HomeMy WebLinkAboutPR 24567: ATLANTA WATER LINE IMPROVEMENT PROJECT CHANGE ORDER NO. 4 Cul,of
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INTEROFFICE MEMORANDUM
Date: October 6, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 24567—Atlanta Water Line Improvement Project Change Order No. 4
Introduction:
This Agenda Item is to seek the City Council's approval for Change Order No. 4 for the Atlanta
Water Line Improvement Project with Global Drilling Inc. of Winnie, Texas.
Background:
The 16"Atlanta water line from 19th Street to 4th Street is the main water supply line for the
downtown area of Port Arthur. Based on the work orders and the residents' concerns, the water
line condition urgently needs rehabilitation. Arceneaux Wilson& Cole Engineer firm(AWC)
provided professional services to design and construct a 20" water line replacement for the
project.
Resolution No. 24-021 awarded the project to Global Drilling Inc. of Winnie, Texas, for
$2,377,477.00, and Arceneaux Wilson & Cole Engineer firm (AWC) of Port Arthur, Texas, is
the project engineer and construction manager.
Resolution No. 24-471 approved Change Order No. 1 to utilize directional drilling trenchless
technology to install remaining portions of the new 20-inch water line to better accommodate
construction plans. This change order increased the contract amount by $234,163.00 to a new
contract amount of$2,611,640.00 and also extended the contract time by 90 days to a new
total contract time of 270 days.
Resolution No. 25-198 approved Change Order No. 2 to repair a major leak on the 16-inch
waterline along Atlanta Avenue, repair a leaking 8-inch sanitary sewer line with bypass
pumping, and install tie-ins to address previously unidentified underground utilities, increasing
the contract amount by $109,900.00 to a new contract amount of$2,721,540.00 and extending
the contract time by 90 days to the new total contract time of 360 days.
"Remember,we are here to serve the Citizens of Port Arthur"
Resolution No. 25-328 approved Change Order No. 3 to address the increased installation
requirements of six (6)proposed alleyway crossing tie-ins and for the field orders to repair
water leaks on existing 2-inch and 6-inch waterlines, which increased the contract amount by
$79,510.00 to the new total contract amount of$2,801,050.00. This Change Order also
extended the contract time by 45 days for the installation requirements and repairs which
prevented the mass water shutoff in the downtown area during the tie-ins installation.
AWC engineer, along with City Staff, is proposing Change Order No. 4 for additional tie-in
installations to the new line. Change Order No. 3 addressed six (6)tie-in installations,
however, during installation it was found that many existing water valves were inoperable due
to aging infrastructure. These valves are needed for the installation to prevent water shutdown
in major portions of the city. As such, the remaining tie-in installations will require the need
for line stops and insertion valves increasing the contract amount by $166,500.00 to a new
contract amount of$2,967,550.00 and extending the contract time by 75 days for the
installations.
Budget Impact:
The initial contract amount was $2,377,477.00
Change Order No. 1 increased the contract amount by $234,163.00 to the new contract amount
of$2,611,640.00, increasing the change order percentage allowed by 9.8%.
Change Order No. 2 increased the contract amount by $109,900.00 to the new contract amount
of$2,721,540.00, increasing the change order percentage allowed by 4.6%to a total 14.4%.
Change Order No. 3 increased the contract amount by$79,510.00 to the new contract amount of
$2,801,050.00, increasing the change order percentage allowed by 3.3%to a total 17.8%.
Proposed Change Order No. 4 will increase the contract amount by $166,500.00 to the new
contract amount of$2,967,550.00, increasing the change order percentage allowed by 7% to a
total 24.8%.
Funding is available in Capital Improvement Projects Account No. 405-40-000-8516-00-00-
000, Project No. WS0019-CON.
Recommendation:
It is recommended that City Council approve Proposed Resolution No.24567 to approve Change
Order No.4 for the Atlanta Water Line Improvement project as discussed and/or outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
PR No. 24567
10/6/25 cm
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 4 TO THE ATLANTA
WATERLINE IMPROVEMENT PROJECT WITH GLOBAL
DRILLING INC. OF WINNIE, TEXAS, INCREASING THE
CONTRACT AMOUNT BY $166,500.00 TO THE NEW TOTAL
CONTRACT AMOUNT OF $2,967,550.00 WITH EXTENDED
CONTRACT TIME OF 75 DAYS TO A NEW TOTAL CONTRACT
TIME OF 480 DAYS; FUNDS ARE AVAILABLE IN CAPITAL
IMPROVEMENT PROJECTS ACCOUNT NO. 405-40-000-8516-00-
00-000,PROJECT NO. WS-0019 CON.
WHEREAS, pursuant to Resolution No. 24-021, the Atlanta Water Line Improvement
Project was awarded to Global Drilling Inc. of Winnie, Texas, with a total projected budgetary
amount of$2,377,477.00; and,
WHEREAS, pursuant to Resolution No. 23-464, Arceneaux Wilson & Cole Engineering
Firm (AWC) of Port Arthur, Texas, was hired as Design and Construction Engineer to oversee
the project; and,
WHEREAS, pursuant to Resolution No. 24-471, Change Order No. 1 was approved to
utilize directional drilling trenchless technology to install remaining portions of the new 20-inch
water line to better accommodate construction plans increasing the contract amount by
$234,163.00 to a new contract amount of$2,611,640.00 and extending the contract time by 90
days to a new contract time of 270 days; and,
WHEREAS, pursuant to Resolution No. 25-198, Change Order No. 2 was approved to
repair a major leak on the 16-inch waterline along Atlanta Avenue, repair a leaking 8-inch
sanitary sewer line with bypass pumping, and install tie-ins to address previously unidentified
underground utilities, increasing the contract amount by $109,900.00 to the new total contract
amount of$2,721,540.00 with extended contract time of 90 days to the new total contract time of
360 days; and,
PR No. 24567
10/6/25 cm
Page 2 of 4
WHEREAS, pursuant to Resolution No. 25-328, Change Order No. 3 was approved for
the increased requirements for the installation of six (6) proposed alleyway crossing tie-ins that
were affected by the further discovery of existing and abandoned underground utilities lines
during construction, and additionally, for field orders to repair water leaks on existing 2-inch and
6-inch waterlines, which increased the contract amount by $79.510.00 to a new total contract
amount of$2,801,050.00 with extended contract time of 45 days to the new total contract time of
405 days; and,
WHEREAS, AWC is proposing Change Order No. 4 (EXHIBIT "A") for further tie-in
installations to the new line due to inoperable water valves needed to prevent water shutdown in
the area, and as such will require the need for line stops and insertion valves to be installed at the
tie-ins increasing the contract amount by $166,500.00 to a new contract amount of
$2,967,550.00; and,
WHEREAS, Change Order No. 4 also proposes a time extension of 75 days to address
the aforementioned installations which increases the total contract completion time to 480 days;
and,
WHEREAS, the total increased amount in the Change Orders, including the proposed
Change Order No. 4, are within the maximum allowed 25% of the original contract amount
(Exhibit"B"), as per the Texas Local Government Code Section 252.048(d).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
PR No. 24567
10/6/25 cm
Page 3 of 4
THAT, the City Council hereby approves Change Order No. 4 (EXHIBIT "A") further
tie-in installations to the new line, increasing the amount by $166,500.00 to the new total
contract amount of$2,967,550.00; and,
THAT, the City Council further approves Change Order No. 4 for a time extension of 75
days to the new total contract completion time of 480 days, due to the aforementioned
installation requirements and repairs; and,
THAT, the funding is available in Capital Improvement Projects Account No. 405-40-
000-8516-00-00-000, Project No. WS-0019.CON; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2025, AD,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24567
10/6/25 cm
Page 4 of 4
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burto Phi
City Mana'•r
.. +Cuvcre
Suhail Kanwar, P.E.
Director of Public Services
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO FUND AVAILABILITY:
11
Lyn (Lyn Boswell, A, ICMA-CM
Finance Director
Clifton,E. Williams Jr., CPPB
Purchasing Manager
EXHIBIT "A"
(CHANGE ORDER NO. 4)
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ARCENEAUX WILSON&CODE
engineering I surveyirg!plonnrng
October 02, 2025
Mr. Calvin Matthews, P.E.
City of Port Arthur
Director of Water Utilities
444 4th Street
Port Arthur, Texas 77640
RE.. Proposal For Change Order No. 04 for
A TLANTA WATER LINE IMPROVEMENTS
AWC Job No. CPA-1160
Mr. Matthews:
Attached is Change Order No.4 for the Atlanta Water Line Improvements project.
This change order is to increase the contract amount by $166,500.00 and extend
the contract time by 75 calendar days.
While attempting to locate and operate the existing valves within the immediate
project area on the City's existing potable water distribution system, the
Contractor and City staff found that many existing valves were inoperable due to
the age of the infrastructure. These valves surpass 50-years of service life. These
valves are necessary for completing final tie-ins of the lateral lines located in the
alleyways and also minimizing the effect of water outage on the surrounding area.
In foresight of experiencing this once in construction,the original design included
multiple sizes of line stops and insertion valves as supplemental bid items in the
contract. This would allow the City to have established pricing for these items if
the existing valves were found to be inoperable during construction. The City and
Engineer have reviewed the proposed changes and agree they are within the
budget and scope as requested.
409.724.7888
3120 Central Mall Drive
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
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This change order will extend the original contract time by 75 calendar days and
increase the original contract amount by $166,500.00. We recommend that the
City of Port Arthur authorize this change order to the contract as submitted. We
have attached Change Order No. 4 which modifies the contract to reflect this
change for your consideration and action.
Should you have any questions or require additional information, please contact
our office.
ARCENEAUX WILSON&COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keith Zotzky, P.E., C
Vice President of Engineering Services
Attached
Change Order#04
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ARCENEAUX WILSON&COLE
CHANGE ORDER NO. 4
DATE: October 2, 2025 JOB NO.: CPA-1160
AGREEMENT DATE: May 20, 2024
NAME OF PROJECT: Atlanta Water Line Improvements
OWNER: CITY of PORT ARTHUR
CONTRACTOR: GLOBAL DRILLING
The following changes are hereby made to the CONTRACT DOCUMENTS:
SUPPLEMENTAL BID ITEMS
1. Add One (1) 12" Line Stop at $22,500/EA. ($22,500.00)
2. Add Eight (8) 6" Line Stop at $10,000/EA. ($80,000.00)
3. Add Four (4) 6" Insertion Valve at$16,000/EA. ($64,000.00)
TOTAL $166,500.00
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,377,477.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2,801,050.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased]
by: $166,500.00
The new CONTRACT PRICE, including this CHANGE ORDER, will be $2,967,550.00
1 of 2
M_ CHANGE ORDER NO. 4
♦_♦' CnApe
October 2, 2025
♦" Job No. CPA-1160
ARCENEAUX WILSON&COLE
cnglnecring!surveying dunning
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 180 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 360 Calendar Days
ORIGINAL DATE OF COMPLETION: November 17, 2024
ADJUSTED DATE OF COMPLETION: September 21, 2025
CONTRACT TIME due to this CHANGE ORDER will be increased by 75 Calendar Days
The New DATE OF COMPLETION: December 5, 2025
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred
by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED0BY ENGINEER: ACCEPTED BY:
*e--.9tiS2:k7
ARCENEAUXWtt-SON & COLE LLC (CONTRACTOR, OFFICER OR OWNER)
GLOBAL DRILLING
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
Contract Current Status
Contract Name: Atlanta Waterline Improvement
Contractor: Global Drilling
Contract#: 24-021
Original Contract Amount: $ 2,377,477.00
Statutory Range:
25%Pursuant to 252.048(d)(+/-) $ 594,369.25
Amount Percentage of Percentage
Original Contract to Date
Original Contract $ 2,377,477.00
Change Order 1 $ 234,163.00 9.8% 9.8%
Change Order 2 $ 109,900.00 4.6% 14.5%
Change Order 3 $ 79,510.00 3.3% 17.8%
Change Order 4(Proposed) $ 166,500.00 7.0% 24.8%
Total Change Orders to Date $ 590,073.00 24.8%
New Contract Amount $ 2,967,550.00