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HomeMy WebLinkAbout(A2) MAYOR PRO TEM HAROLD DOUCET ($1,527.26) (A2 ) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Harold Doucet Date of Report: 11/5/2025 Department/Division: Mayor/Council Date(s) of Trip: 10/28-31/2025 Destination and Purpose of Trip: Texas Municipal League Conference Date Date Date Date Date Totals 10/29/2025 10/30/2025 10/31/2025 Expense Type Registration $420.00 Lodging $528.94 Air Fare Mileage $408.32 Rental Car GSA M&IE Per Diem $ 60.00 $ 50.00 $ 60.00 $170.00 Less: Provided Meals (Breakfast) (Lunch) (Dinner) Parking Tolls Taxi Other: Total Trip Cost $1,527.26 Receipts are required for all expenses except contract per diem and tips. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Odometer Beg: Subtract: Prepaid Registration 420.00 Odometer End: Prepaid Lodging Total Miles - Prepaid Airfare Auto Allowance (circle) Yes City Billed Rental Car x Rate Mileage Reimbursement: I hereby certify that the above expenditures Subtract: Advance Amount 648.32 represent cash spent for ligitimate city Equals: Amount Due Employee business only and do not includ s items of if positive $ 458.94 a personal , Amount Due City Signature:t4 ) . _ l if negative Approved by Department Head/"dy-) jhafrpp ed by Accounting for compliance with policies k ) Notes and Explanation: p Approved by City Manager "" , , Arrival Date: 10/29/2025 4:18:00 PM 5180 CAMBRIDGE ST Departure Date: 10/31/2025 8:39:00 AM Adult/Child: 2/0 PORT ARTHUR TX 77640 Cashier ID: APEREZ001 UNITED STATES OF AMERICA Room Rate: 220.00 AL: HH# 554132227 SILVER VAT# Folio No/Che 1092489 A Confirmation Number:3355150471 HILTON FORT WORTH 10/31/2025 8:39:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE AID:A0000000031010 **BALANCE" $0.00 EXPENSE REPORT SUMMARY 10/29/2025 10/30/2025 STAY TOTAL ROOM AND TAX $264.47 $264.47 $528.94 DAILY TOTAL $264.47 $264.47 $528.94 Hilton Honors®stays are posted within 72 hours of checkout.To check your earnings or book you next stay at more than 8,600 Hotels and Resorts in 139 Countries and Territories,please visit Honors.com Thank you for choosing Hilton.You'll get more when you book directly with us-more destinations,more points,and more value.Book your next stay at hilton.com. CREDIT CARD DETAIL APPR CODE 08504D MERCHANT ID 67045610011 CARD NUMBER VS*5308 EXP DATE 10/29 TRANSACTION ID 5218131 TRANS TYPE Sale Page:2 n l iton.. 815 MAIN STREET • ^, FORT WORTH,TX 76102 United States of America TELEPHONE 817-870-2100 •FAX 817-882-1300 Reservations www.hilton.com or 1 800 HILTONS DOUCET,HAROLD Room No: 619/K1Q Arrival Date: 10/29/2025 4:18:00 PM 5180 CAMBRIDGE ST Departure Date: 10/31/2025 8:39:00 AM Adult/Child: 2/0 PORT ARTHUR TX 77640 Cashier ID: APEREZ001 UNITED STATES OF AMERICA Room Rate: 220.00 AL: HH# 554132227 SILVER VAT# Folio No/Che 1092489 A Confirmation Number:3355150471 HILTON FORT WORTH 10/31/2025 8:39:00 AM DATE DESCRIPTION ID REF NO CHARGES CREDIT BALANCE 10/29/2025 GUEST ROOM HHERNAN 5216850 $220.00 DEZ44 10/29/2025 FORT WORTH TPID FEE HHERNAN 5216850 $4.40 DEZ44 10/29/2025 RM-STATE TAX HHERNAN 5216850 $13.56 DEZ44 10/29/2025 RM-CITY TAX HHERNAN 5216850 $24.86 DEZ44 10/29/2025 STATE COST=RECOVERY FEE HHERNAN 5216850 $1.65 DEZ44 10/30/2025 GUEST ROOM HHERNAN 5217736 $220.00 DEZ44 10/30/2025 FORT WORTH TPID FEE HHERNAN 5217736 $4.40 DEZ44 10/30/2025 RM-STATE TAX HHERNAN 5217736 $13.56 DEZ44 10/30/2025 RM-CITY TAX HHERNAN 5217736 $24.86 DEZ44 10/30/2025 STATE COST=RECOVERY FEE HHERNAN 5217736 $1.65 DEZ44 10/31/2025 VS"5308 APEREZ00 5218131 ($528.94) 1 REF=0001092489-01395612 CHIP 05 Application Label:CHASE VISA TC:E4EC2ED1406B4EE5 TVR:0080008000 Page:1 r Y 2U2b per aiem rates for ZIP Code 76102 A SA U,S. General Services Administration FY 2025 per diem rates for ZIP Code 76102 Meals and incidental expenses (M&lE) rates and breakdown First ant! Primary destination County E N1d expenses �iE Breakfast Lunch Dinner Incidental tastday total of travel Arlington, Fort Worth/ Tarrant! Grapevine City of s; S22 533 3 S60.00 Grapevine tikASUA(14 —ED 512C . (R.te-9 b 0 I As -45 4 /aCf-tctilitanel_ tdD -7° 0130 rl -R O t'bk� /0 /31 C Christe Whitiey From: Key Bookings - Official Housing for TML 2025 <info@cvent.com> Sent: Friday, August 15, 2025 11:30 AM To: Christe Whitley Subject. [NON-CoPAI Doucet, Harold - TML 2025 Modified Reservation Acknowledgement i"* zu . �. 'I I IPAL LEAGUE .kit Annual Conference and Exhibition n . . -00 Dear Harold, Welcome to F 't V-) ,1 rX =or the 1'3t1 r n,ani TML Conference and Exhibition. Thank you for making your hotel reservation on Jul 29, 2025 for 2..:-5 I \rnual Conference being held in Fort Worth, TX, over the dates of Oct 28, 2023 - Oct 31, 2025. This modifica.:ion to your hotel reservation was made on Aug 15, 2025. All reservation ch ,n?ec c -n he me-ie at the ev r t N.^ ebsite by clicking here https://book.passkey.com/entry?token=eyJOeXAiOi1KV1QiLCJhbGciOiJIUzI1NiJ9.eyJwYXIsb2FkljoiTFAwOVIG US 9mTnVwMHpTaE52bEVOY2o0TVIvVWpDTkkzVFBHZUxnWTY5eIBRbndyMEtXSzJJSUhyWIIzeIZ6cE1vR2hnYmErd itmTUpwamdlaVhPSmNWTURmUFRTQUYxSEkyZnd3VIB2aEk9In0.3ABj7Oc1UiWz3grBMEHXOKzrIJsx3k3YufJKX ZP2Qs&utm source=290&utm medium=email&utm campaign=297362482, or by emailing kbhousing@ke _, , s.;-,r ;. Changes/Canceflatioris Cancellations starting Fer.tember 10 will incur a S75 fee. Key Bookings will continue to take reservation changes G c c ns u: til le end of day on October 7. Sincerely, Your Hou , ig Team Reserva`o s ' r� Passkey Acknowle '=:: me . i Your h tl: .. .- 'elortne. tor, Reeassance Fort Worth Hotel Check-in: Oct 23, 2025 Check-o..:t: Oct 31, 2025 j Room tope: Standard Room With Either 1 King Bed or 2 Queen Beds Guests per roeec: Guest name: Harold Doucet Share withs: There are no other guests sharing this room Requests: Guarani <i: Credit Card Dee O teets Status Rate Nightly Rates: Oct 28, 2025 1 Confirmed '199.00 Oce 29, 2025 Confirmed 199.00 Oce 30, 2025 Confirmed 199.00 Additional GuestPete Addit orei Pere_:_:n Charges: Second Guest 0.00 Ill d Guess C j Fou n Guess_ _ 0 5'= Roos , rates are subject to state, local, and occupancy taxes and fees currently 19.34% per night. A Total n . ' Chsrge: dai , Texas Recov .ee of 0.81% will be added to the room rate. A signed Hotel Occupancy Tax Exemption form most be turned In to the Front Desk prior to departure for any tax exemption adj..s-:-..:mments to be .eo-:_ssed. All tax exemption adjustments are contingent to Hotel Occupancy Tax' .x. t c on Fa-MS bra verified by the hotel.accounting department. USD 75.00 for cancellations made on or after 09110/2025. Cancellation Pcl.itiy; �1 _ :ceis stertiri: ) will incur a $75 fee from Key Bookings. The i r l e i• ,charge a one right stay if the reservation is cancelled less than one week prior to arrivae Hotel Information Hotel Name: The Worthington Renaissance Fort Worth Hotel Address; 00 : Street 11 rtd Tx': 7t; ... Weather: View the Weather Forecast Please do not call your hotel "just to be sure" until after October 10. Conference hotels will not download TML Conference reservai October 7. Rest assured that if you have received a confirmation number already from the Housing Bureau, the hotel will honor your for your consideration. After October 10, 2025, all reservation changes can be made by contacting the hotel directly at 817-870-1000. Passkey, its reservat their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations, and as such are not re! guaranteed hotel rooms, damages, expenses, inconveniences, or damage to any person or property from any cause whatsoever. x�r n4ex:_,qe For changes and cancellations, contact rc:ayBookings at sb rousingi kej ookings.org. 2 Christe Whitley mimenniazuKammichausimeer From: Texas Municipal League <acct©i trnl.org> Sent: Tuesday,July 29, 2025 10:14 AM To: Harold Doucet Cc: Christe Whitley Subject: [NON-CoPA] Registration Confirmed - Texas Municipal League Annual Conference 2025 "(AP r ILE AGUE':. iI3 h Annual Conference and Exhibition 0,7:L4:tier 29-3I Bal 1 'ear Harold. Your • v . e this email for future reference. I "e><as Municipal League Annual Conference 2025 Atter,- ,c D -;-)t Total Registrants: 7 i Ime: 7:3u F\Ivi Date: Confirmation Number: 7LNR36G3R66 11 "%di I IC,d 4.13n1 ■ ' trTi fw i d ERA I. 4410.ta View or modify your registration We look forward to seeing you there. i __... _ Nees?s@n!.�r"+-.,rrt!xe..,p. ,r.ry�•. ,ter_ i�.,m.TlAlpys,. ‘.41; nip! n6;:-.'14,!:101 4 Texas Mlun cipal League c . , r R � e Texas ktdunicipal League. please 6 Your '; .s L- n successfully processed. Please save t Trans; Item .;. 3 ..-.. nt Full Coi,,: .._:.. 2C. a4�J.OtJ Payment Total $420.00 Registr C, View your registration If you I ct( pease contact Texas Municipal League directly at acct@. CVO 2 rrivateiy ownea vehicle(HUV)mileage reimbursement rates l GSA 1 An official website of tin United States government GS`. U .S. General Services Administration Privately owned vehicle ( POV) mileage re1m . - rates 7r/Pr r^d oil npv rn'rer-+e,eimht-:s^tr =nt ra+,Ds efffcti n.a y1,2025. MoL.a s Effective/applicability Rate per date mile Airplane" January 1,2025 $1.75 If use of privately owned automobile is authorizea or if no government- January 1,2025 $0.70 furnished tomot le is authorized and available If government-furnished automobile is authorized and available January 1,2025 $0.21 Motorcycle January i,2025 $0.68 Rei. .:ai ion. Effective/appiicability date Rate per mile Stanaard mi,eage r-:te for moving purposes January 1,2025 fC.21 *Airpla sho_,,c be converted into statute rri'es(SMs` ^r regular miles when submitting a voucher using the forma:: 1. 5 Forcalc. iI +ni r, t.,; !air,. rs r; ease visit the U.S. Department of Transportation's inter-Airport Distance QUEST For all t! p travelpo(icy_@gsa.gov. Questions Have trno"ra: pal __. Have a Question?'site nst updated: Dec 30,2024 https:i/www.aSa c:v! snr-rtif nn i nq-rain.c-nnu_ratec_ctr/nriao+olv_ron nn V_voF lnln nnv mil,,.... 444 4th St b , 617- to Renaissance-The Worthington L9 c el 5 If OL 340.27 miles) ( Le via 1-45 arc US-287 (;) Start -44zt tHead tc:\,varci nth St. Go for 39 ft. r> T rl:iLrno4thSt. Go for 240 ft. onto Fort Worth Ave. Gc for 364 ft. <-1 Turn lett onto Proctor St. Goor U. ni. r> Turn ricnt ontc Houston Ave. Go or t Tur 16th St (TX-87). Go for r> Turn rich: onto TX-82. Go for 2.2 n:i. - � wiii� � - henry :.� iti�f,ils Hwy (TX-73 W) _ R=„ .....,,..Q.. ,.m • - _ Go o:' -.4.0 rni. TTake ra ip onto i-10 'Ai. Go ;for Take. en : 799 Toward TX-99/Grand Parkway onto 1-10 E. Co for 0.4 mi. r) Turr . Grand Pkwy. Go for 0.9 ,- ;. . ,, Grand Pkwy (TX-99-TOLL N). toward FM-1314/Porter/Conroe. r> -.• =M 1314 Rd (FM-1314 N). G ei I= Loop 336 (TX-336-LOOP). Go for =. : . .. c rr -45 Feeder Rd. Go TTane rarno onto 1-45 N toward 1-45. G-. fnr 152 mi. ; ex It g t toward axahacm�Ft Worth onto US-287 N (Congressman Joe Barton Pkwy). Go for38.0mE ƒ Keep .eft oTto US-287. Go for 0.8 S E ConbnLeon Highway 287S (US-287 N). Go for § 3.2mi. Continue on 1-20 W (Ronald Reagan Memorial Hwy). Go for 0.9mi. f Keep right onto US-287 & toward Downtown)-820 N/Ft Worth. Go a: 33 9E Contirue ?< »820 N (E Loop 320 S). Cc .0 m f KF e «: onto U S-287 N toward Downtown/Ft Worth. Co Conte.' on TX-80-SPUR W (Martin L King Jr Fwy) toward TX-280-SPUR N/Downtown. Cofer 8mE Kee9@2 :oward E 6th St/Tre Rail. Go for «29E Ccntnco .on E 6th St toward 6th ?%RERAIL. Go foryl mi.