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Home My WebLink AboutPR 24454: CITY MANAGER TO APPLY FOR THE TEXAS GENERAL LAND OFFICE RESILIENT COMMUNITIES PROGRAM GRANT City of „Eta nrt rt{ru� 7 www.PortArthurTx.gov DEPARTMENT OF DEVELOPMENT SERVICES INTEROFFICE MEMORANDUM Date: August 22, 2025 To: The Honorable Mayor and City Council Through: Ronald "Ron" Burton, CPM, City Manager From: Pamela D. Langford, CPM, Assistant City Manager— Operations/Director of Development Services RE: P.R. NO. 24454 — Authorizing the City Manager to Apply for the Texas General Land Office Resilient Communities Program Grant Introduction: The purpose of this memorandum is to request City Council approval of P.R. NO. 24454, authorizing the City Manager to apply for funding through the Texas General Land Office (GLO) Resilient Communities Program (RCP) Grant for the purpose of updating the City's 2014 Land Use Comprehensive Plan to incorporate resiliency and hazard mitigation strategies. Background: The Texas General Land Office has allocated $100 million in Community Development Block Grant-Mitigation (CDBG-MIT) funds to support the Resilient Communities Program (RCP). Through this initiative, eligible communities may apply for grant awards of up to $300,000 to develop, adopt, and implement forward-looking comprehensive plans that integrate hazard mitigation components. The City of Port Arthur, located within an eligible geography under the CDBG-MIT Action Plan, is eligible to submit an application under the program. The proposed project will focus on updating the City's 2014 Comprehensive Plan with an emphasis on disaster resilience, flood risk reduction, and hazard mitigation in line with modern land use planning practices. The updated plan will serve as a foundational document to support future zoning decisions, infrastructure investments, and floodplain management efforts. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 According to the GLO program overview, eligible planning activities include: • Development and adoption of forward-looking, comprehensive plans that integrate hazard mitigation. • Implementation of land use planning strategies aligned with FEMA's Community Rating System (CRS). • Adoption of zoning ordinances or flood prevention regulations that exceed base requirements. Applying for the RCP grant does not impact the city's budget. However, should the City be awarded funding, a professional planning consultant will be retained to execute the work plan through the City's formal competitive bidding process in accordance with procurement regulations. Budget Impact: Submitting the grant application does not impact the city financially. Should the grant be awarded, project funding will be fully covered by CDBG-MIT funds. Consultant selection for planning services will follow the City's procurement policies. Recommendation: Staff recommends the approval of P.R. NO. 24454, authorizing the City Manager to apply to the Texas General Land Office Resilient Communities Program (RCP) Grant and, if awarded, to execute all related documents necessary to implement the project. "Remember, we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 7764 1-1 089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 24454 08/21/2025 PDL PAGE 1 OF 4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS,AUTHORIZING THE CITY MANAGER TO APPLY FOR FUNDING THROUGH THE TEXAS GENERAL LAND OFFICE RESILIENT COMMUNITIES PROGRAM (RCP) TO UPDATE THE CITY'S 2014 COMPREHENSIVE LAND USE PLAN TO INCORPORATE RESILIENCY AND HAZARD MITIGATION STRATEGIES WHEREAS, the City of Port Arthur recognizes the importance of long-range planning and the role that comprehensive land use plans play in guiding responsible growth, sustainable development, and risk mitigation; and WHEREAS, the Texas General Land Office (GLO) has established the Resilient Communities Program (RCP), funded through the Community Development Block Grant - Mitigation (CDBG-MIT) program, to assist eligible local governments with the development and adoption of plans, ordinances, and policies that improve community resiliency and reduce vulnerability to future disasters, as delineated in Exhibit "A"; and WHEREAS, the Resilient Communities Program offers grant awards of up to $300,000 for eligible activities, including the development and adoption of forward-looking comprehensive land use plans that integrate hazard mitigation strategies; and WHEREAS, the City of Port Arthur is located within an eligible geography under the CDBG-MIT Action Plan and seeks to utilize this funding opportunity to update its 2014 Comprehensive Land Use Plan with a focus on resiliency and hazard mitigation; and WHEREAS, there is no budgetary impact to the City to submit an application to the Resilient Communities Program, and any future planning services related to the project will be procured through the City's competitive bidding process in accordance with applicable procurement laws and policies. P.R. NO. 24454 08/21/2025 PDL PAGE 2 OF 4 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: That the facts and opinions in the preamble are true and correct. That the City Council hereby authorizes the City Manager to prepare and submit an application to the Texas General Land Office for funding through the Resilient Communities Program (RCP), in an amount not to exceed $300,000, for the purpose of updating the City's 2014 Comprehensive Land Use Plan. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of September, A.D. 2025, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: COUNCILMEMBERS: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, TRMC, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo i y Attorney P.R. NO. 24454 08/21/2025 PDL PAGE 3 OF 3 APPROVED FOR INISTRATION: Glvrc. —3• g Ronald "Ron" Burton, C , City Manager Pamela D. Langford, CPM, Assistant City Manager-Operations/Director of Development Services P.R. NO. 24454 08/21/2025 PDL PAGE 4 OF 4 EXHIBIT "A" TABLE OF CONTENTS RECORD OF CHANGES 1 PURPOSE OF THIS DOCUMENT 2 PROGRAM OVERVIEW 2 CONTACT INFORMATION 3 ELIGIBLE ACTIVITIES 3 Building Codes 3 Flood Damage Prevention Ordinance 3 Comprehensive Plan 3 Land Use Plan 4 Zoning Ordinance, or Similar Governing Regulation or Code Provision 4 Public Service Activities 4 REQUIREMENTS 5 Eligibility Requirements 5 Eligibility Requirements for All Eligible Activities 5 Eligibility Requirements for Public Service Activities 5 AFFH Requirements 6 Cost Reasonableness Requirements 8 TEXAS RESILIENCE EVALUATION AND ASSESSMENT TOOL 8 HOW TO APPLY 9 Requesting a User Account 9 User Verification: First-time QuickBase User 12 User Verification: Existing QuickBase User 13 Password Resetting 15 Creating and Submitting an Application 15 Starting an application 15 Instructions Tab 16 Applicant Information Tab 17 Project Information Tab 21 National Objective Tab 26 Fair Housing Tab 30 RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE �'' Published: July 2, 2025 Funding Information Tab 30 Cost Reasonableness Tab 32 Documentation Tab 32 Submit Tab 41 AFTER THE APPLICATION: WHAT TO EXPECT 42 Application Review 42 Award & Contract 42 Reimbursements 42 Performance Requirements & Deliverables 43 Building Codes 43 Flood Damage Prevention Ordinance 47 Comprehensive Plan 50 Land Use Plan 57 Zoning Ordinance, or Similar Governing Regulation or Code Provision 62 Public Service Activities 66 Additional Requirements 66 TECHNICAL ASSISTANCE 68 APPENDIX A: MOST IMPACTED AND DISTRESSED (MID) COUNTIES AND ZIP CODES 70 APPENDIX B: PUBLIC INFORMATION ACTIVITIES LEADING TO CRS CREDITS 72 APPENDIX C: FORMS COMPLETION INSTRUCTIONS 73 Application For Federal Assistance SF-424 73 Environmental Exemption Form 78 APPENDIX D: RESILIENCE RESOURCES 82 FEMA & HUD Guidelines for Developing Resilient Codes, Plans and Ordinances 82 APPENDIX E: COST REASONABLENESS JUSTIFICATION 86 APPENDIX F: DEFINITIONS 91 APPENDIX G: ACRONYMS 93 RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 RECORD OF CHANGES THIS SECTION DESCRIBES CHANGES MADE TO THIS DOCUMENT: WHEN THEY WERE MADE, WHAT THEY WERE, AND WHO AUTHORIZED THEM. Use this table to record the following information: • Change number, in sequence, beginning with"1" • Date change was made to the document • Description of change and rationale if applicable • Initials of person who made the change NUMBER DATE DESCRIPTION INITIALS 1 2022/05 Version 1.0 (Program Launch) ES Version 2.0(modifying subrecipient 2 2022/10 performance requirements, adding new CD required document/form) 3 2023/02 Version 3.0 (updated Grant Management ES Plan requirements) 4 2023/06 Version 4.0 (updated Zoning Ordinance CD Eligible Activity) 5 2023/11 Version 5.0(updated periods of ES performance) 6 2023/12 Version 6.0(minor language edits) ES Version 7.0 (updated hyperlinks, Cost 7 2025/04 Reasonableness,Public Service Activities, TS/KS minor language edits) 8 2025/07 Version 8.0 (minor language edit) KS RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE ' ~' Published: July 2,2025 PURPOSE OF THIS DOCUMENT This document is the main resource for governmental entities interested in the Resilient Communities Program (RCP). The document includes detailed information on grant categories, eligibility requirements, and how to apply. Prospective applicants are encouraged to review this document prior to applying, as well as during the creation and submission of an application. This document also includes important preliminary information regarding the steps following the application,including the award,contract,performance requirements,and reimbursement process. Prospective applicants are encouraged to review these sections to know what to expect after the application submission. PROGRAM OVERVIEW The Texas General Land Office(GLO) allocated up to $100 million in Community Development Block Grant Mitigation (CDBG-MIT) funds for the Resilient Communities Program(RCP). RCP funds the development, adoption, and implementation of resilient building codes, flood damage prevention ordinances,zoning ordinances,comprehensive plans,and land use plans.Additionally, RCP funds an array of public service activities related to resilience. The maximum grant amount is $300,000 per applicant.For more information,view the Eligibility Requirements and the Performance Requirements sections. Proposed costs must be necessary, reasonable, and allocable to the RCP eligible activities. Program launch date was June 1,2022. The end date is six(6)years from the launch.Applications will be processed on a continuous basis throughout the life of RCP, or until all funds have been exhausted. At least 50%of the RCP budget will be used to address mitigation needs in the CDBG-MIT Most Impacted and Distressed (MID) areas identified by the United States Department of Housing and Urban Development(HUD). These areas are herein referred to as, "HUD MID areas". At least $5,000,000 of the RCP budget will be used for public service activities that principally benefit low-and-moderate income (LMI)persons.'. An LMI person is defined by Section 102(a)(20)of the HCDA as a person in a family or an individual with annual income equal to or less than HUD's Section 8 Low Income Limit,which is generally 80 percent of an area's median family income adjusted for household size RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE \ Published: July 2, 2025 2 CONTACT INFORMATION To learn more about the Resilient Communities Program, stay up to date with program updates, and start an RCP application, visit our website, linked below. Feel free to contact us with any questions you may have, using the email address or phone number, also below. RCP Website: https://recovery.texas.gov/rcp Email: rcp.glo@recovery.texas.gov Phone: 512-463-5302 Communities are encouraged to also learn about RCP's companion program, the Local Hazard Mitigation Plans Program (LHMPP), which is actively accepting applications. Visit LHMPP's web page at recovery.texas.gov/lhmpp. ELIGIBLE ACTIVITIES Applicants can apply to one or more of the following grant categories: Building Codes This eligible activity funds the development,adoption,and implementation of modern and resilient building codes. Building codes are the primary mechanism for communities to regulate the design and construction of new buildings and the renovation of existing buildings. Building Codes must meet specific performance requirements: see the Performance Requirements section for more information. Flood Damage Prevention Ordinance This eligible activity funds the development, adoption, and implementation of resilient flood damage prevention ordinances. This ordinance provides the framework for regulating what and how to build in a floodplain.Adopting such ordinance is a requirement for participating in FEMA's National Flood Insurance Program (NFIP). Exceeding the minimum ordinance requirements can make a community eligible to participate in the Community Rating System (CRS), which in turn can reduce the flood insurance premiums paid by a community's property owners. Flood Damage Prevention Ordinances must meet specific performance requirements: see the Performance Requirements section for more information. Comprehensive Plan This eligible activity funds the development and adoption of forward-looking Comprehensive Plans. These plans take the community goals and aspirations and formalize them into actionable policies that determine what can be built within a certain jurisdiction and where. Comprehensive plans themselves serve as guiding documents that provide the framework by which regulatory structures are created. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE 2,ik:z / Published: July 2, 2025 3 Comprehensive Plans must meet specific performance requirements, including the codification of the plan through the adoption of a Zoning Ordinance or equivalent governing regulation or code provision: see the Performance Requirements section for more information. Land Use Plan This eligible activity funds the development and adoption of forward-looking Land Use Plans. These plans lay out the high-level distribution of existing and future land and their uses.Land-use plans also reflect long-term decisions pertaining to transportation,housing,and overall community development. Land Use Plans must meet specific performance requirements, including the codification of the plan through the adoption of a Zoning Ordinance or equivalent governing regulation or code provision: see the Performance Requirements section for more information. Zoning Ordinance, or Similar Governing Regulation or Code Provision This eligible activity funds the development,adoption,and implementation of Zoning Ordinances, or similar governing regulations or code provisions. These ordinances take the ideas outlined in the land use/comprehensive plans and codify them into a legally binding development regulation. Zoning Ordinances, or similar governing regulations or code provisions, must meet specific performance requirements: see the Performance Requirements section for more information. Public Service Activities Public service activities are not a stand-alone option but should be in support of the plan,ordinance, code, or zoning that is being funded under this program. This eligible activity funds the execution of two types of public service activities: 1) Public Information activities leading to CRS credits,and 2)Education and Outreach activities to increase community knowledge around resilience. (1)Public Information Activities Leading to CRS Credits: these are a specific set of activities detailed in the CRS Coordinator's Manual.2. CRS is a voluntary incentive program for communities participating in the National Flood insurance Program(NFIP).By completing one or more of these activities,an NFIP-participating community acquires CRS credits,which in turn can reduce the flood insurance premiums paid by a community's property owners.An overview of the CRS Public Information activities is also available in the Appendix B of this document. (2) Other Education and Outreach Activities: these are activities that focus on alerting communities and beneficiaries about opportunities to mitigate identified risks through insurance, best practices, and other strategies. Unlike Public Information Activities Leading to CRS Credits, 2 Public Information Activities are described in Series 300(page 300-1 through 370-14)of the CRS Coordinator's Manual,National Flood Insurance Program Community Rating System,FIA-15/2017,FEMA,available at: https://www.fema.gov/sites/default/files/documents/fema community-rating-system coordinators-manual 2017.pdf RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 4 which focus solely on flooding,these activities can also address other risk types,such as wildfires, drought,tornadoes,and winter weather.3. Public Service Activities must meet specific performance requirements: see the Performance Requirements section for more information. REQUIREMENTS Eligibility Requirements All applicants must meet the following eligibility requirements. GLO will verify the fulfillment of such requirements BEFORE an application can be deemed eligible. The information needed to verify the satisfaction of these requirements will be collected via the RCP application and, if needed, via an RFI. Eligibility Requirements for All Eligible Activities • Applicant must be a City, County, Federally Recognized Tribe, or Council of Governments (COG). • Applicant must have legal authority to adopt and enforce the proposed code/plan/ordinance. Note: COGs can apply on behalf of jurisdictions that have such legal authority. • Applicant/beneficiary must be located in a Most Impacted and Distressed(MID)county or ZIP code.4. • Applicant cannot request more than $300,000 throughout the lifetime of RCP. • Applicant must demonstrate capacity to administer grant funds and complete the proposed work on time or describe how they will procure assistance to do so. • Applicant must list any existing building codes,ordinances,and local and/or regional plans(if applicable)—including county or regional level hazard mitigation plans—and describe how those existing regulations and planning efforts relate to the project for which funding is requested. Eligibility Requirements for Public Service Activities • Public service activities are not a stand-alone option but should be in support of the plan, ordinance,code, or zoning that is being funded under this program. • Proposed public service activities must meet one of the following CDBG-MIT National Objectives: 3 For a list of all significant current and future disaster risks in the State of Texas,refer to the"State of Texas CDBG Mitigation (CDBG-MIT)Action Plan Amendment 1:Building Stronger for a Resilient Future"(p.47-162),available at: https://recovery.texas.gov/documents/action-plans/mitigation/mitigation-sap-amend-1.pdf 4 These are counties and ZIP codes that received a federal disaster declaration in the 2015 Floods(DR-4223 and 4245),the 2016 Floods(DR-4266,DR-4269 and DR-4272),Hurricane Harvey(DR-4332),or the 2018 South Texas Floods(DR-4377).The list of MID counties and ZIP codes is included in the State of Texas CDBG-MIT Action Plan (p.307-316), available at https://recoverv.texas.gov/action-plans/mitigation/index.html.Information on MID areas is also included in the Appendix A to this guide. ,� RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE "�,�' Published: July 2, 2025 5 o Principally benefit LMI persons: In order to meet this objective, applicant must demonstrate that at least 51 percent of the people served by the public service activity are LMI individuals. If the public service activity is intended to benefit all residents of a particular community, in order to meet this objective, at least 51 percent of those residents must be classified as LMI. o Urgent Need Mitigation: In order to meet this objective applicant must demonstrate that the public service activities will result in measurable and verifiable reductions in the risk of loss of life and property from future disasters and yield community development benefits AFFH Requirements. In order to assist applicants for U.S. Department of Housing and Urban Development (HUD) funding, GLO has established a series of elements and information regarding Fair Housing for applicants to prepare and consider in the development of their applications,programs,and projects. Further, applicants may receive requests for technical assistance from individuals or groups representative of persons of low- and moderate-income that request assistance in developing proposals (including proposed strategies and actions to affirmatively further fair housing). Applicant strategies must be ready for such or similar requests. Finally,well-developed strategies, actions, and citizen participation will expedite application and individual project reviews and, in- turn, release authorization to use funds more promptly. Recognizing that each project/plan and community is different and comes with its own unique circumstances, needs, and considerations, applicants are expected to candidly and objectively assess as much information as possible such that the determinative factors differ between and inform project choices. Applicants must certify that the grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), the Fair Housing Act (42 U.S.C. 3601- 3619), and implementing regulations, and that it will affirmatively further fair housing. Applicant must also identify those activities already achieved to further fair housing, those activities to be undertaken if an award is made by CDBG-MIT, and when that activity will be complete. Viable options to Affirmatively Further Fair Housing: • Developing a strategy to pass a Fair Housing Ordinance • Passing a Fair Housing Ordinance • Initiating a Fair Housing counseling service • Assisting Fair Housing groups • Establishing a local complaint and monitoring process • Providing Housing Choices outside historically minority and/or LMI neighborhoods • Assisting Housing Projects that are racially mixed • Enforcing Fair Housing Guidelines that are equivalent to a Fair Housing Ordinance • Adopting and distributing Fair Housing practices • Designating a Fair Housing Month RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE '� ' Published: July 2, 2025 6 • Holding a special hearing to solicit input from the community • Publishing the contact information—at the local, state,and federal levels—for reporting a Fair Housing complaint • Developing policies and procedures that take the location of protected classes into account when deciding where to locate undesirable infrastructure improvements • Other—Describe your process and how it affirmatively furthers fair housing All proposed RCP applications will undergo an Affirmatively Further Fair Housing(AFFH) review by the GLO before final approval. Such review will include assessments of: • A proposed project's/plan area demography, • Socioeconomic characteristics, • Housing configuration and needs, • Educational,transportation, and health care opportunities, • Environmental hazards or concerns;And • All other factors material to the AFFH determination. In addition to identifying and undertaking AFFH activities as described above, grant awardees are also required to incorporate AFFH considerations into their deliverables (the Performance Requirements and Deliverables section for a comprehensive overview of the RCP deliverables). Deliverables must align with the strategies to affirmatively furthering fair housing.All deliverables will therefore reviewed from this perspective as well. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 7 Vi I I Cost Reasonableness Requirements Cost reasonableness is based on the applicant's population size. See the table below for the Recommended Maximum Award basedon population size andac tivity.p act vrty. If the costs exceed the recommended values below per activity, the applicant is required to complete the Cost Reasonableness Justification tab in the application. RECOMMENDED MAXIMUM AWARD: BASED ON POPULATION SIZE AND ACTIVITY Activity Population Size Population Size Population Size 0-10K 10K-100K >100K Buildin: Code $20,000 $20,000 $20,000 Flood Damage Prevention $20,000 $20,000 $20,000 Ordinance Comprehensive $200,000 $250,000 $300,000 Plan Land Use Plan $200,000 $250,000 $300,000 Zonin: $100,000 $150,000 $200,000 Public service activities are not a stand-alone option but should be in Public Services support of the plan, ordinance, code, or zoning that is being funded under this •ro t ram. A preview of the Cost Reasonableness Justification Tab is available in Appendix E. TEXAS RESILIENCE EVALUATION AND ASSESSMENT TOOL The GLO has developed a tool, called the Texas Resilience Evaluation and Assessment Tool (TREAT), to assist Texas communities in assessing their level of resilience to future disasters. TREAT can help you determine the appropriate RCP eligible activity(ies) to apply for. Additionally, completing TREAT will help RCP applicants answer the questions in their RCP application. While taking TREAT is optional,GLO encourages communities to use this tool to self- assess their needs. TREAT is an eight-part assessment designed to be completed by the jurisdiction's emergency management personnel, building code managers,and any other stakeholders that have expertise in hazard mitigation planning. It takes approximately 5-15 mins per section. It is optional but encouraged as it can help your jurisdiction gauge its resilience strengths and weaknesses. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 8 Applicants may utilize TREAT before or during an application. The RCP team is available for assistance during the assessment, to help with tool usage and navigation, as well as after completing the assessment,to consult on how TREAT results can inform the grant application.By contrast,applicants that already know which RCP eligible activity to apply for may choose not to take TREAT. Communities interested in utilizing TREAT need to register using the following link: https://dmsrecovery.quickbase.com/db/br26my397?a=nwr&originaIQid=td&ifv=1 Communities that have already started an RCP application can also access TREAT on their RCP Applicant Home Page (see image below), using the same QuickBase credentials created upon starting their application. TX GLO Resilient Communities Progr... Applicant Homepage qi w �' Resilient Communities Program Sign Out Texas General Land Office I Community Development F.Revitalization I CDBG-MIT Welcome! Eligibility Web Resources To start a new Application,click the To seas at out t e urcgra s .e State or":x CDBS-0I T The Texas Resilience E.atuahon and Assessment Tool TREAT)is sett-guided and button below Action Plan click the link*ow i optional.The RCP team is available to assist applicants with tad usage and ^arigation,as well as to consutt after tool completion on how TREAT results can To continue an existing application_ For information on project eiigit ility and now to complete this ^fYm the¢ant application.To register and access TREAT,click HERE locate the Application in the table application.see our Application Guide.HERE .----- .._..,...._.m...,.._..„.„.._.a. Start a New Application GLO Mitigation Action Plan KKr 4 = RCP Guide _ Communities that have not started an RCP application can still take TREAT using the link above. In this scenario,the community will be then prompted to create their QuickBase credentials as part of their TREAT registration.The community will then use those same credentials when and if they decide to start an RCP application. For information on how to start an application and obtain the QuickBase credentials see the following section: HOW TO APPLY—REQUESTING A USER ACCOUNT. HOW TO APPLY Requesting a User Account Before starting an application,the applicant must first create an RCP QuickBase user account.An RCP QuickBase user account can be requested either by the applicant (e.g., a representative or employee of the jurisdiction), or by their agent(e.g., a consultant). Note: a vendor/consultant cannot use the same credentials to submit multiple applications for different jurisdictions. Instead, they must create new credentials each time they need to create an application for a new jurisdiction. coRESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 9 The following explains how to request and obtain an account. 1) Go to: https://dmsrecoverv.quickbase.com/db/bsbgpny7y?a=nwr&originalQid=td&ifv=1 2) Enter a valid email address. Enter first and last name of the requester(see image below). RESILIENT COMMUNITIES PROGRAM Texas General Land Office I Community Development&Revitalization I CODS-MIT 1 Request User Account 1 _ ' Enver Addrru' Arm Name c — 3) Scroll down, read the Term of Service and Privacy Policy, check the box to confirm reading and agreeing to the Term of Service and Privacy Policy,and then Click"Submit Request"(see image below). By using or accessing this tool i pulckbase Database),You(the.nd;vidual or legal entity)agree to be bound by the terms of this End User License Agreement rEULA)between You('You or Your and ICF Incorporated LLC INF of ore or'us) Your use of(a)the webslte located at https.odmsrecovey gwckbase.CCarS sub-domains(each,a'Site')and(Al semces through the Ode rand any updates Mennen i Site Serstces'1 is governed by Mrs EULA. 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We have received your request to access the TX GLO RCP Texas Resilience Evaluation&Assessment Tool(TREAT). What happens next? s You will receive a verification email to the address you provided.You must click the link in the email to activate your account. Didn't receive your verification email? t can take a few minutes to receive the verification email.It is also possible that it was marked as spam.Please check your junk email folder. 1 after 15 minutes you still have not received a verification email,please email)cp,gls@recovery.texas,y .. 5) Next,a verification email like the one in the figure below will be sent to the address provided. The process to complete the registration will differ depending on whether or not the user has used QuickBase in the past. If this is your first time using QuickBase for a GLO grant application, go to the User Verification: First-time QuickBase User section. If you already have a QuickBase account from a past GLO grant application (e.g., an LHMPP application), go to the User Verification: Existing QuickBase User section. TX GLO Resilient Communities Program Registration s n,mar=e �f�ec4ve�y O f3 Roy n'Reply Al —)Forward ••• rcp.go Cy .texas.gov(via Quickbasel<notifyequickbase.mm% ,202510,51 AM Ci)teem a,Sane., Caution'This message*noeutra tic outs,ae or'Cr.tie careria when respunamg to or taking attons gated on this message Example Name Thank you for your interest in the Texas General Land Office.Resilient Communiies Program(RCP)i Please Click Here to complete your Ouickbase registration.If you have used Ouickbase for other applications,you'll be redirected to sign in with your existing account. This is your final step in registering for access to the Resilient Communities Program(RCP)Simply crick the link above to complete your registration.lithe link does not work.see the note at the bosom of this email During the application process,if you have any questions please call our Help Desk at 512-463-5302 or email rrp,glo@recove y,tenas guy We look forward to receiving you RCP appication Regards. Resilient Communities Program(RCPj Community Development S Reoital¢ation Texas General Land Office.Commissioner Dawn Buckingham M.D ♦-' Help Desk 512-463-6302 I Email nCp otv®recovery texas coo gb texas gov,d sa.er reco vE,/ NOTE.If you have trouble using the inks above copy and paste the following Web address into the address bar of your browser herisltdnbsrecovery ouickbase com!dlbmainna=reoSwhal CONFIDENTIALITY NOTICE.The einai message is intended only for the person or entity to which it is addressed and may contain CONFIDENTIAL or PRIVILEGED material My unauthorized review use,disclosure,or distribution is prohibited.B you are not the Mended recipient please contact the sender by reply e-mail and destroy ail copies of the original message R you are the Mended recipient but do not wish to receive communications through this medium.please so advise the sender kmnediately. .:) RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE .a Published: July 2, 2025 11 User Verification: First-time QuickBase User Follow this process if this is your first time using QuickBase for a GLO grant application. 1) Open the verification email and click the"Click Here"link to continue the registration process. After clicking the link, you will be asked to re-enter the email for verification purposes. Re- enter email and click Next(see image below). YOUR EMAIL ADDRESS Please DOUBLE-CHECK that this is your correct email address.Without your correct email address you will be unable to complete registration. Next>>> 2) Set up a password and a security question. Check the box to confirm reading and agreeing to the QuickBase Terms of Service and the QuickBase Privacy Policy. Click Register(see image below). All fields marked with an asterisk(')are required. First name• last name' I Email address 1111111..111111111. Choose a password" Retype password• Password strength: J Must be at least B characters /Must include both numbers and letters Please set up a security question in case you ever need to reset your password. Question:" ISelect a question... v Answer:• Retype Answer:* V Security answers must match Your arswer is not case sensitive. I have read and agree to the Quickbase Term,of_jervice and the QuidrbaseffiVYy Policy] Register ` RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 12 3) A verification email will be sent to the address provided. Email will come from corpsales@quickbase.com. Click the link in the email to complete the registration. Email Address Password I forgot my password Vcri;y U Keep me signed in on ties computer 4) Next, click on"Resilient Communities Program Application"purple icon(see image below). My apps Adv.search Search apps Q Q I App q O TX GLO Resilient Communities Program 5) Bookmark the website you are on (https://dmsrecovery.quickbase.com/db/br9wnf6di/) for future reference.This website is where applicants can create and complete an RCP application. User Verification: Existing OuickBase User Follow this process if you already have a QuickBase account from a past GLO grant applications (e.g., from a LHMPP application). 6) Open the verification email and click the"Click Here"link to continue the registration process. After clicking the link, you will be asked to re-enter the email for verification purposes. Re- enter email and click Next(see image below). YOUR EMAIL ADDRESS Please DOUBLE-CHECK that this is your correct email address.Without your correct email address you will be unable to complete registration. Next>>> RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 13 7) Next, you will be redirected to sign in with your existing credentials (see image below). Your user account is already registered and verified. Please sign in. E mail address or username Password Keep me signed m on this computer 8) In order to complete the login, an additional step may be required. QuickBase has 2-step sign- in process. The system will send an email with a code and this code has to be entered as prompted (see below). This Ouickbase realm has enabled 2-step sign in. We"ve sent an email to you at edoardo sabacicf.com with a verification code. Enter the code didn't get an email Sign in 7 Remember th,s device for 1 days 9) Click on"Resilient Communities Program Application" purple icon (see image below). My apps Adv.search Search apps v APP 0 ® TX GLO Resilient Communities Program , w rA l 1f RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 14 10)Bookmark the website you are on (https://dmsrecovery.quickbase.com/db/br9wnf6di/) for future reference. This website is the TX GLO Resilient Communities Program Applicant Homepage where applicants can create and complete their RCP application. Password Resetting If a registered user forgets their password, this can be reset by using the link below. Users attempting to reset their password will be asked to enter the email address used when the account was first created. https://dmsrecovery.quickbase.com/db/main?a=ForgotPassword&what= rorgot my rasswora Don t worry,it happens to everyone.We'll get you back into Ou+ckbase right away. Email or user name Reset my Password Back to Sion In Creating and Submitting an Application Starting an application 1. After obtaining an account(see previous section),the first step to start an RCP application is to go to the TX GLO Resilient Communities Program Applicant Homepage (https://dmsrecovery.quickbase.com/db/br9wnf6di). You might be asked to log in—if you are not already—using the previously created user account credentials. 2. Once on the TX GLO Resilient Communities Program Applicant Homepage,to start an RCP Application, click on the "Start a new application"green button(see image below). The Applicant Homepage also includes several other resources, including links to this guide (i.e.,the RCP Application Guide), a link to the RCP website, and other useful resources. Refer to these resources as needed while filling out your application. • Resilient Communities Program Thus Cenral Land Office ConnintyMdopme, iMnaarano--CMGM Nelcome! Eligibility Web Resources a Astaaea AatM1tAaw.<Ist'ae acs , sail ea aogr ...ea iY COBGaaraaw RK ntl re Yarlw iM ie.x eevxxee csa.u:rr wn astasn,,'sa items 'H aW.N•,a i4+T:9•eam.n nassdt Kasen mM:arzs ..,. .ann,see prm xi.aas:K.,,,,,s,x eom.a..aen._rn;.•BgaI rtxant,,aaa,r:aaa rmcaw.To xgsm cawwer ea..N.M.acwrearow+aana:ae ca namnan as aara agarr as ro.r compel* w eu mom..us a.4aaraoe ela: TK O, _i eaeeao.anerrwma aOrteraae®raava 1113 RUCW axm-, Me itta ta:s-Oar0Wua Ren Prr.,Ci RIa'xvroaeo nj..ja.*ana.ann}cwn w+0ey a antc s qNe rxt iOCR Nu$C W'etnPsn 9% . To lem.n or stow me Bevisa Caanusata Pm".ma.n.71 RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 15 Instructions Tab 1. After clicking the"Start a new application"green button,you will be presented with the instructions on how to fill out an application(see image below). Instructions { Please read the following before completing the RCP application. WW Navigation The Application is broken into four sections which cart be completed in any order. 1.Applicant Information 2.Project Information 3 National Objectrve(for Public Service Activities only) This tab will only appear if you select that you are requesting funds for Public Service Activities 4.AFFF' All proposed projects will undergo AFFH review by the Gl0 before approval Such review will include assessments of (1)a proposed project's area demography, (2)socioeconomic characteristics. (3)housing configuration and needs, (4)educational,transportation,and health care opportunities, (S)environmental hazards or concerns,and (b)all other factors material to the AFFH determination S.Funding Information 4 Documentation Applications should show that protects are likely to lessen area racial,ethnic,and low-income concentrations,and/or promote affordable housing in low-poverty,nonminority areas in response to natural hazardrelated impacts Instructions 1 Fill out all required information on each of the tabs listed above 2 To save your progress,navigate to the green Save&Close button Click the dropdown arrow and select Save&Keep Working Once saved,you can close the application and return to it at a later time 3 When all tabs have been completed,please navigate to the Submit tab to see if there are any missing requirements 4 If no requirements show under submit tab,click the green submit button incomplete the application TREAT Did yyou know that the GLO has developed an optional assistance tool,called the Texas Resilience Evaksation and Assessment Tool or TREAT'ft's purpose+s to help communities understand the strengths and weaknesses of they ewrent reuhence measures before completing an application for an RCP grant To access and complete TREAT click below Register for TRIL1 For additional information,refer to the Fr1A,Apphcation Guide. 2. Read the instructions to familiarize yourself with the application. The application is broken into multiple sections/tabs that can be completed in any order: • Applicant Information • Project Information • National Objective(for Public Service only) • AFFH(Fair Housing) • Funding Information • Documentation To save your progress,navigate to the green Save Progress button. Once saved,you can close the application and return to it at a later time by navigating to the TX GLO Resilient Communities Program Applicant Homepage (https://dmsrecovery.quickbase.com/db/br9wnf6di). 3. Next,to start the application click the"Start Application"green button at the button on the instructions (see image below) Start Application , - , RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 16 4. Next, complete each section of the application. Section-specific instructions are provided in the following paragraphs. Applicant Information Tab Fill out all the fields in the Applicant Information tab. Information on how to fill out each field is provided below. Jurisdiction Type Using the dropdown menu, select the jurisdiction type that the applicant falls under (see image below). As it states in the Acceptance Criteria/Eligibility Requirements section of this guide, the jurisdiction types that are eligible to apply are cities, counties, federally recognized tribes, and COGs. 2.jurisdiction Type Council of Government Using the dropdown menu, select the Council of Government that applicant belongs to(see image below). lb.Council of Government Applicant(Jurisdiction)Name Type in the name of the jurisdiction applying to RCP. As soon as some text is entered, a list of options matching the entry will be displayed. Select the name of the jurisdiction from the list(see image below). Note that the applicant is the entity that, if awarded, will be entering in a contractual relationship with the GLO, to include application entry and submission, contract execution, project implementation, and closeout. Applicant Information i.Applicant jurisdiction)Name RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE '"' Published: July 2,2025 17 Phone,Fax,and Address Enter the phone number, fax number, and full address associated with the applicant/jurisdiction (see image below). 3$.PNOeN 3b.Fax f � 4.Address setsrch",a Street Steet Select a State!Region... v ?octal Code TIN/EIN Enter the 9-digit Tax Identification Number (TIN) or Federal Employer Identification Number (EIN)associated with the applicant. I5.TIN/EN UEI (SAM) Enter the 12-character Unique Entity Identifier (UEI) found on SAM.gov. A Unique Entity Identifier (UEI) is a unique number assigned to all entities (public and private companies, individuals,institutions,or organizations)who register to do business with the federal government. (U.S. General Services Administration). UEI numbers are obtained from www.sam.gov. Note: effective April 4,2022,the UEI replaced the DUNS(Data Universal Numbering System)number. DUNS numbers no longer apply to federal fund applications. 1t 6.UE1(SAM) RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 18 Is your jurisdiction delinquent on Federal debt? Please indicate whether you are delinquent on federal debt (see image below). Applicants answering"yes"are required to also submit documentation(on the Documentation tab)confirming and explaining your delinquent status and any plans for remedy currently in place. T. Is your jurisdiction delinquent on Federal debt? i Does your jurisdiction's participation in this Program present any potential conflicts of interest? Indicate if the applicant's participation in RCP presents any potential conflict of interest.Applicant answering "yes" will be asked to provide details in the comments box and upload any applicable supporting documentation to the Documentation tab of this application. 9.Does your jurisdiction's participation in this Program present any potential conflicts of interest? V Which of the following regulations does your jurisdiction currently have in place? Using the checkboxes, select all codes/ordinances/plans currently in place in the jurisdiction for which the RCP work will be completed (for example, if the jurisdiction for which the RCP work will be completed already has a Zoning Ordinance in place,check"Zoning Ordinances"). Next,provide the required details for each selected code/ordinance/plan. Which of the following regulations does your jurisdiction currently have in place? L County or Regional Hazard Mitigation' Plan [J Comprehensive Plan Ci land-use Plan correct information into each bo ultiple roles. 0 Zoning Ordinances r. • RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 19 Contacts Next, fill out the contact information of the following individuals: • Authorized Representative • Grant Administrator • Applicant Contact. To enter the information, click the yellow"Edit"button(see image below). Note: The Applicant Contact must satisfy the following requirements: • Must be an individual working directly for the applying jurisdiction • Cannot be a vendor • Is the person that the GLO will go to, when it needs to interface directly with the jurisdiction(as opposed to interfacing with their vendor, if there is one) • Must be familiar with the activities being performed under this grant, and available to answer questions from the GLO • If necessary,the same person can serve as both the"Applicant Contact" and the "Authorized Representative/Authorized Signatory." For example, in very small communities, a mayor could reasonably be both the "Applicant Contact"and the "Authorized Representative."By contrast, in medium/larger communities,the GLO recommends that the "Applicant Contact" is someone other than the"Authorized Representative."For example, it could be the Planning Director. Contacts Please complete the tank below by rypng the correct mlwmanon into each box. Full Report More. 3 Contexts Contact Role Contact trio Authorized Retxesentatve Ault.u, Name:Welsh tees Phone:t527i 2� Emaa:James enAshtsbauldingdepartment 9a Grant Administrator Grant Administrator NIB Name: Phan. Emee• Aopttcant Contect Appl�nt Contact Name: Phone. rm.a Add a Contact tad wren True• Phone- Emri• h'WV yrt+re nvmoer Missing erra,= Save&Retxxn Once complete, save your work and move on to the next tab: Project Information Tab. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE �,*i Published: July 2,2025 20 Project Information Tab Fill out all the fields in the Project Information tab. Information on how to fill out each field is provided below. Will the project be completed by a contractor or in-house? Use the dropdown box to indicate whether the work will be performed by a contractor, in house, or both. See image below. Project Information I,Will the project be completed by a contractor or m-house? gs Contractor would like RCP to fund•or do yyoouu need find and/ stud+es to determ ne next steps? s,see the R esilhent Communities Program Application Guide In-house Both In-house and contractor For which of the following categories is your jurisdiction is your jurisdiction applying? Select the eligible activity that you would like to receive funding for. Check all that apply. The available options are the following: • Building Codes; • Flood Damage Prevention Ordinance; • Comprehensive Plan; • Land-use Plan; • Zoning Ordinances; • Public Service Activities Refer to the Eligible Activities section in this guide for more information. BUILDING CODES Note: this set of questions will only be asked if applicant selects the Building Codes eligible activity. Confirm legal authority to implement the Building Codes action(s) selected by checking the appropriate box Select one of the following options: • The applicant jurisdiction has the legal authority to adopt Building Codes • The applicant is a COG applying on behalf of a jurisdiction with legal authority to adopt Building Codes If the second option is selected, you'll be asked to indicate the name and type of jurisdiction that you are applying on behalf of. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE '‘. Published: July 2,2025 21 Provide a thorough narrative describing the scope of work to be completed and how it serves the overall project. Enter the scope of work associated with the Building Codes grant. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. Please, confirm that the proposed Building Codes will meet the following Performance Requirements,and explain how: • The codes being funded by RCP will meet or exceed the requirements set forth in the 2012 International Residential Code(IRC 2012) • Building Code adoption must be complete within the RCP grant contract term(approximately 3 years). Enter the requested information in the space provided. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. If you need assistance designing your actions and ensuring that they will increase the resilience of your community,please get in touch with the RCP team(rcp.glo@recoverv.texas.gov). Additional information is also available in Appendix D of this guide. FLOOD DAMAGE PREVENTION ORDINANCE Note: This set of questions will only be asked if applicant selects the Flood Damage Prevention Ordinance eligible activity. Confirm legal authority to implement the Flood Damage Prevention Ordinance action(s) selected by checking the appropriate box Select one of the following options: • The applicant jurisdiction has the legal authority to adopt Flood Damage Prevention Ordinances • The applicant is a COG applying on behalf of a jurisdiction with legal authority to adopt Flood Damage Prevention Ordinances If the second option is selected, you'll be asked to indicate the name and type of jurisdiction that you are applying on behalf of. Provide a thorough narrative describing the scope of work to be completed and how it serves the overall project. Enter the scope of work associated with the Flood Damage Prevention Ordinance grant. If more space is needed,you can create a separate document and upload it to the Other Documents section of the Documentation tab. Please, confirm that the proposed Flood Damage Prevention Ordinance will meet the following Performance Requirements, and explain how: • Construction at least 2 feet above base flood elevation (BFE) will be mandated • Flood Damage Prevention Ordinance adoption must be complete within the RCP grant contract term (approximately 3 years) RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 22 Enter the requested information in the space provided. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. If you need assistance designing your actions and ensuring that they will increase the resilience of your community,please get in touch with the RCP team(rcp.glo@recovery.texas.gov).Additional information is also available in Appendix D of this guide. COMPREHENSIVE PLAN Note: This set of questions will only be asked if applicant selects the Comprehensive Plan eligible activity. Confirm legal authority to implement the Comprehensive Plan action(s)selected by checking the appropriate box Select one of the following options: • The applicant jurisdiction has the legal authority to adopt the Comprehensive Plan and the associated Zoning Ordinance • The applicant is a COG applying on behalf of a jurisdiction with legal authority to adopt the Comprehensive Plan and the associated Zoning Ordinance If the second option is selected, you'll be asked to indicate the name and type of jurisdiction that you are applying on behalf of. Provide a thorough narrative describing the scope of work to be completed and how it serves the overall project. Enter the scope of work associated with the Comprehensive Plan grant. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. Please, confirm that the proposed Comprehensive Plan will meet the following Performance Requirements, and explain how: • Plan will be forward-looking, and be integrated with the Hazard Mitigation Plan, if one exists • It will identify local hazard risks and explain how it mitigates against those risks • Plan will include: 1) Population Study; 2) Housing Study; 3) Land Use Study/Plan; 4) Zoning Ordinance; 5) Infrastructure Study/Capital Improvement Plan • Adoption of the approved Comprehensive Plan and Zoning Ordinance must be complete within the RCP grant contract term (approximately 3 years). Enter the requested information in the space provided. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. If you need assistance designing your actions and ensuring that they will increase the resilience of your community,please get in touch with the RCP team(rcp.gloArecovery.texas.gov).Additional information is also available in Appendix D of this guide. 1 RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE '*# Published: July 2, 2025 23 LAND-USE PLAN Note: This set of questions will only be asked if applicant selects the Land-Use Plan eligible activity. Confirm legal authority to implement the Land-Use Plan action(s) selected by checking the appropriate box Select one of the following options: • The applicant jurisdiction has the legal authority to adopt the Land-Use Plan and the associated Zoning Ordinance • The applicant is a COG applying on behalf of a jurisdiction with legal authority to adopt the Land-Use Plan and the associated Zoning Ordinance If the second option is selected, you'll be asked to indicate the name and type of jurisdiction that you are applying on behalf of. Provide a thorough narrative describing the scope of work to be completed and how it serves the overall project. Enter the scope of work associated with the Land-Use Plan grant.If more space is needed,you can create a separate document and upload it to the Other Documents section of the Documentation tab. Please, confirm that the proposed Land-use Plan will meet the following Performance Requirements,and explain how: • Plan will be forward-looking, and be integrated with the Hazard Mitigation Plan, if one exists; • It will identify local hazard risks and explain how it mitigates against those risks; • It will be accompanied by a Zoning Ordinance that codifies the plan; and • Adoption of the approved Land-use Plan and Zoning Ordinance must be complete within the RCP grant contract term (approximately 3 years). Enter the requested information in the space provided. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. If you need assistance designing your actions and ensuring that they will increase the resilience of your community,please get in touch with the RCP team(rcp.glo@recovery.texas.gov).Additional information is also available in Appendix D of this guide. ZONING ORDINANCE Note: This set of questions will only be asked if applicant selects the Zoning Ordinance eligible activity. Confirm legal authority to implement the Zoning Ordinance action(s) selected by checking the appropriate box Select one of the following options: • The applicant jurisdiction has the legal authority to adopt Zoning Ordinances RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 24 • The applicant is a COG applying on behalf of a jurisdiction with legal authority to adopt Zoning Ordinances If the second option is selected, you'll be asked to indicate the name and type of jurisdiction that you are applying on behalf of. Provide a thorough narrative describing the scope of work to be completed and how it serves the overall project. Enter the scope of work associated with the Zoning Ordinance grant. If more space is needed,you can create a separate document and upload it to the Other Documents section of the Documentation tab. Please, confirm that the proposed Zoning Ordinance will meet the following Performance Requirements, and explain how: • Will be based upon a land-use or comprehensive plan written within 5 years of the date of application •Zoning Ordinance adoption must be complete within the RCP grant contract term(approximately 3 years). Enter the requested information in the space provided. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. If you need assistance designing your actions and ensuring that they will increase the resilience of your community,please get in touch with the RCP team(rcp.gloarecovery.texas.gov).Additional information is also available in Appendix D of this guide. PUBLIC SERVICE ACTIVITIES • Note: This set of questions will only be asked if applicant selects the Public Service Activities eligible activity. Public service activities are not a stand-alone option but should be in support of the plan, ordinance, code, or zoning that is being funded under this program. Confirm legal authority to implement the Public Service Activities selected by checking the appropriate box Select one of the following options: • The applicant jurisdiction has the legal authority to implement the Public Service Activities • The applicant is a COG applying on behalf of a jurisdiction with legal authority to implement the Public Service Activities If the second option is selected, you'll be asked to indicate the name and type of jurisdiction that you are applying on behalf of. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 25 Select the Public Service Activities your jurisdiction wants to perform Check all that apply: • CRS Public Information Activities • Other Education and Outreach Activities Provide a thorough narrative describing the scope of work to be completed and how it serves the overall project. Enter the scope of work associated with the Public Service Activities grant. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. Please, confirm that the proposed Public Service Activities will meet the following Performance Requirements, and explain how: • Public service activities will be in support of the plan, ordinance, code, or zoning that is being funded under this program. • For Public Information Activities Leading to CRS Credits:they will meet the requirements for those activities within the CRS Coordinator's Manual • For Other Education and Outreach Activities:they will be focused on alerting communities and beneficiaries about opportunities to mitigate identified risks through insurance, best practices, and other strategies (note: the risk types addressed by these activities are not limited to flooding). Enter the requested information in the space provided. If more space is needed, you can create a separate document and upload it to the Other Documents section of the Documentation tab. If you need assistance designing your actions and ensuring that they will increase the resilience of your community,please get in touch with the RCP team(rcp.glo(2I recovery.texas.gov).Additional information is also available in Appendix B and Appendix D of this guide. National Objective Tab Note: This tab and the questions therein will only be displayed if applicant selects the Public Service eligible activity. The demographic data entered in this section must match the demographic data provided in other sections or attached documents. Total number of beneficiaries List the total number of people who will be benefitting from the proposed Public Service Activities. If the public service activity is intended to benefit all residents of the community enter the community's total population. Beneficiary by sex Enter the number of male and female beneficiaries, respectively. Note: the sum of male and female beneficiaries must equal the total number of beneficiaries. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 26 Use the spaces below to enter census tracts and associated block groups Enter the census tracts and block groups associated with the Project Service Area(the area served by the project). Enter the census tract information in the first column and the block group information in the second column. For each census tract entered, specify all the applicable block groups by checking the appropriate boxes. See picture below. m Carom T,.ct 4)Stodt 234658 1 2 I 01 04 05 .�'.^_.._ inset;gym 3i chaca If the list does not include the building group number associated with a census tract, click "Add New Choice", enter the block number manually, and then click OK, as illustrated in the picture below. ®cww.bied ®Node 1 234658 D7 1 D8 ; I D9 �® 0 12 <Add New(1- - s • Add a Nov Choice 1 OK Cancel • RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 27 Is your jurisdiction a HUD Exception Grantee? Indicate whether or not your jurisdiction is a HUD Exception Grantee. Some communities have no or very few areas in which 51%of the residents are low-and moderate- income. For these communities, a HUD exception may have been granted. Which HUD National Objective does the project meet? Indicate which National Objective will be met by the proposed Public Service Activities. Choose one of the following options: • Low and Moderate Income-LMI o In order to meet this objective, applicant will have to demonstrate that at least 51 percent of the people served by the public service activity are LMI individuals. Principally benefit LMI persons: • UNM- Urgent Need Mitigation: o In order to meet this objective applicant must demonstrate that the public service activities will result in measurable and verifiable reductions in the risk of loss of life and property from future disasters and yield community development benefits Total number of LMI beneficiaries Note: This question will only be asked if applicant selects the LMI National Objective List the total number of LMI individuals who will be benefitting from the proposed Public Service Activities. If the public service activity is intended to benefit all residents of the community enter the community's total number of LMI individuals. Percentage of LMI beneficiaries Note: This field will only appear if applicant selects the LMI National Objective This field is automatically entered by the system.No action needed. Describe the proposed project(s) that benefit low-to-moderate income people Note: This question will only be asked if applicant selects the LMI National Objective Provide the information in the space provided Explain how the proposed project addresses the current and future risks as identified in the state's Mitigation Needs Assessment of Most Impacted and Distressed Areas; and how it yields a community development benefit or will result in a measurable and verifiable reduction in the risk of loss of life and property Note: This question will only be asked if applicant selects the UNM National Objective Provide the information in the space provided RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 28 Select the method(s) used to determine the beneficiaries Select one of the following methods: • LMI Area Benefit • LMI Area Benefit(City-wide) • LMI Area Benefit(County-wide) • UNM Area Benefit • UNM Area Benefit(City-wide) • UNM Area Benefit(County-wide) What method was used for Beneficiary Identification? Select one of the following: • Census (HUD LMISD) • Surveys Provide a brief description of the beneficiary identification method used to determine this national objective. Enter a description in the space provided. Recommended length is 200 words. Provide an explanation for the use of surveys,as opposed to LMISD data. Note: This question will only be asked if applicant indicated that beneficiaries were identified through a survey. Enter the required explanation in the space provided. Recommended length is 200 words. In addition to entering the explanation,please upload the following to the Documentation tab, National Objective section: For 100% surveys: 1. Survey Tabulation Form 2. Survey List 3. Map indicative of households surveyed overlaid with the corresponding project service area 4. Survey Questionnaires(these Survey Questionnaires must be submitted in the same order as indicated on the survey list.) 5. Survey Questionnaires of Vacant Households/Units and Non-Responsive Households. For random ONLY surveys,the documents must be submitted in the following order: 1. Survey Tabulation Form 2. Survey List 3. Map indicative of households surveyed overlaid with the corresponding project service area 4. Sample Size Calculator/Random Number Generator 5. Sample Pool Survey Questionnaires(these Survey Questionnaires must be submitted in the same order as indicated in the number generator and should only include those Survey Questionnaires counted in the pool,not questionnaires that were replaced) RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE V"' Published: July 2,2025 29 6. Replaced Survey Questionnaires (if applicable) (these are the non-response Survey Questionnaires that were replaced by responding Survey Questionnaires) 7. Non-sampled Survey Questionnaires (if applicable) (if random sampling was required, place all of the Survey Questionnaires that were not in the sample pool in this section) 8. Survey Questionnaires of Vacant Households/Units and Non-Responsive Households For additional information on surveys, refer to the Survey Methodology Manual available on the RCP website. Survey Begin Date and End Date Note: This question will only be asked if applicant indicated that beneficiaries were identified through a survey. Enter the survey start and end date in the space provided. Fair Housing Tab Regardless of which eligible activity(ies)was/were selected, all applicants must answer this set of question. For more information see the AFFH Requirements section. What methods and criteria were used to prioritize the project(s)in the application,including affirmatively furthering fair housing? Enter the information in the space provided For each Fair Housing Activity,provide a name and status. If the activity is completed,enter the Date Initiated. If your activity is planned but not completed, enter the target completion date. Enter the information in the space provided For cads Fair Housing Activity,provide a name and status.H the activity is completed,enter the Date initiated. If your activity is planned but not completed,enter the target completion date. Name Status Date Initiated To be completed by 2.Fair Housing Activity 1 " .. - 3.Fair Housing Adivky 2 v awn 4,1;y-,y .n-dd irY`I 1 4.Fair Housing Activity 3 v _ tt S.Fair Mowing Activity4 Funding Information Tab Has your jurisdiction acquired or requested funds from sources other than CDBG-MIT? (Ex. FEMA) Indicate whether your jurisdiction has acquired or requested other funds. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 30 Other Funds Table If answer to previous question is"yes"you will be required to fill in the other funds table. To add the funds, click the "Add Other Funds" button (see image below). For each item, list the funding source,the amount requested/acquired,the status, and an explanation. Add Other Funds , Full Report More v 1 Other Fund Funding Source Amount Status Explanation of Funds Urawy and DOB FEMA BRIC $120,000.00 Requested Jurisdiction applied to the BRIC competition.Waiting for an award. imp TOT S 120.000.00 In what month does the Applicant's fiscal year end? Enter the month of the year on which the fiscal year ends Are you planning to request funding for indirect costs? This question is only asked when the applicant is a COG. Indicate whether you plan to request funds for indirect costs. If answer is "yes", you will be required to upload an Indirect Cost Allocation Summary. RCP Funds Request Enter the Planning Cost for each of the eligible activity(ies)previously selected.Planning Costs is the cost to create and adopt each of the selected plan/ordinance/regulation and include the Grant Administration fees.These costs may be incurred either directly by the jurisdiction,or by a vendor, or by both. Subsequently, enter the Total Grant Administration Fees. The Total Grant Administration Fees is the cost to administer the entirety of the RCP grant (i.e., submit all payment requests, respond to all RFIs from the GLO,compile closeout documentation etc.). These costs may be incurred either directly by the jurisdiction,or by a vendor, or by both. Note that Grant Administration Fees are capped. For RCP grants $249,999.99 or less,cap is 13%. For RCP grants $250,000 or above, cap is 11%. Please enter the Planning Cost for Each Grant Category,as well as the Total Grant Administration Fees. Ong Costs Building Codes 18,000.00 Flood Damage Prevention 18 000.00 Ordinance Comprehensive Plan 9C.000.00 Grant Administration Fees ,,a oco 00 %of Total Giant 10% Total Grant Request S140,000.00 . " RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE "` Published: July 2, 2025 31 Next, break down the previously entered Grant Administration Fees by eligible activity. Additionally, for each eligible activity indicate whether the work will be performed in-house, by a vendor, or both. See image below. Please break down the Grant Administration Fees by Grant Category,and indicate who will be performing the work. Grant Category Planning Costs Grant Administration Grant Category Totals Performed by Fees (Planning+GA) Building Codes $18,000.00 2000.00 $20,000.00 In-house Flood Damage Prevention $18,000.00 2000.00 $20,000.00 In-house Ordinance Comprehensive Plan $90,000.00 10,000.00 $100,000.00 Vendor v Total $126,000.00 $14,000.00 $140,000.00 The amounts entered for Planning Costs and for Grant Administration Fees are automatically added to calculate the eligible activities Totals (Planning +GA). Cost Reasonableness Tab Note, if the requested amount for one or more eligible activities exceeds the recommended maximum, a message like the one in the below image will be displayed. The message states that you will be required to complete a Cost Reasonableness Justification Form. f. Warning:Your requested amount for one or more grant category exceeds our recommended maximum. Below are the recommended maximums for each grant category based off the population of your jurisdiction. If your requested costs exceed the values below,you will be asked to provide a justification for requesting higher costs. GRANT CATEGORY REQUESTED AMOUNT RECOMMENDED CATEGORY MAXIMUM (PLANNING+GA) (PLANNING+GA) Building Code S20,000 A preview of the Cost Reasonableness Justification Form is available in in Appendix E. Documentation Tab Use this tab to upload the required documentation. A list of required documents will be generated based on the answers provided in the previous tabs. Documents are organized in classes: Project Documents, Environmental Documents, Procurement Documents, Financial Documents, and Other Documents. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 32 For each class, upload the required documents by clicking the "Add Document" gold button displayed under the class's header(see image below). Instructions Applicant intormatron Project Intormation Funding Intormation Documentation Project Documents The following project documents are required 1 Grant Management Plan 2 l.st of Key Stakeholders 3 local Certifications 4 SAM.gov Document S SF-424 Document Type Name Attachment Open No documents found To upload a document, first select the Document Type using the dropdown menu, and then click the"Choose File"button to select the file to upload. Once done,click the"Save&Return"button to go back to the Documentation Tab(see image below). Add a Document Document Class Project Document Type' Disclosure of Conflict of Interest X v. Attach a Document Choose File 20211020_TX...still high.JPG Save&Return RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 33 The table below offers a synopsis of what to upload and when. DOCUMENT DOCUMENT WHEN SHOULD DOCUMENT BE TYPE CLASS UPLOADED? SF-424 Project Always Local Certifications Project Always List of Key Stakeholders Project Always SAM.gov Document Project Always Grant Management Plan Project Always Not required. Conflict of Interest Project Recommended if applicant needs to substantiate their explanation about potential conflicts of interest. Legal Authority Documentation Project Always Environmental Exempt Form Environmental Always When applicant selects the Public National Service eligible activity (regardless of LMISD Data Objective which National Objective they want to meet) and indicate that they identified beneficiaries via census data When applicant selects the Public National Service eligible activity (regardless of Project Service Area and Census Map Objective which National Objective they want to meet) and indicate that they identified beneficiaries via census data When applicant selects the Public National Service eligible activity (regardless of Survey Documentation Objective which National Objective they want to meet) and indicate that they identified beneficiaries via a survey DP05 (ACS 5-year estimate) National When applicant selects the Public Objective Service eligible activity Race/Ethnicity/Gender Calculator National When applicant selects the Public Objective Service eligible activity Urgent Need Mitigation National When applicant selects the Public Documentation Objective Service eligible activity and claims to meet the UNM National Objective Fair Housing Activity information Fair Housing Always 147C Form from the Internal Financial Always Revenue Service ("IRS") Fiscal Year End Statement Financial Always RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 34 DOCUMENT DOCUMENT WHEN SHOULD DOCUMENT BE TYPE CLASS UPLOADED? When app scant expended $750,000 or Single Audit Financial more in federal funds in the past fiscal year. Finance Policies and Procedures Financial Always When applicant responds"yes"to Other Funds Financial question about acquired or requested funds from other sources Federal Debt Delinquency Financial When applicant responds"yes"to federal debt delinquency question Procurement Policies and Procedures (Local & Federal) Procurement Always Evidence of Adoption of Procurement Policies and Procedures Procurement Always Optional. Other Documents Other Recommend if applicant needs to include information not captured by the application. Below is a more detailed description of the content of each document. PROJECT DOCUMENTS SF-424 All applicants must submit a SF-424 Form. The SF-424 is a standard form used in federal grant applications to collect information including but not limited to type of submission, applicant information,type of applicant, and proposed project dates.All applications must be accompanied by a completed and signed Application for Federal Assistance SF-424. By completing,signing,and submitting the SF-424 with the application,each applicant for CDBG- MIT funding is providing local certifications indicating that this Application Guide has been followed in the preparation of any CDBG-MIT program application,and that they will continue to be followed in the event of funding. (Note: False certification can result in legal action against the jurisdiction.) A sample SF-424 Form is available for download on the RCP website (https://recovery.texas.gov/rcp). For your convenience, some fields have been prefilled. Detailed instructions on completing the SF-424 are provided, in Appendix C of this Guide. Local Certifications All applicants must submit a Local Certifications form.Local Certification is a form for applicants to affirm that certain rules and regulations were followed in preparation of this CDBG-MIT program application. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 35 The MIT-Local Certifications form must be signed by the local authorized signatory, submitted with the Application, and retained with the local application file. Each application must include a MIT-Local Certifications form signed by an authorized signatory. A sample MIT-Local Certifications form is available for download on the RCP website (https://recovery.texas.gov/rcp). List of Key Stakeholders All applicants must submit a list of all key stakeholders. These are the individuals involved in the administrative portion of the grant. These individuals MUST BE employees of the county/city/special district/COG. For each individual, applicant must indicate their name, title, position, years of CDBG experience, monthly hours committed to project, phone number and email. Key stakeholders should include the following positions: • Authorized Signatories • Financial Management(Lead and Alternate) • Procurement(Lead and Alternate) • Project Manager: • Contracts(if applicable) In addition to these positions, applicants should also provide the same details (name,years of CDBG experience, etc.)for their grant administrator. Grant administrator can either jurisdiction employee/representative or a vendor. SAM.gov Printout or Screenshot All applicants must submit a SAM.gov Printout or Screenshot. The System for Award Management (SAM.gov) is an official website of the U.S. Government used to register to do business with the U.S. Government; update,renew, or check the status of your entity registration; search for entity registration and exclusion records, and more. As part of the application,all applicants must submit their UEI (Unique Entity Identifier)number, and a screenshot or printout of their SAM.gov Entity Dashboard. The screenshot must include the UEI, show that the applicant record is active and does not have any active exclusion records. Grant Management Plan All applicants are required to submit a Grant Management Plan. Applicants for CDBG-MIT funding are expected to have assessed administrative, design, and all other elements required to deliver a successful eligible project by the end of the contract. All required to submit a Grant Management Plan can use the minimum requirements defined below to identify stakeholders who will administer and execute the award. In the context of RCP, a Grant Management Plan is a strategy for preparing to administer federal grant funds. Each Grant Management Plan will be reviewed to assure funding recipients have sufficient capacity to administer federal grants. .. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE ' ` Published: July 2, 2025 36 At a minimum the Grant Management Plan shall include the following elements: • Detail of the project's objectives and goals • A list of actions to achieve the goals and objectives along with a timeline for the various stages of the project, defining when actions, objectives, and goals are to be complete and assigning the responsible staff position (not individual names)/partner • A process to handle project implementation to include overall tracking, draw coordination,procurement coordination,and progress reporting • A process to handle financial management and contract administration to include overall tracking, draw processing,procurement eligibility, and contract maintenance (amendments/revisions/etc.) • A process to handle staff/partner personnel changes and duty transfers. Identify key stakeholders that will participate in the execution of all project activities. Disclosure of Conflict of Interest Applicants are required to designate an individual to serve as an administrator of all grant activities, to ensure that there are no "conflicts of interests" in any, and all, activities related to the administration of a GLO grant. It is recommended that the individual designated to serve in this role be employed in a position outside the chain of command of the staff administering this grant and have the ability to bring any concerns directly to the elected official, city,council, or county commissioners court. In the application,the applicant is required to indicate if any conflicts of interest are present. If any conflicts of interest are present,the applicant is also required to provide a detailed description,and they are recommended,but not required,to submit any corresponding supporting documentation. Legal Authority Documentation All applicants are required to submit Legal Authority Documentation. This is a document providing proof that the applicant has the legal authority to adopt each activity for which they are seeking funding. ENVIRONMENTAL DOCUMENTS Environmental Exemption All applicants are required to submit an Environmental Exemption form. An environmental review is the process of reviewing a project and its potential environmental impacts to determine whether it meets federal, state, and local environmental standards. The environmental review process is required for all HUD-assisted projects to ensure that the proposed project does not negatively impact the surrounding environment and that the property site itself will not have an adverse environmental or health effect on end users. Not every project is subject to a full environmental review (i.e., every project's environmental impact must be examined,but the extent of this examination varies),but every project must comply with the National Environmental Policy Act (NEPA), and other related Federal and state environmental laws. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 37 In the context of RCP,because all eligible activities are planning and/or study-related,Applicants are exempt from performing an environmental review. However, applicants must describe the activity for which they are applying for program funds and make a written determination of exemption. More information about the environmental exemption requirements, and a sample version Environmental Exemption Form,can be found,in Appendix C of this guide,as well as on the RCP website (https://recovery.texas.gov/rcp). NATIONAL OBJECTIVE DOCUMENTS LMISD Data All applicants using the census to identify project beneficiaries must submit the Low- and Moderate-Income Summary Data(LMISD)associated with their project service area. To produce this information,follow the following process: (1)Download the 2021 LMISD IA sample SF-424 Form is available for download on the RCP website (https://recovery.texas.gov/rcp). on the GLO website. This spreadsheet contains LMISD information summarized at the city-, county-, and block-group-level; (2) Identify the LMI data of associated with your project service area. Depending on your project this may be city-level data,county-level data,or block-group-level data (3) Keep the row or rows associated with your project service areas; (4) Delete everything else, both rows and sheets; 5) Submit the LMISD Data Project Service Area and Census Map All applicants using the census to identify project beneficiaries must submit a Project Service Area and Census Map. Map must include city boundaries, county boundaries, census tract (CT) boundaries, block group (BG) boundaries, and all associated labels (CT#, BG #, etc.). Note: CT and BG boundaries should be included in the map even if the project service area is the entire city/county. Survey Documentation All applicants using a survey to identify project beneficiaries must submit the appropriate survey documentation as defined in the Survey Methodology Manual, available for download on the RCP website (https://recovery.texas.gov/rcp). For 100%surveys,please upload the following documentation: 1) Survey Tabulation Form; 2) Survey List; 3) Map indicative of households surveyed overlaid with the corresponding project ser vice area 4) Survey Questionnaires (these Survey Questionnaires must be submitted in the same order as indicated on the survey list.); 5) Survey Questionnaires of Vacant Households/Units and Non-Responsive Households. For random ONLY surveys,the documents must be submitted in the following order: 1) Survey Tabulation Form; 2) Survey List; 3) Map indicative of households surveyed overlaid with the corresponding project service area RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE "�, Published: July 2,2025 38 4) Sample Size Calculator/Random Number Generator; 5) Sample Pool Survey Questionnaires (these Survey Questionnaires must be submitted in the same order as indicated in the number generator and should only include those Survey Questionnaires counted in the pool,not questionnaires that were replaced); 6) Replaced Survey Questionnaires (if applicable) (these are the non-response Survey Questionnaire that were replaced by responding Survey Questionnaires); 7) Non-sampled Survey Questionnaires (if applicable) (if random sampling was required, place all of the Survey Questionnaires that were not in the sample pool in this section); 8) Survey Questionnaires of Vacant Households/Units and Non-Responsive Households. DP05 (ACS 5-year estimate) All applicants must provide the most recent ACS 5 Year Estimate DP05 used to populate beneficiary demographic section. Note: data included in the DP05 must match population data entered in the application and included in the other uploaded documents. Race/Ethnicity/Gender Calculator All applicants must provide the and Race and Ethnicity/Gender Calculator. Fill out the calculator template on the GLO website (available for download on the RCP website (https://recovery.texas.gov/rcp)with the relevant information and submit the filled-out calculator. Note: data included in the calculator must match population data entered in the application and included in the other uploaded documents. Urgent Need Mitigation Documentation All applicants aiming to meet the Urgent Need Mitigation(UNM)National Objective must provide documentation explaining how the proposed project addresses the current and future risks as identified in the state's Mitigation Needs Assessment of most impacted and distressed areas, and how it yields a community development benefit;or how it will result in a measurable and verifiable reduction in the risk of loss of life and property FAIR HOUSING DOCUMENTS Fair Housing Activity information All applicants must submit evidentiary documentation pertaining to their Affirmatively Furthering Fair Housing (AFFH) activities. Documentation should follow guidelines listed in the AFFH section of this guide. FINANCIAL DOCUMENTS IRS 147-C Form The Texas General Land Office("GLO") is updating its contract management system. One of the new fields now required is the Texas Identification Number("TIN"),which the Texas Comptroller of Public Accounts will use to issue your payments. The Comptroller's office uses the Federal Employer Identification Number("FEIN") as a basis to issue the TIN, so the GLO needs to have your FEIN to verify your TIN. Please see below for information from the Comptroller's website about this verification process. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 39 To start this verification process,the GLO is requesting that you send either a 147C form from the Internal Revenue Service("IRS")or any other IRS document that includes your vendor name and FEIN on IRS letterhead. To request a 147c form, call 1-800-829-4933 and ask for a Form 147C, also known as an EIN verification letter, to be issued to you. This phone number reaches the IRS Business & Specialty Tax department, which is open between 7 a.m. and 7 p.m. your local time. You can receive your 147C Form in two ways: by fax(receive it immediately)or mail (receive it in 10-14 days). Fiscal Year End Statement and Single Audit(if applicable) All applicants must submit their most recent, fiscal year-end audit reports. Applicants must also submit their most recent Single Audit, if they've received one. Any jurisdictions that expended $750,000 or more in federal funds in the past fiscal year,must receive a Single Audit and must attach such Audit to their application. The Single Audit is an organization-wide financial statement and federal awards' audit of a non- federal entity that expends$750,000 or more in federal funds in one year. It is intended to provide assurance to the Federal Government that a non-federal entity has adequate internal controls in place and is generally in compliance with program requirements. Non-federal entities typically include states, local governments, Indian tribes, universities, and non-profit organizations. Note: The Single Audit must also include the Schedule of Federal Expenditures.As you attach the Single Audit to the application,ensure this is included in the document. Finance Policies and Procedures All applicants must provide local financial management policies and procedures to prepare for the receipt of federal funding. As a basis to develop their Financial Policies and Procedures,the applicant can refer to Chapter 4 —Financial Management of the GLO CDBG Implementation Manual: https://www.glo.texas.gov/sites/default/files/2025-03/ch4-financial-managem ent.pd f To be eligible,the applicant should submit a document that covers the content listed in the chapter. Note: Financial Policies and Procedures and Procurement Policies and Procedures are not the same document and include different content. Financial Policies and Procedures cannot be uploaded in lieu of Procurement Policies and Procedures and vice versa. Other Funds Documentation If funding from other sources is being used in conjunction with program funds, applicants will be required to submit documentation related to all non-CDBG funding sources,whether requested or already acquired, such as Notification of Award, Grant Contract, Evidence of Application Submission, etc. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE XVI Published: July 2, 2025 40 Federal Debt Delinquency If applicant stated that they are delinquent on Federal Debt, they will be required to upload any relevant documentation. PROCUREMENT DOCUMENTS Procurement Policies and Procedures(local and federal) All applicants must provide: 9) adopted local procurement policies and procedures (i.e.,the "normal" procedures used for procurements that do not involve federal funds),and 10)adopted federal procurement policies and procedures that show they are prepared to receive federal funding on a local level.Full compliance with federal requirements from the beginning is essential to ensure that all funding expenditures are eligible and reimbursable. Applicants must follow the procurement process guidelines set forth in 2 CFR §200.317- §200.327 for grant administration, environmental, and engineering services if using CDBG- MIT funds to pay third-party vendors for those services.These rules and regulations also apply to procurement of construction services. For further detail regarding procurement methods and requirements,refer to "Chapter 5 — Procurement"of the GLO CBDG Implementation Manual: https://www.glo.texas.gov/sites/default/files/2025-04/ch5-procurement 1743634039961.pdf Evidence of Adoption of Procurement Policies and Procedures All applicants must submit documentation from the applicable city council, commissioners court, or other representative body which formally adopted the applicant's Procurement Policies and Procedures. OTHER DOCUMENTS Use this Document Class to submit any additional documents that might help substantiate your application. Submit Tab After completely filling out the application and uploading all required documents,you will be able to submit the application. Go to the Submit Tab. Click on the Submit Tab and navigate to the "Submit Application" button. Note that the Submit button will not be displayed if all tabs have not been completed and all required documents have not been uploaded. Click the button Submit the application(see image below). p Ywr apP.gba,is in wogreir.Refit to the Submit[Mato;dead,on rtenainino items. 111 Saw b Kaat;Y/crin� Instn.cbons AppIrcantIntonnation Prgect lnformark,n Natimaa Obt=.::,e pair Housing _. ....nrt Yw appecabonm rnegMH Ckck the button below to sub.your appkatan _fi r w RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE 'i� Published: July 2,2025 41 A confirmation email with the subject "TX GLO Resilient Communities Program Application Submission" will be sent to the user's email address. This email includes an intake Application No. and constitutes official proof of application submission (see image below). TX GLO Resilient Communities Program-Application Received rcp.glo 0 recovery texas.gov(via Qukkbase)eootifyequkkbase corn> f-.�'�` AI �1MM°ro -� t� `•✓I+r.r+.+'c�„In�,vn,kvvrM mnragen�wo cr wndr MMi h+.vM,rwM•,,.sycn➢�tnw•dirt'aur+•r Mxrmrr,,.,rw:ap: Addison, Congratulations on successfully submitting your application to the Texas General Land Office,Resilient Communities Program(RCP).Your application has been received and will be reviewed for eligibility by our RCP grant management team.If any additional information is needed,a request for Information will be submitted via the QuickBase portal. Your intake Application No.is 100200-APP.Click here to view your application If you have any questions regarding the status of your application.please contact our Help Desk at 512-463-5302 or email rcp.glo(irecoverytexas.00v. Regards, The RCP Grant Management Team Resilient Communities Program(RCP) Community Development&Revitalization Texas General Land Office,Commissioner Dawn Buckingham,M.D. ^'► Help Desk 512-463-5302(Email rco,aloCr recoverv.texas.gov glo.texas.qo vld isasler-recove ry CONFIDENTIALITY NOTICE:This e-mail message is intended only for the person or entity to which it is addressed and may contain CONFIDENTIAL or PRIVILEGED material. Any unauthorized review,use,disclosure,or distribution is prohibited.If you are not the intended recipient,please contact the sender by reply e-mail and destroy all copies of the original message.If you are the intended recipient but do not wish to receive communications through this medium.please do advise the sender immediately. AFTER THE APPLICATION: WHAT TO EXPECT Application Review All applications will be reviewed by GLO staff or its assigned representatives to determine if each application (1) is complete, (2) proposes activities that are eligible, and (3) meets program requirements. Upon receipt of a RCP application, GLO will perform a first review as soon as possible on a continuous basis. If application is missing any information required to determine eligibility, GLO will contact the applicant to obtain the missing information via a form Request for Information (RFI). To the extent possible,GLO will work with the applicant to produce a complete and eligible application. Award & Contract If the application is determined to be eligible, GLO will send the applicant a notification of award and a grant contract will be executed. After execution, a Kickoff Meeting will be scheduled to discuss the administrative and programmatic components of the RCP grant. The Kickoff Meeting will be tailored to the specific eligible activities selected by the applicant. Reimbursements After signing the contract with GLO, RCP subrecipients will submit the documentation needed to receive the funds awarded. RCP is a reimbursement-based program. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 42 The reimbursement process is organized in multiple milestones. Each milestone corresponds to multiple deliverables. A milestone is reached when all related deliverables have been submitted and approved. At each milestone, subrecipients can draw up to a certain percentage of the funds. This is called the Not-to-Exceed percentage, or NTE. In order to be reimbursed (up to the NTE), subrecipients must provide the required deliverables and evidence of cost incurred. The submitted deliverables must show that performance requirements have been met. Performance Requirements & Deliverables The following section provides guidance on the deliverables that must be submitted, including the elements that must be included and the standards that must be met, in order to receive reimbursement. Each eligible activity also must be completed within a specific time period. Each eligible activity has unique performance requirements and corresponding acceptance criteria. Building Codes Performance Requirements (Building Codes) • The codes being funded by RCP must meet or exceed the requirements set forth in the 2012 International Residential Code (IRC 2012) • Building Code adoption must be complete within the RCP grant contract term(approximately 3 years). NOTE: If this requirement is not satisfied, all funds will be recaptured. 1st Milestone(Building Codes) Subrecipient shall submit to the GLO, for review and approval as to form, the following documents: 1) Start-Up Document A: Authorized Signatory Form, 2) Start-Up Document B: Resolution Authorizing Signatories,3)Start-Up Document C:Direct Deposit Authorization Form, 4) Start-Up Document D: Financial Interest Report(FIR), 5) Procurement Documentation, 6) In- House Work Plan, 7)Request for Payment(RFP)Packet Start-Up Document A: Authorized Signatory Form The form to fill out will be provided at kickoff. The purpose of this form is to identify the individuals authorized to sign contractual and financial documents,respectively,related to the TX- GLO grant. Additionally, this form identifies the lending institution that will serve as depository for the grant funds. Start-Up Document B: Resolution Authorizing Signatories This document is a resolution passed by the local jurisdiction's governmental body (city council, county commissioners' court, etc.) authorizing the signatories. No template for this document is provided at kickoff. Start-Up Document C: Direct Deposit Authorization Form The form to fill out will be provided at kickoff. This form is used to receive payments from the state of Texas by direct deposit, or to change/cancel existing direct deposit information. • RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 43 Start-Up Document D: Financial Interest Report(FIR) The form to fill out will be provided at kickoff. The Financial Interest Report (FIR) is used to collect information about contracts between the TX GLO grant subrecipient (local jurisdiction) and their vendors. This form must be submitted for all contracts of$ 2,000 or more. A separate FIR must be submitted for each vendor. Procurement Documentation (if work is performed by a vendor). If outside services are procured to assist with the grant and/or RCP activities, Subrecipient shall submit procurement documentation to the GLO. For instructions on how to conduct procurement, Subrecipient shall refer to the Community Development& Revitalization Procurement Guidance For Subrecipients Under 2 CFR Part 200(Uniform Rules)and to the Buying Right CDBG-DR and Procurement HUD webpage.Failure to properly procure in accordance with state and federal laws, rules, and regulations, including but not limited to 2 C.F.R. 200, may be cause for rejection of the related-reimbursement request by Subrecipient. At a minimum, documentation must include the following elements: • request for proposals • evidence/affidavit of publication • evidence of solicitation to disadvantaged business enterprises (DBE) • cost analysis documentation • received bids • bid evaluation and selection documentation • award letter • executed contract In-House Work Documentation (if work is performed in-house). If any of the funds will be used to fund work completed in-house, Subrecipient shall submit procurement documentation to the GLO. At a minimum, documentation must include the following elements: • estimated work hours, number of full-time employees (FTEs), associated hourly rates, work description,and total cost Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE ^�-' Published: July 2, 2025 44 2nd Milestone(Building Codes) Upon GLO's review and approval as to form of the Procurement Documentation and/or In-House Work Plan(whichever is applicable), Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Building Code Preliminary Details summary; b) Draft Amendments (only if amending code); and c) Documentation of Public Hearing on Amendments (only if amending code) Building Code Preliminary Details At a minimum,Building Code Preliminary Details summary must include the following elements: • Code name (for example: International Residential Code, or IRC) • Code edition(for example: 2018) • Appendices that will be included (for example: A through Q) Additional details may also be provided. NOTE: Building Code must meet or exceed the requirements set forth in the 2012 International Residential Code (IRC 2012). Draft Amendments (only needed if amending code) At a minimum,documentation must include the following elements: • List of sections that will be amended • Draft amendment language Additional details may also be provided. Documentation of Public Hearing on Amendments(only needed if amending code) At a minimum, Building Code Preliminary Details documentation must include the following elements: At a minimum, documentation must include the following elements: • Meetings details: date,entity calling the meeting, list of participants, agenda • Meeting notes Additional details may also be provided. Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 3rd Milestone(Building Codes) Upon GLO's review and approval as to form of Code Preliminary Details, Draft Amendments (if applicable), and Documentation of Public Hearing on Amendments (if applicable), Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Adopted Building Code and b)Evidence of Adoption by Jurisdiction. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 45 Adopted Building Code At a minimum, Adopted Code documentation must include the following elements: • Code name(for example: IRC) • Code Edition(for example: 2018) • Code Table of Content • Code Chapters and Chapter Text • Appendices • Amendments (this can be either a standalone section or be integrated with the rest of the document) Additional details may also be provided. NOTE: Code must meet or exceed the requirements set forth in the 2012 International Residential Code (IRC 2012). Evidence of Adoption At a minimum, documentation must include the following elements: • Resolution from the City Council, County Commissioners Court, or governing body documenting the adoption of the Building Code Additional details may also be provided. NOTE: Building Code adoption must be complete within the RCP grant contract term (approximately 3 years). Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 4th Milestone(Building Codes) Upon GLO's review and approval as to form of Adopted Building Code and Evidence of Adoption by Jurisdiction, Subrecipient shall submit to GLO,for review and approval as to form,the required Closeout documentation. Closeout Documentation At a minimum, documentation must include the following elements: • Closeout documents • Outstanding documents(if applicable) Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE V~` Published: July 2, 2025 46 Flood Damage Prevention Ordinance Performance Requirements(Flood Ordinance) • Must mandate construction at least 2 feet above base flood elevation(BFE) • Flood Damage Prevention Ordinance adoption must be complete within the RCP grant contract term(approximately 3 years). NOTE: If this requirement is not satisfied, all funds will be recaptured. 1st Milestone(Flood Ordinance) Subrecipient shall submit to the GLO, for review and approval as to form, the following documents: 1) Start-Up Document A: Authorized Signatory Form, 2) Start-Up Document B: Resolution Authorizing Signatories,3)Start-Up Document C:Direct Deposit Authorization Form, 4) Start-Up Document D: Financial Interest Report(FIR), 5) Procurement Documentation, 6) In- House Work Plan, 7)Request for Payment(RFP)Packet Start-Up Document A: Authorized Signatory Form The form to fill out will be provided at kickoff. The purpose of this form is to identify the individuals authorized to sign contractual and financial documents,respectively,related to the TX- GLO grant. Additionally, this form identifies the lending institution that will serve as depository for the grant funds. Start-Up Document B: Resolution Authorizing Signatories This document is a resolution passed by the local jurisdiction's governmental body (city council, county commissioners court, etc.) authorizing the signatories. No template for this document is provided at kickoff. Start-Up Document C: Direct Deposit Authorization Form The form to fill out will be provided at kickoff. This form is used to receive payments from the state of Texas by direct deposit, or to change/cancel existing direct deposit information. Start-Up Document D: Financial Interest Report(FIR) The form to fill out will be provided at kickoff. The Financial Interest Report (FIR) is used to collect information about contracts between the TX GLO grant subrecipient (local jurisdiction) and their vendors. This form must be submitted for all contracts of$ 2,000 or more. A separate FIR must be submitted for each vendor. Procurement Documentation (if work is performed by a vendor). If outside services are procured to assist with the grant and/or RCP activities, Subrecipient shall submit procurement documentation to the GLO. For instructions on how to conduct procurement, Subrecipient shall refer to the Community Development& Revitalization Procurement Guidance For Subrecipients Under 2 CFR Part 200(Uniform Rules)and to the Buying Right CDBG-DR and Procurement HUD webpage.Failure to properly procure in accordance with state and federal laws, rules, and regulations, including but not limited to 2 C.F.R.200, may be cause for rejection of the related-reimbursement request by Subrecipient. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 47 At a minimum, documentation must include the following elements: • request for proposals • evidence/affidavit of publication • evidence of solicitation to disadvantaged business enterprises (DBE) • cost analysis documentation • received bids • bid evaluation and selection documentation • award letter • executed contract In-House Work Documentation (if work is performed in-house). If any of the funds will be used to fund work completed in-house, Subrecipient shall submit procurement documentation to the GLO. At a minimum, documentation must include the following elements: • estimated work hours, number of full-time employees (FTEs), associated hourly rates, work description, and total cost Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 2nd Milestone(Flood Ordinance) Upon GLO's review and approval as to form of the Procurement Documentation and/or In-House Work Plan (whichever is applicable), Subrecipient shall submit to GLO, for review and approval as to form,the Draft Flood Damage Prevention Ordinance. Draft Flood Damage Prevention Ordinance At a minimum,the draft ordinance must: • mandate construction at least 2 feet above base flood elevation(BFE) • meet one the following models developed by the Texas Water Development Board (TWDB), which can be found at the following TWDB website: https://www.twdb.texas.gov/flood/insurance/participation.asp RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 48 The TWDB model that is applicable to the Subrecipient depends on the amount of information that the U.S. Federal Emergency Management Agency (FEMA) has made available to the community: • Model 60.3 (a):No FEMA flood map available • Model 60.3 (b): FEMA flood map available without elevations • Model 60.3 (c): FEMA flood map available with elevations • Model 60.3 (d): FEMA flood map available with elevations and floodway • Model 60.3 (e): FEMA flood map available with coastal high hazards • Model 60.3 (c-e): FEMA flood map available with elevations and coastal high hazards • Model 60.3 (d-e): FEMA flood map available with elevations, floodways and coastal high hazards Request for Payment(RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 3rd Milestone (Flood Ordinance) Upon GLO's review and approval as to form of the Draft Flood Damage Prevention Ordinance, Subrecipient shall submit to GLO, for review and approval as to form,the Adopted Flood Damage Prevention Ordinance. Adopted Flood Damage Prevention Ordinance At a minimum, the draft ordinance must: • mandate construction at least 2 feet above base flood elevation (BFE) • meet one the following models developed by the Texas Water Development Board (TWDB). Which model to use will depends on the amount of information that FEMA made available for the community: • Model 60.3 (a):No FEMA flood map available • Model 60.3 (b): FEMA flood map available without elevations • Model 60.3 (c): FEMA flood map available with elevations • Model 60.3 (d): FEMA flood map available with elevations and floodway • Model 60.3 (e): FEMA flood map available with coastal high hazards • Model 60.3 (c-e): FEMA flood map available with elevations and coastal high hazards • Model 60.3 (d-e): FEMA flood map available with elevations, floodways and coastal high hazards RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 49 Evidence of Adoption At a minimum, documentation must include the following elements: • Resolution from the City Council, County Commissioners Court, or governing body documenting the adoption of the Flood Damage Prevention Ordinance Additional details may also be provided. • NOTE: Flood Damage Prevention Ordinance adoption must be complete within the RCP grant contract term (approximately 3 years). Request for Payment (RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 4th Milestone(Flood Ordinance) Upon GLO's review and approval as to form of Adopted Flood Damage Prevention Ordinance and Evidence of Adoption by Jurisdiction, Subrecipient shall submit to GLO, for review and approval as to form,the required Closeout documentation. Closeout Documentation At a minimum, documentation must include the following elements: • Closeout documents • Outstanding documents (if applicable) Request for Payment(RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. Comprehensive Plan Performance Requirements (Comprehensive Plan) • Must be forward-looking, and be integrated with the Hazard Mitigation Plan, if one exists • Must identify local hazard risks and explain how it mitigates against those risks • Must include: 1. Population Study 2. Housing Study 3. Land Use Study/Plan 4. Zoning Ordinance, or similar governing regulation or code provision. 5. Infrastructure Study / Capital Improvement Plan • Adoption of the approved Comprehensive Plan and Zoning Ordinance, or similar governing regulation or code provision, must be complete within the RCP grant contract term (approximately 3 years). NOTE: If this requirement is not satisfied, all funds will be recaptured. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 50 1st Milestone(Comprehensive Plan) Subrecipient shall submit to the GLO, for review and approval as to form, the following documents: 1) Start-Up Document A: Authorized Signatory Form, 2) Start-Up Document B: Resolution Authorizing Signatories,3)Start-Up Document C:Direct Deposit Authorization Form, 4) Start-Up Document D: Financial Interest Report (FIR), 5) Procurement Documentation, 6) In- House Work Plan, 7)Request for Payment(RFP)Packet Start-Up Document A: Authorized Signatory Form The form to fill out will be provided at kickoff. The purpose of this form is to identify the individuals authorized to sign contractual and financial documents,respectively,related to the TX- GLO grant. Additionally, this form identifies the lending institution that will serve as depository for the grant funds. Start-Up Document B: Resolution Authorizing Signatories This document is a resolution passed by the local jurisdiction's governmental body (city council, county commissioners' court, etc.) authorizing the signatories. No template for this document is provided at kickoff. Start-Up Document C: Direct Deposit Authorization Form The form to fill out will be provided at kickoff. This form is used to receive payments from the state of Texas by direct deposit,or to change/cancel existing direct deposit information. Start-Up Document D: Financial Interest Report(FIR) The form to fill out will be provided at kickoff. The Financial Interest Report (FIR) is used to collect information about contracts between the TX GLO grant subrecipient (local jurisdiction) and their vendors. This form must be submitted for all contracts of$ 2,000 or more. A separate FIR must be submitted for each vendor. Procurement Documentation (if work is performed by a vendor). If outside services are procured to assist with the grant and/or RCP activities, Subrecipient shall submit procurement documentation to the GLO. For instructions on how to conduct procurement, Subrecipient shall refer to the Community Development& Revitalization Procurement Guidance For Subrecipients Under 2 CFR Part 200(Uniform Rules)and to the Buying Right CDBG-DR and Procurement HUD webpage.Failure to properly procure in accordance with state and federal laws, rules, and regulations, including but not limited to 2 C.F.R.200,may be cause for rejection of the related-reimbursement request by Subrecipient. At a minimum, documentation must include the following elements: • request for proposals • evidence/affidavit of publication • evidence of solicitation to disadvantaged business enterprises (DBE) • cost analysis documentation • received bids fRESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE `� �'' Published: July 2,2025 51 • bid evaluation and selection documentation • award letter • executed contract In-House Work Documentation (if work is performed in house). If any of the funds will be used to fund work completed in-house, Subrecipient shall submit procurement documentation to the GLO. At a minimum, documentation must include the following elements: • estimated work hours, number of full-time employees (FTEs), associated hourly rates, work description,and total cost Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 2nd Milestone(Comprehensive Plan) Upon GLO's review and approval as to form of the Procurement Documentation and/or In-House Work Plan (whichever is applicable), Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Assessment of Current Comprehensive Plans, b) Base Studies, c) Documentation of 1st Round of Public Meetings, and d) Draft Goals, Objectives, and Policies. Assessment of Current Plans At a minimum, document must include the following elements: • List of current plans, both local and regional,with associated adoption dates. •A synopsis of how these plans bear on the Comprehensive Plan that will be developed •Hazard Mitigation Plans, if present,must be included in the assessment Additional information may also be included. Base Studies At a minimum, document must include the following elements: •Identification of local hazard risk(s). These must align with Hazard Mitigation Plan, if one exists • Population study that provides an estimate and projection for the next 20 years • Housing study that describes the composition of the existing housing stock, including total number of units, number of single family and multifamily units, and vacancy rates, as well as a projection for the number of future housing units needed ten (10) years from the date of the plan and the composition of those units (e.g., single family, multifamily) • Land Use Study that describes the land use of every parcel within the jurisdiction and includes a future land use map that accounts for future population changes RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE "'. Published: July 2, 2025 52 • Infrastructure study and Capital Improvement Plan that describes the water, wastewater, drainage, and streets systems, including length, width, materials, and condition or age (if available), as well as proposed prioritized improvements to those systems Additional studies(e.g.,environmental, economic, etc.)may also be included. Documentation of 1st Round of Public Meetings At a minimum, document must include the following elements: • Meeting details: date, list of participants, agenda • Meeting notes Additional details may also be provided. Draft Goals,Objectives,and Policies At a minimum, document must include the following elements: • Draft list of goals.A goal is a broad, achievable, and usually long-term outcome. •Draft list of objectives associated with each goal. An objective is a specific and measurable action to achieve a goal. • Draft list of the policies, if applicable,that will be deployed to implement the objectives Additional details may also be provided. Request for Payment(RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 3rd Milestone(Comprehensive Plan) Upon GLO's review and approval as to form of Assessment of Current Comprehensive Plans, Base Studies, Documentation of 1st Round of Public Meetings, and Draft Goals, Objectives, and Policies, Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Documentation of 2nd Round of Public Meetings and b) Preliminary Draft of Comprehensive Plan. Documentation of 2°d Round of Public Meetings At a minimum, document must include the following elements: • Meetings details: date, list of participants, agenda •Meeting notes Additional details may also be provided. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 53 Preliminary Draft of Comprehensive Plan At a minimum, document must include the following elements: • SECTION 1: RESULTS OF BASE STUDIES: these are the findings of the studies submitted under 2nd Milestone -Base Studies • SECTION 2: GOALS AND OBJECTIVES STATEMENT: this is the final and community- approved version of the goals and objectives originally submitted under 2nd Milestone - Draft Goals/Objectives/Policies • SECTION 3: COMPREHENSIVE PLAN—DRAFT(50%Developed,or significant progress on each of the plan elements listed below) • Land Use Plan+ Map: graphic and written presentation of desirable and feasible alternative land use patterns. Must be based on the goals and objectives of the community. Map should be clear and include streets, lots and block lines.All land uses must be included. • Resiliency Measures: must include a description of how hazard mitigation strategies and actions were incorporated into the Comprehensive Plan • Transportation Plan + Map: must include street and highway pattern, private transportation and, if applicable,public transportation. Must include all planned improvements • Infrastructure/Capital Improvement Plan + Map: must include water, wastewater, storm drainage, electric, gas, cable,telephone • Community Facilities Plan+Map:must include schools, libraries, parks,recreation and open space, health care, and other public facilities •Additional Sections-Optional:examples:Urban Design Elements,Historic Preservation Plan, Downtown Redevelopment Plan,Environmental Plan •Implementation Strategy: the steps that the city will take to enforce the provisions of the plan Additional elements may also be included, as long as all required elements are present. Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 4th Milestone(Comprehensive Plan) Upon GLO's review and approval as to form of Documentation of 2nd Round of Public Meetings and Preliminary Draft of Comprehensive Plan, Subrecipient shall submit to GLO, for review and approval as to form,the following documents:a)Documentation of 3rd Round of Public Meetings, b)the Adopted Comprehensive Plan,and c)Evidence of Adoption by Jurisdiction. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE "': Published: July 2, 2025 54 Documentation of 3rd Round of Public Meetings At a minimum, document must include the following elements: • Meetings details: date, list of participants, agenda • Meeting notes Additional details may also be provided. Adopted Comprehensive Plan (including Land Use Plan) At a minimum, document must include the following elements: • SECTION 1: RESULTS OF BASE STUDIES: these are the findings of the studies submitted under 2nd Milestone-Base Studies • SECTION 2: GOALS AND OBJECTIVES STATEMENT: this is the final and community- approved version of the goals and objectives originally submitted under 2nd Milestone - Draft Goals/Objectives/Policies • SECTION 3: COMPREHENSIVE PLAN(100%Developed) •Land Use Plan +Map: graphic and written presentation of desirable and feasible alternative land use patterns. Must be based on the goals and objectives of the community. Map should be clear and include streets, lots and block lines.All land uses must be included. •Resiliency Measures:must include a description of how hazard mitigation strategies and actions were incorporated into the Comprehensive Plan • Transportation Plan+Map:must include street and highway pattern,private transportation and, if applicable,public transportation.Must include all planned improvements • Infrastructure/Capital Improvement Plan + Map: must include water, wastewater, storm drainage, electric, gas, cable,telephone • Community Facilities Plan+Map: must include schools, libraries,parks, recreation and open space,health care, and other public facilities RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 55 • Additional Sections - Optional: examples: Urban Design Elements, Historic Preservation Plan, Downtown Redevelopment Plan, Environmental Plan • Implementation Strategy: the steps that the city will take to enforce the provisions of the plan Additional elements may also be included, as long as all required elements are present. Adopted Zoning Ordinance or equivalent enforcing regulation(s) or code provision(s) At a minimum, the Adopted Zoning Ordinance must include the following elements: • Definitions • Use Chart • Zoning District Requirements • Procedure for Amending the Zoning Ordinance and/or Map •Nonconforming Uses/Structures • Zoning Board of Adjustment • Other Requirements and Standards Evidence of adoption of a) Comprehensive Plan and b) Zoning Ordinance or equivalent enforcing regulation(s) or code provision(s) At a minimum, documentation must include the following elements: • Resolution from the City Council documenting adoption of Comprehensive Plan, listing the plan's name and date of adoption • Resolution from the City Council documenting adoption of Zoning Ordinance (or equivalent) that codifies that Comprehensive Plan, listing the plan's name and the ordinance date of adoption Additional details may also be provided. • NOTE: adoption of the approved Comprehensive Plan and Zoning Ordinance,or similar governing regulation or code provision, must be complete within the RCP grant contract term (approximately 3 years),or else funds will be recaptured. Request for Payment (RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 5th Milestone(Comprehensive Plan) Upon GLO's review and approval as to form of Documentation of 3rd Round of Public Meetings, the Adopted Comprehensive Plan, and Evidence of Adoption by Jurisdiction, Subrecipient shall submit to GLO, for review and approval as to form, the required Closeout documentation. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 56 Closeout Documentation At a minimum, documentation must include the following elements: • Closeout documents • Outstanding documents(if applicable) Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. Land Use Plan Performance Requirements(Land Use Plan) • Must be forward-looking, and be integrated with the Hazard Mitigation Plan, if one exists • Must identify local hazard risks and explain how it mitigates against those risks • Must be accompanied by a Zoning Ordinance, or similar governing regulation or code provision,that codifies the plan • Adoption of the approved Land Use Plan and Zoning Ordinance, or similar governing regulation or code provision, must be complete within the RCP grant contract term (approximately 3 years). NOTE: if this requirement is not satisfied, all funds will be recaptured. 1st Milestone(Land Use Plan) Subrecipient shall submit to the GLO, for review and approval as to form, the following documents: 1) Start-Up Document A: Authorized Signatory Form, 2) Start-Up Document B: Resolution Authorizing Signatories,3)Start-Up Document C:Direct Deposit Authorization Form, 4) Start-Up Document D: Financial Interest Report (FIR), 5) Procurement Documentation, 6) In- House Work Plan, 7)Request for Payment(RFP)Packet Start-Up Document A: Authorized Signatory Form The form to fill out will be provided at kickoff. The purpose of this form is to identify the individuals authorized to sign contractual and financial documents,respectively,related to the TX- GLO grant. Additionally, this form identifies the lending institution that will serve as depository for the grant funds. Start-Up Document B: Resolution Authorizing Signatories This document is a resolution passed by the local jurisdiction's governmental body (city council, county commissioners' court, etc.) authorizing the signatories. No template for this document is provided at kickoff. Start-Up Document C: Direct Deposit Authorization Form The form to fill out will be provided at kickoff. This form is used to receive payments from the state of Texas by direct deposit, or to change/cancel existing direct deposit information. .- RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE '` * Published: July 2,2025 57 Start-Up Document D: Financial Interest Report(FIR) The form to fill out will be provided at kickoff. The Financial Interest Report (FIR) is used to collect information about contracts between the TX GLO grant subrecipient (local jurisdiction) and their vendors. This form must be submitted for all contracts of$ 2,000 or more. A separate FIR must be submitted for each vendor. Procurement Documentation (if work is performed by a vendor). If outside services are procured to assist with the grant and/or RCP activities, Subrecipient shall submit procurement documentation to the GLO. For instructions on how to conduct procurement, Subrecipient shall refer to the Community Development& Revitalization Procurement Guidance For Subrecipients Under 2 CFR Part 200(Uniform Rules)and to the Buying Right CDBG-DR and Procurement HUD webpage.Failure to properly procure in accordance with state and federal laws, rules, and regulations, including but not limited to 2 C.F.R. 200, may be cause for rejection of the related-reimbursement request by Subrecipient. At a minimum, documentation must include the following elements: • request for proposals • evidence/affidavit of publication • evidence of solicitation to disadvantaged business enterprises (DBE) • cost analysis documentation • received bids • bid evaluation and selection documentation • award letter • executed contract In-House Work Documentation (if work is performed in house). If any of the funds will be used to fund work completed in-house, Subrecipient shall submit procurement documentation to the GLO. At a minimum, documentation must include the following elements: • estimated work hours, number of full-time employees (FTEs), associated hourly rates, work description, and total cost Request for Payment(RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE � '.. Published: July 2,2025 58 2nd Milestone(Land Use Plan) Upon GLO's review and approval as to form of the Procurement Documentation and/or In-House Work Plan (whichever is applicable), Subrecipient shall submit to GLO, for review and approval as to form,the following documents: a)Assessment of Current Land Use Plans, b) Base Studies, and c)Documentation of 1st Round of Public Meetings. Assessment of Current Plans At a minimum, document must include the following elements: • List of current plans, both local and regional,with associated adoption dates. •A synopsis of how these plans bear on the Land Use Plan that will be developed • Hazard Mitigation Plans, if present,must be included in the assessment Additional information may also be included. Base Studies At a minimum,document must include the following elements: •Identification of local hazard risk(s).These must align with Hazard Mitigation Plan, if one exists Additional studies(e.g.,environmental, economic,etc.)may also be included. Documentation of 1st Round of Public Meetings At a minimum, document must include the following elements: •Meetings details: date, list of participants, agenda •Meeting notes Additional details may also be provided. Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 3rd Milestone(Land Use Plan) Upon GLO's review and approval as to form of Assessment of Current Land Use Plans, Base Studies, and Documentation of Pt Round of Public Meetings, Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Documentation of 2nd Round of Public Meetings and b)Preliminary Draft of Land Use Plan. Documentation of 2°d Round of Public Meetings At a minimum, document must include the following elements: • Meetings details: date, list of participants, agenda • Meeting notes Additional details may also be provided. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE ,PuPublished: July 2,2025 59 Preliminary Draft of Land Use Plan At a minimum, document must include the following elements: • SECTION 1: RESULTS OF BASE STUDIES: these are the findings of the studies submitted under 2nd Milestone-Base Studies • SECTION 2: LAND USE PLAN—DRAFT(50%Developed,or significant progress on each of the plan elements listed below) • Land Use Plan+Map: graphic and written presentation of desirable and feasible alternative land use patterns of the community. Map should be clear and include streets, lots and block lines. All land uses must be included. •Resiliency Measures: must include a description of how hazard mitigation strategies and actions were incorporated into the Land Use Plan • Implementation Strategy: the steps that the city will take to enforce the provisions of the plan Additional elements may also be included, as long as all required elements are present. Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 4th Milestone(Land Use Plan) Upon GLO's review and approval as to form of Documentation of 2nd Round of Public Meetings and Preliminary Draft of Land Use Plan, Subrecipient shall submit to GLO, for review and approval as to form,the following documents: a)Documentation of 3rd Round of Public Meetings, b)the Adopted Land Use Plan, and c)Evidence of Adoption by Jurisdiction. Documentation of 3rd Round of Public Meetings At a minimum, document must include the following elements: • Meetings details: date, list of participants, agenda • Meeting notes Additional details may also be provided. Adopted Land Use Plan At a minimum, document must include the following elements: • SECTION 1: RESULTS OF BASE STUDIES:these are the findings of the studies submitted under 2nd Milestone- Base Studies RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 60 • SECTION 2: LAND USE PLAN—(100%Developed) • Land Use Plan+ Map: graphic and written presentation of desirable and feasible alternative land use patterns. Map should be clear and include streets, lots and block lines. All land uses must be included. • Resiliency Measures: must include a description of how hazard mitigation strategies and actions were incorporated into the Land Use Plan • Implementation Strategy: the steps that the city will take to enforce the provisions of the plan Additional elements may also be included, as long as all required elements are present. Adopted Zoning Ordinance(or equivalent enforcing regulation(s)or code provision(s)) At a minimum,the Adopted Zoning Ordinance must include the following elements: • Definitions • Use Chart • Zoning District Requirements • Procedure for Amending the Zoning Ordinance and/or Map • Nonconforming Uses/Structures • Zoning Board of Adjustment • Other Requirements and Standards Evidence of adoption of a)Land Use Plan and b)Zoning Ordinance or equivalent At a minimum, documentation must include the following elements: • Resolution from the City Council documenting adoption of Land Use Plan, listing the plan's name and date of adoption • Resolution from the City Council documenting adoption of Zoning Ordinance (or equivalent) that codifies that Land Use Plan, listing the plan's name and the ordinance date of adoption Additional details may also be provided. NOTE: Adoption of the approved Comprehensive Plan and Zoning Ordinance, or similar governing regulation or code provision, must be complete within the RCP grant contract term (approximately 3 years),or else funds will be recaptured. Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 61 5th Milestone (Land Use Plan) Upon GLO's review and approval as to form of Documentation of 3rd Round of Public Meetings, the Adopted Land Use Plan, and Evidence of Adoption by Jurisdiction, Subrecipient shall submit to GLO, for review and approval as to form,the required Closeout documentation. Closeout Documentation At a minimum, documentation must include the following elements: • Closeout documents • Outstanding documents (if applicable) Request for Payment(RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. Zoning Ordinance,or Similar Governing Regulation or Code Provision Performance Requirements (Zoning Ordinance or similar governing regulation or code provision) • Must be based upon a land-use or comprehensive plan written within 5 years of the date of application • Adoption of Zoning Ordinance, or similar governing regulation or code provision, must be completed within the RCP grant contract term (approximately 3 years). NOTE: If this requirement is not satisfied, all funds will be recaptured. 1st Milestone (Zoning Ordinance, or similar governing regulation or code provision) Subrecipient shall submit to the GLO, for review and approval as to form, the following documents: 1) Start-Up Document A: Authorized Signatory Form, 2) Start-Up Document B: Resolution Authorizing Signatories, 3)Start-Up Document C: Direct Deposit Authorization Form, 4) Start-Up Document D: Financial Interest Report (FIR), 5) Procurement Documentation, 6) In- House Work Plan, 7) Request for Payment(RFP)Packet Start-Up Document A: Authorized Signatory Form The form to fill out will be provided at kickoff. The purpose of this form is to identify the individuals authorized to sign contractual and financial documents,respectively, related to the TX- GLO grant. Additionally, this form identifies the lending institution that will serve as depository for the grant funds. Start-Up Document B: Resolution Authorizing Signatories This document is a resolution passed by the local jurisdiction's governmental body (city council, county commissioners court, etc.) authorizing the signatories. No template for this document is provided at kickoff. Start-Up Document C: Direct Deposit Authorization Form The form to fill out will be provided at kickoff. This form is used to receive payments from the state of Texas by direct deposit, or to change/cancel existing direct deposit information. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 62 Start-Up Document D: Financial Interest Report(FIR) The form to fill out will be provided at kickoff. The Financial Interest Report (FIR) is used to collect information about contracts between the TX GLO grant subrecipient (local jurisdiction) and their vendors. This form must be submitted for all contracts of$ 2,000 or more. A separate FIR must be submitted for each vendor. Procurement Documentation (if work is performed by a vendor). If outside services are procured to assist with the grant and/or RCP activities, Subrecipient shall submit procurement documentation to the GLO. For instructions on how to conduct procurement, Subrecipient shall refer to the Community Development& Revitalization Procurement Guidance For Subrecipients Under 2 CFR Part 200(Uniform Rules)and to the Buying Right CDBG-DR and Procurement HUD webpage.Failure to properly procure in accordance with state and federal laws, rules, and regulations, including but not limited to 2 C.F.R. 200, may be cause for rejection of the related-reimbursement request by Subrecipient. At a minimum, documentation must include the following elements: • request for proposals • evidence/affidavit of publication • evidence of solicitation to disadvantaged business enterprises (DBE) • cost analysis documentation • received bids • bid evaluation and selection documentation • award letter • executed contract In-House Work Documentation(if work is performed in house). If any of the funds will be used to fund work completed in-house, Subrecipient shall submit procurement documentation to the GLO. At a minimum, documentation must include the following elements: • estimated work hours, number of full-time employees (FTEs), associated hourly rates, work description, and total cost Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE " ' Published: July 2, 2025 63 2nd Milestone (Zoning Ordinance,or similar governing regulation or code provision) Upon GLO's review and approval as to form of the Procurement Documentation and/or In-House Work Plan (whichever is applicable), Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Preliminary Zoning, or equivalent, Report; b) Documentation of Public Hearing on Preliminary Report, and c) Statement of Conformity with Comprehensive Plan. Preliminary Report At a minimum,the Preliminary Zoning,or equivalent,Report must include the following elements: • Definitions (draft) • Use Chart(draft) • Zoning, or equivalent, District Requirements (draft) • Procedure for Amending the Zoning Ordinance, or similar governing regulation or code provision, and/or Map (draft) •Nonconforming Uses/Structures (draft) • Zoning, or equivalent, Board of Adjustment, or other governing body(draft) • Other Requirements and Standards (draft) Documentation of Public Hearing on Preliminary Report At a minimum, documentation of Public Hearing on Preliminary Zoning, or equivalent, Report must include the following elements: • Meetings details: date, entity calling the meeting, list of participants, agenda • Meeting notes Additional details may also be provided. Statement of Conformity with Comprehensive Plan/Land Use Plan At a minimum, documentation must include the following elements: • Name, and date of adoption of Comprehensive Plan that the Zoning Ordinance, or similar governing regulation or code provision, will be conforming with • Assurance that Zoning Ordinance, or similar governing regulation or code provision, will conform with the Comprehensive Plan or Land Use Plan. Request for Payment(RFP) Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 64 3rd Milestone(Zoning Ordinance, or similar governing regulation or code provision) Upon GLO's review and approval as to form of Preliminary Zoning, or equivalent, Report; Documentation of Public Hearing on Preliminary Report, and Statement of Conformity with Comprehensive Plan, Subrecipient shall submit to GLO, for review and approval as to form, the following documents: a) Documentation of Public Hearing on Final Report, b) Adopted Zoning Ordinance, or similar governing regulation or code provision, and c) Evidence of Adoption by Jurisdiction. Documentation of Public Hearing on Final Report At a minimum, documentation of Public Hearing on Final Report must include the following elements: • Meetings details: date, entity calling the meeting, list of participants, agenda • Meeting notes Additional details may also be provided. Adopted Zoning Ordinance, or similar governing regulation or code provision At a minimum, the Preliminary Report must include the following elements: • Definitions • Use Chart • Zoning, or equivalent, District Requirements • Procedure for Amending the Zoning Ordinance, or similar governing regulation or code provision, and/or Map •Nonconforming Uses/Structures • Zoning, or equivalent, Board of Adjustment • Other Requirements and Standards Evidence of adoption of Zoning Ordinance (or equivalent enforcing regulation(s) or code provision(s)) At a minimum, documentation must include the following elements: • Resolution from the City Council, County Commissioners Court, or governing body documenting the adoption of the Zoning Ordinance, or similar governing regulation or code provision Additional details may also be provided. NOTE:adoption of the Zoning Ordinance,or similar governing regulation or code provision, must be complete within the RCP grant contract term (approximately 3 years). RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 65 Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. 4th Milestone(Zoning Ordinance,or similar governing regulation or code provision) Upon GLO's review and approval as to form of Adopted Zoning Ordinance, or similar governing regulation or code provision, and Evidence of Adoption by Jurisdiction, Subrecipient shall submit to GLO, for review and approval as to form,the required Closeout documentation. Closeout Documentation At a minimum, documentation must include the following elements: • Closeout documents • Outstanding documents (if applicable) Request for Payment(RFP)Packet This packet provides information of the expenses for which subrecipients is requesting a reimbursement. Instructions on what to include will be provided at kickoff. Public Service Activities Public service activities are not a stand-alone option but should be in support of the plan,ordinance, code, or zoning that is being funded under this program. (1)Public Information Activities Leading to CRS Credits: must meet the requirements for those activities within the CRS Coordinator's Manuals (2) Other Education and Outreach Activities: must be focused on alerting communities and beneficiaries about opportunities to mitigate identified risks through insurance,best practices,and other strategies (note: the risk types addressed by these activities are not limited to flooding). Additional Requirements All work funded by RCP should: • Promote sound, sustainable long-term mitigation planning informed by a post-disaster evaluation of hazard risk, especially land-use decisions that reflect responsible floodplain management and take into account future possible extreme weather events, other natural hazards and long-term risks • Coordinate with local and regional planning efforts to ensure consistency, and promote community-level and/or regional (e.g.,multiple local jurisdictions)mitigation planning 5 Public Information Activities are described in Series 300(page 300-1 through 370-14)of the CRS Coordinator's Manual,National Flood Insurance Program Community Rating System,FIA-15/2017,FEMA,available at: https://www.fema.goy/sites/default/files/documents/fema community-rating-system coordinators-manual 201 7.pdf RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE r' Published: July 2,2025 66 • Integrate mitigation measures into all activities and achieve objectives outlined in regionally or locally established plans and policies that are designed to reduce future risk to the jurisdiction • Result in buildings that are more resilient to the impacts of natural hazards 411,RESILIENT COMMUNITIES PROGRAM Texas General Land Office I Community Development&Revitalization I CDBG-MIT MILESTONES & DELIVERABLES I:I.IGIBLEACTIVITIES MILESTONE NTE I)I:I ICI RkBLES •Start-up Documents 1 0-5% •Procurement Docs and/or In-House Work Plan •Request for Payment(RFP)Packet •Building Code Preliminary Details ° •Draft Amendments(if amending) BUILDING 2 5.0 l-35/o •Docs from Public Hearing(if amending) CODE •Request for Payment(RFP)Packet 35.01- •Adopted Building Code 3 95% •Evidence of adoption by the jurisdiction •Request for Payment(RFP)Packet 4 95.01- •Grant closeout documents 100% •Request for Payment(RFP)Packet • Start-up Documents 1 0-5% •Procurement Docs and/or In-House Work Plan •Request for Payment(RFP)Packet FLOOD DAMAGE 2 5.01-35% •Ordinance Draft •Request for Payment(RFP)Packet PREVENTION ORDINANCE 3 35.01- •Copy of adopted ordinance •Evidence of adoption by the jurisdiction 95% •Request for Payment(RFP)Packet 4 95.01- •Grant closeout documents 100% •Request for Payment(RFP)Packet •Start-up Documents 1 0-5% •Procurement Docs and/or In-House Work Plan •Request for Payment(RFP)Packet •Assessment of Current Comprehensive Plans •Base Studies 2 5.01-3 5% •Docs- 1st round of Public Meetings •Draft Goals/Objectives/Policies •Request for Payment(RFP)Packet COMPREHENSIVE 35.01- •Docs-2nd round of Public Meetings PLAN 3 •Preliminary Draft Comprehensive Plan 65% •Request for Payment(RFP)Packet •Docs—3rd round of Public Meetings •Adopted Comprehensive Plan 65.01- •Adopted Zoning Ordinance,or similar governing regulation or code 4 95% provision •Evidence of adoption of a)Comprehensive Plan and b)Zoning Ordinance or equivalent enforcing regulation(s)or code provision(s) •Request for Payment(RFP)Packet C3, RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE 4t Published: July 2,2025 67 5 95.01- •Grant closeout documents 100% •Request for Payment(RFP)Packet •Start-up Documents 1 0-5% •Procurement Docs and/or In-House Work Plan •Request for Payment(RFP)Packet •Assessment of Current Land Use Plans 2 5.01-35% •Base Studies •Docs—1 s`round of Public Meetings •Request for Payment(RFP)Packet 35.01- •Preliminary Draft Land Use Plan LAND USE 3 65% •Docs-2nd round of Public Meetings •Request for Payment(RFP)Packet PLAN •Docs-3rd round of Public Meetings •Adopted Land Use Plan 65.01- •Adopted Zoning Ordinance,or similar governing regulation or code 4 95% provision •Evidence of adoption of a)Land Use Plan and b)Zoning Ordinance or equivalent enforcing regulation(s)or code provision(s) •Request for Payment(RFP)Packet 5 95.01- •Grant closeout documents 100% •Request for Payment(RFP)Packet •Start-up Documents 1 0-5% •Procurement Docs and/or In-House Work Plan •Request for Payment(RFP)Packet •Preliminary Report o •Docs from Public Hearing on Prel.Report ZONING 2 5.01-35/o •Statement of conformity with Comp.Plan OR Land Use Plan ORDINANCE,or •Request for Payment(RFP)Packet Similar Governing • Docs from Public Hearing on Final Report(if applicable) Regulation or Code •Adopted Zoning Ordinance or equivalent enforcing regulation(s)or Provision 3 35.01- code provision(s) 95% •Evidence of adoption of Zoning Ordinance or equivalent enforcing regulation(s)or code provision(s) •Request for Payment(RFP)Packet 4 95.01- •Grant closeout documents 100% •Request for Payment(RFP)Packet PUBLIC SERVICE _ _ For this eligible activity,milestones and deliverables will be customized ACTIVITIES to each contract/project. TECHNICAL ASSISTANCE RCP staff is available to assist potential applicants with understanding how RCP can best assist in meeting the needs of the community with regard to mitigation activities, such as modern building code adoption,that increase the resilience and reduce the likelihood of losses of life and property from future disasters. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 68 RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 69 APPENDIX A: MOST IMPACTED AND DISTRESSED (MID) COUNTIES AND ZIP CODES COUNTY MID DESIGNATION COUNTY MID DESIGNATION Anderson State MID DeWitt State MID Angelina State MID Dickens State MID Aransas HUD MID Duval State MID Archer State MID Eastland State MID Atascosa State MID Edwards State MID Austin State MID Ellis State MID Bandera State MID Erath State MID Bastrop State MID Falls State MID Baylor State MID Fannin State MID Bee State MID Fayette HUD MID Blanco State MID Fisher State MID Bosque State MID Fort Bend HUD MID Bowie State MID Frio State MID Brazoria HUD MID Gaines State MID Brazos State MID Galveston HUD MID Brown State MID Garza State MID Burleson State MID Gillespie State MID Caldwell State MID Goliad State MID Calhoun State MID Gonzales State MID Callahan State MID Grayson State MID Cameron State MID Gregg State MID Cass State MID Grimes State MID Chambers HUD MID Guadalupe State MID Cherokee State MID Hall State MID Clay State MID Hardin HUD MID Coleman State MID Harris HUD MID Collingsworth State MID Harrison State MID Colorado State MID Hartley State MID Comal State MID Hays HUD MID Comanche State MID Henderson State MID Cooke State MID Hidalgo HUD MID Coryell State MID Hill State MID Dallas State MID Hood State MID Delta State MID Hopkins State MID Denton State MID Houston State MID RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE '?-'' Published: July 2, 2025 70 COUNTY MID DESIGNATION COUNTY MID DESIGNATION Jack State MID Red River State MID Jackson State MID Refugio HUD MID Jasper HUD MID Robertson State MID Jefferson HUD MID Rusk State MID Jim Wells State MID Sabine State MID Johnson State MID San Augustine State MID Jones State MID San Jacinto HUD MID Karnes State MID San Patricio HUD MID Kaufman State MID Shelby State MID Kendall State MID Smith State MID Kleberg State MID Somervell State MID Lamar State MID Starr State MID Lavaca State MID Stephens State MID Lee State MID Tarrant State MID Leon State MID Throckmorton State MID Liberty HUD MID Torn Green State MID Limestone State MID Travis HUD MID Lubbock State MID Trinity State MID Lynn State MID Tyler State MID Madison State MID Upshur State MID Marion State MID Uvalde State MID Matagorda State MID Van Zandt State MID McLennan State MID Victoria HUD MID Milam State MID Walker State MID Montague State MID Waller State MID Montgomery HUD MID Washington State MID Nacogdoches State MID Wharton HUD MID Navarro State MID Wichita State MID Newton HUD MID Willacy State MID Nueces HUD MID Williamson State MID Orange HUD MID Wilson State MID Palo Pinto State MID Wise State MID Parker State MID Wood State MID Polk State MID Young State MID Real State MID Zavala State MID HUD MID ZIP CODES 75979 77320 77335 77351 77414 77423 77482 77493 77979 78934 0721 RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 71 APPENDIX B: PUBLIC INFORMATION ACTIVITIES LEADING TO CRS CREDITS Public information activities leading to CR credits are eligible to receive RCP funds under the Public Service eligible activity. Public Information Activities are described in Series 300 (page 300-1 through 370-14) of the CRS Coordinator's Manual,National Flood Insurance Program Community Rating System, FIA-15/2017, FEMA, available at: https://www.fema.gov/sites/default/files/documents/fema community-rating- system coordinators-manual 2017.pdf These activities are also summarized in the table below. SERIES PUBLIC INFORMATION MAXIMUM CRS CREDITS Elevation Certificate • Maintain FEMA elevation certificates for new construction 310 in the floodplain. (At a minimum, a community must I l b maintain certificates for buildings built after the date of its CRS application.) Map Information Service 320 • Provide Flood Insurance Rate Map information to those who 90 inquire and publicize this service. Outreach Projects • Distribute outreach projects with messages about flood 330 hazards, flood insurance, flood protection measures, and/or 350 the natural and beneficial functions of floodplains. Hazard Disclosure • Real estate agents advise potential purchasers of flood-prone 340 property about the flood hazard. 80 • Regulations require notice of the hazard. Flood Protection Information 350 • The public library and/or community's website maintains 125 references on flood insurance and flood protection. Flood Protection Assistance • Give inquiring property owners technical advice on how to 360 protect their buildings from flooding and publicize this 110 service. Flood Insurance Promotion 370 • Assess flood insurance coverage within the community and 110 implement a plan to promote flood insurance. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 72 APPENDIX C: FORMS COMPLETION INSTRUCTIONS Application For Federal Assistance SF-424 Return to Section 5. Documentation— SF-424 Each applicant for CDBG-MIT funding must certify by signing SF-424 that local certifications included in this Application Guide have been followed in the preparation of any CDBG-MIT program application, and that they will continue to be followed in the event of funding. Note: False certification can result in legal action against the jurisdiction. All applications must be accompanied by a completed and signed Application for Federal Assistance SF-424, OMB Number: 4040-0004, Expiration Date: 12/31/2022. A sample SF-424 Form is available for download on the RCP website under RCP Application Resources. For your convenience, some fields have been prefilled. NOTE: the document might not be viewable in a browser such as Chrome or Firefox. To view the document download it or save it locally and then open it in Acrobat Reader or Adobe Acrobat. Below are the instructions to complete the SF-424 for RCP. ITEM FIELD NAME INFORMATION 1. Type of (Required) Submission: • Select"Application" (Required) 2 Type of • Select"New" Application: Leave this field blank. This date will be assigned by the federal 3. Date Received: agency. Applicant Enter the entity identifier assigned by the federal agency, if any, or 4. Identifier: the applicant's control number if applicable. a pp pp 5a. Federal Entity Leave this field blank. Identifier: 5b. Federal Award Leave this field blank. Identifier: 6. Date Received by Leave this field blank. State: #- RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE .a' Published: July 2, 2025 73 ITEM FIELD NAME INFORMATION 7 State Application Leave this field blank. Identifier: 8 Applicant Enter the following in accordance with agency instructions: Information: (Required) Enter the legal name of applicant that will undertake the a. Legal Name: assistance activity. This is the organization that has registered with the Central Contractor Registry (CCR). Information on registering with CCR may be obtained by visiting www.grants.gov. (Required) Enter the employer or taxpayer identification number b. (EIN or TIN) as assigned by the Internal Revenue Service. If your Employer/Taxpaye organization is not in the US, enter r Number (EIN/TIN): 44-4444444. (Required) Enter the 12-character Unique Entity Identifier (UEI) found on SAM.gov. A Unique Entity Identifier (UEI) is a unique number assigned to all entities (public and private companies, individuals, c. Organizational institutions, or organizations) who register to do business with the UEI: federal government. (U.S. General Services Administration). UEI numbers are obtained from www.sam.gov. Note: effective April 4, 2022, the UEI replaced the DUNS (Data Universal Numbering System) number. DUNS numbers no longer apply to federal fund applications. Enter address: Street I (Required); City (Required); d. Address: County/Parish, State(Required if country is US),Province,Country (Required), 9-digit zip/postal code (Required if country US). e. Organizational If applicable, enter the name of the primary organizational unit, Unit: department or division that will undertake the assistance activity. f. Name and contact Enter the first and last name (Required), prefix, middle name, information of suffix, title. Enter organizational affiliation if affiliated with an person to be organization other than that in 7a. Telephone number and email contacted on (Required); fax number. matters involving this application: (Required) Select a minimum of one applicant type or select up 9. Type of Applicant: to three applicant types in accordance with agency instructions. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 74 ITEM FIELD NAME INFORMATION If"Other" is selected, then specify Other Type of applicant in text box. • A.State Government • B.County Government • C.City or Township Government • D.Special District Government • E.Regional Organization • F.U.S.Territory or Possession • G.Independent School District • H.Public/State Controlled Institution of Higher Education • I.Indian/Native American Tribal Government(Federally Recognized) • J.Indian/Native American Tribal Government(Other than Federally Recognized) • K.Indian/Native American Tribally Designated Organization • L.Public/Indian Housing • M.Nonprofit • N.Private Institution of Higher Education • O.Individual • P.For-Profit Organization(Other than Small Business) • Q.Small Business • R.Hispanic-serving Institution • S.Historically Black Colleges and Universities(HBCUs) • T.Tribally Controlled Colleges and Universities(TCCUs) • U.Alaska Native and Native Hawaiian Serving Institutions • V.Non-US Entity • W.Other(specify) Note: as specified in the RCP Application Guide, the only entities; that are eligible to RCP are cities, counties, federally recognized' tribes, and COGs. (Required) 10. Name of Federal Agency: Enter"US Department of Housing and Urban Development" Catalog of Federal 11. Domestic Assistance Number/Title: (Required) Funding For number, enter: FR-6109—N-02 OR Federal Register/Vol. 84, 12. Opportunity No. 169 (Either reference is acceptable) Number/Title: For Title,enter: "CDBG-MIT". RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 75 ITEM FIELD NAME INFORMATION Competition 13. Identification Number/Title: 14. Areas Affected by Project: (Required) Enter a brief descriptive title of the project. If Descriptive Title of appropriate, attach a map showing project location (e.g., 15. Applicant's construction or real property projects). For pre-applications, attach Project: a summary description of the project. 15a. (Required) Enter the applicant's congressional district. 15b. Enter all district(s) affected by the program or project. In most situations, the two fields will have the same information. Enter in the format: 2 characters state abbreviation - 3 characters district 16. Congressional number, e.g., TX-005 for Texas 5th district, TX-012 for Texas 12 Districts Of: district. To enter additional Congressional Districts,attach a separate file by clicking on the "Add Attachment" button. Proposed Project 17. Start and End (Required)Enter the proposed start date and end date of the project. Dates: (Required)Enter the amount requested,or to be contributed during the first funding/budget period by each contributor, Note: • the RCP grant amount requested should be listed under "a. Federal". Estimated • any TDEM/FEMA funds should be listed under"c. State." 18' Funding: • any local funds should be listed under"d. Local" • make sure to also fill out the last row: "g. TOTAL" Value of in-kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. Is Application 19. Subject to Review (Required) by State Under RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 76 ITEM FIELD NAME INFORMATION Executive Order Select option C (applications for federal funding in Texas are 12372 Process? currently not subject to E.O. 12372). (Required) Select the appropriate box. This question applies to the Is the Applicant applicant organization, not the person who signs as the authorized 20. Delinquent on any representative. Categories of federal debt include but, may not be Federal Debt? limited to delinquent audit disallowances, loans and taxes. If yes, include an explanation in an attachment. To be signed and dated by the authorized representative of the applicant organization. Enter the first and last name (Required), prefix, middle name, suffix. Enter title, telephone number, email Authorized (Required), and fax number. A copy of the governing body's 21. Representative: authorization for you to sign this application as the official representative must be on file in the applicant's office. (Certain federal agencies may require that this authorization be submitted as part of the application.) RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE `^* Published: July 2,2025 77 Environmental Exemption Form Return to Section 5. Documents—Environmental Exemption A sample Environmental Exemption Form inclusive of instructions is available for download on the RCP website under RCP Application Resources. For your convenience, some fields have been prefilled. The sample Environmental Exemption Form and Instructions are also available below. As part of HUD's requirements for receiving grant funding, an environmental review, subject to 24 CFR Part 58, must be performed for all HUD-assisted projects. However, certain activities are by their nature highly unlikely to have any direct impact on the environment, and as such are deemed"exempt"and not subject to most of the procedural requirements of environmental review. As a program solely focused on assisting eligible applicants with planning,the projects funded by the Resilient Communities Program (RCP) are exempt from performing environmental reviews. Instead, jurisdictions must provide a description of the project and a written determination of exemption. For more detailed guidance on these requirements,please consult 24 CFR Part 58 and the Chapter 11 of the Basically CDBG Handbook. The form (on the subsequent pages of this document) is a suggested format to document completion of an Exempt environmental review. Please read the following instructions for completing the form. 1) Fill out the form in its entirety, making sure to leave no blank spaces. Use "N/A" in spaces requiring information that does not apply to your jurisdiction. Any text in red serves as guidance when completing the form and should be removed or replaced with jurisdiction information before submitting the form. Note: The fields listed below have been prefilled and do not require additional edits/info: • Level of Environmental Review (exempt box checked) • Grant Number • HUD Program 2) In the header on pages 2 and 3,enter the Project Name Project Locality and State,and HEROS Number 3) If filling out the form in Microsoft Word (or other word processor), save the completed form in a PDF format. 4) On page 3,make sure to include name, title, organization, and signatures of both the Preparer and the Certifying Officer. Make sure to also include dates next to each signature RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 78 ��,SMEN rQA,ho U.S. Department of Housing and Urban t Development :a IIII�IIII �2 451 Seventh Street,SW Washington,DC 20410 19B4ry DEyE�¢ www.hud.gov espanol.hud.gov Environmental Review for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR Part 58.34(a) and 58.35(b) Project Information Project Name: Name of project matching the project name entered on the RCP application Responsible Entity: Jurisdiction Name Grant Recipient(if different than Responsible Entity): State/Local Identifier: Enter FIPS and UEI numbers (UEI should match what was listed in the application) Preparer: Certifying Officer Name and Title: Enter name and title of the Certifying Officer * The Certifying Officer, usually the chief elected official, must have the authority to assume legal responsibility for certifying that all environmental requirements have been followed. This function may not be assumed by administering agencies or consultants. Consultant(if applicable): Project Location: Description of the Proposed Project [24 CFR 58.32; 40 CFR 1508.25]: Enter a brief, detailed summary of the proposed project and its objectives and goals. Level of Environmental Review Determination: ❑ Activity/Project is Exempt per 24 CFR 58.34(a): Enter project purpose, ex., "Coffee County Plan Update" ® Activity/Project is Categorically Excluded Not Subject To §58.5 per 24 CFR 58.35(b): RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE ', J Published: July 2, 2025 79 Q0„,,AENT0M1,/ U.S. Department of Housing and Urban o" ( Development 451 Seventh Street,SW a 9 I�IIII�I*z Washington,DC 20410 B4A,DtvF' www h ud.g ov espanol.hud.gov Funding Information Grant Number HUD Program Funding Amount B-18-DP-48-0002 CDBG-MIT $Enter RCP requested amount (should match requested amount listed in application) Estimated Total HUD Funded Amount: $Enter funding total from all HUD sources (RCP requested amount + any other HUD sources) This project anticipates the use of funds or assistance from another Federal agency in addition to HUD in the form of(if applicable): Enter"Yes"or"No" Estimated Total Project Cost (HUD and non-HUD funds) [24 CFR 58.32(d)]: $Enter total project cost including costs not being covered by RCP funds (should match estimate total project cost listed in application) Compliance with 24 CFR &50.4 and §58.6 Laws and Authorities Record below the compliance or conformance determinations for each statute, executive order, or regulation. Provide credible, traceable, and supportive source documentation for each authority. Where applicable, complete the necessary reviews or consultations and obtain or note applicable permits of approvals. Clearly note citations, dates/names/titles of contacts, and page references. Attach additional documentation as appropriate. Compliance Factors: Statutes, Are formal Compliance determinations Executive Orders, and compliance Regulations listed at 24 CFR steps or 50.4 and 58.6 mitigation required? STATUTES, EXECUTIVE ORDERS, AND REGULATIONS LISTED AT 24 CFR§58.6 Airport Runway Clear Zones Yes No and Accident Potential Zones ❑ El 24 CFR Part 51 Subpart D RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 80 9 ENT°S U.S. Department of Housing and Urban a`•e Q114 Development :*Obilh*z 451 Seventh Street, SW a � Washington, DC 20410 J9444N pEVE'°e www.hud.gov espanol.hud.gov Coastal Barrier Resources Yes No El El Coastal Barrier Resources Act, as amended by the Coastal Barrier Improvement Act of 1990 [16 USC 3501] Flood Insurance Yes No El 1E] Flood Disaster Protection Act of 1973 and National Flood Insurance Reform Act of 1994 [42 USC 4001-4128 and 42 USC 5154a] Mitigation Measures and Conditions 140 CFR 1505.2(c)] Summarize below all mitigation measures adopted by the Responsible Entity to reduce, avoid, or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors. These measures/conditions must be incorporated into project contracts, development agreements, and other relevant documents. The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law, Authority, or Factor Mitigation Measure Preparer Signature: Date: Name/Title/Organization: Responsible Entity Agency Official Signature: Date: Name/Title: This original, signed document and related supporting material must be retained on file by the Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24 CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s). ftn, RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE \, "' Published: July 2, 2025 81 APPENDIX D: RESILIENCE RESOURCES FEMA & HUD Guidelines for Developing Resilient Codes, Plans and Ordinances Source Title Synopsis Activity Related to RCP FEMA Local Mitigation Release Date: 4/19/22 Building Codes, Planning Policy Effective Date: 4/19/23 Resiliency Measures Guide Merges the concept of Mitigation Planning with Comprehensive Planning to created a more resilient overall planning program. >Emphasizing the forward-looking purpose of mitigation planning, planning for future conditions, including climate change,and integration with community land use planning. >Centering equity in the mitigation plan to help ensure an inclusive planning process that benefits the whole community. >Aligning with priorities such as resilience, capability and capacity building,and promotion of building codes. >Integrating with national initiatives including the National Mitigation Investment Strategy and National Mitigation Framework. >Incorporating requirements from new authorities,policies,and programs, such as High-Hazard Potential Dams, Building Resilient Infrastructure and Communities, Hazard Mitigation Grant Program Post-Fire as well as strengthened connection with regulatory requirements for Fire Management Assistance Grants and the National Flood Insurance Program. FEMA Building Codes FEMA Building Code Strategy organizes Building Codes, Strategy (FEMA and prioritizes FEMA activities to Resiliency Website) advance the adoption and enforcement of Measures,Public hazard-resistant building codes and Service standards for FEMA programs. It RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 82 Source Title Synopsis Activity Related to RCP promotes integrating building codes and standards across FEMA, strengthening nationwide capability and expertise,and driving public action. Lists the 3 strategic goals and 14 objectives. FEMA Building Codes Released: 3/22 Building Codes Strategy The FEMA Building Codes Strategy defines the goals and objectives that FEMA will pursue to create a more resilient nation through superior performance. It calls on FEMA to align its efforts to help promote the application, adoption and enforcement or building codes across the nation. FEMA Protecting Released: 11/20 Building Codes, Communities and FEMA' case study that shows how Resiliency Saving Money: modern building codes lead to major Measures,Public The Case for reductions in property losses from natural Service Adopting disasters. The analysis,which was based Building Codes on a database of 18 million actual buildings,the frequency of hazard events in each locality and the type of building in effect, showed that over a 20-year period, cities and counties with modern building codes would avoid at least$32 billion in losses from natural disasters, when compared to jurisdictions without modern building codes. The actual savings would be higher; however,the study focused on only buildings constructed since 2000,which represent only 20%of the 100+million buildings in the country,and it did not include "indirect losses" such as business interruptions, time off the job to rebuild, and tax revenues lost by local jurisdictions. FEMA History of Shows a timeline of FEMA policies and Building Codes regulations specifically related to building codes and standards FEMA National Released: 8/19 Building Codes, Mitigation The National Mitigation Investment Resiliency Investment Strategy("NMIS" or Investment Measures, Public Strategy Strategy) is a single national strategy for Service RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE ' "} Published: July 2, 2025 83 Source Title Synopsis Activity Related to RCP advancing mitigation investment to reduce risks posed by natural hazards(for example, sea level rise, droughts, floods, hurricanes,tornados,wildfires, earthquakes)and increasing the nation's resilience to natural hazards. The Investment Strategy's objective is to identify and measure the effectiveness of mitigation investments,and inform decisions on when and where to make investments. The Investment Strategy encourages the whole community- including individuals-to invest in mitigation,pre- and post-disaster, by adopting the Investment Strategy's three shared goals. Supporting recommendations focus specifically on how the Federal Government and nonfederal partners can identify, support, influence, and align whole community mitigation investments. FEMA National Released: 6/16 Building Codes, Mitigation This Framework describes mitigation Resiliency Framework roles across the whole community. The Measures,Public Framework addresses how the Nation Service will lessen the impact of disaster by developing,employing, and coordinating core mitigation capabilities to reduce loss of life and property. Building on a wealth of evidence-based knowledge and community experience,the Framework seeks to increase risk awareness and promote resilience building by leveraging mitigation enhancing products, services, and assets across the whole community. HUD HUD CDBG- Resource page with training, programs, CDBG-MIT, MIT Overview program support for CDBG-MIT. Resiliency Webinar for grantees and subrecipients. Coordination of Overview of MIT funding and how funds can be used maximize the impact of all HUD CDBG MIT and available funds. Grantees should CDBG-MIT,FEMA, FEMA coordinate and align these CDBG—MIT BRIC, HMGP funds with other mitigation projects funded by FEMA,the U.S.Army Corps RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 84 Source Title Synopsis Activity Related to RCP of Engineers (USACE),the U.S. Forest service, and other agencies as appropriate. Learn how upgrading local building codes to reflect resilient construction HUD Resilient strategies can position them to better Building Codes withstand the threats of natural hazards CDBG-MIT, HUD Webinar Series: and severe weather events. Participants Building Codes, Making the will learn why resilient building codes Resiliency Business Case matter, how they can build the business case for upgrading their codes, and dive into the various strategies for upgrading code Building Codes Basics of building Codes. History and FEMA for Building how building department work including Building Codes, Owners and permitting and inspection process. Resiliency Occupants RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE K:_ri Published: July 2, 2025 85 APPENDIX E: COST REASONABLENESS JUSTIFICATION Cost reasonableness is based on the applicant's population size. If the cost exceeds the Recommended Maximum Award, the applicant is required to complete the Cost Reasonableness Justification Tab. Below is a preview of the Cost Reasonableness Justification Tab. Building Codes Instructions Applicant Information Project Information National Objective AFFH Funding Information Cost Reasonableness Documentation 0 Before completing this tab,please use the Save&Keep Working button to refresh the page. Jurisdiction Name: - County: Select un tv 20 chases Population: 317 The amount requested Is higher than the recommended award.Please fill out the sections below to provide a justification for requesting a higher amount and an explanation on factors driving the cost. Building Codes REOUE$TED AMOUNT RECOMMENDED AMOUNT %EXCEEDANCE ABOVE RECOMMENDED AMOUNT S20,500.00 520 0013 3. REASONS FOR EXCEEDING RECOMMENDED AMOUNT CAeck all that apply(at leag one) Use of Technology El Participatory methods IpN assistance Other extraordinary circumstances Plow Note TProvode a a costs m ot ach ctohaet amountassociated wedh o thn itnh grant dcaintggryor. mto tab Add Building Codes Expenses Budget Breakdown Full Report Grid Edit Emil Moro• 2lrern records ti Work item Cost Entitypertomrirg7 the walk Building Code Planning Costs{1 Rem) Example $20,000.00 In-House Edit Tar $20,000.00 Grant Administration Fees(1 Item) Grant Administration Fees S500.00 Edit TOT S500.00 TOT S20,500.00 ADOmONAL INFORMATION Is this a brand new code,a major update to an existing code,or a minor update to an existing code? Has a procurement been completed to complete and support this work? RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE �"'. Published: July 2, 2025 86 Flood Damage Prevention Ordinance Flood Damage Prevention Ordinance REQUESTED AMOUNT RECOMMENDED AMOUNT %EXCEEDANCE ABOVE RECOMMENDED AMOUNT S20,500.00 S2C.COO REASONS FOR EXCEEDING RECOMMENDED AMOUNT Check all that apply(at least one) Use of Technology d Participatory methods Legal assistance Other extraordinary circumstances Please provW e a breakdown of all costs associated with this grant category NoteTotal of all costs must match the amount entered on the Funding Information tab. Add Rood Damage Prevention Ordinance Expenses Budget Breakdown Full Report Grid Edit Email More. 2 Item records ■ Work Rem Cost Entity performing the work Flood Damage Prevention Ordinance Planning Costs(1 gem) Example S20,000.00 to-House Edit TOT S20,000.00 Grant Administration Fees(1 hem) Grant Administration Fees S500.00 Edit TOT S500.00 TOT S20,500.00 ADDITIONAL INFORMATION Is this a brand new ordinance,a major update to an existing ordinance.or a minor update to an existing ordinance? Has a procurement been completed to complete and support this work t f. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 87 I� Comprehensive Plan Comprehensive Plan REQUESTED AMOUNT RECOMMENDED AMOUNT %EXCEEDANCE ABOVE RECOMMENDED AMOUNT S 300.500 00 $200.000 50.0 REASONS FOR EXCEEDING RECOMMENDED AMOUNT Check all that apply(at least one) Use of Technology Participatory methods Legal assistance Other extraordinary circumstances Comprehensive Plan Cost Breakdown Pksaovide a breakdown of pla costa awociated with grant category. Note. se Totpral of all costs must watch the amountnning entered on the Fundingthis �nformatlor.tab. You must add each of the following required expense line items from the following list. Note.If,because of your specific circumstances,you will not use funds on one or more of these items,place SO as the amount. However,even if the amount is SO,the work needs to be completed.if more information is needed,a Request for Information will be sent to you. Assessment of Current Plans Integration of Local Hazards Base Studies-Population Base Studies-Housing Base Studies-Infrastructure Base Studies-Land Use Stakeholder/Community Engagement Development and Adoption of Comprehensive Plan Development and Adoption of Zoning Ordinance The following expense line item is optional • Additional Studies Add Comprehensive Plan Expenses Budget Breakdown Full Report Grid Edit Ethel More. to Item records • work Item Cost Entityperturm,ny the work Notes Comprehensive Plan Kenning Costs(9 Rem records) • Integration of Loot Hazards S100,000.00 in-Hour Example Edit Assessment of Current Plans 550,000.00 in-House Example Edit Stakeholder/Community Engagement S20,000.00 Both Example Edit Development and Adoption of Comprehensive Plan S20,00000 N/A Example Edit Development and Adoption of Zoning Ordinance S10,000.00 Both Example Edit Base Studies-.Population S10,000.00 Vendor Example Edit Base Studies-Housing S10,000.00!n-House Example Edit Base Studies-Infrastructure S10,00000 Both Example Edit Base%Ales-Land Use S10,000.00 N/A Example Edit TOT 5240,000.00 • Grant Administration Fees(t Rem? Grant Administration Fees S500.00 Edt 10t $50000 TOT S240,500.00 II Budget Total doesn't match Grant Category Total as listed in the'Funding,ntormation'tab.Please edit budget table accordingh. ADDITIONAL INFORMATION Isthha brats new pWt,•is or update to en existing plan,oe•minor spears to an existing pent Hasa procurement been completed to complete and support this work? RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE �'� Published: July 2,2025 88 Land-use Plan Land-use Plan REQUESTED AMOUNT RECOMMENDED AMOUNT %EXCEEDANCE ABOVE RECOMMENDED AMOUNT S600,000.00 S200.000 200% REASONS FOR EXCEEDING RECOMMENDED AMOUNT Check all that apply fat least owe) r'Use of Technology 0 hsticipatory methods 0 Legal assistance O Other extraordinary circumstances land-Use Plan Cost Breakdown Pleue provide a breakdown of all planning costs aswdated with this great category, Note Total ofall costs must match the amount entered on the��undwg Information tab You must add each of the following required expense line Items ham the following list. Note If,because of your specific circumstances,you will not use funds on one or more of these items,place SO as the amount. However even d the amount is S0,the work needs to be completed If more information is needed.a Request for Information will be sent to you Assessment of Current Plans Integration of Local Hazards Stakeholder/Community Engagement Development of Land Use Plan Adoption of Land Use Plan Development of Zoning Ordinance Adoption of Zoning Ordinance The following expense line item is optional • Other Add Land Use Plan Expenses Full Report Grid Edit Entail More in 8 hem records Wads Item Cost Geitypertrarmrxr the work Notes Land Use Plan Planning Costs(7 item records) Assessment o&Current Plans S100.00 Vendor Example Edit Integration of Local Hazards S10000 Both Example Edit Stakeholder/Community Engagement $100.00 N/A Example Edit Development of Land Use Plan S100.00 N/A Example Edit Adoption of Land Use Plan S100.00 Vendor Example Edit Development of Zoning Ordinance S100.00 In-House Example Edit Adoption of Zoning Ordinance $100.00 In-House Example Edit TOT E700.00 Grant Administration Fees It item) Grant Administration Fees S0.00 Edit TOT $0.00 TOT $700.00 Budget Total doesn't match Grant Category Total as listed in the Funding Information tab Please edit budget table accordingly ADDmONA.INFORMATION bailee band new plan,a major update to an existing plan,ore minor update to an existing plans Hasa Promffament been comslateri to complete and support this work? s RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE `"� Published: July 2, 2025 89 Zoning Zoning REQUESTED AMOUNT RECOMMENDED AMOUNT %EXCEEDANCE ABOVE RECOMMENDED AMOUNT $400,000.00 5200,000 1001, REASONS FOR EXCEEDING RECOMMENDED AMOUNT Check all that apply fat least One) Use of Technology Participatory methods Legal assistance Other extraordinary circumstances Zoning Ordinances Cott Breakdown Plea.provide a breakdown of all planning costs associated with this grant category Note:Total of ali costs must match the amount entered on the Funding Informatr_on ab. You must add each of the following required expense line items from the following list. Note:If,because of your specific circumstances,you wilt not use funds on one or more of these items,place$0as the amount. However even ifthe amounts$0,the work needs to be completed If more information is needed,a Requital for Information will be sent to you • Stakeholder/Community Engagement • Development of Zoning Ordinance • Adoption of Zoning Ordinance The following expense line item is optional • Other Add Zoning Ordinance Expenses Full Repent GM Edit Email Mon. 4 Item nececds • Wred,tens Cost Entity performing the work Note Zoning Ordinance alarming Costs(3 item records) Stakeholder/Community Engagement $10,000.00 In-House Example Edit Development of Zoning Ordinance $10,000.00 Both Example Edit Adoption of Zoning Ordinance $10,000.00 N/A Example Edit TOT $30,000.00 Gram Administration Fees(t Mean) Grant Administration Fees $0.00 Edit TOT $0 00 TOr $30,000.00 Budget Total doesn't match Grant Category Total as listed in the'Funding Information'tab.Please edit budget table accordingly ADDITIONAL INFORMATION is this a brand new ordinance,a major update to an existing ordinance,or a minor update to an existing ordinance? Has a procurement been completed to complete and support this work? RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 90 APPENDIX F: DEFINITIONS 44 CFR 200: Code of Federal Regulations that provides information regarding the policies and procedures for mitigation planning as required by the provisions of section 322 of the Stafford Act, 42 U.S.C. 5165. Action Plan: the public document required by HUD that details the State of Texas's storm recovery programs and allocation of CDBG-DR and CDBG-MIT funding. Applicant: any unit of local government (cities and counties), Indian tribes, councils of governments,including entities coordinating jointly across jurisdictional boundaries,located in an eligible HUD MID or State MID area, who apply for assistance through the Local Hazard Mitigation Plans Program. Authorized Signatory: person who has been authorized to sign documents and has the power to sign the organization to an agreement that is binding. Conflict of Interest: occurs when an individual's personal interests: family,friendships,financial, or social factors could compromise his or her judgment,decisions, or actions. Cost Share: also known as "non-Federal share," or "match," is the portion of the costs of a federally assisted project or program not borne by the Federal Government. Community Rating System (CRS): a voluntary incentive program that recognizes and encourages community floodplain management practices that exceed the minimum requirements of the National Flood Insurance Program(NFIP).Over 1,500 communities participate nationwide. In CRS communities, flood insurance premium rates are discounted to reflect the reduced flood risk resulting from the community's efforts. Council of Governments (COG): voluntary organizations of local governmental entities that coordinate programs and services to address needs that cross jurisdictional boundaries. Department of Housing and Urban Development(HUD):the federal department through which the CDBG-MIT program funds are administered, monitored, and distributed to grantees. Duplication of Benefits: also known as DOB, is used to describe assistance that is from more than one source and that is used for the same purpose or activity. The purpose may apply to the entire project or only part of it.DOB may apply when assistance for the same purpose has been received or will be received. Federal Debarment: an action to preclude individuals and entities from receiving federal financial and nonfinancial assistance and benefits under federal programs and activities for a designated period of time. Federal Suspension: a temporary exclusion action which lasts until the conclusion of the criminal or administrative proceedings upon which the action is based,or for 12 months or 18 months if the prosecuting official justifies an extension in writing. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 91 Grant Management Plan: the document that outlines the applicant's approach to addressing all elements required to deliver a successful and eligible project.At minimum,the Grant Management Plan shall include: • Detail of the project's objectives and goals • A list of actions and responsible persons to achieve the goals and objectives along with a timeline for the various stages of the project • A process to handle project implementation • A process to handle financial management and contract administration • A process to handle staff/partner personnel changes and duty transfers Hazard Mitigation Plan (HMP): a comprehensive document that contains detailed information about the types of hazards a community faces,and the actions that can occur before disaster strikes to reduce the community's vulnerability. Once the HMP is developed/updated, reviewed, and approved by the Federal Emergency Management Agency (FEMA), a community will obtain and/or keep its eligibility to apply for FEMA mitigation grants. Plan must be updated every 5 years. HUD MID: a HUD-identified Most Impacted and Distressed Area.As required by HUD's Federal Register notice, 84 FR 45838 (August 30, 2019), the GLO will allocate at least 50 percent of the funds to address mitigation needs within these areas. Identified Risk: the top risks to which Texas has the greatest exposure. Each proposed project must mitigate at least one of the following identified risks. For 2015 and 2016 Floods State Mitigation Competitions: severe coastal flooding,riverine flooding,storms,and tornadoes.For the Hurricane Harvey State Mitigation Competition: hurricanes/tropical storms/tropical depressions, severe coastal flooding, and riverine flooding. Low- and Moderate-Income Person: an LMI person is defined by Section 102(a)(20) of the HCDA as a person in a family or an individual with annual income equal to or less than HUD's Section 8 Low Income Limit, which is generally 80 percent of an area's median family income adjusted for household size. Local Hazard Mitigation Plans Program: a program created by partnering with the Texas Division of Emergency Management(TDEM)to provide CDBG-MIT funds for the development of an enhanced State of Texas Hazard Mitigation Plan (enhanced SHMP), as well as providing funds for the development of Hazard Mitigation Plans (HMPs)for eligible areas. MID: an acronym for Most Impacted and Distressed Areas. See also, HUD MID and State MID. Request for Information: a request for additional documentation or information—made by the GLO to applicants whose applications have been reviewed—needed to make a final application eligibility determination. Request for Proposals: a document that announces a project, describes it, and solicits bids from qualified contractors to complete it. RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2, 2025 92 SAM Search: system for Award Management lookup to determine an applicant's federal grant eligibility. SF-424: an application for federal assistance and is required in federal grant applications. This form collects information including type of submission, applicant information, type of applicant, and proposed project dates. Scope of Work: division of work to be performed to complete a project including work activities and other programmatic obligations. State MID: areas designated by the state to be Most Impacted and Distressed, which received a 2015 Floods, 2016 Floods, or Hurricane Harvey Presidential disaster declaration but were not classified as Most Impacted and Distressed Areas by HUD. Subrecipient: a non-federal entity that receives a subaward from a pass-through entity to carry out part of a federal program. For the 2015 and 2016 Floods, and Harvey State Mitigation Competitions, the subrecipients are the applicants. They include Cities, Counties, Indian Tribes, Council of Governments, State Agencies, Special Purpose Districts, Port Authorities, and River Authorities. TIGR: an acronym for the Texas Integrated Grant Reporting System. As the TX GLO's grant reporting system of record, it houses all applications and application documents. Unit of Government: any department or agency of the federal government; any state or agency, office, or department of a state; and any city, county, district, commission, authority, entity,port, or other public corporation, organized and existing under statutory law or under a voter-approved charter or initiative. APPENDIX G: ACRONYMS AFFH—Affirmatively Further Fair Housing Act BFE—Base Flood Elevation BRIC—Building Resilient Infrastructure and Communities Project Grant CDBG—Community Development Block Grant CDBG-DR—Community Development Block Grant—Disaster Recovery CDBG-MIT—Community Development Block Grant-Mitigation CFR—Code of Federal Regulations COI—Conflict of Interest COG—Councils of Governments CRS—FEMA Community Rating System DOB—Duplication of Benefits F= a RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE :''' Published: July 2,2025 93 DR—Disaster Recovery or Disaster Declaration Number(alphabetic designation or precursor for) DRGR—Disaster Recovery Grant Reporting FEMA—Federal Emergency Management Agency GIS—Geographic Information System GLO—Texas General Land Office HCDA—Housing and Community Development Act of 1974 HMP—Hazard Mitigation Plan HMGP—Hazard Mitigation Grant Program HUD—U.S. Department of Housing and Urban Development HUD-MID—Most Impacted and Distressed areas identified by the US Department of Housing and Urban Development HUD LMISD—HUD Low- and Moderate-Income Summary Data ICC—International Code Council LHMPP—Local Hazard Mitigation Plans Program LMI—Low- and Moderate-Income LMISD—HUD Low- and Moderate-Income Summary Data NFIP—National Flood Insurance Program POP—Period of Performance RCP—Resilient Communities Program RFP—Request for Proposal SOP—Standard Operating Procedures SOW—Scope of Work TDEM—Texas Department of Emergency Management TIGR—Texas Integrated Grants Reporting System TREAT—Texas Resilience Evaluation and Assessment Tool UEI—Unique Entity Identifier UNM—Urgent Need Mitigation U.S.C.—United States Code RESILIENT COMMUNITIES PROGRAM—APPLICATION GUIDE Published: July 2,2025 94