HomeMy WebLinkAboutPR 24535: 2ND YEAR, 1ST RENEWAL, CONTRACT WITH GP EVANS CONTRACTORS, LLC City of -
}t „//2)
,•r t•rlru —
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 30, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager I
gl
From: Flozelle C. Roberts, EIT, MEng, MBA, CPM,Public Works Director
RE: P.R.24535 — Authorizing the City Manager to enter into the second ear (first
renewal)contract with GP Evans Contractors, LLC of Winnie, Texas
Introduction:
This agenda item requests Council's approval for the City Manager to enter into the second year
of the first renewal contract with GP Evans Contractors, LLC of Winnie, Texas, to provide
mowing services for the Landfill.
Background:
This is an annual contract to provide mowing services at the City's Landfill.The original contract
provided for the option to renew for two(2)additional one-year periods. City Council approved
Resolution 24-422 on November 4, 2024, authorizing the initial contract with GP Evans
Contractors,LLC of Winnie,Texas. Staff has evaluated GP Evans' services and has determined
them to be sufficient,recommending contract renewal.
Budget Impact:
Monthly mowing services are$6,485.00. The contract will expend$64,850.00 in the fiscal year
ending 2026 and $12,970.00 in the fiscal year ending 2027, subject to approval by the City
Council. The contract's total value is $77,820.00. Funding is available in the Solid Waste
Landfill Other Contractual Service Account, 403-50-320-5470-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 24535, authorizing
the City Manager to renew the contract with GP Evans Contractors, LLC of Winnie, Texas, for
the second year(first renewal).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 24535
09/30/2025 LLJ
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND GP EVANS CONTRACTORS, LLC OF WINNIE,
TEXAS, FOR THE PROJECTED BUDGETARY IMPACT OF
$77,820.00. FUNDING IS SUBJECT TO THE ANNUAL
APPROVAL OF THE CITY'S BUDGET, AND UPON SUCH
APPROVAL, SHALL BE MADE AVAILABLE IN THE SOLID
WASTE LANDFILL OTHER CONTRACTUAL SERVICE
ACCOUNT,ACCOUNT 403-50-320-5470-00-00-000.
WHEREAS, pursuant to Resolution No. 24-422, the City Council awarded GP Evans
Contractors, LLC of Winnie, Texas, a contract for monthly grass mowing services at the City
Landfill for a term of one(1)year,with the option to renew for two (2) additional one-year terms;
and
WHEREAS, GP Evans Contractors, LLC has satisfactorily completed the initial one-year
term of the contract; and
WHEREAS, based on satisfactory performance, City staff recommends that the City
Council approve the renewal of said contract for a second year, representing the first of the two
available renewal terms; and
WHEREAS, the contract will expend $64,850.00 in the fiscal year ending 2026 and
$12,970.00 in the fiscal year ending 2027, subject to approval by the City Council, for a total
contract value of$77,820.00; and
WHEREAS, the renewed contract term shall commence immediately upon approval of
this Resolution by the City Council.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute the second year (first renewal) contract with GP Evans Contractors, LLC of Winnie,
Texas, for the annual mowing of the Landfill's grounds with an option to renew for one (1)
additional year, attached in substantially the same form as Exhibit A; and,
PR 24535
09/30/2025 LLJ
Page 2 of 3
THAT,the contract will expend$64,850.00 in the fiscal year ending 2026 and$12,970.00
in the fiscal year ending 2027, subject to approval by the City Council, for a total value of
$77,820.00; and,
THAT, funding is subject to the annual approval of the city's budget, and upon such
approval, shall be made available in the solid waste landfill other contractual service account,
account number 403-50-320-5470-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2025 at a meeting of the City of Port Arthur, Texas, by the following vote:
Ayes: Mayor: _
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard., City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
"99
PR 24535
09/30/2025 LLJ
Page 3 of 3
APPROVED FOR : TRATION:
titr
Ronald Burton, CPM
City Manager
ozell . Robert , E T, MEng,MBA, CPM
Direct f Public rks
(44
Clifton . Williams,Jr.,CPPB
Purchasing Manager
(�t
L Boswell,MA, CGFO
Director of Finance
P.R. No. 24535
CONTRACT FOR THE ANNUAL MOWING OF THE LANDFILL'S GROUNDS
THIS AGREEMENT, made this day of , 2025,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and
GP Evans Contractors, LLC hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-422, the City entered into a one (1) year contract with
the option to renew for two (2) additional one-year periods. The parties hereby agree
to exercise said option for the second year (first renewal). The City can terminate this
contract at its convenience, which includes, but is not limited to, funding not being
available in any budget cycle within thirty (30) days' written notice.
2. The CONTRACTOR will perform work as stated in the Contract Documents.
3. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the sum of
$77,820.00.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) *
c) Specifications *
d) lam *
e) *
f) Notice to Proceed
* These items were attached to the original letting contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies), each of which shall be
deemed an original on the date first above written.
A- 1
Signed on the day of 2025
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2025
ATTEST CONTRACTOR
BY
CITY SECRETARY GP Evans Contractors, LLC
Winnie,Texas
Print Name:
Title:
A- 2