HomeMy WebLinkAboutPR 24592: CONTRACT WITH KT MAINTENANCE COMPANY, INC. FOR LANDSCAPING AT THE PRIMARY AND SECONDARY WAYFINDING MONUMENT SIGN LOCATIONS or 0
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 17, 2025
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Chandra Alpough, CPM, CPRP, Director of Parks and Recreation
RE: P.R. 24592—Contract with KT Maintenance Company, Inc. for Landscaping at
the Primary and Secondary Wayfinding Monument Sign Locations
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 24592,
authorizing the City Manager to enter into a contract with KT Maintenance Company, Inc. of
Port Arthur, Texas, for landscaping at the primary and secondary wayfinding sign locations,
with a projected budgetary impact of$52,721.28.
Background:
The City of Port Arthur is in need of a wayfinding signage program to guide motorists,bicyclists,
and pedestrians along and through streets, sidewalks, and public spaces throughout the City of
Port Arthur, as well as monument signs to identify thoroughfares and city-owned buildings.The
primary and secondary monument signs are complete. As the City of Port Arthur recognizes the
importance of creating an inviting and visually appealing environment around our new
wayfinding,we are committed to enhancing the areas to reflect our city's welcoming spirit.
One (1) bid was received from a Request for Proposals for the landscaping of the primary and
secondary monument signs. City staff evaluated the bid, and KT Maintenance Company, Inc.
was the responsive bidder.
Budget Impact:
Funding in the amount of$52,721.28 is available for this purpose in Account Number 001-25-
065-5311-00-20-000.
Recommendation:
It is recommended that the City Council approve P.R.No.24592,authorizing the City Manager
to enter into a contract with KT Maintenance Company, Inc. of Port Arthur, Texas, for
landscaping at the primary and secondary wayfinding sign locations. The projected budgetary
impact is $52,721.28.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R.#24592
10/17/2025 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A ONE-YEAR CONTRACT WITH KT
MAINTENANCE COMPANY, INC. OF PORT ARTHUR,
TEXAS, FOR LANDSCAPING AT THE PRIMARY AND
SECONDARY WAYFINDING MONUMENT SIGN
LOCATIONS WITH A BUDGETARY IMPACT OF $52,721.28;
FUNDING AVAILABLE IN ACCOUNT NUMBER 001-25-065-
5311-00-20-000
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a
wayfinding signage program to guide motorists, bicyclists, and pedestrians along and through
streets, sidewalks, and public spaces throughout the City of Port Arthur, as well as monument
signs to identify thoroughfares and city-owned buildings; and,
WHEREAS, the City of Port Arthur recognizes the importance of creating an
inviting and visually appealing environment around our new wayfinding, and we are committed
to enhancing the areas to reflect our city's welcoming spirit.
WHEREAS, the Purchasing Division advertised the request for proposals for
landscaping at the primary and secondary wayfinding monument sign locations on September
17, 2025, and September 24, 2025,attached hereto as Exhibit"A"; and,
WHEREAS, one (1) bid was received on October 8, 2025, for the landscaping of
the primary and secondary monument signs. The bid was evaluated by City Staff, and KT
Maintenance Company, Inc. of Port Arthur, Texas, was the responsive bidder, with a copy of the
scoresheet attached hereto as Exhibit"B"; and,
WHEREAS, staff has recommended that the City award the bid to KT
Maintenance Company, Inc. of Port Arthur and enter into a contract with the company for the
project attached hereto as Exhibit"C".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct; and,
Section 2. That the City Manager is herein authorized to enter into a one (1)year
agreement with KT Maintenance Company, Inc. of Port Arthur, Texas, for the landscaping at the
primary and secondary wayfinding monument signs, with a projected budgetary impact of
$52,721.28, in substantially the same form as attached hereto as Exhibit "C". Funding available
P.R.#24592
10/17/2025 ca
in account number 001-25-065-5311-00-20-000.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2025, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FOR
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burto ,
City M ger
P. R. #24592
10/17/2025 ca
C1(2fr
Chandra Alpough, CPM TYVil
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
&Jul,'"
n a Boswell
Director of Finance
1,„A,
Clifton Wi iams, CPPB
Purchasing Manager
Exhibit "A"
CITY OF PORT ARTHUR
Invitation to Bids
Landscaping at Wayfinding Signs Locations
September 17,2025 September 24,2025
PUBLIC NOTICE
CITY OF PORT ARTHUR,TEXAS•
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed bids,addressed to the City of Port Arthur,will be received at the
Office of the City Secretary,City Hall 444 4th Street or P.O.Box 1089,Port Arthur,Texas 77641 no,
later than 3:00 p.m.,Wednesday,October 8,2025 and all bids received will thereafter be opened
and read aloud at 3.15 p.m., on Wednesday,October 8,2025 in the City Council Chambers,5th'
Floor,City Hall,Port Arthur,Texas for certain services briefly described as:
LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
Bids received after the deadline stated above,regardless of method of delivery,will not be considered
land returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444
4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be
retrieved from the City's website at www.portarthurtx.govlbids.asox or yrww.publicpurchase.corrt.
NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR THURSDAY. SEPTEMBER�
i25,2025 AT 10:00 A,M. AT RECREATION CENTER LOCATED AT 1308 9TH AVENUE, PORT
'ARTHUR.TEXAS
'Per Chapter 2 Article VI Sec. 2-262(C)of the City's Code of Ordinance,the City Council shall not
award a contract to a company that is in arrears in its obligations
tthheCity� �.curt Q l C PB
■ Purchasing Manager
PUBLIC NOTICE
CITY'OF PORT ARTHUR,TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed bids,addressed to the City of Port Arthur,will be received at t
Office than
f the City Secretary,City Hall 444 4th Street or P.O.Box 1089,Part Arthur,Texas 77641
later than 3:00 p.m.,Wednesday,October 8,2025 and all bids received •wilt thereafter be open
and read aloud at 3:15 p.m., on Wednesday,October 8,2025 in the City Council Chambers,
Floor,City Hall, Port Arthur,Texas for certain services briefly described as:
LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
Bids received after the deadline stated above,regardless of method of delivery,will not be considers
and returned unopened.
Copies of the Specifications and other.Contract Documents are on file in the Purchasing Office,4,
4th Street,City of Port Arthur, and are open for public inspection without charge.The can also I
retrieved from the City's website at www.portarthurtx.gov/bids.aspx or www.pubii y cpurchase can alco
NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR THURSDAY, SEPTEMBE
25, 2025 AT 10:00 A.M.AT RECREATION CENTER LOCATED AT 1308 9TH AVENUE, POR
ARTHUR,TEXAS
Per Chapter 2 Article VI Sec. 2-262(C)of the City's Code of Ordinance, the City Council shall nc
award a contract to a company that is in arrears in its obligations to the City.
Curt Williams; PB,
Purchasing Manager
Exhibit "B"
City of Port Arthur
Landscaping at Wayfinding Sign Location
Agenda Totals
P25-085
Weight KT Maintenance
Port Arthur,TX
Qualifications&Capabilities 55 55
References 10 10 •
Cost 30 30
ney
Prt Arthur Business 5 5 City of ECity
Total 100 100 `\ '`1
11/
V?t rthu��
YOLANDA 'CYYION-Govx,vX 10/21/25 Texas
Yolanda Scypion-Goudeaux,Purchasing Assistant Date
Page 1 of 1
Exhibit "C"
AN AGREEMENT FOR LANDSCAPING AT THE PRIMARY AND
SECONDARY WAYFINDING MONUMENT SIGN LOCATIONS
BETWEEN THE CITY OF PORT ARTHUR AND KT MAINTENANCE
COMPANY, INC.
THIS AGREEMENT, made this day of , 2025, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER" or"CITY", and KT MAINTENANCE COMPANY, INC.,hereinafter called
"CONTRACTOR".
WITNESSED: That for and in consideration of the payments, terms, conditions, and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents upon
Receipt of a Notice to Proceed. The work to be performed under this Contract will be
completed within one year of commencement.
2. The CITY can terminate this contract at its convenience, including, but not limited to,
funding not being available in any budget cycle, with thirty (30) days' written notice. Any
terms and conditions stated in the original specifications will apply to any extended periods.
3. The CONTRACTOR will provide landscaping at the primary and secondary wayfinding
monument sign locations for the City of Port Arthur as stated in the Contract Documents.
4. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of
the materials, supplies, tools, equipment, labor, and other services necessary to perform the
repairs delineated in the bid specifications.
5. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for a budgetary impact of
$52,721.28.
6. The term"Contract Documents"means and includes the following:
a) Agreement
b) Advertisement for Request for Proposal
c) Addendum
d) General Information
e) Specifications
0 Proposal
g) Notice of Award
h) Notice to Proceed
7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns.
8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies), each of which shall be deemed
an original on the date first above written.
Signed on the day of 2025
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of 2025
ATTEST KT MAINTENANCE COMPANY, INC.
BY
CITY SECRETARY
y1 I
CHARLOTTE M.MOSES,MAYOR RONALD BURTON,CPM
HAROLD L.DOUCET,SR., —_ ""-` CITY MANAGER
MAYOR PRO TEM
Cite of
SHERRI BELLARD,TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS,JR. o r 1 r I It tt
TIFFANY L.HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM Texas CITY ATTORNEY
THOMAS KINLAW,III
DONALD FRANK,SR.
September 23,2025
REQUEST FOR PROPOSAL
LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m.,Central
Standard Time, Wednesday, October 8, 2025 (The clock located in the City Secretary's office
will be the official time.) All proposals received will be read aloud at 3:15p.m. on Wednesday,
October 8,2025. in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals
will be opened in a manner to avoid public disclosure of contents; however, only the names of
proposers will be read aloud.
MARK ENVELOPE:P25-085
DELIVERY ADDRESS: Please submit one(1)original and three(3)exact duplicate copies and
one USB of your RFP to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Request for Proposal should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
Clifton.Williams@portarthurtx.gov
Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams,
P.O.Box 10891444 4th Street I Port Arthur,Texas 77641 1409.983.8160 I Fax 409.983.8291
The enclosed REQUEST FOR PROPOSAL (RFP)and accompanying General Instructions are for
your convenience in submitting proposals for the enclosed referenced services for the City of Port
Arthur.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall
be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner
of the envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP
submittal arrives at the above location by specified deadline regardless of delivery method chosen
by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.
lt)Wie4.aiin4-
Cliftton Williams
Purchasing Manager
Page 2 of 24
REQUESTS FOR PROPOSALS
LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will
be reinstated upon request.
In the event you desire not to submit a bid,we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with
the enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City,State,Zip Code: Date:
Page 3 of 24
p
NON MANDATORY
PRE-BID CONFERENCE
A Non Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas
and prospective bidders for Landscaping at Wayfinding Signs Locations will be held at the
Recreation Center located at 1308 9th Avenue,Port Arthur TX on Thursday,September 25, 2025
at 10:00 a.m. The purpose of the Non Mandatory Pre-Bid Conference is to make certain that the
scope of work is fully understood, to answer any questions, to clarify the intent of the Contract
Documents,and to resolve any problems that may affect the project construction.No addendum will
be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue
an addendum(s)to clarify the intent of the Contract Documents.
Page 4 of 24
Wavfindinq Signs Landscaping
Scope of Work
GENERAL DESCRIPTION
The City of Port Arthur Parks and Recreation Department seeks request for proposals
(RFP) from qualified lawn and landscape management firms to provide annual
landscaping and grounds maintenance services for the Wayfinding Signs located
throughout the City. The purpose of this RFP is to describe the minimum requirements
needed to perform the proper maintenance of the signs.
WAYFINDING MONUMENT SIGN LOCATIONS
Listed below are the locations of the Wayfinding Monument Signs, the square footage of
the area to be landscaped and a summary of the plantings in that area.
Wayfinding Monument Square
Sign Area Footage Summary of Plants
300 Woodworth Blvd 3000 Lilac Chaste Tree (Vitex)
Flax Lily
Wedelia
Natal Plum
Purple Trailing Lantana
444 4th Street 125 Wedelia
Adagio Maiden Grass
3918 W HO Mills Blvd 4000 Lilac Chaste Tree (Vitex)
Flax Lily
Adagio Maiden Grass
Dwarf Oleander
2838 Highway 365 4500 Lilac Chaste Tree (Vitex)
Flax Lily
Adagio Maiden Grass
Dwarf Oleander
1785 W TB Ellison Parkway 6000 Natal Plum
Dwarf Oleander
Agagio Maiden Grass
Wedelia
6929 Gulfway Drive 4000 Lilac Chaste Tree (Vitex)
Flax Lily
Adagio Maiden Grass
Dwarf Oleander
Page 5 of 24
SCOPE OF WORK
The City of Port Arthur Parks and Recreation Department seeks proposals from qualified
vendors to provide all equipment, materials, labor, and transportation necessary to
provide landscaping and maintenance services to the Wayfinding Monument Signs
specified in the RFP.
Maintenance of new planting shall consist of pruning, cultivating, watering, weeding,
fertilizing, mulching, resetting to proper grades or vertical position, and performing other
operations as required to establish healthy, viable plantings. It also includes spraying or
treating them as required to keep trees and shrubs free of insects and diseases.
The responsibilities and frequency of some of the tasks to be performed are listed below.
Task Frequency
Existing Plants - Maintain them by pruning, trimming March-October are twice a
and general care to all trees, shrubs and plants. month; November—
February once a month
Weeding Flower Beds— This shall always be done by March-October are twice a
hand and not by weed eater equipment. month; November—
Photographic proof is needed after completing this February once a month
task every other week.
Shrubbery—Trimmed by hedge trimmers only and not March-October are twice a
by a weed eater or other ulterior methods. month; November—
Inspected and trimmed as needed at all locations. February once a month
Leaves —All leaves on the ground will be removed and March-October are twice a
bagged month; November—
February once a month
Blowing - Clippings and other lawn debris shall not be March-October are twice a
blown into the street or down storm drains. month; November—
February once a month
March-October are twice a
Trash Pickup —Area should have debris removed. month; November—
February once a month
Fertilize with premium tree and shrub fertilizer
Twice a year
Twice a year
Install 2 inches of shredded mulch over entire bed area
once in Spring once in autumn.
ADDITIONAL INFORMATION
• Irrigation System -All Wayfinding Monument Areas have irrigation systems.
Regular deep watering to all planting until there are definite signs that the trees
have been established, new growth is apparent, and no trees are experiencing
stress conditions. Maintenance of the irrigation system shall consist of monitoring
and adjustment of the duration and frequency of the watering schedule,
adjustment of heads for coverage and elevation, repair of leaks in both mains and
Page 6 of 24
lateral lines and all other work required to establish a complete working irrigation
system. The Contractor shall be responsible for damages to the irrigation system
caused by maintenance operations.
• Watering - Frequent watering to the areas to insure against drying. This may be
accomplished as mentioned above through the irrigation system, hand watering or
portable sprinklers. The Contractor shall monitor the settings of automatic sprinkler
controls and recommend necessary adjustments according to climatic changes.
Upon completion of work, clean areas, remove tools, supplies and equipment. Wash
down curbs and pavement areas. Scrub curbs and walks as necessary to ensure a clean
surface. Provide a site clean and free of materials and suitable for use as intended.
I
I
Page 7 of 24
The City of Port Arthur requires comprehensive responses to every section within this RFP.
Conciseness and clarity of content are emphasized and encouraged. Vague and general
proposals will be considered non-responsive and will result in disqualification. To facilitate
the review of the responses, Firms shall follow the described proposal format. The intent of
the proposal format requirements is to expedite review and evaluation. It is not the intent to
constrain Vendors with regard to content,but to assure that the specific requirements set forth
in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure
to arrange the proposal as requested may result in the disqualification of the proposal. It is
requested that proposals be limited to no more than 50 pages, excluding resumes. All pages of
the proposal must be numbered and the proposal must contain an organized,paginated table
of contents corresponding to the sections and pages of the proposal.
A.)QUALIFICATIONS & CAPABILITIES
The offeror shall provide the following information.
1) Experience with Municipal governments.
2) Experience with similar work for the firm and individuals assigned to related projects of
similar nature.
3) The number of years in business.
4) Professional affiliations and certifications.
5) Describe you plan schedule for completing work.
B.)REFERENCES
Include three (3) business references for which similar services have been provided. Include the
following:
1) The term (beginning and ending dates)of your contract agreement(s);
2) A brief description of the scope of work; and
3) Contact name,title, address,email, and telephone number.
The offeror(s) hereby authorize(s) and request(s) any person, firm, corporation and/or government
entity to furnish any information requested by the City in verification of the references provided and
for determining the quality and timeliness of providing the services. See Appendix C.
C.)COST
Please include the expected amount your firm would be compensated for services provided to the
City of Port Arthur. Please state your base cost which is the set cost the City will pay. Please state
any additional cost that may be needed during the contract such as equipment rentals, additional
man hours,materials, etc.. The cost proposal must be included in each copy of the proposal.
D.)PORT ARTHUR BUSINESS
Points are given to a contractor located in the City of Port Arthur. Portions of these points may be
given to a contractor sub-contracting to a Port Arthur contractor.
Page 8 of 24
EVALUATION AND SELECTION PROCESS
All proposals will be screened by an evaluation committee and those proposers selected for a short
list may be invited to attend an interview, at the proposers own expense. Any invitation for an oral
presentation will be solely for the purpose of clarifying proposals received from each qualifying
proposer, and will not represent any decision on the part of the evaluation committee as to the
selection of a successful proposer.
The City will evaluate all responses based on the experience, personnel qualifications, references,
methodology/strategy, cost, and quality of response. The City reserves the right to negotiate the
final fee prior to recommending any Vendor for a contract.
The City's process is as follows:
1. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following
criteria:
a. Qualifications& Capabilities(55points)
b. References(10 points)
c. Cost(30 points)
d. Port Arthur Business(5 points)
2. City staff shall recommend the most qualified Vendor to the City Council and request
authority to enter into contract negotiations.
3. When services and fees are agreed upon,the selected Vendor shall be offered a contract
subject to City Council approval.
4. Should negotiations be unsuccessful,the City shall enter into negotiations with the next,
highest ranked Vendor. The process shall continue until an agreement is reached with a
qualified Vendor.
5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred
in the preparation and presentation of a response. All finalist(s)shall pay their own costs
incurred in preparing for,traveling to and attending interviews.
The City reserves the right to use all pertinent information (also learned from sources other than
disclosed in the RFP process)that might affect the City's judgment as to the appropriateness of an
award to the best evaluated proposer. This information may be appended to the proposal evaluation
process results.
Page 9 of 24
GENERAL INFORMATION:
Proposers are cautioned to read the information contained in this RFP carefully and to submit
a complete response to all requirements and questions as directed.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and
`Proposal" shall be equivalent.
AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance
with these specifications. The City reserves the right to award on the basis of the Lowest and Best
Offer in accordance with the laws of Texas,to waive any formality or irregularity, and/or to reject
any or all proposals.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineations,alteration,or erasure made before opening time must be initialed by the signer of the
bid, guaranteeing authenticity.
WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting
written request, over the signature of an authorized individual,to the Purchasing Division any time
prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the
deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be
considered if submitted after the deadline.
CONFLICT OF INTEREST:No public official shall have interest in this contract, in accordance
with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty
service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no
later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing
authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City
assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum.
Failure to acknowledge and submit any addendum may be cause for the proposal to be rejected. It
Page 10 of 24
is the vendor's responsibility to check for any addendums that might have been issued before bid
closing date and time. All addenda will be numbered consecutively, beginning with 1.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the
City of Port Arthur as its principal place of business must have an official business address (office
location and office personnel)in Port Arthur,the principal storage place or facility for the equipment
shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in
Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside
the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price
shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Accounts
Payable,P.O. Box 1089, Port Arthur,Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30
days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of
Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port
Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas
and the City Attorney concerning any portion of these requirements.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances,
rules, orders, regulations and codes of the federal, state and local governments relating to
performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the planning and carrying out of the program, shall have any personal financial
interest,direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure
compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits
the City from granting any license, privilege or paying money to any-one owing delinquent taxes,
paving assessments or any money to the City until such debts are paid or until satisfactory
arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT
included as part of this RFP.
Page 11 of 24
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically
understood and agreed that these quantities are approximate and any additional quantities will be
paid for at the quoted price. It is further understood that the contractor shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX
77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract
shall be read and enforced as though each were included herein. If, through mistake or otherwise,
any such provision is not inserted or is not correctly inserted the Contract shall be amended to make
such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike
manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities
and means, except as herein otherwise expressly specified, necessary or proper to perform and
complete all the work required by this Contract, in accordance with the provisions of this Contract
and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of
capability, performance, construction, and other details, its use is not intended to deprive the City
of Port Arthur the option of selecting goods which may be considered more suitable for the purpose
involved.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If,through any cause,the Contractor shall fail to fulfill in a timely
and proper manner his obligations under this contract, or if the Contractor shall violate any of the
covenants, agreements or stipulations of this contract, the City shall thereupon have the right to
terminate this contract by giving written notice to the Contractor of such termination and specifying
the effective date thereof, at least fifteen (15) days before the effective date of such termination.
Notwithstanding the above,the Contractor shall not be relieved of liability to the City for damages
sustained by the City by virtue of any breach of the contract by the Contractor, and the City may
withhold any payments to the Contractor for the purpose of set-off until such time as the exact
amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE:The City may terminate this contract at any time giving
at least thirty(30)days notice in writing to the Contractor. If the Contract is terminated by the City
as provided herein, the Contractor will be paid for the service that it has performed up to the
termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph
hereof relative to termination shall apply.
Page 12 of 24
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying
material or service to the Contractor, or any sub-contractors for work under this contract, if this is
deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that
occurs as a result of his fault or negligence in connection with the work performed until completion
and final acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or
permit any sub-contractor to perform any work included in this Contract until he has received from
the City of Port Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State
of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase,
maintain and keep in force insurance that will protect against injury and/or damages which may
arise out of or result from operations under this contract,whether the operations be by himself or by
any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for
whose acts any of them may be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and
hired vehicles coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person,
$500,000 per occurrence for bodily injury and $100,000 per occurrence for property
damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
numbers,effective dates and expiration dates)and to date and sign and do all other things necessary
to complete and make into valid certificates of insurance and pertaining to the above listed items,
Page 13 of 24
and before commencing any of the work and within the time otherwise specified, Contractor shall
file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect
except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain
a provision that coverage afforded under the policies will not be altered,modified or canceled unless
at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor
shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form
from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed
CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur
not more than ten(10)days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days of the execution
of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued
within such period, the time may be extended by mutual agreement between OWNER and
CONTRACTOR.
PERFORMANCE AND PAYMENT BOND REQUIREMENTS: Per Government Code
Chapter 2253. Bonds. If the contract exceeds fifty thousand dollars ($50,000) a payment bond is
required. If the contract exceeds one hundred thousand dollars ($100,000) a performance bond is
required. Performance and Payment Bonds shall be furnished on prescribed forms in the amount of
one hundred percent (100%) of the contract price with corporate surety duly authorized to do
business in the State of Texas. Attorneys-in-fact who sign Bonds must file with each bond a certified
and effective date copy of their Power of Attorney.
Page 14 of 24
APPENDICES
A. Cost Proposal
B. Vendor References
C. Letter of Interest
D. Affidavit
E. Conflict of Interest Questionnaire
F. List of Locations
G. HB 89
H. SB 252
I. Non-Collusion Affidavit
Page 15 of 24
I
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ats
P25-085
CITY OF PORT ARTHUR, TEXAS
LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
KT MAINTENANCE COMPANY, INC.
800 PROCTER STREET
PORT ARTHUR, TEXAS 77640
KTM
KTMKT Maintenance Company, Inc.
Industrial Contractors
October 1, 2025
P25-085
City of Port Arthur Texas
Landscaping at Wayfinding Signs Locations
To Whom It May Concern:
KT Maintenance Company, Inc.would like to thank the City of Port Arthur,Texas for this bid opportunity.
We believe we find ourselves in a unique position. Having just completed the Wayfinding Signs
Landscaping project; we know exactly what it takes to successfully maintain the landscaping to be
esthetically pleasing;and,have applied every opportunity for cost-savings to the City of Port Arthur within
our bid. KT Maintenance Company, Inc. total annual bid for Landscaping at the six (6) Wayfinding Sign
Locations is FIFTY-TWO THOUSAND, SEVEN HOUNDRED TWENTY-ONE AND 28/100 ($52,721.28)
DOLLARS.
Included herein are Table of Contents,Appendices A through H as required in bid documents;along with
Appendices I and J, included as a part of our bid.
It is our sincere hope that this proposal meets with your complete approval.
If you have any questions,please do not hesitate to contact us.
Regards,
James Bowers
General Manager
James.Bowers@ktmaintenance.com
Mobile:409-720-9810
-1-
800 Procter Street, Port Arthur,Texas 77640 Phone(409) 982-9952 Fax(409) 982-4.,,,�
APPENDIX A
CITY OF PORT ARTHUR. TEXAS
BID SHEET
BID FOR: LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
BID DUE DATE:OCTOBER 8,2025
ITEM# QUANTITY UOM DESCRIPTION MONTHLY ANNUAL
COST COST
1 12 MTH 300 WOODWORTH BLVD $ 416.22 $ 8,324.41
2 12 MTH 444 4m STREET $ 151.35 $ 3,207.06
3 12 MTH 3918 W H.O.MILLS BLVD. 479.28 9,585.69
4 12 MTH 2838 HIGHWAY 365 529.74 10,594.71
1785 W.TB ELLISON
5 12 MTH PARKWAY 529.74 10,594.71
6 12 MTH 6929 GULFWAY DRIVE 529.74 10,594.71
PLEASE STATE ANY ADDITIONAL FEES THAT MAY BE REQUIRED IN THIS
CONTRACT ON A SEPARATE PAGE.
KT Maintenance Company,Inc. 800 Procter Street
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O.BOX
James Bowers Port Arthur,Texas 77640
PRINT OR TYPE NAME CITY STATE ZIP
General Manager 409-982-9952
TITLE AREA CODE TELEPHONE NO
James.Bowers(a7,ktmaintenance.com 409-982-4851
EMAIL FAX NO
Page 16 of 24
APPENDIX B
VENDOR REFERENCES
Please list at least three (3) companies or governmental agencies where the same or
similar products and/or services as contained in this specification package were recently
provided.
THIS FORM MUST BE RETURNED WITH YOUR BID,
REFERENCE ONE
Government/Company Name: Bechtel-ExxonMobil SCANfinin Project
Address: Langham Rd.Beaumont,TX
Contact Person and Title: Charlott Duso, Field Procurement Manager
Phone: Fax: Email:CCDuso@Bechtel.com
Contract Period: 2016-2018 Scope of Work: Grounds Maintenance
REFERENCE TWO
Government/Company Name: Motiva Par
Address:
Contact Person and Title: Michael Bryce,Supply Chain Specialist, Base Plant
Phone: 409-971-4537 Fax: Email:Michael,Bryce@Motiva.com
Contract Period: 2022-Present Scope of Work: Mowing Downtown PA Locations
REFERENCE THREE
Government/Company Name: City of Port Arthur/Pleasure Island
Address:
Contact Person and Title: George Davis, Director of Pleasure Island
Phone: 409-982-4675 • Fax: Email: George,Davis@PortArthurTX,gov
Contract Period: Various Projects since 08/2022 Scope of Work: Fence&Gate Repairs&Installation
OFFEROR MUST RETURN THIS PAGE WITH OFFER
Page 17 of 24
APPENDIX C
LETTER OF INTEREST
RFP—LANDSCAPING AT WAYFINDING SIGNS LOCATIONS
DEADLINE: OCTOBER 8, 2025
The undersigned firm submits the following information (this RFP submittal) in response to the
Request for Proposals(as amended by any Addenda), issued by the City of Port Arthur, TX (City)
to supply Landscaping at Wayfinding Signs for City of Port Arthur.Enclosed,and by this reference
incorporated herein and made a part of this RFP, are the following:
❖ Bid Cost
:• Completed RFQ Letter of Interest Form
❖ Completed Affidavit
❖ Completed Conflict of Interest Form
• Completed Non-Collusion Affidavit
❖ HB 89
❖ SB 252
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may
reject any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and
participating in this process will be borne solely by the firm, and that the required materials to be
submitted will become the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or
incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing
this letter of interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of
Texas.
KT Maintenance Company, Inc.
Firm Name Date
General Manager
uthorized ignature Title
James Bowers 409-982-9952
Name(please print) Telephone
JamesBowers@ktmaintenance.com
Email
Page 18 of 24
APPENDIX D
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
X I hereby certify that I do not have outstanding debts with the City of Port Arthur. I
further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they
become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as
they become due.
KT Maintenance Company,Inc. /d 2,— Z �—
,Firm Name Date
General Manager
thorized Signature Title
James Bowers 409.982-9952
Name(please print) Telephone
James.Bowers@ktmaintenance.com
Email
t��'4. NANCY L CANIZALES
STATE: Te Y 4. ='�J�� Notary ID/125994012 I
My Commission Expires
',4,11tcC- March 3, 2027
COUNTY: 3 e ersovl
SUBSCRIBED AND SWORN to before me by the above named Jc4 Ake %ower.S
on this the 7�� day of c cAd er , 201S
Notary Publie
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 19 of 24
1
7AP ENDIX E
N
CONFLICT OF INTEREST QUESTIONNAIRE
FORM CIO
For vendor doing business with local governmental entity
This suesd onneks reflects changes made to the law by N.8.23,Bath Leg.Regular Session. OF'RCE USEONLY
This quesionners is berg and In accord..with Chapin 174.Local Govenenetl Coos,by a vender ohs Ors R."
Yoe o bueineas refodonddp as defined by&Keen 17e.00t(1-o)with a local govemmo anal entity and the
vendor moats rspft+nrnra sods.Section 174.004(a).
8y law Ns pastornan must be fled with he records adrienhtrator of ha focal governmental anew not lawn
than he 7111 banes'day SAer he des kw vendor becomes ewre of lists tut rotate he statement to be
Ned. See Sedlon 17s.000(a-t),Local Government Coca.
A vendor commits its an*Renee a ens vendor knowingly Mdares Section 176A06.Local C.:overnmant Code.M
offense usae his section k e made sent.
V Name of vender who hes a business rat a11onehipwith local govertvnentat entity.
Check this box A you or.filing en update to a previously Med gluedornaha.(TM law requires that you Ale an updated
aompiated qusatlonnalre with the appropriate fling authority not later than the 7th bushes%day idler the dale On which
you became aware that the origMxly find questionnaire was itcompiate or inaccurate.)
J tame of local government officer about whom the Inforr nation is being disclosed.
Name of Officer
,J Describe each employment or other business ralatlenshdp with the local government officer,or a family member of the
officer,as described by Sicken 176,003(aX2){A).Also deaaibe any family reladonaMp with the local government officer.
Complete subparts A and S for each employment or business relationshipdeeertbed,Attach adcttlonel pages to Ode Form
CIO es receeeery.
A, Is the local government officer or a dandy member of the officer receiving or Neely to',delve taxable income,
otter than Investment income,from the carder?
E3Yes No
a. is the vendor receiving or ikely to receive taxable income,other than Investment income,from or at the direction
of the kcal government officer or a family member of the officer ANO the taxable Income is not received from the
local governmental sniffy?
f-1 ye
J Defied!»each employment or business relationship Met the vendor named in Seal on I maintain with a oerporetlon or
other business Milt with respect to which the local govemnent officer serves as en*facer or director,or Fold*an
ownership Interest o percent or more.
J
QCheck this box R the vendor has gin the local government officer or a family member Of the officer one or more gifts
as de flood In Section 176.0030)(2►01),excluding gifts described b Section t78:003(a l).
J "'.
of vendor ng wtei the
gnentd entry Oa*
form by Tawas Ethos Commission owe Ernes octe.u.us Revised lrl20/201S
Page 20 of 24
CONFLICT'OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http:l/www,statutes.legis.state.tx.us/
rocs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code 6 176.001(1-a):'Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C)a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code§176.003(a)(2)(A)and(B):
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2)the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income,other than investment income,that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i)a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code fa 176.0061a)and(a-1)
(a)Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1)The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B)submits to the local governmental entity an application,response to a request for proposals
or bids,correspondence,or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C)of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.etate.tx.us Revised 11/302015
Page 21 of 24
APPENDIX F
House Bill 89 Verification
I, James Bowers (Person name), the undersigned representative
(hereafter referred to as "Representative") of KT Maintenance Company, Inc.
(company or
business name, hereafter referred to as "Business Entity"), being an adult over the age of
eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby
depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of Port
Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
(NATURE OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
_ I:2day of , 200-�
t'*r r4i NANO' .CiA2k ZACES
i�/`� Ntiry �7�11�„4012
AZr My Commission Expires 4
�( \ ,,� p Q �t� Mirch 3, 2027
oeurOIPMIMPINIPIunollot
V ../NotaryPublic
Page 22 of 24
APPENDIX G
SB 252
CHAPTER 2252 CERTIFICATION
1, James Bowers , the undersigned and
Representative of KT Maintenance Company,Inc.
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas
Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify
that the company named above is not listed on the website of the Comptroller of the
State of Texas concerning the listing of companies that are identified under Section
806.051, Section 807.051 or Section 2253.153. I further certify that should the above-
named company enter into a contract that is on said listing of companies on the
website of the Comptroller of the State of Texas which do business with Iran, Sudan
or any Foreign Terrorist Organization, I will immediately notify the City of Port
Arthur Purchasing Department.
James Bowers
Name of Company Representative (Print)
nature of Company Representative
v - — zy�
� l
Date
Page 23 of 24
APPENDIX H
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS
By the signature below,the signatory for the bidder certifies that neither he nor the firm,corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this
project has violated the antitrust laws of this State,codified at Section 15.01,et seq.,Texas Business
and Commerce Code,or the Federal antitrust laws,nor communicated directly or indirectly the bid
made to any competitor or any other person engaged in the same line of business, nor has the
signatory or anyone acting for the firm, corporation or institution submitting a bid committed any
other act of collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Printed
Name: James Bowers
Title: General Manager
Company: KT Maintenance Company,Inc.
Date: o 11
cc5
v‘t1 Malt r
SUBSCRIBED and sworn to before me the undersigned authority bySc''"'`g the of,� K?M on
behalf of said bidder.
00A lG
Not ryYDL Mt25!l40t2 Notary Public in and for the
My Commission Expires State of Texas
March 3,2027 My commission expires: 3 I J3 '191'1
Page 24 of 24
APPENDIX I
A. Qualifications and Capabilities
1) KT Maintenance Company, Inc. has a long history of working with the City of Port
Arthur. Our more recent projects include:
• 2024— Landscaping at Wayfinding Signs
• 2023—Replace Fence and Gates Pleasure Island Marina
• 2023—Plaster Repair Rosehill
• 2022—Fence/Gates Pleasure Island RV Park
• 2022—Repair/Replace fence—Pleasure Island
2) KT Maintenance Company, Inc. experience with similar work:
• 2016—2018 Grounds Maintenance for Bechtel; while Bechtel was working on
ExxonMobil's SCANfining Project.
• 2022—Present, Motiva PAR mowing and maintaining almost one hundred
(100) downtown locations
3) KT Maintenance Company, Inc. was incorporated in 1993; and has maintained a
business presence since that time.
4) KT Maintenance Company, Inc.'s professional affiliations include, but are not limited
to:
• Port Arthur Business Enterprise (PABE)
• The Golden Triangle Business Roundtable (GTBR)
• Port Arthur Chamber of Commerce
5) Plan Schedule for Completion —Please see Appendix J
B. References—Please see Appendix B—As required by RFP
C. Cost—Please see Appendix A—As required by RFP
1) Please see Appendix) for additional cost breakdown information
2) Note—There will be an additional cost for installation, maintenance and repairs of
sprinkler systems
D. KT Maintenance Company, Inc. is a Port Arthur Business Enterprise (PABE)
I
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