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Home My WebLink AboutPR 24601: (1) ALJON ADV500 COMPACTOR FOR THE LANDFILL DIVISION City of ort rthur Tccus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 16, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Flozelle C. Roberts, EIT, MEng, MBA, CPM, Public Works Director RE: P.R. 24601 — Purchase of one (1) Aljon ADV500 Compactor for the Landfill Division for$950,000.00 from Aljon by C&C Manufacturing of Ottumwa, Iowa, through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program Introduction: This agenda item requests Council's approval to purchase one (1) Aljon ADV500 Compactor for the Landfill Division. Background: The Public Works Landfill Division utilizes compactors for daily trash operations to ensure compliance with the Texas Commission on Environmental Quality's (TCEQ) regulations. Staff is requesting the purchase of a compactor to assist with its daily operations. In addition to meeting its compaction requirements, the compactor can serve as a substitute for a down bulldozer. The purchase of this equipment is a new request, and it was approved by the city council in the fiscal year ending 2026 equipment schedule. Budget Impact: Aljon by C&C Manufacturing, of Ottumwa, Iowa, which maintains contract number PW10-25 with the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program,provided a competitive quote for one (1) Aljon ADV500 Compactor at $950,000.00. The compactor will "Remember,we are here to serve the Citizens of Port Arthur" 444 4'h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 be funded through the Capital Improvement Program Account, account number 403-50-320- 8523-00-00-000. Recommendation: It is recommended that the City of Port Arthur City Council approve PR 24601, authorizing the City Manager to purchase one(1)Aljon ADV500 Compactor for the Public Works Landfill Division from Aljon by C&C Manufacturing of Ottumwa, Iowa, through the Houston- Galveston Area Council (HGAC) Cooperative Purchasing Program. • "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 A PR 24601 10/16/2025 LLJ Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) ALJON ADV500 COMPACTOR FROM ALJON BY C&C MANUFACTURING, OF OTTUMWA, IOWA, THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (HGAC) COOPERATIVE PURCHASING PROGRAM, CONTRACT NUMBER PW10-25, WITH A PROJECTED AMOUNT OF $950,000.00. FUNDS ARE AVAILABLE IN THE CAPITAL IMPROVEMENT PROGRAM ACCOUNT, ACCOUNT NUMBER 403-50-320-8523-00-00-000. WHEREAS, the City of Port Arthur Public Works - Landfill Division maintains a permit issued by the Texas Commission on Environmental Quality(TCEQ)to accept and manage regional and commercial solid waste; and, WHEREAS, to maintain a permit in good standing with TCEQ, the landfill must have operational compactors onsite to compact and spread waste in compliance with state regulations; and, WHEREAS, the Aljon ADV500 compactor is essential to comply with these regulations to compact and move the waste; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the Aljon by C&C Manufacturing, of Ottumwa, Iowa, through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program, as an alternative to a formal bid process; and, WHEREAS, Aljon by C&C Manufacturing, LLC of Ottumwa, Iowa, is part of the HGAC Cooperative Purchasing Program under Contract Number PW10-25, and submitted a quote for one (1) Aljon Advantage Series 500 (ADV500) Compactor in the amount of $950,000.00 attached hereto as Exhibit A; and, WHEREAS,the City Council of the City of Port Arthur, Texas, approved the purchase of this new request in the fiscal year 2026 equipment schedule. PR 24601 10/16/2025 LLJ Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Manager of the City of Port Arthur is hereby authorized to purchase one (1) Aljon ADV500 Compactor from Aljon by C&C Manufacturing, LLC of Ottumwa, Iowa, through the Houston-Galveston Area Council (HGAC) Cooperative Purchasing Program for $950,000.00; and, THAT, funding for this purchase is available in the Capital Improvement Program Account,account number 403-50-320-8523-00-00-000; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of ,A.D. 2025 at a meeting of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Charlotte M. Moses Mayor ATTEST: Sherri Bellard, TRMC City Secretary PR 24601 10/16/2025 LLJ Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED FOR ADMINISTRATION: J - ---D 6v/ Ronald Burton, CPM City Manager °// Al? Pr, �� sii' Roberts, MEng, BA, CPM Direct• • !Public f or. APPROVED AS TO THE AVAILABILITY OF FUNDS: it /i L Clifton E. Williams, Jr., CPPB Purchasing Manager Lyn a Boswell, MA, GFO Director of Finance P.R. No. 24601 IHGACCONTRACT PRICING WORKSHEET Contract PW10-25 Date 10/9/2025 77 For Catalog& Price Sheet Type Purchases No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buy1°g Port Arthur Contractor: Aljon by C&C Manufacturing Agency: Contact Jorge Morales Prepared Greg Shockley Person: By: Phone: 956-356-8995 Phone: 479-629-6550 Fax: Fax: Email: jorgemoralesnportarthurtx.gov Email: ghhockley@aljon.com Catalog/Price Sheet Name: Public Works Equipment General Description aDV 500 Landfill Compactor of Product: A.Catalog/Price Sheet Items being purchased-Itemize Below-Attach Additional Sheet if Necessary Quan Description Unit Pr Total 1 Aljon ADV500 with 1X48X58 Cone Wheels with one inch wrap,96 M-Trax Cleats,Straight blade, 1,116,742 1116742 20#fire extinguisher,Telematics,LED Strobe. Published Options Selected 1 Semi U Blade 1,700 1700 1 Fire Suppression 28,250 28250 1 Auto Lube 13602 13602 1 10%contract discount -116029 -116029 Subtotal 1044265 Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Freight-Delivery Set up and training 19,000 Delivery-Set up-commissioning 4000 5 year 10,000 hour extended powertrain warranty 35,055 ldditional enctotncr discount -148,320 Approximate Delivery Date: 30 days D. Total Purchase Price 950,000