HomeMy WebLinkAboutPR 24609: PURCHASE OF TRAFFIC SIGNALS FROM TRAFFIC PARTS INC., AND TRAFFIC CABINETS FROM CUBIC ITS, INC. City of
1\
vtior! rtltft
,thurTx.gov
INTEROFFICE MEMORANDUM
Date: October 20. 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle Roberts, EIT, MEng,MBA, CPM, Public Works Director --
RE: P.R. 24609—Purchase of Traffic Signals from Traffic Parts, Inc. of Conroe,
TX,and Traffic Cabinets from Cubic ITS, Inc. of Sugar Land, TX, and Traffic
Parts, Inc. of Conroe, TX,through the Buyboard Cooperative Purchasing
Program
Introduction:
This agenda item requests Council's approval for the purchase of traffic signals from Traffic
Parts, Inc. of Conroe, Texas, and traffic cabinets from Cubic ITS, Inc. of Sugar Land, Texas,
and Traffic Parts, Inc. of Conroe, Texas, through the Buyboard Cooperative Purchasing
Program.
Background:
The Public Works Traffic Division(Traffic) regularly replaces old and damaged traffic signals
and cabinets throughout the City. Traffic Parts, Inc. of Conroe, Texas, maintains Buyboard
contract number 703-23, Highway Safety and Traffic Control Products, for the purchase of
traffic signals. Cubic ITS, Inc. of Sugar Land, Texas, and Traffic Parts, Inc. each maintain
Buyboard contract number 698-23, Public Safety and Firehouse Supplies and Equipment, for
the purchase of traffic cabinets. The City approved Resolution 02-341,authorizing an interlocal
agreement for cooperative purchasing with Buyboard. The City will choose the most appropriate
traffic signal and cabinet among the companies. These purchases will be made on an as-needed
basis.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Funding of up to $121,000.00 for procuring all traffic signals and cabinets is in the Capital
Improvement Account, account number 307-21-057-8522-00-10-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve the purchase of traffic
signals from from Traffic Parts,Inc. of Conroe, Texas,and traffic cabinets from Cubic ITS, Inc.
of Sugar Land, Texas, and Traffic Parts, Inc. of Conroe, Texas, through the Buyboard
Cooperative Purchasing Program,with a projected budgetary impact of$121,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.24609
10/20/2025 LCM/LLJ
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CUBIC ITS,INC. OF SUGAR LAND,TEXAS,
THROUGH BUYBOARD CONTRACT NO. 703-23 TO PURCHASE
TRAFFIC CABINETS, AND TRAFFIC PARTS, INC. OF CONROE,
TEXAS, THROUGH BUYBOARD CONTRACT NOS. 698-23 AND 703-23
TO PURCHASE TRAFFIC SIGNALS AND TRAFFIC CABINETS,WITH A
BUDGETARY IMPACT OF $121,000.00. FUNDING IS AVAILABLE IN
ACCOUNT NO.307-21-057-8522-00-10-000.
WHEREAS, the City of Port Arthur's Traffic Division installs and maintains traffic
signals and the cabinets containing the equipment that controls the signals throughout the City;
and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs such as the Texas Buyboard
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, Cubic ITS, Inc. of Sugar Land, Texas, is part of the Buyboard Cooperative
Purchasing Program under contract number 703-23,Highway Safety and Traffic Control Products,
whose contract will expire on August 31, 2026; and,
WHEREAS, Traffic Parts, Inc. of Conroe, Texas, is part of the Buyboard Cooperative
Purchasing Program under contract numbers 698-23, Public Safety and Firehouse Supplies and
Equipment, and 703-23, Public Safety and Equipment, whose contract will expire on August 31,
2026; and,
I (
PR No.24609
10/20/2025 LCM/LLJ
Page 2 of 4
WHEREAS, the awarding of the traffic signals to Traffic Parts, Inc. through Buyboard
contract numbers 703-23, respectively, and traffic signal cabinets to Cubic ITS, Inc. and Traffic
Parts, Inc. through Buyboard contract number 698-23 is recommended for a budgetary impact
amount of$121,000.00; and,
WHEREAS, the City will purchase the appropriate traffic signal and cabinet from the
companies on an as-needed basis.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Cubic ITS, Inc. of Sugar Land, Texas, through their Buyboard contract
number 703-23 to purchase traffic cabinets in substantially the same form as attached in Exhibit
A; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Traffic Parts, Inc. of Conroe, Texas, through their Buyboard contract
numbers 698-23 and 703-23 to purchase traffic signals and cabinets in substantially the same form
as attached in Exhibit B; and,
THAT, funding for this purchase is to be charged to the Capital Improvement Account,
account number 307-21-057-8522-00-10-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
PR No.24609
10/20/2025 LCM/LLJ
Page 3 of 4
READ, ADOPTED AND APPROVED this the day of , A.D. 2025 at
a meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
Wit-
PR No.24609
10/20/2025 LCM/LLJ
Page 4 of 4
APPROVED AS TO FORM:
Roxann Pais Controneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
C-7---264,1)310
6.7
Ronald Burton, CPM ( it-)
City Manager
../4 (
F •zel e 'oberts, IT, MEng, BA, CPM
Directo Public Vho
APPROVED AS TO THE AVAILABILITY OF FUNDS:
/ ji
Lynda Boswell,MA, GFOA
Director of Finance
E,144, [AAA/4n
Clifton E. Williams, Jr., CPPB
Purchasing Manager
P.R. No. 24609
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNALS
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of 2025,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Cubic ITS, Inc.
hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from the start date on the date of award to September
30, 2026. The City can terminate this contract at its convenience, which includes, but
is not limited to,funding not being available in any budget cycle,with thirty(30)days'
written notice.
2. The Contractor will supply traffic signals at the Buyboard contract price.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract number 703-23 (due to volume, located in
Purchasing Division)
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first written above.
A- 1
Signed on the day of 2025
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2025
ATTEST CUBIC ITS, INC.
BY
CITY SECRETARY
PRINT NAME:
TITLE:
A- 2
P.R. No. 24609
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNALS AND CABINETS
FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2025,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas,hereinafter called "OWNER" or "CITY" and Traffic Parts. Inc.
hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from the start date on the date of award to September
30, 2026. The City can terminate this contract at its convenience, which includes, but
is not limited to, funding not being available in any budget cycle, with ten (10) days'
written notice.
2. The Contractor will supply traffic signals and cabinets at the Buyboard contract price.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor, and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract numbers 698-23 and 703-23 (due to volume,
located in Purchasing Division)
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in(2 copies) each of which shall be
deemed an original on the date first written above.
B- 1
Signed on the day of 2025
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2025
ATTEST TRAFFIC PARTS, INC.
BY
CITY SECRETARY
PRINT NAME:
TITLE:
B- 2