HomeMy WebLinkAboutPR 24511: COMMERCIAL REFUSE DISPOSAL CONTRACT WITH BLACK FOX SERVICES, LLC P.R. No. 24511
AL-08/27/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
COMMERCIAL REFUSE DISPOSAL CONTRACT BETWEEN THE CITY OF
PORT ARTHUR, TEXAS AND BLACK FOX SERVICES, LLC OF
WEATHERFORD, TEXAS FOR THE PURPOSE OF DISPOSING OF REFUSE AT
THE CITY'S SANITARY LANDFILL LOCATED AT 4732 W. HWY 73,
BEAUMONT,TX 77705.
WHEREAS, it is to the benefit of the City of Port Arthur (City) to increase its solid waste revenues by
promoting the use of its sanitary landfill located at 4732 W. Hwy 73, Beaumont, TX 77705; and,
WHEREAS, Black Fox Services, LLC of Weatherford,Texas has submitted an application to dispose of
refuse at the City's sanitary landfill, of which a significant amount of its eligible collection volume comes from
commercial establishments that it serves both inside and outside of the city; and,
WHEREAS, the City's sanitary landfill has adequate capacity to handle the additional waste that would
be deposited by Black Fox Services, LLC; and,
WHEREAS, the City and Black Fox Services, LLC have developed a contract that could generate
additional solid waste revenues for the City that will provide additional support for the operation of the City's
sanitary landfill; and,
WHEREAS, this contract will commence upon issuance of the notice to proceed and shall remain in
effect until all obligations have been fully performed; or terminated by the City pursuant to the terms of the
contract attached hereto as Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is hereby authorized to execute a Commercial Refuse Disposal
Contract between the City of Port Arthur and Black Fox Services, LLC of Weatherford, Texas, in substantially
the same form as the contract attached hereto as Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ, ADOPTED,AND APPROVED on this day of September, A.D., 2025, at a Meeting of the
City Council of the City of Port Arthur, by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton,
City Manager
Lynda Boswe 1, I3irector of finance
EXHIBIT "A"
COMMERCIAL REFUSE DISPOSAL CONTRACT
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
KNOW ALL MEN BY THESE PRESENTS:
This contact was made and entered into by and between the City of Port Arthur, acting by
its City Manager or his designee and hereafter styled "City", and Black Fox Services, LLC
hereafter styled "Hauler", whose business address and phone number are as follows:
2111 Old Garner Rd
Weatherford, TX 76088
Telephone:
682-294-0021
I
Hauler shall agree to all terms as outlined in Ordinance 18-74 which amends the City Code of
Ordinances Chapter 86, section 79(c) and (d), as it pertains to the collection and disposition of
refuse and the refuse disposal rate schedules.
II
In consideration for the monthly payment of fees, Hauler may dispose of refuse at the City's
landfill. Hauler shall pay a deposit in advance in the sum of$ 2,500.00_with the City to be held
to secure any delinquent charges. Fees shall be billed monthly provided credit is approved and
Hauler agrees to all terms as outlined below and in the submitted application.
III
Hauler shall identify in detail the refuse to be disposed of and where it was generated.
IV
Hauler shall then be able to dispose of refuse at the City's landfill. The City has the right to
increase the required deposit if monthly volumes increase.
V
Hauler shall pay all arrears within 25 days of billing and failing to do so will incur a late fee of ten
percent of the arrears. If collections proceedings are required, Hauler shall also pay attorney fees
and court costs.
VI
The Director of Public Works or his designee has the discretion to not allow Hauler access to the
landfill if Hauler's account is delinquent, or wants to dispose of refuse that is not allowed in the
landfill, or refuses to state where the waste was generated, or refuses to dispose of refuse in the
designated area.
VII
In further consideration, Hauler agrees to release the City and its employees from any damages or
injuries that result using the City's landfill, and agrees to indemnify and hold harmless the City,
its agents, and its employees, from all liability, damages, injuries, claims, causes of action, and
expenses arising in connection with its use of the City's landfill.
VIII
This contract shall be from month to month, but may be canceled by either party upon giving ten
days written notice, mailed from the respective address indicated in this contract. This contract
may be immediately canceled by the City, when Hauler violates any rules governing the use of the
City's landfill.
SIGNED and AGREED to on this day of September, 2025.
Black Fox Services, LLC
By:
Name:
Title:
SIGNED and AGREED to on this day of September, 2025.
THE CITY OF PORT ARTHUR
By:
Name:
Title: City Manager
APPROVED:
Flozelle C. Roberts,
Director of Public Works
Landfill Authorized Maximum
Charge Application ve2t 'Ott,
Name/Address
First:LastMiddle Initial: Title
Fox James L President/CEO
F
Tax I.D.Number
Name of Business; Black Fox Services, LLC
Address: Email Address: amescaneamblaCkfOX.COm
2111 Old Garner Rd 1 City: State: TX ZIP: 76088 Phone 682-294-0021
Weatherford
Company Information
Type of Business: In Business Since: 2020
Enviornmental
Legal Form Under Which Business Operates:(Please Attach Midas of Incorporation,Partnership Agreement,DBA Certificate)
Corporation X Partnership Proprietorship
If Division/Subsidiary,Name of Parent Company In Business Since:
N/A
Name of Company Principal Responsible for Business TransactionlafrlP.S Fox PrP.SI(IPnt/C FC)
Address: City: State: ZIP: Cell Phone.
9111 C)Iri rlarnar Rri 1Naatharfnrri TX 7RIRA qdn-tc2 1 c1R1
Name of Company Principal Responsible for Business Transactions I inC�Sey Title:
Controller
an
Address:21 1 1 Old Garnei�Rd Weatherford T5%6088ZIP817-980- 08 ne
Bank References
Institution Name Institution Name: Institution Name:
Clear Fnrk Bank / Clear Fork Bank
Checking Account#: Savings Account#: Loan: Loan Balance:
Address: Address: Address:
1031 E Hubbard St 1031 E Hubbard St
Mineral Wells, TX 76067 Mineral Wells, TX 76067
Phone/Email Phone/Email PhoneEmail 940-654-2761
Adn-Rd-27R1
Trade References C0.610��5� dear o r1(.. �.
Company Name Company Name: Company Name
Hanes GeV Ferguson Waterworks Stinstate Fquipment
Contact Nam Contact
Bell Contact Name.Greg Higgins Contact Name:
Jefemy Svensson i t
Address: Address: Address:
Phone. 817-471-6917 ' Phone: 817-600-8074 Phone. 972-245-5656
Email: Email gregory.higgins@ferguson,corn Email:
.Inhn hell@hanescnmpanies nom jeremy.svenssonasunstateeouio.com
Account Opened Since: 2020 Account Opened Since: 2020 Account Opened Since: 2020
Credit Limit:25,000 Credit Limit: 30,000 Credit Limit: 15,000
Current Balance: 0 Current Balance: 0 Current Balance: 0
I hereby certify that the information contained herein is complete and accurate. This information has been furnished with the
understanding that it is to be used to determine the amount and conditions of the maximum monthly charge to be extended.
Furthermore,I hereby authorize the financial institutions listed in this application to release necessary information to the company for
which maximum charge are being app,eyir in order to verify the information contained herein.
Si natur, Late'
2025 02
Hauler Questionnaire
I. What type of refuse do you plan to dispose of at Port Arthur's Landfill and what is the estimated
monthly volume?
Refuse Type Estimated Monthly Volume
Compacted Waste 350 Cubic Yards
Non-Compacted Waste 0 Cubic Yards
Appliances 0 Number
Whole Tires 0 Number
Tree limbs/Brush 0 Cubic Yards
Other Sludge/bio solids .1. tom
2. Identify in detail where the refuse will be generated? (primary picked up locations)
3707 Central Blvd.Nederland,TX
3. Monthly Maximum Charge Amount Requested: 80,000
Terms of Account
Hauler must have a signed contract in order to dispose of Refuse at Port Arthur's Landfill.
Hauler has the option to pay by cash or credit card on delivery.
Hauler understands that if a charge is requested from the City of Port Arthur,the following conditions
apply:
- Maximum monthly charge must be approved by the Director of Public Works.
- An advance deposit(minimum$2,500)is required if maximum monthly charge is approved.
The required amount is contingent upon review of the haulers credit and the estimated monthly
charges. The City has the right to increase the required deposit if monthly volumes increase.
- Hauler shall pay all arrears within 25 days from billing date.
- Payment received after due date shall incur a late fee of 10%of the arrears and Hauler shall not
be allowed to access the Landfill until such time as the account is paid in full.
The Director of Public Works or his designee has the discretion to not allow Hauler access to the landfill
if Hauler's account is delinquent,or wants to dispose of refuse that is not allowed in the landfill,or
refuses to state where the waste was generated,or refuses to dispose of refuse in the designated area.
In further consideration,Hauler agrees to release the City and its employees from any damages or injuries
that result using the City's landfill,and agrees to indemnify and hold harmless the City,its agents,and its
employees, from all liability, damages, injuries, claims, causes of action, and expenses arising in
connection with its use of the City's landfill.
Si Date
v.2025 02
Below for Internal Use Only
MIXCL C.CS 1-1—C>
Company Name
t &1 t artrICC>5
Comments ��
Maximum Monthly Charge Approved Yes V No
If Yes,Monthly Charge Limit $ Q U, 00.66
61)
Deposit Amount Required $ Of/0
P O-
Reviewed By:
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Date
Approved By:
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for Public or Date
v.2025 02