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HomeMy WebLinkAboutPR 24612: PURCHASE OF PIPE BURSTING EQUIPMENT FOR WATER UTILITIES nrt rtltur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 20, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 24612 - Purchase of Pipe Bursting Equipment for Water Utilities Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to purchase Pipe Bursting equipment for the Water Utilities Department with a combined total of $1,023,347.00 from TT Technologies and Waukesha-Pearce Industries Inc through Buyboard contracts. Background: Pipe bursting is a trenchless method for replacing old and failing buried sewer pipes without the need to dig extensive trenches. The Pipe Bursting equipment is needed for City Staff to adequately and safely perform pipe bursting to help improve the City's old and failing infrastructure. The Pipe Bursting Equipment have a Buyboard Cooperative Purchasing Quote consisting of$770,897.00 for a Grundoburst 800G main line static pipe bursting system from TT Technologies of Aurora, IL (Buyboard Contract #684-22) and $252,450.00 for three (3) Komatsu excavators from Waukesha-Pearce Industries Inc (Buyboard Contract #685-22) for a combined total amount of$1,023,347.00 and funding is available in Capital Equipment Account No. 405-40-220-8522-00-00-000, Project No. WS0030.OTH. Additional pipe bursting equipment will be purchased later. Budget Impact: The total budgetary impact for the Pipe Bursting Equipment is $1,023,347.00 and is available in Capital Equipment Account No. 405-40-220-8522-00-00-000, Project No. WS0030.OTH Recommendation: It is recommended that City Council approve Proposed Resolution No. 24612 authorizing the City Manager to purchase Piper Bursting Equipment as described/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 24612 10/20/25 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF PIPE BURSTING EQUIPMENT FOR THE WATER UTILITIES DEPARTMENT, WASTEWATER TREATMENT DIVISION FROM TT TECHNOLOGIES OF AURORA, IL AND WAUKESHA-PEARCE INDUSTRIES INC, THROUGH BUYBOARD, IN THE TOTAL AMOUNT OF $1,023,347.00. FUNDS ARE AVAILABLE IN CAPITAL EQUIPMENT ACCOUNT NO. 405-40-220-8522-00-00-000, PROJECT NO. WS0030.OTH. WHEREAS, Pipe Bursting equipment is needed for City Staff to adequately and safely perform pipe bursting to help improve the City's old and failing infrastructure; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and, WHEREAS, City staff has solicited a Buyboard Contract No. 684-22 quote for a Grundoburst 800G main line static pipe bursting system in the amount of $770,897.00 and Buyboard Contract No. 685-22 quote for three (3) Komatsu excavators in the amount of $252,450.00, as delineated in our Purchasing Policy to purchase such Pipe Bursting Equipment in the combined total amount of$1,023,347.00; and, WHEREAS,TT Technologies of Aurora,IL and Waukesha-Pearce Industries Inc,through Buyboard,provided the quotes attached as Exhibit"A",which meet our specifications required by the Water Utilities. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: PR No. 24612 10/20/25 cm Page 2 of 3 THAT, the facts and recitals in the preamble are true and correct; and, THAT,the City Council hereby authorizes the purchase of a Grundoburst 800G main line static pipe bursting system from TT Technologies of Aurora, IL, through Buyboard, in the total amount of$770,897.00 and the purchase of three (3)Komatsu excavators from Waukesha-Pearce Industries Inc for a total amount of$252,450.00, for a combined total amount of$1,023,347.00 for the Wastewater Division with funding available in Capital Equipment Account No. 405-40- 220-8522-00-00-000, Project No. WS0030.OTH; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2025 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: • • NOES: CITY OF PORT ARTHUR,TEXAS: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR No. 24612 10/20/25 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ronald Burto City M er Suhail Kanwar, P.E. Director of Public Servic Calvin Matthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: Lynn Lyn) Boswell, MA ICMA-C Finance Director Clifton . Williams Jr. CPPB Purchasing Manager Exhibit "A" (Pipe Bursting Equipment Buyboard Quotes) 2020 East New York St.,Aurora, IL60502 TT TT TECHNOLOGIES Phone(630)851-8200Fax: (630)8 OR(800)533-2078 51-8299 www.tttechnologies.com E-mail: info@tttechnologies.com PIPE BURSTING • PIPE RAMMING • HORIZONTAL BORING • DIRECTIONAL DRILLING November 7, 2025 Mr. Ben Fraire City of Port Arthur 111 H.O. Mills Port Arthur, TX 77641 Dear Mr. Fraire: Thank you for your continued support for our GRUNDOBURST Static Pipe Bursting Systems. Please consider the following purchase quote for a GRUNDOBURST 800G main line static pipe bursting system: Mainline System: (1) 800G GRUNDOBURST $483,864.00* (1) Hydraulic Power Pack (1) Lifting Sling, Chain (1) Safety Bar (1) Guiding Rod (1) Adapter, Male to Male (1) Elbow Rod, Complete (4) Magnetic Stem Clip (1) Elbow Rod, Short (1) Disconnection Sleeve (1) 800G Extraction Frame & Front Extraction Plate (1) 800G Short Extraction Frame (1) Hose Pkg. (20M) (1) Remote Control (1) Remote Control Cable Connection (1) Remote Carry Case (1) Deflection Cone * BuyBoard Contract#684-22 ROD OPTION: Price Port Arthur Price (6) BUR052001 Rod Magazine with Rod ($57,375.00 ea.) $344,250.00 $275,400.00 Complete (87' usable per magazine) PULL-IN CONE OPTIONS: (1) BURO5NC180 8" Pull-In Cone $ 6,883.00 HDPE EXPANDER OPTIONS: (1)6318011 8" IPS Direct Bolt HDPE Expander $ 4,750.00 Total $770,897.00 TRENCHLESS EQUIPMENT SOLUTIONS 2020 East New York St., Aurora, IL60502 TT T T TECHN O L O G I ES Phone(630)851-8200 OR(800)533-2078 Fax: (630)851-8299 www.tttechnologies.com E-mail: info@tttechnologies.com PIPE BURSTING • PIPE RAMMING • HORIZONTAL BORING • DIRECTIONAL DRILLING November 7, 2025 Mr. Ben Fraire City of Port Arthur Page 2 TERMS: All prices are in US dollars(USD)and equipment quoted is F.O.B.Aurora, IL.The prices quoted above shall remain in effect for thirty (30) days and do not include freight or tax. Enclosed you will find our Terms and Conditions of Sale for your review. Standard one year warranty applies to purchase goods. These warranties do not cover any product or parts that have been worn out, abused or otherwise altered, or used for a purpose other than that for which it was intended, or used in a manner inconsistent with normal operation. If you have any questions, please feel free to call me at(936)-276-8480. Thank you for giving us the opportunity to be of service to you. Best Regards, eille€y Reti:iet Corey Renick Regional Sales/ Product Support crenick(cr�tttechnologies.com cc: C.J. Brahler, M. Patton enclosure(s) ONLY OUR STANDARD WARRANTY APPLIES TO PRODUCT SUBJECT TO THE TERMS AND CONDITIONS ATTACHED. ALL CONTRACTS ARE SUBJECT TO APPROVAL BY AN OFFICER OF THE COMPANY. QUOTATIONS SUBJECT TO CHANGE WITHOUT NOTICE. I am in agreement with the terms and conditions set forth in this proposal. I authorize the purchase of this equipment based on this proposal. X Name(Print) Authorized Signature Title Date (Signature Must be Officer of Company) Purchase Order# (Please attach or email Purchase order to Mike Patton mpattonto"�.tttechnologies.com) This Purchase Is: Taxable Non-Taxable (Requires Tax Exempt Certificate) TERMS AND CONDITIONS OF SALE 1. AGREEMENT. The terms and conditions set forth in this Agreement shall applies to the barrel and piston. )During the 90 day or 500 hour period, constitute the entire agreement between TT Technologies Inc. (TT) and Buyer's remedies are limited to the repair or replacement of defective parts Buyer and supersede all other agreements and understandings, whether of its machine. TT reserves the right to determine, at its sole discretion, written or oral,between the parties with respect to the subject matter hereof. whether parts or workmanship are defective. It is necessary for the original TT's acceptance of any offer by Buyer is expressly made conditional upon user to obtain written factory authorization before returning any parts for Buyer's assent to the terms and conditions hereof, and none of Buyer's warranty consideration. A warranty request form may be obtained from TT additional or different terms shall apply. Acceptance of TT's offer to sell is at the above address or from any authorized TT distributor. Decisions expressly limited to acceptance of the terms and conditions hereof,and no concerning warranty claims will be made within 30 days after receipt of other terms or conditions shall apply unless expressly agreed to by TT in claim by or as soon as possible thereafter. In no event will TT's liability writing. exceed the purchase price of the goods for which a claim is made. 2. EXPORT SALES. Export sales are subject to the additional provisions set This warranty does not obligate TT to bear the cost of transportation charges. TT's forth on the TT document entitled, "ADDITIONAL TERMS AND limited warranty does not apply to parts that must be replaced due to normal wear, CONDITIONS APPLICABLE TO EXPORT SALES." misuse,negligence,accident,nor does it apply to machines or parts altered without 3. PRICE. All prices exclude federal, state, or local taxes,customs,duties, prior written authorization from TT. charges,consular fees,permit and license fees and any other taxes,fees or 12. LIMITATIONS ON WARRANTY AND REMEDIES. No warranty of any expenses which shall be added to the price or billed separately to Buyer kind, either express or implied, shall apply to parts classified by TT as where TT has the legal obligation to collect or pay such taxes, fees or finished purchased parts such as quick couplers,hoses,fittings,etc. expenses. Unless TT's written quotation indicates otherwise, prices in IN NO EVENT SHALL TT BE LIABLE FOR CONSEQUENTIAL,SPECIAL OR quotations are subject to CHANGE WITHOUT NOTICE. Prices may INCIDENTAL DAMAGES OR CONTINGENT LIABILITIES (including, without increase as a result of delays due to changes requested by Buyer or Buyer's limitation, lost profits or goodwill, whether such claim arises in tort, contract, failure to furnish information requested. TT reserves the right to charge at negligence,strict liability or any other basis)ARISING IN ANY WAY OUT OF THE any time a monthly service charge of one and one-half percent(1/z/o)or the USE OF ANY MACHINE OR ANY PARTS THEREOF.This limited warranty is the highest rate allowed by law,whichever is lower,on accounts outstanding more than thirty(30)days from the date of TT's invoice,effective as of the only warranty provided by TT either express or implied,upon which said machinery is thirty-first(31st)day from the date of the invoice. sold and no person,representative or agent of TT has the authority to change this warranty in any manner whatsoever. 4. PAYMENT TERMS. Unless otherwise stated on the face of this TT MAKES NO OTHER WARRANTY,EXPRESS OR IMPLIED,AND MAKES Agreement,payment terms for domestic sales are net thirty(30)days after NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY date of TT's invoice, except for progress billings which are due upon PARTICULAR PURPOSE. receipt of invoice. If Buyer fails to fulfill the terms of payment or if TT 13. LIMITATIONS OF ACTIONS. Anyactions or claims byBu er under this shall have any doubt at any time as to Buyer's financial condition,TT may y decline to make further deliveries except upon receipt of cash or satisfactory Agreement shall be brought within 12 months after shipment of the security. This requirement will not release Buyer from any previous product(s)sold by TT hereunder. obligation. TT's rights under this Section shall be in addition to all other 14. CONFIDENTIAL INFORMATION. Buyer agrees that all information rights and remedies available to TT upon Buyer's default. furnished hereunder to Buyer by TT is proprietary to TT and such 5. ORDERS. No order shall be valid until accepted by IT at its offices in information shall be held in confidence and shall not be used or disclosed Aurora,Illinois U.S.A. by Buyer without TT's prior written consent,except for the fulfillment of this Agreement. 6. PURCHASE-MONEY SECURITY INTEREST. Customer grants TT a 15. INSTALLMENT. TT's failure to deliver, or nonconformity of, any purchase-money security interest in the equipment described on the front of this Purchase Agreement and all accessions and proceeds until the Total of installment of this Agreement shall not be a breach of the entire Agreement. Payments and all future indebtedness advanced by holder hereabove are 16. INDEMNIFICATION AND RELEASE. Buyer shall protect, indemnify paid in full. Buyer authorizes TT to file all appropriate financing statements and hold harmless TT Technologies and its directors, officers employees to perfect Seller's purchase-money security interest in the equipment and and agents("TT Group")from and against all liability,claims and losses, proceeds. damages, punitive damages, costs, expenses, attomey's fees, demands, 7. DEFAULT. Upon the occurrence of any event of default,TT shall have the suits, and causes of action of every kind, arising on account of personal rights and remedies provided by Article 9 of the Commercial Code, injury or death or damage to property in any way incident to or in including,but not by way of limitation,the rights of TT to take immediate connection with the operation,handling or transportation of the Equipment, possession of the equipment,with or without judicial process,and for such products or materials provided by TT Technologies to Buyer, as well as purpose,to enter upon the premises where it may be located. materials provided by Buyer, regardless of the sole,joint or concurrent negligence, negligence per se, gross negligence, statutory fault, or strict 8. FORCE MAJEURE. TT shall not be liable for any delays in the delivery of liability of any member of the TT Group without limit and without regard to orders,due in whole or in part,directly or indirectly, to fire,act of God, the cause or causes thereof that may have caused or contributed to the strike, shortage of raw materials, supplies or components, retooling, claim, to the extent such indemnity obligations are not prohibited by upgrading of technology,delays of carriers,embargo,government order or applicable law. directive,or any other circumstance beyond TT's control. Buyer agrees that 17. INSURANCE REQUIREMENTS. Buyer shall maintain general liability TT shall not be liable for any direct, indirect, consequential, or special damages which may result from any such delays. insurance on an occurrence basis insuring against loss,liability or claims made by third parties for property damage,personal injury or death in a sum 9. DELIVERY TERMS. Unless otherwise stated on the face of this not less than $2 million for any one occurrence and naming TT Agreement, all deliveries shall be F.O.B. TT's factory. All delivery Technologies, its agents and employees, as additional insureds. This expenses,including transportation,freight, insurance,risk of loss and any insurance shall provide that it is primary without right of contribution over other shipping costs,shall be for the account of Buyer. Unless otherwise any insurance maintained by TT Technologies which will be excess and non instructed,selection of carrier and routing of all shipments shall be at TT's contributory. Buyer shall provide to TT Technologies certificates of discretion. When special packaging is specified for domestic or export insurance verifying this insurance at the time of delivery of the Equipment sales involving greater expense than that customarily supplied, a charge and a copy of the policy upon request. may be made to cover such extra expense. 18. APPLICABLE LAW. This Agreement shall be governed by and construed 10. INSPECTION AND ACCEPTANCE. Buyer must inspect delivered goods in accordance with the internal laws(and not the laws of conflicts)of the and report claims for defects, damages or shortages in writing within ten State of Texas. (10)days of delivery or the goods shall be deemed irrevocably accepted and 19. VALIDITY. If anyprovision of these Terms and Conditions of Sale is such claims shall be deemed waived. found to be invalid or unenforceable in any respect, the validity and 11. LIMITED WARRANTY AND REMEDIES. TT's limited warranty,as set enforceability of the remaining Terms and Conditions shall not be affected. forth below,applies only to the original user of any new products of TT's 20. MISCELLANEOUS. All clerical errors are sub ect to corrections. The manufacture. No part of this warranty applies unless and until that product J has been paid for in full. Delay in payment does not lengthen the applicable failure of IT to enforce at any time any of the provisions of this Agreement time period of the limited warranty as set forth below. Subject to the terms shall not be construed to be a waiver of such provisions nor the right of TT of Section 12 hereof,TT warrants to the original user all new products of its to enforce such provisions in the future. Buyer may not assign any rights manufacture to be free from defects in material and workmanship for 90 under this Agreement without the consent of TT. TT may subcontract the days or 500 hours of actual use, whichever occurs first after the date of furnishing of any products sold hereunder or any portion thereof. Any delivery,provided that they are properly maintained,serviced and used for disputes arising under this Agreement shall be resolved, if not sooner the intended purpose of the product (Note: One year warranty period settled,by a court of competent jurisdiction located in Illinois. Doc#2247870\1 Revised: DOM-08/10/07 lisYBoard® Texas Association of School Boards BUYBOARD Quotation Quote Date I October 17, 2025 I Quote No. rpyburn-0503 Contract No. 685-22 Quotation To Vendor ID 837 Buying Agency CiTYOFPORT ARTHUR, Acct. #200276 I Waukesha-Pearce Industries Inc. Contact I Construction Machinery Division Phone Contact Ryan Pyburn Fax Phone 409-658-6764 Email I I Fax Email pvburnwpi.com Pricing Based On Maunufacturer's Price List Dated: 10/17/25 Contract Discount 20.0% Factor 80.0% A. Base Unit: Brand Model No. Description List Price Net Price Komatsu PC45MR-5 Excavator $ 74,956.00 $ 59,964.80 Includes All Standard equipment & attachments as listed in attached brochures and delivery to your facility. B. Factory options and attachments INSTALLED Sales Code Description List Price Net Price Base Unit including $ - $ - 6MB26-A ROPS CANOPY-6MB26-A $ - $ - 4MA2640B BOOM-2640MM+ONE ADD.PIPING - $ 5,199.00 $ 4,159.20 4MB1695B 5'7"ARM ASSY W/AUX HYD PIPING - $ 3,644.00 $ 2,915.20 2MX14R4OGD 16" (400MM) RUBBER SHOES- $ - $ - Sub Total $ 7,074.40 C. Non-Factory options and attachments INSTALLED Sales Code Description Net Price 18" Bucket $ 1,800.00 Sub Total $ 1,800.00 D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. Description Net Price Inbound Freight(Estimated) Invoiced at actual $ 1,500.00 Make Ready $ 1,200.00 Komatsu Premier-60/4000 $ 3,258.68 Special Discount(One Time Only) $ (12,122.88) Sub Total $ (6,164.20) PRICE (EA) $ 62,675.00 Delivery:I Determined at Time of Order Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted. Transmit copy of quotation with purchase order issued to WPI to: Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: info@buyboard.com Texas Association of School Boards .•Boardp, BUYBOARD QuotationAO° Cooperative Purchasing Quote Date I October 17, 2025 I Quote No. rpyburn-0503 Contract No. 685-22 Quotation To Vendor ID 837 Buying Agency C1TY OF PORT ARTHUR, Acct. #200276 I Waukesha Pearce Industries Inc. Contact Construction Machinery Division Phone I Contact Ryan Pyburn Fax Phone 409-658-6764 Email I Fax Email pyburn c wpi_com I Emmimmmmow Pricing Based On Maunufacturer's Price List Dated: 10/17/25 Contract Discount 20.0% Factor 80.0% A. Base Unit: Brand Model No. Description List Price Net Price Komatsu PC45MR-5 Excavator $ 74,956.00 $ 59,964.80 Includes All Standard equipment&attachments as listed in attached brochures and delivery to your facility. i B. Factory options and attachments INSTALLED Sales Code Description List Price Net Price Base Unit including $ - $ - 6MB26-A ROPS CANOPY- 6MB26-A $ - $ 4MA2640B BOOM-2640MM+ONE ADD.PIPING - S 5,199.00 $ 4,159.20 4MB1695B 5'7"ARM ASSY W/AUX HYD PIPING - $ 3,644.00 $ 2,915.20 2MX14R4OGD 16" (400MM) RUBBER SHOES - $ - $ - $ - Sub Total $ 7,074.40 C. Non-Factory options and attachments INSTALLED Sales Code Description Net Price 18" Bucket $ 1,800.00 12" Bucket $ 900.00 $ - $ - $ - Sub Total $ 2,700.00 iimmilmmimm D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. Description Net Price Inbound Freight (Estimated) Invoiced at actual $ 1,500.00 Make Ready $ 1,200.00 Komatsu Premier-60/4000 $ 3,258.68 Special Discount(One Time Only) $ (12,122.88) Sub Total $ (6,164.20) PRICE (EA) $ 64,475.00 Delivery:I Determined at Time of Order I Pricing valid for sixty(60)days from this date. Orders after that period must be re-quoted. — Transmit copy of quotation with purchase order issued to WPI to: Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: info@buyboard.com tivBoard Texas Association of School Boards• Cooperative Purchasing BUYBOARD Quotation Quote Date I October 17, 2025 I Quote No. rpyburn-0502 Contract No. 685-22 Quotation To Vendor ID 837 Buying Agency CITY 01- POR I AR 1 HUR, Acct. #200276 I Waukesha-Pearce Industries Inc. Contact Construction Machinery Division Phone Contact Ryan Pyburn Fax Phone 409-658-6764 Email I I Fax Email pyburnwpi.com Pricing Based On Maunufacturer's Price List Dated: 10/17/25 Contract Discount 20.0% Factor 80.0% A. Base Unit: Brand Model No. Description List Price Net Price Komatsu PC88MR-11 Excavator $ 155,377.00 $ 124,301.60 Includes All Standard equipment &attachments as listed in attached brochures and delivery to your facility. B. Factory options and attachments INSTALLED Sales Code Description List Price Net Price Base Unit including $ - $ - 4NA3405B-ENAB 11'2" (3405MM) BOOM W/AUXILIARY PIPING - $ 8,428.00 $ 6,742.40 4NB2100EA-ENAB 6' 11" (2100 MM)ARM W/AUXILIARY PIPING - $ 7,223.00 $ 5,778.40 4NHO1Z-ENAB BLADE ASSY 7'7" (2330MM)- $ - $ - 2NX15G45GE 18" ROAD LINER- $ 6,304.00 $ 5,043.20 $ Sub Total $ 17,564.00 C. Non-Factory options and attachments INSTALLED Sales Code Description Net Price 24" Bucket $ 2,600.00 Sub Total $ 2,600.00 tommini D. Other applicable charges. Allowances, Trade-Ins, Special Discounts, etc. Description Net Price Inbound Freight (Estimated) Invoiced at actual $ 1,500.00 Make Ready $ 1,200.00 Komatsu Premier-60/4000 $ 4,281.33 Special Discount (One Time Only) $ (26,146.93) Sub Total $ (19,165.60) PRICE (EA) $ 125,300.00 Delivery:I Determined at Time of Order Pricing valid for sixty(60) days from this date. Orders after that period must be re-quoted. Transmit copy of quotation with purchase order issued to W PI to: Texas Association of School Boards, BuyBoard, PO Box 400, Austin, TX 78764-0400 email: info@buyboard.com I