HomeMy WebLinkAboutPR 24566: PURCHASE OF 2 DUMP TRUCKS FOR WATER UTILITIES DEPT. City of
ort rthur
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INTEROFFICE MEMORANDUM
Date: October 6, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 24566 - Purchase of Two (2)Dump Trucks for Water Utilities Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
purchase two (2) Peterbilt Dump Truck for the Water Utilities Department for the Wastewater
Treatment Division with a combined total of $358,483.44 from Rush Truck Center of San
Antonio, Texas through Buyboard contract.
Background:
The dump trucks are used by the three Wastewater Treatment Plants to transfer the waste sludge
to the City's Landfill. Unit No. 1973, a 2014 Freightliner M2 106 with 42,000 miles that was
flooded during Hurricane Harvey,has reached the end of its useful life and needs to be replaced.
Another dump truck has limited use as it is frequently in need of repairs. Moreover,an additional
new Dump Truck is being requested to meet TCEQ requirements in its operations and
maintenance activities. The two (2) new dump trucks have a Buyboard (723-23) Cooperative
Purchasing Quote of a combined total amount of$358,483.44 from Rush Truck Center of San
Antonio, Texas and funding is available in Account No. 625-40-225-8523-00-00-000, Motor
Vehicles.
Budget Impact:
The total budgetary impact for two (2) new dump trucks is $358,483.44 and is available in
Account No. 625-40-225-8523-00-00-000, Motor Vehicles.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 24566 authorizing the
City Manager to purchase two (2) Peterbilt Dump Trucks as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 24566
10/6/25 cm
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO
(2) PETERBILT DUMP TRUCK FOR THE WATER
UTILITIES DEPARTMENT, WASTEWATER TREATMENT
DIVISION FROM RUSH TRUCK CENTER OF SAN
ANTONIO, TEXAS, THROUGH BUYBOARD, IN THE
AMOUNT OF $358,483.44. FUNDS ARE AVAILABLE IN
ACCOUNT NO. 625-40-225-8523-00-00-000, MOTOR
VEHICLES.
WHEREAS, the Water Utilities Department, the three Wastewater Treatment Plants
routinely uses dump trucks in its operation and maintenance activities; and,
WHEREAS, Unit No. 1973, a 2014 Freightliner M2 106 with 42,000 miles, that was
flooded due to Hurricane Harvey in 2017 has reached the end of its useful life and needs to be
replaced,and,furthermore,another dump truck has limited use at it is frequently in need of repairs;
and,
WHEREAS, an additional new Dump Truck is being requested to meet TCEQ
requirements in its operation and maintenance activities; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as BuyBoard
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, City staff has solicited a Buyboard Contract No. 723-23 quote for the
Peterbilt Dump Trucks,as delineated in our Purchasing Policy to purchase two(2)Peterbilt Dump
Trucks in the combined total amount of$358,483.44; and,
WHEREAS,Rush Truck Center, of San Antonio, Texas,through Buyboard,provided the
quote attached as Exhibit "A", which meets our specifications required by the Water Purification
Division.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT,the facts and recitals in the preamble are true and correct; and,
PR No. 24566
10/6/25 cm
Page 2 of 3
THAT,the City Council hereby authorizes the purchase of two(2)Peterbilt Dump Trucks
from Rush Truck Center of San Antonio, Texas,through Buyboard, in the combined total amount
of$358,483.44 for the Wastewater Division with funding available in Account No. 625-40-225-
8523-00-00-000, Motor Vehicles; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED, AND APPROVED this day of , 2025
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
CITY OF PORT ARTHUR,TEXAS:
Charlotte M.Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24566
10/6/25 cm
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Al Or'
I
Ronald Burton,
City Manag-
Suhail Kanwar, P.E.
Director of Public Services
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Ly (Lyn) Boswel , MA ICMA-CM
Finance Director
[AAPLL.,
Clifton E. Williams Jr. CPPB
Purchasing Manager
Exhibit "A"
(Rush Truck Center Quote)
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE--BUYBOARD
Remit P.O.'s To: munisales(ayushenterprises.com
Vendor Rf 5777RUCh CZ',WLR Date Prepared
Contact for Vendor: C7)I TONKRi:SE 10/IOi'20
Phone (830)320-5219
End I iser: Cil}'of'Port Arthur
End I'ser Contact: Joseph Teslar Phone/Fax (No)983-8162
Product Description: 2026 Peterbilt 548Dump Truck
A: Base Price in Bid,Buyboard ID Number: 723-23 Series:
B: Published Options(Itemize Below) 548 &1,7(i0.00
DESCRIP—ION t
AMOUNT OPT# DESCRIPTION AMOUNT
I'cterbilt Prune&Equipment S 2.537.00 RTC-Om Dump Body S 27,832.0(1
Peterbilt Front/Rear Axles& Equipment $ 16,596.00
Peterbilt Engineifnu smission&Equipment $ 13,897.00
Peterbilt Air&Trai.er/"Fires& Wheels $ 3,0.17.00
Peterbilt Fuel Tanks/Batter}'Box&Bumper 8 1,639.00
Peterbilt Cab&Equipment $ 5,0'11.00
Subtotal Column 1: $ -12,757.00 Subtotal Column 2: I $ 27,882_00
Published Options added to Base Price(Subtotal of"Col 1"& "Col 2") $ 70,589.00
C: Subtotal of A+
D: Non Published options 1`'''°349.00
OX 13,/17 Yard Dump Bode with Options $ 23,81 1.36 I I
Subtotal Column 1:t$ 23,811.36 'Subtotal Column 2: S _
'Unpublished Option added to Base price(Subtotal"Col 1 +Col 2
b 23,R1 L36
IE: Contract Price Adjustment(If any, explain here) I
tl ( I I
IF: Total of C+ D+/ E
I S 179,160.36 I
IG: Quantity orderer Units: 2
358,320.72 I
IH: BUYBOARD Adrrinistrative Fee
I $ -100.00 I
II: Non-Equipment Charges&Credits(I.e.:Ext. Warranty, Trade-ln, Delivery, etc)
Freight $ 102.72 x 1 $ 102.72
I $
y 102.72 I
IJ: TOTAL PURCHASE PRICE INCLUDING(G+H+I)
I $ 358,823;41 I