. That the Special Election is to be held to submit a proposition related
to the use of the Port Arthur Type A Economic Development Corporation imposed under
Chapter 504 of the Texas Local Government Code, including any amount previously
authorized and collected for the following specific category of projects that qualify under
Chapter 505 of the Texas Local Government Code and are projects related to: (1)
recreational or community facilities; (2) affordable housing; (3) water supply facilities and
water conservation programs; (4) new or expanded business enterprises that create or
retain primary jobs; (5) sports venue and related infrastructure; and (6) to undertake any
maintenance and operating costs of a facility when legally allowed.
Section 5. That this being an Ordinance amending an Ordinance which does not
carry a penalty and does not require publication shall take effect immediately from and
after its passage.
Section 6. That any and all portions of Ordinance No. in conflict herewith
is herein repealed to the extent of conflict only.
Section 7. That a copy of the caption of this Ordinance be spread upon the
Minutes of the City Council.
P.O. NO 7361
READ, ADOPTED AND APPROVED on this 12th day of August A.D., 2025, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Councilmembers
NOES:
CHARLOTTE M. MOSES, MAYOR
P.O. NO 7361
ATTEST:
SHERRI BELLARD, CITY SECRETARY TRMC
APPROVED AS TO FORM:
ROXANN PAIS COTRONEO, CITY ATTORNEY
APPROVED FOR A INISTRATION:
RON BURTON, CPM, MANAGER
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P.O. NO 7361
P.O. NO. 7361
EXHIBIT "A"
P.O. NO 7361
or-
x a
JOINT ELECTION AGREEMENT AND
ELECTION SERVICES CONTRACT
BETWEEN JEFFERSON COUNTY, TEXAS
AND
CITY OF BEAUMONT
CITY OF BEVIL OAKS
CITY OF GROVES
CITY OF PORT ARTHUR
CITY OF PORT NECHES
JEFFERSON COUNTY DRAINAGE DISTRICT NO. 7
JEFFERSON COUNTY EMERGENCY SERVICES DISTRICT NO. 1
JEFFERSON COUNTY EMERGENCY SERVICES DISTRICT NO. 5
JEFFERSON COUNTY WATER CONTROL IMPROVEMENT DISTRICT NO. 10
PORT NECHES-GROVES ISD
PORT OF PORT ARTHUR NAVIGATION DISTRICT OF JEFFERSON COUNTY, TEXAS
This agreement made and entered into, by and between Jefferson County, Texas ("County"),
acting hereinafter by and under the authority granted to her by sections 31.091 & 31.092 of the
Texas Election Code, the County Election Officer, Roxanne Acosta-Hellberg, County Clerk
for Jefferson County,Texas, (hereinafter referred to as"County Election Officer"), and City Of
Beaumont, City of Bevil Oaks, City of Groves, City of Port Arthur, City of Port Neches,
Jefferson County Drainage District NO. 7, Jefferson County Emergency Services District
NO. 1, Jefferson County Emergency Services District NO. 5, Jefferson County Water
Control Improvement District NO. 10, Port Neches-Groves ISD, Port of Port Arthur
Navigation District of Jefferson County,TX hereinafter referred to as"Political Subdivision"),
acting herein by and through its governing body regardless of the name assigned to such governing
body (hereinafter collectively referred to as "Parties").
WHEREAS, Political Subdivision is required to conduct an election on November 4, 2025; and
the parties desire that the County Election Officer conduct the election for the Political Subdivision
and,possibly, other political subdivisions located, in whole or in part, in Jefferson County, Texas.
If other political subdivisions enter into a contract with the County for the purpose that the County
Election Officer will run the election for the other political subdivisions, or expressly joins in this
contract, Political Subdivision intends to reimburse Jefferson County, Texas the cost of running
such election as determined by the County Election Officer, or share the cost of running the
election with other political subdivisions based on the following terms and conditions.
THIS JOINT ELECTION AGREEMENT AND ELECTION SERVICES CONTRACT is made
this day of , 2025, by and between the Political Subdivision, and the
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County, pursuant to Texas Election Code Section 31.092. The parties agree to enter into a Joint
Election Agreement and an election services contract with each other in accordance with Chapter
271 of the Texas Election Code and this Agreement. This Agreement is entered into in
consideration of the mutual covenants and promises hereinafter set out:
1. RECITALS. Political Subdivision is a political entity situated wholly or partially within
Jefferson County, Texas. Political Subdivision and County Election Officer have
determined that it is in the public interest of Jefferson County voters that the following
contract be made and entered into for the purpose of having County Election Officer
furnish to Political Subdivision certain election services and equipment needed by Political
Subdivision in connection with the holding of its November 4, 2025 Election. The
County's voting equipment is to be used in this Election. The rental rate for the use of this
election equipment has been approved by the Commissioners Court for Jefferson County,
Texas.
2. DUTIES AND SERVICES OF COUNTY ELECTION OFFICER. County Election
Officer shall be responsible for performing the following duties and shall furnish the
following services and equipment:
(a)Notify and coordinate presiding election judges,alternate judges,and all other election officials
required to administer this Election. The County will make emergency appointments of election
officials if necessary. Compensate all election workers for time worked at the approved hourly
rate by Commissioners Court.
(b) Arrange for poll worker training through a third party or conduct necessary training. Notify
all early voting and election day officials of the date, time and place thereof.
(c) Arrange for the use of early voting polling locations and election day polling locations. If
emergency replacement polling locations are needed, County Election Officer shall make
necessary alternate arrangements to locate another public place (or if unavailable, a private
building), and shall notify Political Subdivision as soon as possible. (See the early voting and
election day polling location sheets attached).
(d) Procure election kits and supplies and distribute to the precinct judges and early voting
deputies. Obtain from the Tax -Assessor/Voter Registrar lists of registered voters to be used in
conducting the election in conformity with the boundaries of Political Subdivision and the
election precincts established for the election. The Election Day list of registered voters shall be
arranged in alphabetical order.
(e) Prepare and test all electronic voting equipment; format ballot styles; secure audio; oversee
all equipment and voter registration database programming; and assure compliance with
equipment security requirements. Arrange for transport of equipment to and from polling
locations.
(f) Serve as Early Voting Clerk for this Joint Election; and also process,print,mail, and tabulate
ballots for any eligible voter, who applies for a ballot by mail including all eligible FPCA
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applicants. Supervise the conduct of early voting in person and appoint sufficient personnel to
serve as deputy early voting clerks. Provide lists of early voters as provided by law if requested
by Political Subdivision.
(g) Publish legal notice of the date,time and place of the public logic and accuracy test. Prepare
test materials and conduct internal election testing, public logic and accuracy test, and tests of
tabulation equipment.
(h)Arrange for the early ballot board,signature verification committee,tabulation personnel,and
all equipment and supplies needed at central counting station. Tabulate early voting, election
night, paper mail ballots and provisional ballots. Tabulate unofficial returns and assist in
preparing the tabulation for the official canvass. Provide Political Subdivision its voter history
report following the election if requested.
(i) Serve as Custodian of Records for election records in County Election Officer's custody and
provide for the retention of said election records as provided by law.
(j)Provide information services for voters and election officers.
(k) Maintain accurate records of all expenses incurred in connection with the responsibilities
under this Agreement and provide Political Subdivision a final invoice after the conduct of the
election. Provide any detailed backup to such invoice, if requested, reflecting the charges or
components of the costs set forth on the invoice submitted to Political Subdivision.
(I) The Contracting Office is responsible for collecting the compensations sheets for the election
judges, clerks, and early voting ballot board. The County Election Officer will also pay the
aforementioned for their services and time in accordance with their rate of pay policy.
(m) County Election Officer shall conduct a manual count as prescribed by Section 127.201 of
the Texas Election Code, unless waived by the Secretary of State. A written report shall be
submitted to the Secretary of State as required by Section 127.201(e) of the aforementioned
Election Code. If requested, County Election Officer shall provide a written report to Political
Subdivision in a timely manner.
(n) The County Election Officer shall place the funds paid by Political Subdivision hereunder in
a "contract fund" as prescribed by Section 31.100 of the Texas Election Code.
3. DUTIES AND SERVICES OF POLITICAL SUBDIVISION. Political Subdivision
shall be responsible for performing the following duties:
(a) Prepare all election orders, resolutions, notices, and other pertinent documents for adoption
and execution by the appropriate Political Subdivision officer or body. Take all actions necessary
for calling the Election for the Political Subdivision, which are required by the Texas Election
Code and/or the Political Subdivision's governing body, charter, ordinances, or other applicable
laws. Execute an Election Services Contract with the County for the purpose of election
administration. Serve as Custodian of Records for all election records in its possession as
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provided by law.
(b) Political Subdivision shall be responsible for the legal sufficiency of any order calling their
election. Political Subdivision shall be responsible for all substantive and procedural legal issues
governing the conduct of their election. Political Subdivision understands and agrees that County
Election Officer provides no legal advice to Political Subdivision.
(c)Political Subdivision shall adopt the early voting and election day vote center polling locations
used by the County. Political Subdivision shall adopt all early voting dates, and hours
recommended by the County Election Officer in accordance with the Texas Election Code.
Political Subdivision shall adopt the Election Day Vote Center polling locations for each county
voting precinct that is within its jurisdictional boundaries. Political Subdivision shall confirm
the accuracy of its jurisdictional boundaries and precincts.
(d)Prepare,post and publish all required election notices for Political Subdivision except for the
Public Test Notice that County Election Officer shall publish. In addition, if this election's
polling locations are different than Political Subdivision's previous election, Political
Subdivision shall post notice at the entrance to any previous polling places in its jurisdiction
stating that the location has changed and provide the polling location and address for those voters
for this election, pursuant to Texas Election Code Section 43.062, unless County has posted the
notice of the change for their election. Educate the voters in the Political Subdivision on early
voting and election day times, dates and polling locations.
(e) Political Subdivision shall confirm with Tax-Assessor/Voter Registrar its boundaries, county
voting precincts and street details within those boundaries. Political Subdivision will validate all
boundaries are defined properly within Jefferson County voter registration database, maps and
street lists with block ranges and odd/even/both indicators before the coding and programming
of the ballot begins. If changes are necessary after programming has begun, the Political
Subdivision responsible will incur the cost of re-programming for all entities involved. Political
Subdivision must proof and approve all programming work done for the jurisdiction according
to the Election Day Calendar published by the Secretary of State of Texas for the November 41
2025 General Election, known as the SOS Election Day Calendar for November 4,2025.
(f)Deliver to County Election Officer,according to the above-mentioned Election Day Calendar,
ballot language with Spanish translations, candidate names or measures, the order in which they
are to be printed on the ballot with the exact form and spelling. Provide pronunciation for
difficult names or words to use on the audio recording. Timely review and sign off on ballot
proofs.
(g) Any requests for early voting ballots to be voted by mail received by Political Subdivision
must be hand delivered or faxed to County Election Officer on the day of receipt. If the
application is faxed,the original application must be mailed to County Election Officer. County
Election Officer will process applications, mail appropriate ballots, and tabulate.
(h) If requested, assist County Election Officer in recruiting bilingual poll workers. Provide
documentation on Political Subdivision's efforts to recruit bilingual poll workers if requested by
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the U. S. Department of Justice.
(i)Pay prorated additional costs incurred by County Election Officer if a recount for said election
is required, the election is contested in any manner, or a runoff is required.
(j) Canvass the returns and declare the election results for Political Subdivision. Political
Subdivision is responsible for filing any precinct reports required by the Secretary of State.
(k) The deposit will be waived for this Election Agreement for all Political Subdivisions. All
costs will be assessed and a detailed bill will be rendered within a reasonable time after the
canvassing of the election or the receipt of all invoices needed to validate the billing. Any
discrepancies in billing should be addressed immediately.
(1) Political Subdivision agrees to enter into a Joint Election Agreement with any other political
subdivision in Jefferson County which enters into an Election Services Contract with the County
and which holds an election on November 4,2025.
4. COST OF SERVICES. Political Subdivision shall share some expenses for the above
services, supplies and equipment. Additional elections may lower costs for each entity, and
election cancellations may raise costs for each entity. It is understood that other political entities
may wish to participate in the use of the County's electronic voting equipment and polling
locations,and it is agreed that County Election Officer may enter into other contracts with entities
for those purposes on terms and conditions generally similar to those set forth in this Agreement.
Only the actual expenses directly attributable to this Agreement and any shared expenses may be
charged to Political Subdivision, plus a 10%administrative fee.
(a) Costs for early voting and election day may include: equipment delivery, supplies, mail
ballots, payroll, equipment leasing, and any additional costs, will be shared proportionally
between all political subdivisions which enter into a joint election agreement with County
according to the number of voting precincts within each political subdivision. (See the
Estimated Election Cost Sheet attached).
5. GENERAL CONDITIONS.
(a)The parties agree that the timing is critical on all duties in this Agreement. Lack of adherence
to any deadline in the Election Day Calendar without prior agreement of County Election Officer
may result in cancellation of County Election Officer's duties and obligations to conduct Political
Subdivision's election under this Agreement or, at the discretion of County Election Officer, a
late penalty surcharge in an amount not to exceed 10%of the final election cost but not less than
$75.00, in accordance with section 31.100(d) of the Texas Elections Code. Adherence to the
Secretary of State of Texas' Election Day Calendar is critical because of the County's obligation
to complete all programming and testing;to process,print and mail military and overseas ballots
by state/federal deadlines; the County's duty to conduct federal, state, county elections; and/or
other contracted elections.
(b) In accordance with Section 31.098 of the Texas Election Code, County Election Officer is
authorized to contract with third persons for election services and supplies and is authorized to
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hire necessary temporary personnel to perform contracted duties. Part-time personnel will be
compensated at the hourly rate set by the County.
(c) Political Subdivision acknowledges that electronic voting equipment is highly technical and
it is conceivable that, despite the best effort of the parties and technical assistance, it might fail
during the election. County Election Officer will do whatever is possible to remedy the situation,
but Political Subdivision agrees that should such equipment fail, it will not make any claim for
damages of any kind.
(d)Any qualified voter in the Joint Election may vote early by personal appearance at any of the
joint early voting locations or at any Vote Center/Polling Location on election day.
(e) The County Election Officer may contract with numerous political subdivisions for the Joint
Election, and the parties agree that all ballot styles will be programmed into one voting system.
Each voter will receive one ballot which contains all races and issues in the Joint Election for
which the voter is eligible at the address and in the precinct in which the voter is currently
registered. One joint voter sign in process consisting of a common list of registered voters and
common signature rosters shall be used in precincts in which the county polling locations are
used.
(f) The County Election Officer shall file copies of this Agreement with the Auditor and
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Treasurer of Jefferson County not later than the 10 day from receipt of the fully executed
contract by County Election Officer.
(g) The County is self-insured for personal liability issues. Should Political Subdivision desire
insurance for injuries during this election or other liabilities,entity shall make such arrangements
separate from this Agreement.
(h) In the event that the performance by County Election Officer of any of its obligations
hereunder shall be interrupted or delayed by any occurrence not occasioned by its own conduct,
whether such occurrence be an act of God or the result of war, riot, civil commotion, sovereign
conduct, or the act or condition of any persons not a party thereof, then it shall be excused from
such performance for such period of time as is reasonably necessary after such occurrence to
remedy the effects thereof.
(i) The parties to this Agreement agree that Political Subdivision may cancel this Agreement in
the event that it has no need to conduct an election by 60th day before election day. If Political
Subdivision's election is cancelled after deadline,a$200 contract preparation and processing fee
will be due in addition to any costs incurred by County Election Officer on behalf of Political
Subdivision prior to said cancellation.
(j) The Political Subdivision has the option of extending the terms of this Agreement through its
runoff election, if applicable. Political Subdivision may reduce the number of the adopted early
voting locations and/or election day voting locations in which precincts are not involved in a
runoff election. In the event of a runoff that Political Subdivision wants County Election Officer
to conduct, Political Subdivision, with input from the County Election Officer, agrees to
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coordinate the date with other entities participating in this Joint Election. If Political Subdivision
elects to have County Election Officer conduct a runoff election, the cost will be determined by
the number of entities participating and the actual costs plus administrative fees. Political
Subdivision will be responsible for all orders, notices, and publications required for their runoff
except the publication of the public logic and accuracy test which County Election Officer will
publish.
6. DISPUTE RESOLUTION PROCEDURE
The parties agree to use dispute resolution process provided for in Chapter 2260 of the Texas
Government Code to attempt to resolve all disputes arising under this Agreement. Either party
must give written notice to the other party of a claim for breach of this Agreement not later than
the 180th day after the date of the event, giving rise to the claim. By their execution of their
Agreement, the parties acknowledge and knowingly and voluntarily agree that neither the
execution of this Agreement, nor the conduct, act or inaction by any person in the execution,
administration or performance of this Agreement constitutes or is intended to constitute a waiver
of the party's immunity from suit with respect to claims of third parties.
7. ENTIRE AGREEMENT/AMENDMENT
This Agreement constitutes the entire agreement between City Of Beaumont, City of Bevil
Oaks,City of Groves,City of Port Arthur,City of Port Neches,Jefferson County Drainage
District NO. 7, Jefferson County Emergency Services District NO. 1, Jefferson County
Emergency Services District NO.5,Jefferson County Water Control Improvement District
NO. 10, Port Neches-Groves ISD, Port of Port Arthur Navigation District of Jefferson
County,TX and Jefferson County,Texas. This Agreement may be amended only in writing and
signed by the parties.
8. NOTICES
Except as otherwise provided in this section, all notices, consents, approvals, demands, request,
or other communications provided for or permitted to be given under any of the provisions of
this Agreement shall be in writing and shall be deemed to have duly given or served when
delivered by hand delivery or when deposited in the U.S. mail by registered or certified mail,
return receipt requested,postage prepaid,and addressed as set forth below or to such other person
or address as may be given in writing by either party to the other in accordance with this section:
CITY OF BEAUMONT Kenneth R. Williams
City Manager
City of Beaumont, Texas
801 Main Street
Beaumont, Texas 77701
CITY OF BEVIL OAKS Cheri Mitchell
Mayor
City of Bevil Oaks
7525 Sweetgum Rd
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Mr
Beaumont, TX 77713
CITY OF GROVES Kevin Carruth
City Manager
City of Beaumont, Texas
3947 Lincoln Avenue
Groves, Texas 77619
CITY OF PORT ARTHUR Ron Burton
City Manager
444 4th St
Port Arthur, TX 77640
CITY OF PORT NECHES Andre' Wimer
City Manager
PO Box 758
Port Neches, TX 77651
JEFFERSON COUNTY DRAINAGE DISTRICT NO. 7
Allen Sims
Jefferson County Drainage District No. 7
PO Box 3244
Port Arthur, TX 77643
JEFFERSON COUNTY EMERGENCY SERVICES DISTRICT NO. 1
John Johnson
Board President
13550 River Oaks Blvd
Beaumont TX 77713
JEFFERSON COUNTY EMERGENCY SERVICES DISTRICT NO. 5
Daniel Hidalgo
Board President
12393 2nd St
Hamshire, TX 77622
JEFFERSON COUNTY WATER CONTROL IMPROVEMENT DISTRICT NO. 10
Stephen Savant
Board President
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3707 Central Blvd
Nederland, TX 77627
PORT NECHES-GROVES ISD Dr. Mike Gonzales
Superintendent
776 Magnolia
Port Neches, TX 77651
PORT OF PORT ARTHUR NAVIGATION DISTRICT OF JEFFERSON COUNTY,
TEXAS Larry Kelley
Port Director/CEO
POBOX 1428
Port Arthur, TX 77641
JEFFERSON COUNTY: Roxanne Acosta-Hellberg
Jefferson County Clerk
P. O. Box 1151
Beaumont, TX 77704
CITY OF BEAUMONT:
By: Attest:
Name: Kenneth Williams
City of Beaumont
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
CITY OF BEVIL OAKS:
By: _ Attest:
Name: Cheri Mitchell
City of Bevil Oaks
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of_ _,2025.
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Fr
CITY OF GROVES:
By: _ Attest:
Name: Kevin Carruth
City of Groves
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
CITY OF PORT ARTHUR:
By: _ Attest:
Name: Ron Burton
City of Port Arthur
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of ,2025.
CITY OF PORT NECHES:
By: _ Attest:
Name: Andre' Wimer
City of Port Neches
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of_ _, 2025.
JEFFERSON COUNTY DRAINAGE DISTRICT NO. 7:
By: _ Attest:
Name: Allen Sims
Jefferson County Drainage District NO. 7
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
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JEFFERSON COUNTY EMERGENCY SERVICES DISTRICT NO. 1:
By: _ Attest:
Name: John Johnson
Jefferson County Emergency Services District NO. 1
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
JEFFERSON COUNTY EMERGENCY SERVICES DISTRICT NO. 5:
By: _ Attest:
Name: Daniel Hidalgo
Jefferson County Emergency Services District NO. 5
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
JEFFERSON COUNTY WATER CONTROL IMPROVEMENT DISTRICT NO. 10:
By: _ Attest:
Name: Stephen Savant
Jefferson County Water Control Improvement District NO. 10
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
PORT NECHES-GROVES ISD:
By: Attest:
Name: Dr. Mike Gonzales
Port Neches-Groves ISD
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the _ day of , 2025.
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PORT OF PORT ARTHUR NAVIGATION DISTRICT OF JEFFERSON COUNTY,
TEXAS:
By: Attest:
Name: Lany Kelley
Port of Port Arthur Navigation District of Jefferson County, Texas
IN WITNESS WHEREOF, each of the parties agrees to the terms of this Agreement and has
caused this Agreement to be executed on the day of , 2025.
By:
Name: Roxanne Acosta-Hellberg
Title: County Election Officer for Jefferson County, Texas.
Received and filed:
Jefferson County
By:
Hon. Jeff Branick
Title: County Judge for Jefferson County, Texas.
Attest:
County Clerk Jefferson County, Texas
Date Copy of agreement Furnished
to County Treasurer for Jefferson County, Texas:
Date Copy of agreement Furnished
to the Auditor for Jefferson County, Texas:
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ESTIMATED ELECTION COSTS
Costs may be adjusted for changes at the time of the election
#1 Publish Legal Notices
Publish Legal Notices—the Number of published posts based on type of Election TBD
#Transportation of Voting Equipment
Rental cost of trucks to transport voting equipment during EV&ED. TBD
#3 Polling Location Site Rental
Rental fees charged by locations TBD
#4 Prof essi onal Services
Contracted services—includes cost of support personnel and mail ballot services TBD
#5 EV&ED Field Tech Support
Wages and mileage for Field Technicians TBD
#6 EV&ED Supplies
Election Kits—extension cords, seals,PPE, envelopes, power strips,etc. $ 50.00
A—Frames and totems $ 145.00
File box with forms $ 450.00
#7 I nt ern et S ervi ce f or Cell Phones and Wifi Cards
Cell Phones and InternetService $35.00
Wifi Cards and Internet Service $35.00
#8 Printing Fees and Postage
Cost of all printed ballots (ballots by mail, sample ballots and test ballots)/sheet $ .50
Mail Ballots per set (completed in house) $ TBD
Mail Ballots to be cured per set $ TBD
Cost of Activation Cards(ballots) TBD
#9 Public Test,EVBB,SVC and CCS Personnel Costs
Payroll costs associated with the operation of the EVBB,SVC,CCS and Public Tet. TBD
#10 Early Voting Personnel and Other Training
Wages,training and expenses for training of Early Voting personnel TBD
#11 Election Day Personnel
REVISED 7-2023
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Wages,training and other expenses for Election Day personnel TBD
#12Security and Maintenance Personnel for EV and ED
Overtime wages f or Sheriff DEputies and Maintenance personnel TBD
#13 Early Voting& Election Day Equipment Usage Fees
DS2OOScanner/Tabulatorwith Cart $450.00
Quad Cart with 4 ExpressVote Machines $E50,OO
ExpressVote wit Curbside Cart $215,40
ES&S Pollbook+Printer $100,00
DS45O—2 in the Central Counting Station (CCS) $1,030.00
#15- 10%Administrative Fee(TEC S ection 31,100)
10%Administrative Fee allowed by statute. TBD
*Proportionate costs will be calculated based on the number of voting precincts in the Political
Subdivision divided by the total number of voting precincts participating in this election.
**Political Subdivision located in 1 to 5 precincts, in whole or in part, shall not be charged over
$1O,OOO,00 for ajoint election with county/state races.
***Political Subdivision requiring run-off elections will be billed 1009b of the cost of the
election.
****For those elections where the County is not a participant,costs shall be allocated based on
the number of precincts,in whole or in part,encompassed by the Political Subdivision,
REVISED 7-2023
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