HomeMy WebLinkAboutPR 24499: PURCHASE OF POLYMERS & POLYMER AIDE FOR WATER PURIFICAITON AND WASTEWATER TREATMENT PLANTS City of
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INTEROFFICE MEMORANDUM
Date: August 18,2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E. Water Utilities Director
RE: P.R. No. 24499—Purchase of Polymers & Polymer Aide for Water Purification
and Wastewater Treatment Plants
Introduction:
This Agenda Item intends to seek the City Council's approval to purchase polymers for water
purification and wastewater treatment plants.
Background:
The Water Purification and Wastewater Treatment plants use polymer coagulants to remove
solids from water, with each process employing a unique blend of chemicals for maximum
effectiveness.
These polymer blends are sole-source and proprietary in their make-up. This resolution
authorizes the purchase of these products as needed, allowing our operational system to secure
the most cost-effective options at any given time.
The Water/Wastewater Treatment Chemicals are administered by trained employees who are
properly certified by the Texas Commission on Environmental Quality.
Budgetary Impact:
The polymer is used on an as-needed basis.
The projected budgetary impact for coagulant polymer and polymer aid is approximately
$1,510,000.00 for the Water Purification Division and $135,000.00 for the Wastewater
Treatment Division. Funding in Treatment Chemicals Account No. 410-40-210-5217-00-00-
000, and Account No. 410-40-225-5217-00-00-000, respectively, is contingent upon the
approval of budget amendment in Proposed Ordinance No. 7366.
"Remember,we are here to serve the Citizens of Port Arthur"
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City of
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Recommendation:
It is recommended that City Council approve PR No. 24499, authorizing the Water Utilities
Operations Department to purchase polymers for the Water Purification and Wastewater
Treatment plants.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24499
08.18.25 es
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER,
OR HIS DESIGNEE, TO PURCHASE SOLE-SOURCE
POLYMERS AND POLYMER AIDS FOR THE WATER
PURIFICATION AND WASTEWATER TREATMENT
PLANTS,WITH A PROJECTED BUDGETARY IMPACT OF
$1,645,000.00; FUNDING FROM THE FOLLOWING
WATER UTILITIES ACCOUNTS: $1,510,000.00 FROM
ACCOUNT NO. 410-40-210-5217-00-00-000 AND $135,000.00
FROM ACCOUNT NO. 410-40-225-5217-00-00-000, FOR
TREATMENT CHEMICALS IS CONTINGENT UPON
APPROVAL OF THE BUDGET AMENDMENT IN
PROPOSED ORDINANCE NO. 7366.
WHEREAS, the Water Purification Plant takes raw water from the Lower Neches Valley
Authority canal, clarifies, disinfects, stabilizes, and treats the water so that it can be distributed as
drinking water for the public; and,
WHEREAS, the Wastewater Treatment Plants receive wastewater from throughout the
City and treat it to remove contaminants, clarify, disinfect, and stabilize the water so it can be
safely discharged into the nation's waterways; and,
WHEREAS, most of the chemicals used in the Water Purification and Wastewater
Treatment processes are common commodities of standard chemical composition, available from
numerous distributors, and can be procured through the standard renewal process, while certain
specialized chemicals, such as polymers and polymer aids, are sole-source and proprietary and
must be purchased as needed to ensure regulatory compliance and operational efficiency; and,
WHEREAS, certain chemicals used at the Water Purification and Wastewater Treatment
plants, including polymers and polymer aids (see Exhibit A), are not of standard composition and
are available from only a single source due to patents,copyrights,proprietary processes,or natural
monopolies.
PR No. 24499
08.18.25 es
Page 2 of 3
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the City Manager, or his Designee,to purchase
sole-source polymers and polymer aids on an as needed basis for the Water Purification And
Wastewater Treatment Plants,with a projected budgetary impact of$1,645,000.00; and
THAT, the funding from the following Water Utilities accounts: $1,510,000.00 from
Account No. 410-40-210-5217-00-00-000 and$135,000.00 From Account No. 410-40-225-5217-
00-00-000 For Treatment Chemicals, is contingent upon approval of the budget amendment in
Proposed Ordinance No. 7366; and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED AND APPROVED this day of , 2025
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
PR No. 24499
08.18.25 cs
Page 3 of 3
Charlotte M. Moses
Mayor
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, alvin Matthews, P. .
City Manage Director of Water Utilities
APPROVED AS TO THE AVAILABILITY OF FUNDS:
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E7 --;u0aydi (Lyn)Boswe , A, ICMA- CM Clifton E. Williams, Jr., CPPB
Director of Finance Purchasing Manager
Exhibit A
AOS AOS TREATMENT SOLUTIONS, LLC
L)
August 19,2025
Mr.Jeff Wyble
City of Port Arthur,Texas
Water Purification Plant
1101 H.O.Mills Boulevard
Port Arthur,Texas 77640
Subject AOS 7050,AOS 7713 and AOS 7548 Sole Source Letter with Pricing.
Dear Jeff:
The City of Port Arthur is currently purchasing three different treatment chemicals from AOS reatment Solutions,
LLC.
AOS 7050 is specifically designed and expressly manufactured by AOS Treatment Soluti• s, LLC and is not
available through any other commercial outlet. The current price for AOS 7050 is$0.85/Ib.plus freight surcharge of
$0.107/lb.
AOS 7713 is also exclusively sold by AOS Treatment Solutions, LLC and is not available from .ny other commercial
outlet or distributor. The current price for AOS 7713 is$1.79/lb. for bulk delivery and$1.89/lb. in '75-gallon totes.
Both products are sold FOB Ship Point.
AOS 7548 is exclusively sold by AOS Treatment Solutions, LLC and is not available through - y other commercial
outlet. The current price for AOS 7548 is$2.99/Ib.with a freight charge of$510/delivery.
We at AOS Treatment Solutions sincerely appreciate your business and will continue to provide •uality products and
experienced technical support at the lowest possible cost. If you have any questions, plea do not hesitate to
contact me.
Sincerely,
George H. Hahn—President
GHH/hs
I
14600 Cypress N.Houston Road • Cypress,TX 77429 • 936-539-0040 • Fax 936-539-0041 • http:// ww.aosts.com