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HomeMy WebLinkAboutPR 24525: THE PURCHASE OF EIGHT (8) 2026 FORD E450 PARATRANSIT VEHICLES City of Port Arthur Transit Department Memorandum To: Ronald Burton,City Manager From: Ivan Mitchell,Transit Director Date: September 7,2025 r ` Re: PR 24525 — A resolution authorizing the purchase of eight (8) 2026 Ford E450 paratransit vehicles Nature of Request: Port Arthur Transit(PAT)is recommending the City of Port Arthur's,City Council approve PR 24525. The resolution would authorize the purchase of eight(8)2026 Ford E450 paratransit vehicles from the State of Oklahoma Comptroller's contract number SW079C through Creative Bus Sales of Irving, Texas in the amount of$1,325,280.00. The eight(8)vehicles would replace existing transit vehicles that have exceeded their designed useful life based on Federal Transit Administration (FTA)guidelines. Background: Port Arthur Transit (PAT) currently has eight (8) paratransit vehicles that have met or are nearing the end of their useful life as established by Federal Transit Administration (FTA) guidelines. The proposed procurement of eight (8) replacement paratransit vehicles will assist PAT to continue providing service to resident of the City of Port Arthur. Recommendation: It is recommended that the City Council approve PR 24525. This resolution would authorize the City Manager to purchase eight(8)paratransit vehicles for Port Arthur Transit. Budgetary/Fiscal Effect: The funding allotment for this procurement is an 85% Federal Transit Administration (FTA) grant that is matched with transportation development credits (TDC) of 15%. The result is the City of Port Arthur will be reimbursed by the FTA 100%in the amount of $1,325,280.00. 401-70-530-8523-00-60-000, Project CAP.MOT, Transit Capital Motor Vehicles P.R. No. 24525 9/10/2025 IM/TNR RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE EIGHT (8) 2026 FORD E-450 PARATRANSIT VEHICLES FROM CREATIVE BUS SALES OF IRVING, TEXAS, THROUGH THE STATE OF OKLAHOMA COMPTROLLER'S CONTRACT NO. SW079C, FOR USE IN PORT ARTHUR TRANSIT'S PARATRANSIT SERVICE, IN AN AMOUNT NOT TO EXCEED $1,325,280.00; FUNDING TO CONSIST OF AN EIGHTY-FIVE PERCENT (85%) FEDERAL TRANSIT ADMINISTRATION GRANT MATCHED WITH FIFTEEN PERCENT (15%) TRANSPORTATION DEVELOPMENT CREDITS; FUNDS AVAILABLE IN ACCOUNT 401-70-530-8523-00-60-000, PROJECT CAP.MOT, TRANSIT CAPITAL MOTOR VEHICLES WHEREAS, Port Arthur Transit ("PAT") currently operates eight (8) paratransit vehicles that have reached or are nearing the end of their useful life, as defined by Federal Transit Administration (FTA) guidelines; and WHEREAS, in order to maintain safe, reliable, and compliant paratransit service to residents, PAT must replace the aging fleet; and WHEREAS, PAT solicited price quotes from qualified vendors for the purchase of eight (8) replacement paratransit vehicles; and WHEREAS, the State of Oklahoma Comptroller's Contract No. SW079C, available through Creative Bus Sales of Irving, Texas, offers the most cost-effective proposal, fully meeting all required vehicle specifications; and WHEREAS, the City of Port Arthur is authorized under Texas Local Government Code § 271.102 to participate in cooperative purchasing programs with other governmental entities, including the State of Oklahoma, to secure the best value for goods and services as reflected in the attached Exhibit "B", and the governing body agrees to utilize the State of Oklahoma Comptroller's cooperative purchasing program; and WHEREAS, the cost of this procurement will be funded with an eighty-five percent (85%) Federal Transit Administration grant, matched with fifteen percent (15%) transportation development credits, requiring no additional local funds. The City will be fully reimbursed by the FTA once procured; and WHEREAS, PAT recommends the purchase of eight (8) replacement 2026 Ford E-450 paratransit vehicles from Creative Bus Sales in the total amount of$1,325,280.00, as reflected in the attached Exhibit"A". P.R. No. 24525 9/10/2025 IM/TNR NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Council hereby agrees to utilize the State of Oklahoma Comptroller's cooperative purchasing program, and authorizes the City Manager to execute all documents necessary to purchase eight (8) 2026 Ford E-450 paratransit vehicles from Creative Bus Sales of Irving, Texas, through the State of Oklahoma Comptroller's Contract No. SW079C, in an amount not to exceed $1,325,280.00, as delineated in Exhibit "A." Funds are available in account 401-70-530-8523-00-60-000, PROJECT CAP.MOT, TRANSIT CAPITAL MOTOR VEHICLES. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this day of A.D. 2025 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: , Councilmembers: , NOES: . Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney P.R. No. 24525 9/10/2025 IM/TNR APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: 401-70-530-8523-00-60-000 OlikI / PROJECT CAP.MOT,Transit Capital Motor Vehicles Ronald B11.111r, ynda Boswell City Maria! Director of Finance Clifton illiams, CPPB Ivan Mitchell Purchasing Manager Transit Director P.R. No. 24525 9/10/2025 IM/TNR Exhibit "A" CONTRACT OKLAHOMA State of Oklahoma Dispatch via Print Contract ID Page 0000000000000000000005733 1 of 3 tilkos Currency Rate Type Rate Date *I'Of; USD CRRNT PO Date Description: Contract Maximum Supplier 0000377141 ` "411W '._ ,N; 0.00 MODEL 1 COMMERCIAL VEHICLES INC e ow *pen m a erence 9225 PRIORITY WAY WEST DR STE 300 INDIANAPOLIS IN 46240-1575 TYPE: STATEWIDE USA Tax Exempt? Y Tax Exempt ID:736017987 Contract Lines: Minimum Order Maximum/Open Line# Cat CD/Item ID/Item Desc UOM Qty Amt Qty Amt 1 25101502/ EA 0.00 0.00 0.00 0.00 24' 12 Passenger Rear Lift MFSAB Bus Make: Startrans Contract Base Pricing 0.00000 EA 0001 2 25101502/ EA 0.00 0.00 0.00 0.00 24' 15 Passenger,Rear Lift Metal Transit Vehicle Lift Metal Bus Make; Glaval,Starcraft and Startrans Contract Base Pricing 0.00000 EA 0001 3 25101502/ EA 0.00 0.00 0.00 0.00 26' 20 Passenger,Front Lift Metal Transit Vehicles Make; Glaval,Starcraft and Startrans Contract Base Pricing 0.00000 EA 0001 4 25101502/ EA 0.00 0.00 0.00 0.00 30,35&40 Foot Heavy-Duty Transit Low-Floor Diesel Bus Make: Arboc Contract Base Pricing 0.00000 EA 0001 5 25101505/ EA 0.00 0.00 0.00 0.00 Front Ramp Full-Size Conversion Van Make: Lonestar Contract Base Pricing 0.00000 EA 0001 6 25101502/ EA 0.00 0.00 0.00 0.00 30,35&40 Foot Heavy-Duty Transit Low-Floor CNG Bus Make: Arboc Contract Base Pricing 0.00000 EA 0001 7 25101502/ EA 0.00 0.00 0.00 0.00 24'12 Passenger,Front Lift Metal Transit Vehicle Final#The price is final after adjustments Authorized Signature Hard =Apply adjustments regardless of other adjustments Skip =Skip adjustments if any other adjustments have been applied J�. CONTRACT 3,44 OKLAHOMA State of Oklahoma Dispatch via Print Contract ID Page 0000000000000000000005733 2 of 3 Contract Dates Currency Rate Type Rate Date 02/03/2020 to 10/30/2025 USD CRRNT PO Date Description: Contract Maximum Supplier 0000377141 SW0797C-ADA Transit Buses 0.00 MODEL 1 COMMERCIAL VEHICLES INC Allow Open Item Reference 9225 PRIORITY WAY WEST DR STE 300 INDIANAPOLIS IN 46240-1575 TYPE: STATEWIDE USA Tax Exempt? Y Tax Exempt ID:736017987 Contract Lines: Minimum Order Maximum/Open Line# Cat CD/Item ID I Item Desc UOM Qty Amt Qtv Amt Glaval StarCraft Startrans Contract Base Pricing 0.00000 EA 0001 8 25101505/ EA 0.00 0.00 0.00 0.00 ADA Side Ramp Accessible Minivan Braun Contract Base Pricing 0.00000 EA 0001 9 25101502/ EA 0.00 0.00 0.00 0.00 Low Floor,Paratransit Cutaway Bus Arboc Contract Base Pricing 0.00000 EA 0001 10 42192201 / EA 0.00 0.00 0.00 o.co Low-Floor ADA Trolley Hometown Trolley Contract Base Pricing 0.00000 EA 0001 11 25101505/ EA 0.00 0.00 0.00 0.00 Rear-Lift Full Size Conversion Van Mobility Trans Contract Base Pricing 0.00000 EA 0001 12 56112107/ EA 0.00 0.00 0.00 0.00 Options&Accessories Contract Base Pricing 0.00000 EA 0001 COMMENTS: Solicitation Number: 0900000377-Rebid Contract Period: 02/01/2023-07/30/2024 Extension Period 02/01/2024-10/30/2025 Creative Bus Sales Point of Contact Info: Name:Brent Roy Email: broy@modell.com Phone Number (469)333-8918x943 90 day extension through 07/30/2024 LBradley Final=The price is final after adjustments Authorized Signature Hard =Apply adjustments regardless of other adjustments Skip =Skip adjustments if any other adjustments have been applied CONTRACT At OKLAHOMA State of Oklahoma Dispatch via Print Contract ID Page 0000000000000000000005733 3 of 3 Contract Dates Currency Rate Type Rate Date 02/03/2020 to 10/30/2025 USD CRRNT PO Date Description: Contract Maximum Supplier 0000377141 SW0797C-ADA Transit Buses 0.00 MODEL 1 COMMERCIAL VEHICLES INC Allow Open Item Reference 9225 PRIORITY WAY WEST DR STE 300 INDIANAPOLIS IN 46240-1575 TYPE: STATEWIDE USA Tax Exempt? Y Tax Exempt ID:736017987 Extension Date ends 4.30.2025 Extension 2:7.30.2025 Extension 3:10.30.2025 Final=The price is final after adjustments Authorized Signature Hard =Apply adjustments regardless of other adjustments Skip =Skip adjustments if any other adjustments have been applied Cosmetic or surface corrosion resulting from stone chips or scratches in paint are not covered. Replacement parts provided under terms of the warranty agreement will whenever possible, match original equipment. When necessary, Glaval Bus will substitute parts of comparable function and value. Defective items may be replaced with new,remanufactured,reconditioned or repaired components. Modifications,alterations or repairs performed by unauthorized personnel may invalidate portions of the Glaval Bus warranty.In addition,using the vehicle to tow another vehicle is prohibited and may void warranty.Contact Glaval Bus Customer Service before you make modifications,alteration or repairs. 9.Recovery Limitations No person shall be entitled to recover from warrantor for any consequential or incidental damages arising out of or relating to any defect in the product.These limitations include but are not limited to,loss of time;loss of use;loss of revenues,salaries or commissions;towing charges;bus fares;bus rentals:car rentals;gasoline expenses;telephone charges;inconvenience or other incidental damages. 10.How To Get Warranty Service To obtain warranty service, contact or visit the dealership where you originally purchased your vehicle or another warranty service facility designated by Glaval Bus. The dealership must contact Glaval Bus Customer Service Department for authorization to have a warranty claim submitted. If you or your dealer has moved, or if your dealer is no longer in business, contact Glaval Bus Customer Service Department (see address and telephone numbers below) for the name of a Glaval Bus dealer nearest to you. Your claim must be made within 14 days of the discovery of the defect.Glaval Bus will determine authorization based on and subject to the terms of the warranty agreement.All warranty claims must be reported within the warranty period. Warranty personnel must authorize all warranty service prior to performance. Warranty service may be reported directly to the warrantor or to one of their authorized dealers. If warranty personnel approve warranty service,you must leave the unit at the appropriate warranty service location for a sufficient time to perform service. 11.Who Performs Warranty Service It is recommended you obtain warranty service at the dealership where you originally purchased your bus. If the dealership cannot perform the service work,they should call Glaval Bus Customer Service Department for assistance(see number below).If you are unable to visit your original dealer,contact Glaval Bus Customer Service Department(address below)for the name and location of a Glaval Bus dealer near you. 12.Dispute Resolution Should you be unable to resolve a disagreement with your dealer regarding your right to pursue warranty coverage for a needed repair, contact the Glaval Bus Customer Service Department (see address below). If a dispute about warranty service arises between Glaval Bus and you,the owner,the disagreement will be resolved in accordance with the customary procedures of the American Arbitration Association relating to commercial transactions,or the dispute will be submitted to a panel of three (3) arbitrators for decision. The panel will be made up of one member appointed by Glaval Bus, one member appointed by the complainant/owner, and one member from the arbitrator group mentioned above. Any and all legal remedies shall be available to the owner after pursing this informal dispute resolution if a ruling is entered against Glaval Bus and Glaval Bus fails to abide by the ruling.The expenses of arbitration will be paid by the party against whom the arbitrator(s)rule. 13.Limits Of Warranty This written statement of limited warranty represents the entire warranty authorized and offered by Glaval Bus. There are no warranties or representations beyond those expressed in this written document. Any dealership,salesperson or agent cannot amend it. It expressly limits all warranties,including,but not limited to,by way of specification,both express and implied warranties,including warranties or merchantability and fitness for a particular purpose along with all other liabilities or obligations of Glaval Bus. FEDERAL COMPLIANCE THE TERMS OF THE WARRANTOR'S UNDERTAKING EXPRESSED IN THIS LIMITED WARRANTY ARE DRAFTED TO COMPLY WITH THE MAGNUSEN MOSS WARRANTY LEGISLATION, P.L. 93-637 OF 1974, AND OTHER APPLICABLE LAW. ANY WARRANTY PROVISIONS PROMULGATED BY THE FEDERAL TRADE COMMISSION PURSUANT TO RULES OR ANY OTHER LAW RELATIVE THERETO ARE EXPRESSLY INCORPORATED HEREIN.TO THE EXTENT ANY PROVISIONS OF THIS LIMITED WARRANTY ARE INCONSISTENT WITH STATE LAWS,ONLY THOSE PARTS INCONSISTENT ARE VOID. GLAVAL BUS Division of Forest River Bus,LLC. CUSTOMER SERVICE DEPT. 2367 Century Drive Goshen,IN 46528 Phone: 574.642.3112 Toll Free:800.348.7440 Fax: 574.970.6815 Updated:1/6/22 Rev C Form GL-WTY-02-01—Page 2 of 2 Glaval Type G-26'20 Passenger Front Lift I li ' 10,)Creative Bus Sales State of Oklahoma Contract SW0797C FY 2025 Preparer: Jason Roy Base Model Base Model Price: $ 132,076.00 Glaval Universal 7.3L V8 Gas 190" WB 14,500 GVWR Options: $ 11,137.00 -- iIavra!Bus Other Available Options: $ (234.00) ,... ,__, Unpublished Options: $ 22,681.00 A Division Of Forest River Inc. Total# CDL Vehicle Length Lift Position WC Positions Passengers Required 26' Rear 5 18 Yes QTY Vehices: 8 Total Contract Price: $ 1,325,280.00 Per Vehicle Price: $ 165,660.00 Customer Info Customer: Port Arthur Transit Address: 347 4th Street Port Arthur,TX 77640 Contact: Ernest Dugas Office Phone: 409-983-8776 Mobile Phone:_ E-Mail: ernest.dugas@,portarthurtx.gov Floorplan —42 34 34 34---.• 15 I I r,'9 - illi l ill it EM a iIIII 11! rril 96 , ! ,. IL_JIT=11 ! 1,1: -1 I'MR 177 . n 1 FUEL ACCESS PANELII I y I \1._ miry 1� �iI i ' I 3 c ' i i���_�I ��:�-1?1 3STEP y -___h. ill °I 1c RAISED PL 36 q. 32 32 36 12 -- 1 180 I 34 - 314 9/5/2025 �- Base Model Features Type G-26'20 Passenger Front Lift �'Creative Bus Sales Chassis Ford E-450 chassis-14,500 GVWR 7.3L V8 gasoline engine 6-Speed TorqShift Automatic Transmission Twin I-Beam IFS front axle-4,600 lbs. Full-floating,Dana 10.75"HD rear axle-9,600 lbs. Power-assisted hydraulic front&rear disc brakes 4-wheel anti-lock brake system 210 Amp Alternator Dual,maintenance-free batteries 55 Gallon Fuel Tank Power steering with tilt wheel Front coil springs-4,600 lbs Rear multi-leaf,single-stage rear springs-9,600 lbs HD gas shock absorbers Front&rear stabilizer bars LT225/75Rx16E All Season Tires Dual rear wheels Cruise control Power driver seat pedestal Driver/Co-pilot sun visor Power windows Power door locks OEM chassis dash heater,A/C,and defroster Chrome front bumper Spare tire Body Glaval Universal 25' body Pre-painted white galvanized steel sidewalls and skirts Fiberglass front and rear caps One-piece seamless FRP roof 65K BTU rear A/C system FRP interior walls&ceiling Coved flooring on sidewall to seat track Gerflor Sirius Graphite flooring Yellow step nosing 3/4"marine grade plywood floor Fuel tank access plate in floor Gloss blackout window paint Driver&Co-pilot running boards Rear tow hooks Heated/Remote-controlled side mirrors with integrated turn signals Romeo Rim rear bumper Stainless steel wheel inserts Valve stem extender for dual rear wheels Rear mud flaps 65K BTU rear heater Window ajar alarms for egress windows Galvanized stepwell battery box Hourmeter LED interior and exterior lights 9/5/2025 ,•- Base Model Features Type G-26'20 Passenger Front Lift , Creative Bus Sdes 4"amber LED flashers in rear cap(flash with 4-ways and/or entry door open) Midship turn/marker lights Independent red brake&amber turn signal lights Four(4)speakers for dash radio Electrically actuated passenger entry door with full length glass Overhead storage above driver/windshield Ceiling grab rails(both sides of aisle)-yellow powder coated Entry grab rails(parallel to steps,both sides)-yellow powder coated Stanchion and modesty panel behind driver-yellow powder coated Modesty panel aft of wheelchair lift(floor to ceiling) Level 5 seat covers for driver and co-pilot Mid High rigid passenger seats Foldaway seats over wheelchair stations Level 5 seat covers for passenger seats Anti-vandal grab handles on aisle seats Armrests on aisle side seats Freedman USR retractable seat belts Two(2) 12"seat belt extensions ADA Double wheelchair doors with spring tensioner door stays Front wheelchair lift(aft of entry door,forward of rear axle) Braun NL-919-2 wheelchair lift(800#capacity) Intermotive Gateway interlock/fast idle Two(2)Q'Straint QRT-MAX Slide'N Click wheelchair securements with combo lap/shoulder belt Eight(8)Q'Straint 18"webbing loops Two(2)Q'Straint storage pouches Q'Straint belt cutter Two(2)priority seating signs-one at each front seat Six(6)wheelchair decals(International Symbol of Accessiblility) Safety 5 lb.fire extinguisher First aid kit Body fluid kit Emergency triangle kit Backup alarm Backup camera system with 7" monitor Interior mirror-6"x16"flat Wide angle fresnel lens Red lights over emergency egress locations 9/5/2025 Options Qty Description FY 2025 List QTY Total Price 1 Driver's Shield $ 204.00 $ 204.00 1 Street Side Exhaust $ 246.00 $ 246.00 1 Public Address System $ 485.00 $ 485.00 1 Passenger Signal System Pull Cord $ 1,103.00 $ 1,103.00 1 Passenger Stop Request Signs $ 277.00 $ 277.00 1 Destination Signs $ 6,245.00 $ 6,245.00 1 Adjustable Rear Suspension System(Mor-Ryde) $ 1,632.00 $ 1,632.00 5 Freedman Seating TDSS(or equivalent)Fold Away Seat $ 189.00 $ 945.00 Subtotal Manufacturer Options: $ 11,137.00 Other Available Options Qty Description FY 2025 List QTY Total Price 1 Delete B-pillar and co-pilot seat(Manual Window and Door locks) $ (234.00) $ (234.00) Subttotal Manufacturer Options: $ (234.00) CBS Unpublished Options Qty Description FY 2025 List QTY Total Price 1 Rear Door w/2 Windows $ 971.00 $ 971.00 1 Windows each side of rear door $ 329.00 $ 329.00 6 Additional double foldaway seats $ 1,845.00 $ 11,070.00 13 Delete standard seats from base $ (471.00) $ (6,123.00) 1 PAT Paint&Graphics $ 6,580.00 $ 6,580.00 1 Freight to PAT $ 850.00 $ 850.00 1 2026MY Chassis Increase $ 2,676.00 $ 2,676.00 1 AngelTrax Camera System-Per PAT Spec $ 6,148.00 $ 6,148.00 1 Install PAT(supplied)Antenna and two way radio prep at doghouse $ 180.00 $ 180.00 Subtotal CBS Unpublished Options: $ 22,681.00 flIav !Bus GLAVAL COMMERCIAL BUS OPTIONAL 5-YEAR/100,000 MILE EXTENDED WARRANTY Notice Please ensure that the warranty registration is completed online in Dealer Connect by your purchasing dealer. Electronic entry into the warranty system registers the warranty with Glaval Bus so that Glaval Bus has record of your rights under this limited warranty and to assure prompt assistance.Your dealer will provide the warranty info for you to sign in order for entry into this system. If you do not remember signing a Glaval Bus warranty registration at the time of delivery,please contact your dealer. Definition of Terms Authorized Glaval Bus Dealer("Dealer"):This agreement is applicable only in the United States, Puerto Rico and Canada. Any Authorized Dealer of the owner's choice may perform warranty service work under the Glaval Bus Warranty Agreement. This vehicle should be delivered to the authorized dealer during normal service hours. A reasonable time should be allowed after taking the vehicle to the authorized dealer for performance of the repair. Glaval Bus,Division of Forest River Bus,LLC.("Warrantor"):The party obligated to perform under this Agreement. Original Purchaser:Person or entity that is a recipient of this product provided by a dealer under a purchase order or contract sales. Wear and Tear:The deterioration of a part or material beyond the manufacturer's specified tolerances that occur naturally over time and under normal operating conditions. 1.Who Warrants The Product The product,as described and limited here, is warranted by the manufacturer and installer of the body:Glaval Bus, Division of Forest River Bus, LLC.,hereinafter referred to as Glaval Bus,2367 Century Drive,Goshen,IN;and is administered by the Forest River Bus Customer Service Depart- ment,Goshen,Indiana 46528. 2.Who Is Covered Glaval Bus,the warrantor,extends this limited warranty agreement to the original owner only of the vehicle during the Warranty Period. 3.What Is Covered Glaval Bus,your warrantor,extends the following limited warranty to you;in which the limited warranty covers your conversion only pertaining to material defects in all materials and workmanship supplied by or performed by Glaval Bus. 4.Warranty Period The Glaval Bus limited warranty is for a period of five(5)years from the date of first delivery or 100,000 miles,whichever occurs first,except for other coverages listed under"Other Warranties That May Apply"and items listed under"Exclusions and Limitations"and"Limits of the Warranty." 5.Exterior Paint Exterior Paint, performed by Glaval Bus, is fully warranted to be free of substantial defects in workmanship by Glaval Bus for the first three(3) years(50,000 miles)from date of original purchase,50%warranted four(4)years(75,000 miles),and 25%warranted five(5)years(100,000 miles) from date of original purchase. 6.Other Warranties That May Apply Glaval Bus does not warrant the base chassis itself. The vehicle engine, chassis, drive-train, suspension system, battery and other chassis components are covered by a separate warranty offered by the manufacturer of the chassis and administered by the chassis manufacturer's authorized dealers.The tire manufacturer separately warrants tires.In addition,all aftermarket springs,suspensions,driveline retarders,etc.,such as Liquid Springs, Mor Ryde, Kelderman,Telma, etc. are not covered by Glaval Bus.These items are covered by their original manufacturer and their warranties may vary. 7.Owner's Responsibility Proper preventative maintenance of the exterior and interior of the vehicle is the responsibility of the owner.See the owner's manual(s)for proper care instructions.Defects or damage as a result of improper care or maintenance are not covered by this warranty agreement. 8.Exclusions and Limitations Damage caused by abuse,misuse,failure to observe reasonable required maintenance practices,acid rain,accidents,natural disasters,acts of war,facing of fabrics,carpeting and/or fiberglass are not covered. Light bulbs and fuses are not covered. Damage to the unit if such damage is the result of deterioration due to normal use,wear and tear,or exposure to the elements. Damages that may occur to the chassis,frame,other parts or components that occur due to overloading will not be covered and may invalidate portions of the Glaval Bus warranty agreement. Updated:1/6/22 Rev C Form GL-WTY-02-01—Page 1 of 2 PRICE ANALYSIS For Glaval Buses from Creative Bus SCOPE OF WORK- Independent Cost Estimate $170,387.08 Vendor Creative Bus(Oklahoma State Contract Pricing) $165,660.00 ABC-Turtle Top $170,278.25 Texas Bus Sales $175,223 Based on the 3 cost estimates reviewed, we have determined that adequate price competition was obtained and after comparison to the independent cost estimate, we have determined that the price offered by Creative Bus is fair and reasonable. Exhibit " B" : OKLAHOMA Procurement Division 200 N.E. 21s` Street 4 Transportation Oklahoma City, OK 10 20 73 5 3 4 www.odot.ora June 19, 2020 RE: Use of SW0797, Americans with Disabilities Act (ADA) Compliant Transit Buses by entities in states other than Oklahoma An inquiry was submitted to the Oklahoma Department of Transportation (ODOT) to ascertain if entities in States other than Oklahoma could utilize Oklahoma Office of Management and Enterprise Services (OMES) Statewide Contract 797, ADA Compliant Transit Buses. ODOT requested an opinion of Robin Meyer, OMES Legal Counsel and Dan Sivard, OMES State Purchase Director. Both have concurred that the solicitation for SW0797 does not prohibit entities in other states to utilize SW0797 if the other entity purchasing rules allow this. The supplier must also agree to sell to the particular entity. Thank you for your patience as OMES reviewed the solicitation and any potential impact to Oklahoma organizations that utilize the Oklahoma mandatory contract. If you have any questions, please contact: Jennifer Hankins (405)708-1846 "The mission of the Oklahoma Department of Transportation is to provide a safe, economical,and effective transportation network for the people, commerce and communities of Oklahoma." AN EQUAL OPPORTUNITY EMPLOYER aOutlook Fw: [NON-CoPA] RE: Confirmation of Procurement— 8 Paratransit Vehicles From Toria Rotibi <toria.rotibi@portarthurtx.gov> Date Mon 9/29/2025 3:31 PM To Gwen Thibodeaux <gwen.thibodeaux@portarthurtx.gov> Get Outlook for iOS From:Tye, Harold CTR (FTA) <harold.tye.ctr@dot.gov> Sent: Sunday,September 28, 2025 10:08:22 AM To:Toria Rotibi <toria.rotibi@portarthurtx.gov> Cc: Clifton Williams<clifton.williams@portarthurtx.gov>; Lynda Boswell <lynda.boswell@portarthurtx.gov>; Lomurro, Dominic(FTA)<dominic.lomurro@dot.gov> Subject: [NON-CoPA] RE: Confirmation of Procurement—8 Paratransit Vehicles Hello Toria Thanks for reaching out to FTA. To answer your question you must follow your Procurement policies and procurement manual when processing your purchase order, to the State of Oklahoma coop. What this means is you must make sure to do a ICE (Independent cost estimate), you must do a cost or price analysis, a procurement summary must be completed and lastly you must include the appropriate federal clauses regarding rolling stock on the purchase order and place all information in your procurement file. By doing all that I have listed, your actions should prepare your organization for a clean audit for this procurement. Typically, purchases using federal funds over a million dollars, are targeted to be audited. I am not well versed on your question regarding reimbursement so, I am including one of FTA's financial/ funding SME's on this email . Again thank you for reaching out to FTA. From:Toria Rotibi <toria.rotibi@portarthurtx.gov> Sent: Friday, September 26, 2025 11:28 AM To:Tye, Harold CTR (FTA) <harold.tye.ctr@dot.gov> Cc: Clifton Williams <clifton.williams@portarthurtx.gov>; Lynda Boswell <lynda.boswell@portarthurtx.gov> Subject: Confirmation of Procurement—8 Paratransit Vehicles CAUTION: This email originated from outside of the Department of Transportation (DOT). Do not click on s or open attachments unless you recognize the sender and know the content is safe. Your Good afternoon Harold, I am writing to confirm the City of Port Arthur's planned procurement of eight (8) paratransit vehicles. The City intends to purchase these vehicles through the State of Oklahoma Comptroller's contract with Creative Bus Sales of Irving, Texas, in the total amount of$1,325,280.00. The funding for this procurement is allocated as follows: • 85% Federal Transit Administration (FTA) grant funds; • 15% match satisfied through Transportation Development Credits (TDCs). As a result, the City will be reimbursed by the FTA at 100% of the eligible cost. Please confirm that this procurement structure and reimbursement process are consistent with FTA requirements. Thank you for your attention to this matter. Please let me know if you need any additional information or documentation. Sincerely, Toria Rotibi 1 TORIA ROTIBI 0 - Internal Contract Specialist i O IN toria.rotibi@portarthurtx.gov 409.983.8192 LAW DEPARTMENT www.portarthurtx.gov I This is not an open record. This message and its attachments contain confidential information and may include privileged attorney-client communications. Unauthorized use or disclosure is prohibited. This email and its attachments may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of the City of Port Arthur. If you are not the intended recipient of this email and its attachments, you must take no action based upon them, nor must you copy or show them to anyone. Please reply to the sender if you believe you have received this email in error.