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Home My WebLink AboutMINUTES 07/15/2025 REGULAR MEETING REGULAR MEETING — JULY 15, 2025 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Kinlaw gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, July 15, 2025, at 9:30 a.m. in the City Council Chamber, City Hall, with the following members present: Mayor Charlotte M. Moses; Mayor Pro Tem Harold Doucet; Councilmembers Willie "Bae" Lewis, Tiffany Hamilton Everfield, Doneane Beckcom, Thomas Kinlaw, III. and Donald Frank, Sr.; City Manager Ron Burton; City Secretary Sherri Bellard; City Attorney Roxann Pais Cotroneo and Sergeant At Arms Police Chief Tim Duriso. II. PROCLAMATIONS — None III. PETITIONS & COMMUNICATIONS A. Speakers — None B. Presentations (1) A Presentation By Faddi's Development Group Regarding An Adams Park Development Cody Guidry gave the above-mentioned presentation. (2) A Presentation By Audit Supervisor Cameron Aaron Of Pattillo, Brown & Hill, LLP Regarding The 2024 Audit Cameron Aaron gave the above-mentioned presentation. C. City Manager's Staff Reports - None D. Employee Recognition - None E. Correspondence - None F. Discussion (1) A Discussion Regarding The Short-Term Rental Ordinance Implementation (Requested By Councilmember Hamilton Everfield) Discussion was held with no action taken. (2) A Discussion Regarding The Creation Of A Fire Department Advisory Board (Requested By Councilmember Frank) Discussion was held with no action taken. (3) A Discussion Regarding Developing A Hybrid Program With The Port Arthur Economic Development Corporation, Pertaining To Incentives For Housing And Small Businesses (Requested By Councilmember Lewis) Discussion was held with no action taken. IV. PUBLIC HEARING(S) — 6:00 P.M. — None V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER COUNCILMEMBER) Councilmember Everfield announced the Science Hero Program at the Port Arthur Library City Manager Ron Burton — The S & P reaffirmed the City of Port Arthur's A+ rating Mayor Moses — Funeral Service for Assistant City Secretary Kelly VI. UNFINISHED BUSINESS - None VII. CONSENT AGENDA Upon the motion of Councilmember Kinlaw seconded by Mayor Pro Tem Doucet and carried, the following Consent Agenda items were adopted with the exception of Proposed Resolutions No. 24421: Voting Yes: Mayor Moses; Mayor Pro Tern Doucet; Councilmembers Lewis, Hamilton Everfield, Kinlaw and Frank. Voting No: None. A. Travel Expense Reports (A1) City Attorney Roxann Pais Cotroneo: Texas Municipal League Legislative Wrap-Up Georgetown, TX June 26 - 27, 2025 $891.31 B. Minutes — None C. Resolutions — Consent (1) P.R. No. 24192 — A Resolution Authorizing The City Manager To Execute A Multiple Use Agreement With The Texas Department Of Transportation For The Installation And Operation Of Automated License Plate Recognition (ALPR) Cameras Within State Right-Of-Way; Providing Related Authorizations; And Providing An Effective Date Proposed Resolution No. 24192 was adopted becoming Resolution No. 25-300. (2) P.R. No. 24398 — A Resolution Authorizing The City Manager To Purchase Bullwall Ransomcare With A Licensing Period Of One Year From SHI Government Solutions, Inc. Through The Omnia Partners IT Solutions, Products & Services Cooperative Agreement. Funding For The Amount Of $28,560.20 Is Budgeted In Information Technology Account 001-09-023-5420-00-10-000 Proposed Resolution No. 24398 was adopted becoming Resolution No. 25-301. (3) P.R. No. 24414 — A Resolution Authorizing The City Manager To Execute A Memorandum Of Understanding Between The Texas Department Of Public Safety And The City Of Port Arthur For The Purpose Of Accessing And Utilizing Texas City Council Minutes Regular Meeting —July 15, 2025 2 Crime Information Center (TCIC) Files Regarding Stolen Vehicle License Plates And Stolen Vehicles Proposed Resolution No. 24414 was adopted becoming Resolution No. 25-302. (4) P.R. No. 24418 — A Resolution Of The City Council Of The City Of Port Arthur, Texas, Rejecting All Bids Received For The Sabine Pass Community Center Spray Pad Repairs And Improvements Project; And Authorizing The Purchasing Division To Revise The Project Scope And Re-Advertise For New Bids Proposed Resolution No. 24418 was adopted becoming Resolution No. 25-303. (6) P.R. No. 24422 — A Resolution Ratifying The City Manager's Decision To Authorize Conducting National Fire Protection Association 1582 Standard On Comprehensive Occupational Medical Program Firefighter Physical Examinations In The Total Amount Of $57,525.00 With Front Line Mobile Health Of Georgetown, Texas; Funding Available In Fire Department's Professional Services Account No. 001-19-047-5420-00-30-000 Proposed Resolution No. 24422 was adopted becoming Resolution No. 25-304. (7) P.R. No. 24423 — A Resolution Authorizing A Mutual Aid Agreement Between Jefferson County And The City Of Port Arthur To Secure Aid In The Event Of Emergencies Proposed Resolution No. 24423 was adopted becoming Resolution No. 25-305. (8) P.R. No. 24426 — A Resolution Of The City Of Port Arthur, Texas To Authorize TXPHV, LP, To Exercise Powers Granted To Housing Finance Corporations Under Texas Local Government Code Chapter 394, As Amended By The 89th Texas Legislature Proposed Resolution No. 24426 was adopted becoming Resolution No. 25-306. (9) P.R. No. 24428 — A Resolution Authorizing The City Manager To Execute The Second Year (First Renewal) Of The Contract With Agape Cleaning Enterprises, Inc. Of Houston, Texas For Janitorial Services For City Hall And The City Hall Annex With An Annual Projected Budgetary Impact Of $59,085.84; Funding Available In Facilities Maintenance Building Maintenance Account No. 001-21-059-5312-00-70- 000 Proposed Resolution No. 24428 was adopted becoming Resolution No. 25-307. (10) P.R. No. 24431 — A Resolution Authorizing The Acceptance Of A Utility Easement From The Port Of Port Arthur Navigation District Of Jefferson County, Texas, For A Portion Of Land Located Between San Antonio Avenue And Houston Avenue, And Between 4th Street And Procter Street, For The Purpose Of Constructing, Installing, Laying, Maintaining, And Operating Fiber Optic Conduit And Other Communication And Utility Infrastructure Proposed Resolution No. 24431 was adopted becoming Resolution No. 25-308. City Council Minutes Regular Meeting —July 15, 2025 3 (11) P.R. No. 24432 — A Resolution Authorizing The Acceptance Of A Utility Easement From The Museum Of The Gulf Coast, Operated By The Port Arthur Historical Society, For A Portion Of Land Located Between Beaumont Avenue And Shreveport Avenue And Between 4th Street And Procter Street, For The Purpose Of Constructing, Installing, Laying, Maintaining And Operating Fiber Optic Conduit, Along With Other Communication And Utility Infrastructure Proposed Resolution No. 24432 was adopted becoming Resolution No. 25-309. (12) P.R. No. 24433 — A Resolution Authorizing The Acceptance Of Utility Easement From Labelle Properties, Ltd, For A 0.028-Acre (1200 SQFT) Portion Of Land Located Near Highway 365, West Port Arthur Road, And Riley Street, In The Total Amount Of $10,920.00, For The Purpose Of Constructing, Installing, Laying, Maintaining And Operating A Sanitary Sewer Force Main; Funding Is Available In Water Utilities Account No. 410-00-000-8511-00-00-000 Proposed Resolution No. 24433 was adopted becoming Resolution No. 25-310. VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT Consent - Resolutions (5) P.R. No. 24421 — A Resolution Of The City Council Of The City Of Port Arthur, Texas, Authorizing The Adjustment Of Certain Water Utility Accounts Pursuant To Sections 110-97, 110-98, And 110-99 Of The City Of Port Arthur Code Of Ordinances Proposed Resolution No. 24421 was adopted becoming Resolution No. 25-311. # The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Kinlaw and seconded by Mayor Pro Tem Doucet that Proposed Resolution No. 24421 be adopted. Rhonda Stansberry appeared before the City Council to answer inquiries regarding the above-mentioned topic. Voting Yes: Mayor Moses; Mayor Pro Tern Doucet; Councilmembers Lewis, Hamilton Everfield and Frank. Voting No: None. Proposed Resolution No. 24421 was adopted becoming Resolution No. 25-311. The caption of Resolution No. 25-311 reads as follows: RESOLUTION NO. 25-311 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS, AUTHORIZING THE ADJUSTMENT OF CERTAIN WATER UTILITY ACCOUNTS PURSUANT TO SECTIONS City Council Minutes Regular Meeting —July 15, 2025 4 110-97, 110-98, AND 110-99 OF THE CITY OF PORT ARTHUR CODE OF ORDINANCES A. Resolutions (1) P.R. No. 24378 — A Resolution Awarding A Bid And Authorizing The City Manager To Enter Into An Agreement With Pavecon Ltd, Of Houston, Texas, Through BuyBoard Cooperative Contract Number 700-23 For Rehabilitation Of 13th Street, Extending From Sabine Avenue To Neches Avenue, At Either End Of 13th Street. For An Amount Not To Exceed $406,888.63. Funds Are Available In Capital Improvements Project Account 307-21-053-8517-00-10- 000 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Kinlaw that Proposed Resolution No. 24378 be adopted. Voting Yes: Mayor Bartle; Mayor Pro Tern Beckcom; Councilmembers Lewis, Hamilton Everfield, Kinlaw and Frank. Voting No: None. Proposed Resolution No. 24378 was adopted becoming Resolution No. 25-312. The caption of Resolution No. 25-312 reads as follows: RESOLUTION NO. 25-312 A RESOLUTION AWARDING A BID AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PAVECON LTD, OF HOUSTON, TEXAS, THROUGH BUYBOARD COOPERATIVE CONTRACT NUMBER 700-23 FOR REHABILITATION OF 13TH STREET, EXTENDING FROM SABINE AVENUE TO NECHES AVENUE, AT EITHER END OF 13TH STREET. FOR AN AMOUNT NOT TO EXCEED $406,888.63. FUNDS ARE AVAILABLE IN CAPITAL IMPROVEMENTS PROJECT ACCOUNT 307-21-053-8517-00-10-000 (2) P.R. No. 24424 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 To The Contract With James W. Turner Construction, Ltd Of Tomball, Texas, To Utilize $9,080.32 From The Project's Contingency Fund To Cover Adjustments To Individual Home Reconstruction Costs (i.e., Demolition And Rebuilding), Resulting In A Decrease To The Original Contract Amount From $774,760.00 To A New Total Contract Amount Of $763,840.32; And Further Authorizing The Acceptance Of Close-Out Documents And The Approval Of Final Payment In The Amount Of $38,192.10 For The Completion Of Four (4) Homes. Funding Is Provided From CDBG Account No. 105-13-033-5470-00-40-000, Project Numbers CD5118 And CD23115 City Council Minutes Regular Meeting —July 15, 2025 5 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Mayor Pro Tern Doucet and seconded by Councilmember Kinlaw that Proposed Resolution No. 24424 be adopted. Voting Yes: Mayor Moses; Mayor Pro Tern Doucet; Councilmembers Lewis, Hamilton Everfield, Kinlaw and Frank. Voting No: None. Proposed Resolution No. 24424 was adopted becoming Resolution No. 25-313. The caption of Resolution No. 25-313 reads as follows: RESOLUTION NO. 25-313 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT WITH JAMES W. TURNER CONSTRUCTION, LTD OF TOMBALL, TEXAS, TO UTILIZE $9,080.32 FROM THE PROJECT'S CONTINGENCY FUND TO COVER ADJUSTMENTS TO INDIVIDUAL HOME RECONSTRUCTION COSTS (I.E., DEMOLITION AND REBUILDING), RESULTING IN A DECREASE TO THE ORIGINAL CONTRACT AMOUNT FROM $774,760.00 TO A NEW TOTAL CONTRACT AMOUNT OF $763,840.32; AND FURTHER AUTHORIZING THE ACCEPTANCE OF CLOSE-OUT DOCUMENTS AND THE APPROVAL OF FINAL PAYMENT IN THE AMOUNT OF $38,192.10 FOR THE COMPLETION OF FOUR (4) HOMES. FUNDING IS PROVIDED FROM CDBG ACCOUNT NO. 105- 13-033-5470-00-40-000, PROJECT NUMBERS CD5118 AND CD23115 B. Ordinances - None IX. *CLOSED MEETING (EXECUTIVE MEETING) Closed Meeting: (1) Section 551.087 — To Discuss Economic Development Negotiations (a) Project Labrador (2) Section 551.071 Of The Texas Open Meetings Act To Meet With Its Attorney To Seek Legal Advice On A Matter In Which The Duty Of The Attorney To The City Council Under The Texas Disciplinary Rules Of Professional Conduct Of The State Bar Of Texas Clearly Conflicts With The Texas Open Meetings Act Relating To: (a) Kirk Thomas Vs. City Of Port Arthur And F/oze//e Roberts, Civil Action No. 1:23-CV-282 In The U.S. Eastern District Of Texas (b) EDA Grant City Council Minutes Regular Meeting —July 15, 2025 6 (c) Sabine Neches Navigation District (d) Project Carrol Canal (e) Type A And Type B Economic Development Sales Tax (f) Legal Impact Of City Board Appointments, Roles, And Responsibilities (3) Section 551.074 — Personnel (a) Duties And Responsibilities Of The City Attorney (Requested By Mayor Pro Tern Doucet) (b) The Evaluation Process For City Council Appointees i.e. The City Manager, City Secretary And City Attorney (Requested By Mayor Moses) The City Council recessed their meeting at 11:18 a.m. to meet in Executive Session to consider the above-mentioned topics and reconvened their meeting at 1:27 p.m. with the following members present: Mayor Moses; Mayor Pro Tem Doucet; Councilmembers Lewis, Hamilton Everfield, Kinlaw and Frank; City Manager Burton; City Secretary Bellard; City Attorney Pais Cotroneo and Sergeant At Arms Chief Duriso. X. ADJOURNMENT OF MEETING Upon the motion by Councilmember Everfield, seconded by Mayor Pro Tem Doucet and carried unanimously, the City Council adjourned their meeting at 1:28 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. MAYOR CHARLOTTE M. MOSES ATTEST: CITY SECRETARY SHERRI BELLARD, TRMC END OF REGULAR MEETING HELD November 15, 2025. APPROVED: City Council Minutes Regular Meeting —July 15, 2025 7