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Home My WebLink AboutPR 24625: RATIFICATION OF EMERGENCY REPAIR AT DELMAR AND LAKESHORE LIFT STATION S "dt ono, °ar INTEROFFICE MEMORANDUM Date: November 3, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 24625 —Ratification of Emergency Repair at Delmar and Lakeshore Lift Station. Introduction: The intent of this Agenda Item is for the City Council to ratify the emergency repair of the Delmar and Lakeshore Lift Station by Jet Aeration of Texas, LLC, of Vidor, Texas for a total not to exceed amount of$50,199.49. Background: The influent pipe at the Delmar and Lakeshore Lift Station was severely deteriorated and broken, causing sewage to leak and flood the dry well. To restore the lift station to normal operation,the damaged pipe and all associated appurtenances had to be replaced. Jet Aeration visited the site to provide a quote, and an emergency memo was issued on October 6, 2025, to authorize the repairs. During the replacement, the lift station was temporarily bypassed to allow for the safe removal and installation of the new pipe. Budget Impact: The total budgetary impact is $50,199.49 and funding is available in Account No. 410-40-220- 5313-00-00-000, Sewer System Maintenance. Recommendation: It is recommended that City Council approve PR No. 24625 ratifying the emergency repairs as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 24625 10/31/25 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE THE EMERGENCY REPAIR AT THE DELMAR AND LAKESHORE LIFT STATION BY JET AERATION OF TEXAS, LLC OF VIDOR, TEXAS IN THE TOTAL NOT TO EXCEED AMOUNT OF $50,199.49. FUNDING IS AVAILABLE IN ACCOUNT NO. 410-40-220- 5313-00-00-000, SEWER SYSTEM MAINTENANCE. WHEREAS, due to the failure of the influent pipe at Delmar and Lakeshore Lift Station, sewage began to leak through flooding the drywell causing a public health and safety issue; and, WHEREAS, to restore the lift station to standard operation, the lift station needed to be bypassed to be able to replace the failed influent pipe, along with all related appurtenances; and, WHEREAS, on October 6, 2025, the City Manager signed an emergency memo (Exhibit "A"), authorizing the emergency lift station repair by Jet Aeration of Texas, LLC of Vidor, Texas; and, WHEREAS,pursuant to Section 252.022(a)(1)of the Texas Local Government Code,this purchase is authorized because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) of the Texas Local Government Code to preserve or protect the public health or safety of the municipality's residents. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby ratifies the emergency repairs at the Delmar and Lakeshore Lift Station, for the total not to exceed amount of$50,199.49 from Account 410-40- 220-5313-00-00-000, Sewer System Maintenance; and, PR No. 24625 10/31/25 cm Page 2 of 3 THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2025 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR No. 24625 10/31/25 cm Page 3 of 3 APPROVED AS TO FORM: �S. Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ronald o , CPM City, anager Suhail Kanwar, P.E. Director of Public Services (7j61/ Calvin Matthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: 644—‘6/. y (Lyn oswell, MA ICM�4-CM Finance Director / Clifton E. Williams Jr. CPPB Purchasing Manage Exhibit "A" (Emergency Memo) City of 0 - '1 „,..12) nrttva1 INTEROFFICE MEMORANDUM Date: October 6,2024 To: Ronald Burton, C.P.M., City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: Emergency Repair of Delmar and Lakeshore Lift Station The suction pipe of the Delmar and Lakeshore Lift Station is worn out and broken, allowing sewage to leak through a hole and flood the dry well. To restore the lift station to standard operation, the pipe, along with all related appurtenances, must be replaced. The lift station will have to be bypassed while the pipe is being replaced. Jet Aeration of Vidor, Texas, has visited the site and is prepared to make the necessary repairs. The preliminary estimate of the repairs is $62,000.00. I, Ronald Burton.hereby approve the emergency repairs by Jet Aeration of Texas. I ' "OW.-- R•• :urton, C.P.M. City Manager "Remember, we are here to serve the Citizens of Port Arthur" 111 AERATION OF TEXAS P.O. Box 458 Vidor, 7X 77662 Phone:409-769-1500 Cell:409-658-4244 Fax: 409-769-3577 Email:sam.s@team jet.com City of Port Arthur 4050 Lakeshore Dr. Port Arthur Tx, Attention: Calvin Matthews October 3,2025 RE: Lakeshore Dr Lift Station Bypass We at Jet Aeration of Texas are pleased to have this opportunity to offer our Contract Cost for the above referenced work.Jet Aeration of Texas is prepared to supply all necessary supervision,labor,tools,materials,consumables, equipment to perform the work defined. If accepted, this proposal will form a part of any contract that may result from this proposal,and as part of the contract documents,will take precedence over any contract language which may differ from the intent and purpose of this proposal as identified by JET Aeration of Texas LLC.Our safety- oriented professional staff is pleased to offer this proposal as set forth. The Bypass pump rental& piping system Budget Estimate Cost: $32,000.00 Piping repair in the lift station Budget Estimate Cost: $30,000.00 Jet Aeration of Texas intends to maximize personal service and meet all your needs and expectations,starting with this proposal and continuing throughout job completion.We will be available,at your convenience,to further discuss our proposal and our plans to manage and execute this project.Thank you for your consideration of our services. Should you have any additional questions or need further assistance,please do not hesitate to call. Clarifications: The followings items are included in the pricing and schedule. Lakeshore Dr Lift Station Bypass. 1) Mobilization of all equipment and labor. 2) 811 locates will be called in by Jet Aeration of Texas. Work will not start until locates are verified. 3) Excavations necessary for the bypass tie in etc. 4) Cut existing 10"force main and install new 10"valve, install a section of 10"C900 with a tee reducing to 6"coming up out of the ground with a ninety, install 6"gate vale and converting to a camlock for bypass hose connection. 5) Set up 6"diesel pump with 80'of suction hose and 2ea 50'rubber discharge hoses. We will place the suction hose to pull out of the nearby manhole specified by city and tie the discharge into new bypass connection. 6) Jet will supply the fittings for the bypass. The fittings not used will be put in stock at the Port Arthur Warehouse. 7) Once the job is complete,we demobilize all equipment and material NOTE:THIS QUOTE ALLOWS FOR 1-12 HOUR DAY ON THE BYPASS WORK.THIS COVERS FOR 1 MONTH RENTAL ON THE 6"DIESEL PUMP WITH HOSES BEGINNING FROM THE 9/29/25 RENTAL DATE WHEN THE PUMP WAS SET UP.ANY OVERAGES IN TIME WILL BE BILLED ACCORDING TO THE AGREED CONTRACT RATES ALREADY IN PLACE. The Lift Station Piping Repair/Replacement will be done once the bypass has been installed and the levels are under control. I. We will repair/replace the piping in the lift station down in the drywell. The extent of repair will be determined once we can access the drywell area where the pumps and piping are located. 2. Once we have a scope for repair that is acceptable to City,we will procure the material and perform the repairs. It will be done on a time and material bases due to the inability to access and get a clear scope that is needed. 3. City of Port Arthur will supply the materials NOTE:THE SCOPE OF WORK FOR THE PIPE REPAIR/REPLACEMENT IS A BUDGET ESTIMATE ONLY. IN THE EVENT WE GET DOWN IN THE DRY WELL AND THERE ARE MORE DAMAGED PIPING OR EQUIPMENT THAN WE KNOW ABOUT,WE WILL HAVE TO REACCESS THE COST AT THAT TIME. Project/Payment Schedule I. Mobilization,material procurement requires signing this contract and issue PO 2. Payment net 30 General Clarifications: The following clarifications and exceptions govern our proposal: 1. All work to be performed is based on establishing a mutually satisfactory agreement. 2. Jet Aeration of Texas proposal is valid for 30 days from submission.Any time after this period JET may withdraw or modify this estimate in its entirety. 3. Jet Aeration of Texas will not be responsible for any damages to unknown underground utilities or obstacle that the Owner/General contractor does not notify us about prior to construction. 4. Proposal excludes all cost associated with interruptions or delays that is not a direct result of Jet Aeration of Texas 5. Prices submitted exclude sales and use tax. 6. Jet Aeration of Texas costs and schedule exclude any allowances for Force Majeure events.These events include,but are not limited to,rain delays,tidal events,owner/engineer delays,acts of God.The occurrence of any of these events,measured in whole hours,will be the basis for an adjustment in the contract price and schedule. 7. Jet Aeration of Texas proposal is based on all permits being provided by others. 8. All materials are guaranteed to be as specified by the customer,and the above work to be performed in accordance with the specifications. 9. In the event any part of the scope described in this proposal is changed due to unknown or unforeseen obstacles or requested changes by owner will require a written change order signed and agreed by both Contractor and Owner. Additional company information such as policy and procedures,Drug testing policy,safety manuals or contract items can be provided if needed. Jet Aeration of Texas appreciates the opportunity to provide this proposal. Should you have any questions regarding this proposal,please feel free to contact me by email or phone. Upon signing this document,you acknowledge and agree to the terms set forth. Sam Stroud 3760 Hwy 1131 Vidor,TX 77662 Cell:409-658-4244 Office:409-769-1500 Sam.s@team-jet.com Customer: JET: Exhibit "B" (Invoice from Jet Aeration of Texas, LLC) 4111111111111111111111111111 INVOICE ISE INS JET AERATION OF TEXAS,LLC Iisa.I@team-jet.com t INS 1St PO Box 458 +1 (409)769-1500 amom Vidor,TX 77670-0458 = MI mil JISSIrrr al/ AERATION OF TEXAS Bill to City of Port Arthur P.O.Box 1089 Port Arthur,TX 77641 Invoice details Invoice no.:17197 Terms:Net 30 Invoice date:10/27/2025 Due date:11/26/2025 Product or service Description Qty Rate Amount 1• Emergency Repair of Delmar&Lakeshore Lift Station 2. Commercial Utilities Equipment&Labor 1 $25,579.68 $25,579.68 3. Commercial Utilities Material&Consumables 1 $24,619.81 $24,619.81 Total $50,199.49