HomeMy WebLinkAboutPR 24515: RICE FARM ROAD DRAINAGE IMPROVEMENT PROJECT-PHASE I, SETX CONSTRUCTION CORP. City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 8, 2025
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Pamela D. Langford, CPM; Assistant City Manager-Operations/Director of
Development Services
RE: PR No. 24515: Rice Farm Road Drainage Improvement Project-Phase I- Change Order
No. 1: Installation of 12" Insta-Valve on 12" water line submitted by SETEX
Construction Corp. of Beaumont, Texas. Project No. DRIP10.CON.
Introduction:
The intent of this Agenda Item is to seek the Port Arthur City Council's approval for the City Manager
to ratify Change Order No. 1 with SETEX Construction Corp., (SETEX) of Beaumont, Texas for the
installation of a 12" Insta-Valve on an existing 12" water line for the amount of$33,162.55. Project
No. DR1P10.CON.
Background:
Recent developments in the Rice Farm Road Drainage Basin have increased flows into the unimproved
Drainage District 7 (DD7) Ditch B2-A, located along the Interurban Right-of-Way (ROW). Pursuant
to Resolution No. 24-318, approved by the Port Arthur City Council,the City Manager was authorized
to enter into an interlocal agreement with Jefferson County Drainage District No. 7 (DD7) for the
construction of a concrete lined channel at the Entergy Interurban Right-of-Way (ROW) along Rice
Farm Road. DD7 has agreed to furnish labor and equipment subject to the requirements of the Texas
Government Code, Sec. 791. DD7 has the knowledge, experience, staff and equipment to construct the
channel within the B2-A ditch, with the City furnishing the design, engineering, materials, and
oversight.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Pursuant to Resolution No. 23-476, approved by Port Arthur's City Council, Soutex Surveyors &
Engineers (Soutex) of Port Arthur, Texas,was selected to provide design, plans, and bid phase services
for the Rice Farm Road Drainage Improvement Project: Phase 1.
The Purchasing Department advertised for competitive qualified bidders on March 22, 2025 and March
29, 2025 under Bid Number P25-039. Bids were opened on Wednesday, April 16, 2025 with five
contractors responding. Eastex Utility Construction, LLC, of Beaumont, Texas; Brystar Contracting,
Inc. of Beaumont, Texas; SETEX Construction Corp. of Beaumont, Texas; MK Constructors of Vidor,
Texas; and APEX Alliance, LLC, of Port Neches, Texas. After review by the Engineering Division,
Soutex, and staff,it was determined that SETEX Construction Corp. of Beaumont,Texas, provided the
lowest responsible bid for the amount of$745,752.00.
Pursuant to Resolution No. 25-196, the City Manager was authorized to enter into an agreement with
SETEX Construction Corp. (SETEX) of Beaumont, Texas, for the construction within the B2-A ditch
that includes lining with concrete, replacing culverts, waterline tie-ins, demolition, lane striping,
installation of a 6"curb in place, and paving to match existing.
SETEX, along with City forces, was tasked with locating a 12" AC Water Main valve in order to shut
off a portion of the pressurized water line so that work could be completed. Shutting off the area proved
problematic as there were no valves in the immediate area. The City, Soutex and SETEX determined
that the best course of action was to install an Insta-Valve at an alternate location that would shut off a
smaller portion of the pressurized water line so that a large area of the surrounding community would
not be without water for a significant and unknown amount of time.
Subsequently,Field Change Order No. 1 was issued by Soutex to keep the project moving and maintain
water to the adjacent community. This order was reviewed, approved, and signed by the City Manager
with the understanding that this change to the original scope of work would be presented to the Port
Arthur City Council, in the form of Change Order No. 1, as soon as practicable.
SETEX has submitted Change Order No. 1 for the installation of a 12" Insta-Valve installed on the
existing 12"water line with the work subcontracted by JZ Southern Boyz Services,LLC,for the amount
of$33,162.55. Additionally, Change Order No. 1 modifies the original contract price of$745,752.00
to the new contract price of$778,914.55; no additional calendar days were requested.
Budget Impact:
Funds are available from Capital Improvement Account No. 307-21-053-8517-00-10-000; Project No.
DR1P10.CON.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 24515 authorizing the
City Manager to execute Change Order No. 1 with SETEX Construction Corp.,(SETEX)of Beaumont,
Texas for the installation of a 12"Insta-Valve on an existing 12"water line for the amount of$33,162.55
and modifying the original contract price of$745,752.00 to the new contract price of$778,914.55 with
no additional calendar days being requested. Project No. DIUP10.CON.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 24515
9/4/2025 mje
Page 1 of 6
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S EMERGENCY
EXECUTION OF CHANGE ORDER NO. 1 FOR THE RICE FARM ROAD
DRAINAGE IMPROVEMENT PROJECT-PHASE I FROM SETEX
CONSTRUCTION CORP. OF BEAUMONT, TEXAS, FOR THE
INSTALLATION OF A 12" INSTA-VALVE ON A MAIN WATER LINE
FOR THE AMOUNT OF $33, 162.55. FUNDS ARE AVAILABLE IN THE
CAPITAL IMPROVEMENT ACCOUNT NO. 307-21-053-8517-00-10-
000. PROJECT NO. DR1P10.
WHEREAS, recent developments in the Rice Farm Road Drainage Basin have
increased flows into the unimproved Jefferson County Drainage District 7 (DD7) Ditch B2-
A, located along the Entergy Interurban Right-of-Way (ROW); and,
WHEREAS, the City of Port Arthur, in cooperation with DD7, has identified
essential drainage ditch improvements to the area along Rice Farm Road and DD7 ditch
B2-A; and,
WHEREAS, pursuant to Resolution No. 24-318, approved by the Port Arthur City
Council, the City entered into an Interlocal Agreement in which DD7 will construct a
concrete lined channel along the Entergy Interurban ROW; and,
WHEREAS, DD7 has the knowledge, experience, staff and equipment to construct
the channel with the City furnishing the design, engineering, materials, and oversight;
and,
WHEREAS, pursuant to Resolution No. 23-476, approved by Port Arthur's City
Council, Soutex Surveyors & Engineers of Port Arthur, Texas, was selected to provide
design, plans, and bid phase services for the Rice Farm Road Drainage Improvement
Project: Phase 1; and,
S:Engineering`PUBLIC WORKS\PW-ENGINEERING`C.1.P.PROJECTS\Year 2023\RICE FARM RD DRAINAGE`Change Orders\Change Order 1\PR 24515
RICE CO 1.docx
PR No.24515
9/4/2025 mje
Page 2 of 6
WHEREAS, the Purchasing Department advertised for competitive qualified
bidders on March 22, 2025 and March 29, 2025 under Bid Number P25-039; and,
WHEREAS, bids were opened on Wednesday, April 16, 2025 with five contractors
responding — Eastex Utility Construction, LLC, of Beaumont, Texas; Brystar Contracting,
Inc. of Beaumont, Texas; SETEX Construction Corp. (SETEX) of Beaumont, Texas; MK
Constructors of Vidor, Texas; and APEX Alliance, LLC, of Port Neches, Texas; and,
WHEREAS, after review by the Engineering Division, Soutex and Staff, it was
determined that SETEX Construction Corp. of Beaumont, Texas, provided the lowest
responsible bid for the amount of $745,752.00; and,
WHEREAS, pursuant to Resolution No. 25-196, the City Manager was authorized
to enter into an agreement with SETEX Construction Corp. (SETEX) of Beaumont, Texas,
for the construction within the B2-A ditch; and,
WHEREAS, SETEX will construct a portion of the DD7 Ditch B2A that includes
lining with concrete, replacing culverts, waterline tie-ins, demolition, lane striping,
installation of 6" curb in place, and paving to match existing; and,
WHEREAS, during construction, the unknown location of the existing 12-inch AC
water main valve created an unforeseen condition requiring immediate remediation to
avoid service disruption and potential hazards to the public health and safety of the
citizens of Port Arthur; and
WHEREAS, pursuant to Section 252.022(a)(2) of the Texas Local Government
Code, a procurement necessary to preserve or protect the public health or safety of the
municipality's residents is exempt from the requirements of competitive bidding; and
PR No.24515
9/4/2025 mje
Page 3 of 6
WHEREAS, the City, Soutex and SETEX determined that the best course of action
was to install an Insta-Valve at an alternate location that would shut off a smaller portion
of the pressurized water line so that a large area of the surrounding community would not
be without water for a significant and unknown amount of time; and,
WHEREAS, a Field Change Order No. 1 was issued by Soutex to keep the project
moving that was reviewed, approved, and signed by the City Manager with the
understanding that this change to the original scope of work would be presented to the
Port Arthur City Council, in the form of Change Order No. 1, as soon as practicable, see
Exhibit A; and,
WHEREAS, SETEX has submitted Change Order No. 1 for the installation of a 12"
Insta-Valve installed on the existing 12" water line with the work subcontracted by JZ
Southern Boyz Services, LLC, for the amount of$33,162.55, modifying the original contract
price of$745,752.00 to the new contract price of $778,914.55 with no additional calendar
days being requested, see Exhibit B; and,
WHEREAS, approval of PR No. 24515 for the Port Arthur City Council to authorize
the City Manager to accept Change Order No. 1 submitted by SETEX Construction Corp.,
of Beaumont, Texas, for the Rice Farm Road Drainage Improvement Project, is hereby
deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No.24515
9/4/2025 mje
Page 4 of 6
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to ratify Change Order No. 1 from SETEX Construction Corp., of Beaumont,
Texas, for the amount of $33,162.55, in substantially the same form as attached hereto
as Exhibit B; and,
THAT, Change Order No. 1 modifies the original contract price of $745,752.00 by
$33,162.55 to the new contract price of $778,914.55 with no additional calendar days
being requested; and,
THAT, funding is available in the Capital Improvement Account 307-21-053-8517-
00-10-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D., 2025, at a meeting of the City of Port Arthur, Texas by the
following vote: Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
PR No. 24515
9/4/2025 mje
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
CO"
Roxann Pais Cotroneo, Esquire Ronald B on, CPM
City Attorney CityManager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
&Jag-0.7 P/4-
Lyn a "Lyn" Boswell, M.A., ICNi -CM
Director of Finance
Suhail Kanwar, PE
Director of Public Services/City Engineer
(.vz�
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
TBPE Firm No.F-5755
*I.9
®_,
OIJTEXT:
ort Arthur,Texas 77642
SURVEYORS&ENGINEERS Office (409)983.2004
Fax(409)983.2005
July 29, 2025
City of Port Arthur
444 4th Street
Port Arthur,Texas 77640
Re: Rice Farm Road Drainage Improvement Project: Phase 1—Field Change Order No. 1
Please see the attached letter from SETEX Construction.The price is $33,162.55 for(1) 12" Insta-
Valve installed on the existing 12" water line. The Insta-Valve will be subcontracted to JZ Southern
Boyz Services, LLC.
Background:
City forces were requested to assist in shutting down a portion of a 12"water line so that work
could be completed related to this project.When City forces tried to turn off the line they ran to
issues and it has been determined that to isolate the area that needs to be worked on will shut off
water to a large area.This Insta-Valve is required to keep the project moving along and maintain
water to the surrounding area.
If you have any questions, please contact our office.
Respectfully submitted,
N Je Mitc ll P.E., RPLS
jejL—
Approved by-✓
Hani Tohme
City of P. Arth r
Approved by: ' !A��
Ronald :• -•�P-,�,
City Manag-
5ETEx
OWN IN CONSTA1/CJ ,
"Strength in Construction" Proposal Letter
LA License#70090
Mailing Address: 7/25/2025 Rev-1
P.O. Box 20678
Beaumont, Texas 77720-0678 City of Port Arthur Engineering Department.
4444 40 Street
Port Arthur, TX 77641
0 (409)842-8181
(409)842-2274 Project: Rice Farm Road Drainage Improvements
® setex@serexconstruct,on cornScope: Install 12"lnsta Valve to AC pipe
6 setexconstruction.corn
City of Port Arthur Engineering,
General Contracting
July 7th SETEX attempted to locate the valve required to proceed with the project along with
Construction Management the assistance of the City of Port Arthur.After multiple excavations and probing the group
was unable to locate the Valve.
Design-Build Due to the unknown shut-off valve location for the existing 12"AC Water Main, per the City's
request Setex is providing a proposal to excavate, prepare for installation of a 12" lnsta
Job Order Contracting Valve, and subcontract JZ Southern Bovz Services, LLC to supply& install (1) 12" Insta
Valve, on pressurized water main to enable installation of original scope work including
Facilities Maintenance
reduction Tee and Cap. This proposal includes Labor, Materials, and Equipment for a total
Commercial proposed price of$33.162.55
Please Note: This item has a (4)day lead time to delivery, after pipe OD is determined.Approval
required to authorize JZ Southern Boyz Services, LLC to proceed with Material Procurement
Industrial
`This proposal excludes any expedited delivery of the forementioned/nsta Valve.
Government 'This Proposal excludes Asbestos Abatement. if unable to bury in place, any Asbestos containing
material is to be disposed of as property of the City of Port Arthur.
Healthcare Please advise if this proposal requires any additional scope.
Infrastructure Kind Regards,
Corporate yet
Derick Robinson
Education Project Manager
Performing Arts
Historical
Beaumont Nacogdoches Port Arthur
Established 1990
EXHIBIT B
CITY OF PORT ARTHUR
Public Works Engineering
DATE: SEPTEMBER 4,2025
PROJECT: RICE FARM ROAD DRAINAGE IMPROVEMENT PROJECT-PHA'.
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: SETEX CONSTRUCTION CORP OF BEAUMONT,TEXAS
CHANGE ORDER NO.: 1
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Original
Item Description Unit Unit Price Original Amount Total Added New Amount
Quantity
1 12"AC WATER MAIN
12"Insta-Valve installation EA $ 33,162.55 1 $ 33,162.55
Labor,Materials,Equipment included
NO FUNDS ARE IMPACTED TOTAL CHANGE ORDER $ 33,162.55
PREVIOUS CONTRACT AMOUNT NEW CONTRACT
$ 745,752.00 AMOUNT $ 778,914.55
ORIGINAL CONTRACT AMOUNT:I$ 745,752.00 I
TOTAL AMOUNT OF CHANGE ORDER NO.1: $ 33,162.55
TOTAL PERCENT OF CHANGE ORDER NO.1: 0.04%
NEW CONTRACT AMOUNT: $ 778,914.55
NO CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.1
PAREPARED BY: APPROVED BY:
M.Jennifer Edwards,BAAS,MPA;CIP Manager Jeremy Mitchell,PE,RPLS
APPROVED BY: APPROVED BY:
Derek Robinson,Project Manager,SETEX Clifton Williams,CPPB,Purchasing Manager
APPROVED BY: APPROVED BY:
Dr.Hani Tohme,PE,Consultant
Ron Burton,City Manager
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\CI.P.PROJECTS\Year 2023\RICE FARM RD DRAINAGE\Change Orders\Change Order 1\RICE Co 1