HomeMy WebLinkAboutPR 24545: ELECTRICAL CONTRACT FOR CITY City of
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INTEROFFICE MEMORANDUM
Date: September 17, 2025
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Clifton Williams, Purchasing Manager
RE: PR#24545: Electrical Contract for City
Introduction:
The intent of this Agenda Item is to seek City Council's approval for PR 24545 authorizing the City Manager
to enter into contracts for electrical work with Gulf Coast Electric Company and Jefferson Electric Company
for an additional year.
Background:
The City would like to renew the contract with the electrical contractor to provide electrical repairs for various
departments. Examples are Ball Park Lighting, Street Lighting, high voltage industrial repairs for Utility
Operations, etc. City Council awarded the contracts per Resolution 24-391. Gulf Coast Electric Company was
the highest rated and Jefferson Electric Company finished second. The City is satisfied with the contract and
would like to renew for the second year(first renewal). Gulf Coast Electric Company as the primary contractor
and Jefferson Electric Company as the secondary contractor.The cost for these contracts was based on the labor
rates,rental rates for equipment, and materials cost stated in the proposal.
Budget Impact:
The O&M Budget Account numbers for the various departments will be used for the combined total not to
exceed $117,000.00.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR#24545 authorizing the City Manager
to renew the contracts with Gulf Coast Electric Company of Beaumont,Texas and Jefferson Electric Company
of Beaumont,Texas for one additional year.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Purchasing\Resolutions\2025 Resolution\Electrical resolution First Renewal Memo.docx
P. R. # 24545
09/17/25 BDB - Page 1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL)
CONTRACTS WITH GULF COAST ELECTRIC COMPANY OF BEAUMONT,
TEXAS AND JEFFERSON ELECTRIC COMPANY OF BEAUMONT, TEXAS,
FOR ELECTRICAL REPAIRS AND MAINTENANCE AT VARIOUS
LOCATIONS FOR A COMBINED TOTAL NOT TO EXCEED AMOUNT OF
$117,000.00; FUNDS AVAILABLE IN OPERATIONAL & MAINTENANCE
ACCOUNTS FOR VARIOUS DEPARTMENTS.
WHEREAS, pursuant to Resolution No. 24-391 the City Council awarded electrical repairs
and maintenance at City parks and facilities; and,
WHEREAS, the contract provided for the option to renew for two (2) additional one-year
period; and,
WHEREAS, Gulf Coast Electric Company was the highest ranked and recommended to be the
primary vendor; see Exhibit"A"; and,
WHEREAS, Jefferson Electric was the only was the second highest rank and recommended to
be the secondary vendor; see Exhibit`B"; and,
WHEREAS,this contract will be used by various departments when necessary.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby authorized and directed
to execute the second year(first renewal) from November 1, 2025 to October 31, 2026 of the contracts
with Gulf Coast Electric Company of Beaumont, Texas in substantially the same form as attached
hereto as Exhibit"A" and Jefferson Electric Company of Beaumont, Texas, in substantially the same
form as attached hereto as Exhibit`B" for the combined total not to exceed $117,000.00, available in
Operational and Maintenance Accounts for various departments.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P. R. #24545
09/17/25 BDB
Page 2
READ, ADOPTED AND APPROVED THIS day of , A.D., 2025,
at a Regular Meeting of the City Council of the City of Port Arthur,by the following vote:
AYES:(Mayor)
Councilmembers:
•
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED •,, ' O I. I INISTRATION:
v!�
Ron Burton,""TM, I"\, Manager
P. R. #24545
09/17/25 BDB
Page 3
APPROVED AS TO AVAILABILITY OF FUNDS:
yn a Boswell
Director of Finance
Clifton illiams
Purchasing Manager
EXHIBIT "A"
CONTRACT RENEWAL FOR ELECTRICAL REPAIRS &
MAINTENANCE AT VARIOUS CITY PARKS
THIS AGREEMENT, made this day of , 2025, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called
"OWNER" or "CITY" and Gulf Coast Electric Company. hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set
forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-391, the City entered into one (1) year contract, with the option to
renew for two (2) additional one-year periods. The parties hereby agree to exercise said option for
the second year (first renewal). The term of this Agreement shall be from November 1, 2025 to
October 31, 2026 with an option to renew for one (1) additional one-year period, unless sooner
terminated under the provision hereof. The City can terminate this contract at its convenience
which includes, but is not limited to, funding not being available in any budget cycle within thirty
(30) days written notice.
2. The Contractor will supply electrical repair service at various parks as stated in the Contract
Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials,
supplies, tools, equipment, labor and other services necessary to connection therewith, excepting
those supplies specifically not required of Contractor in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications and contract
documents and to comply with the terms in the amounts stated in Contract 24-391.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information *
3) Specification*
4) Bid*
5) Notice of Award*
6) Notice to Proceed*
*These items were attached to original contract. This agreement is only included in this
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original
on the date first written above.
Signed on the day of 2025
ATTEST CITY OF PORT ARTHUR
BY:
CITY SECRETARY
PRINT NAME:
TITLE:
Signed on the day of 2025
WITNESS GULF COAST ELECTRIC COMPANY
BY:
PRINT NAME:
PRINT NAME:
TITLE:
EXHIBIT "B"
CONTRACT RENEWAL FOR ELECTRICAL REPAIRS &
MAINTENANCE AT VARIOUS CITY PARKS
THIS AGREEMENT, made this day of , 2025, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called
"OWNER" or "CITY" and Jefferson Electric Company. hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set
forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-391, the City entered onto a one (1) year contract, with the option to
renew for two (2) additional one-year periods. The parties hereby agree to exercise said option for
the second year (first renewal). The term of this Agreement shall be from November 1, 2025 to
October 31, 2026 with an option to renew for one (1) additional one-year period, unless sooner
terminated under the provision hereof. The City can terminate this contract at its convenience
which includes, but is not limited to, funding not being available in any budget cycle within thirty
(30)days written notice.
2. The Contractor will supply electrical repair service at various parks as stated in the Contract
Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials,
supplies, tools, equipment, labor and other services necessary to connection therewith, excepting
those supplies specifically not required of Contractor in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications and contract
documents and to comply with the terms in the amounts stated in Contract 24-391.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information*
3) Specification*
4) Bid*
5) Notice of Award*
6) Notice to Proceed*
*These items were attached to original contract. This agreement is only included in this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in(2 copies) each of which shall be deemed an original on the date
first written above.
Signed on the day of 2025
ATTEST CITY OF PORT ARTHUR
BY:
CITY SECRETARY
PRINT NAME:
TITLE:
Signed on the day of 2025
WITNESS JEFFERSON ELECTRIC COMPANY
BY:
PRINT NAME
PRINT NAME:
TITLE: