HomeMy WebLinkAboutPR 24632: TO ACCEPT DONATIONS, CONTRIBUTIONS OF GOODS, SERVICES AND MONEY FROM INDUSTRY, COMMERCIAL SPONSORS AND COMMUNITY GROUPS City of
orr rthu�—
7�•ws
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: November 03, 2025
To: The Honorable Mayor and City Council
Through: Ronald "Ron" Burton, City Manager
From: Shane!! Perkins, Assistant to the City Manager— Special Projects
RE: P.R. NO. 24632 —A resolution authorizing the City to accept donations,
contributions of goods, services, and money from industry, commercial
sponsors and community groups
Introduction:
The intent of this Agenda Item is to seek the City Council's approval authorizing the City
to accept donations, contributions of goods, services, and money from industry,
commercial sponsors and community groups in support of the City of Port Arthur's
Holiday Appreciation Event on December 19, 2025.
Background:
The City Manager has created a budget line for the fiscal year 2026. The purpose of
the budget line is to cover expenses related to employee appreciation. The Holiday
Appreciation Event is to recognize and thank city employees for their hard work,
dedication, and service throughout the year. City staff consistently go above and
beyond to ensure that residents receive quality services and that city operations run
efficiently. This event is a small but meaningful way to acknowledge those efforts.
Budget Impact:
The proposed event will be modest in cost and conducted within approved budget
parameters. Funding may be sourced from available employee appreciation funds (or
through sponsorships/donations, if applicable). Every effort will be made to ensure the
event remains fiscally responsible while still meaningful to staff.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Recommendation:
It is recommended that the City Council approve P.R. No. 24632,authorizing the City
Manager to accept donations, contributions of goods, services, and money from
industry, commercial sponsors and community groups.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.NO.24632
11/03/2025 SP
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY TO ACCEPT
DONATIONS, CONTRIBUTIONS OF GOODS, SERVICES, AND
MONEY FROM INDUSTRY, COMMERCIAL SPONSORS AND
COMMUNITY GROUPS IN SUPPORT OF THE CITY OF PORT
ARTHUR'S HOLIDAY APPRECIATION EVENT ON DECEMBER 19,
2025. FUNDING RECEIVED WILL BE DEPOSITED INTO ACCOUNT
001-00-000-4740-00-00-000.
WHEREAS, the City of Port Arthur will host a Holiday Appreciation Event for
employees, and other participants as an opportunity to recognize and celebrate their
service to the community throughout the year; and,
WHEREAS, members of the community, local businesses, and organizations have
expressed an interest in contributing donations or sponsorships to help support the event;
and,
WHEREAS, the City Council finds it in the best interest of the City and the public
to authorize the acceptance of such donations to offset costs and enhance the celebration
while maintaining transparency and compliance with all applicable laws and policies
governing the receipt and use of donated goods or funds; and,
WHEREAS, all donations received shall be used solely for expenses related to the
City's Christmas Party, including but not limited to food, decorations, entertainment, and
door prizes; and
WHEREAS, all donated funds and in-kind contributions shall be properly recorded
in accordance with the City's financial policies and procedures and donors shall be
appropriately acknowledged for their contributions; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the facts and opinions in the preamble are true and correct; and,
P.R.NO.24632
11/03/2025 SP
Page 2 of 3
THAT the City Council hereby authorizes the City Manager to accept monetary
donations, goods, or services from individuals, businesses, and organizations to support
the City's Holiday Appreciation Event; and, funding received will be deposited into account
001-00-000-4740-00-00-000.
THAT a copy of the caption of this Resolution is spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED this the day of November, A.D.
2025 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES
Mayor:
Council members:
Noes:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, TRMC, City Secretary
APPROVED AS TO FORM:
Roxa ais Cotroneo, City Attorney
P.R.NO.24632
11/03/2025 SP
Page 3 of 3
APPROVED FOR ADMINISTRATION:
a.
Ronald "Ron" Burton, City Manager
APPR VED AS FOR AVAILABILITY OF FUNDS:
yn Boswell, Director of Finance
i ,
Clifton Williams, CPPB, Purchasing Manager