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HomeMy WebLinkAbout(A3) COUNCILMEMBER WILLIE BAE LEWIS ($1,850.21) 015) City of Port Arthur Travel Expense and Reimbursement Report Page_1_of_1_Pages Name: Willie Bae Lewis Date of Report: 11/12/2025 Department/Division: Mayor/Council Date(s) of Trip: 10/28-31/2025 Destination and Purpose of Trip: Fort Worth, TX/Texas Municipal League Conference Expense Type Date Date Date Date Date Totals 10/28/2025 10/31/2025 Registration $420.00 Lodging $644.99 Air Fare $456.56 Mileage Rental Car Breakfast Lunch Dinner Tips $240 Contract per diem Parking Tolls Taxi 8.66 8.66 Telephone Other: Baggage 40.00 40.00 $80.00 Total Trip Cost $1,850.21 Receipts are required for all expenses except contract per diem and tips. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record From/To: Subtract: Prepaid Registration ($420.00) Odometer Beg./End: Prepaid Lodging 644.99 Total Miles X Rate: Prepaid Airfare 456.56 Mileage Reimbursement: $0.00 Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advance Amount $240.00 represent cash spent for ligitimate city Equals: Amount Due Employee business only and do not include items of if positive $88.66 a personal nature. Amount Due City Signature:'% � if negative Approve y epartme ea' Approved by City Manager Notes and Explanation: Christe Whitley From: Key Bookings - Official Housing for TML 2025 <info@cvent.com> Sent: Friday, August 15, 2025 12:01 PM To: Christe Whitley Subject: [NON-CoPA] LEWIS, WILLIE - TML 2025 Modified Reservation Acknowledgement * TEXAS MUNICIPAL LEAGUE 113th Annual Conference and Exhibition crtcher 29-31, 2025 �l k v OR FT% Dear WILLIE, Welcome to Fort Worth, TX for the 113th Annual TML Conference and Exhibition. Thank you for making your hotel reservation on Jul 29, 2025 for 2025 TML Annual Conference being held in Fort Worth, TX, over the dates of Oct 28, 2025 - Oct 31, 2025. This modification to your hotel reservation was made on Aug 15, 2025. All reservation changes can be made at the event website by clicking here https://book.passkey.com/entry?token=eyJOeXAiOiJKV1QiLCJhbGciOiJIUz11NiJ9.eyJwYXIsb2FklioiTFAwOVIGUS 9mTnVwMHpTaE52bEVOY2o0TVIvVWpDTkkzVFBHZUxnWTY5eIBRbndyMEtXSzJJSUhyWIIzelZ6cE1vR2hnYmErd itmTUpwamdlaVhPSIVybVZjbE85ZIFJRUdUTVB0aEs2YjA9In0.BE8DxA2BrBagEB5sa- 5 OkvMHbh9201aOiwgfCdW KU&utm source=290&utm medium=email&utm campaign=297362482, or by emailing kbhousing@keybookings.org. Changes/Cancellations Cancellations starting September 10 will incur a $75 fee. Key Bookings will continue to take reservation changes and cancellations until the end of day on October 7. Sincerely, Your Housing Team Reservation"Information Passkey ^ICGCOEB`� Acknowledgement Number: Your hotel: Aloft Fort Worth Downtown Check-in: Oct 28, 2025 Check-out: Oct 31, 2025 Room type: Aloft King or Two Queens Guests per room: 1 Guest name: WILLIE LEWIS Share withs: There are no other guests sharing this room Requests: ++08/!5 : Name of primary guest changed from'Harold Doucet'to'WILLIE LEWIS' Guarantee method: Credit Card Date Guests Status Rate Nightly Rates: Oct 28, 2025 1 Confirmed 179.00 Oct 29, 2025 1 Confirmed 179.00 Oct 30, 2025 1 Confirmed 179.00 Additional GuestRate Additional Person Charges: Second Guest 0.00 Third Guest 0.00 Fourth Guest 0.00 537.00 Total Room Charge: Room Rates shown do not include "Room Tax% 20.11" (subject to change}. LSD 75.00 for cancellations made on or after 09/10/2025. Cancellation Policy: All cancels starting Sept. 10 will incur a $75 fee from Key Bookings. The hotel wilt charge a one night stay if the reservation is cancelled less than one week prior to arrival. otel Information H.: Aloft Fort Worth Downtown Address: 334 W. 3rd Street Fort Worth, TX 76102 Weather: View the Weather Forecast Please do not call your hotel "just to be sure" until after October 10. Conference hotels will not download TML Conference reserva October 7. Rest assured that if you have received a confirmation number already from the Housing Bureau, the hotel will honor you for your consideration, After October 10, 2025, all reservation changes can be made by contacting the hotel directly at +1 817-885-7999. Passkey, its reser their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations, and as such are not re: guaranteed hotel rooms, damages, expenses, inconveniences, or damage to any person or property from any cause whatsoever. 6 T,Y �C7Ur.::Yrs . For changes and cancellations, contact Key Bookings at kbhousing@keybookings.org. 2 Christe Whitley From: American Airlines <no-reply©info.email.aa.com> Sent: Monday, August 18, 2025 2:54 PM To: Christe Whitley Subject: [NON-CoPA] Your trip confirmation (BPT - DFW) American Issued: August 18,2025 Your trip confirmation and receipt You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Confirmation code: KHZFIS Tuesday, October 28, 2025 BPT AA 4999 Beaumont Operated by SkyWest Airlines as American Eagle 2:31 PM o DF YV Seat: 148, 10A, 10D,16B DFW Class: Economy (N) Dallas/Fort Worth Meals: 3:45 PM Friday, October 31, 2025 DFW W AA 4999 Dallas/Fort Worth Operated by SkyWest Airlines as American Eagle 12:30 PM 0 1 BPT Seat: 10C, 136,14C,15B Class: Economy(N) Beaumont Meals: 2:01 PM Manage your trip Limited Time: Earn up to 80,000 bonus miles* I ) 3l,' / .� crL Mdvenw,c�, Fin_! the t �; / �;�'.i r 1 as :� E� $ + ign! f c; to,u) you. Terms Apply .^.� Learn more _go __ Your purchase Charlotte Moses Join the AAdvantage'' Program New ticket (0012267497489) $456.56 [$405.92 + Taxes & carrier-imposed fees $50.64] Donald Frank New ticket (0012267497490) $456.56 [$405.92 + Taxes & carrier-imposed fees $50.64] Willie Lewis New ticket (0012267497491) S456.56 [$405.92+ Taxes & carrier-imposed fees $50.64] Doneane Beckcom New ticket (0012267497492) $456.56 [S405.92+ Taxes & carrier-imposed fees $50.64] Total cost (all $1,826.24 passengers) Your payment 2 10/23/25,10:37 AM Mail-Brenda Mullin-Outlook Outlook FW: [NON-CoPA] Your trip confirmation (BPT - DFW) From Christe Whitley <christe.whitley@portarthurtx.gov> Date Thu 10/23/2025 10:15 AM To Brenda Mullin <brenda.mullin@portarthurtx.gov> From:American Airlines<no-reply@info.email.aa.com> Sent:Thursday, October 23, 2025 10:06 AM To: Christe Whitley<christe.whitley@portarthurtx.gov> Subject: [NON-CoPA] Your trip confirmation (BPT- DFW) Here's your itinerary American Your trip confirmation and receipt you can cheer, in via the American app 24 hours before your flight and get your mobil, boarding pass. Confirmation code: FBLAIV Tuesday, October 28, 2025 BPT AA 4999 Y Beaumont Operated by SkyWest Airlines as American Eagle 2:31 PM DFW Seat: 0 Dallas/Fort Worth Class: Economy(N) Meals: 3:45 PM https://outlook.office365.com/mail/inbox/id/AAQkAG E5MjdjN2Q0LWJ iZDQtN DM40004YTE5LTRiZmU4Y2E5NzAwOQAQANnVj WNx2yREpVwFgOYn... 1/5 10/23/25;10:37 AM Mail-Brenda Mullin-Outlook Confirmation code: FBLAIV Friday, October 31, 2025 DFW AA 4999 Dallas/Fort Worth Operated by Sky West Airlines as American Eagle 12:30 PM BPT Seat: 0 Beaumont Class: Economy(N) 2:01 PM Meals: Manage your trip Limited time: Earn up to 90,000 bonus miles* = Find the Citi®/AAdvantage®card that's right for you. w. wa Terms Apply_ • Learn more Your purchase Willie Lewis Join the AAdvantage®Program New ticket(0012284961220) $456.56 [$405.92+Taxes&carrier-imposed fees$50.64] Total cost $456.56 Your payment Trip Credit(ending 2349) $456.56 Total paid $456.56 https://outlook.off ce365.com/mail/inbox/id/AAQkAG ESMjdiN2Q0LWJ IZDQtN DM40C04YTE5LTRIZmU4Y2E5NzAwOQAQANnVjWNx2yREpVwFg0Yn... 2/5 • 0. I HOTELS Payment Authorization Request: Please complete this payment authorization form to allow the third-party expenses outlined below to be charged to your credit/debit card. Click here to open Marriott Privacy Center Guest Information Confirmation Number: NCGCOE8V Arrival Date: 10/28/2025 Departure Date: 10/31/202E (MM/DD/YYYY) Guest First Name: WILLIE Last Name: LEWIS Company Name: CITY OF PORT ARTHUR Phone Number: 409-983-8105 Address: 444 4TH STREET City,State,Zip: PORT ARTHUR,TX 77640 Relation to Cardholder: ❑Relative ❑Friend 0 Business Associate ❑Other: (if applicable) Rate Information and Approved Charges: ❑All Charges Room&Tax ❑Telephone ❑Food &Beverage ❑Amenity ❑ Room Service ❑Valety/Laundry ❑Parking ❑ HS Internet Access 0 Movies ❑ Resort Fee ❑ Event/Catering/Banquet Charges Other: Currency type: Charges must not exceed for the entire stay/event Room Rate: Taxes: Total Daily Rate: Number of Nights: Comments/Special Requests: Payment Information: CITY COUNCIL P 0 BOX 1089 Port Arthur, TX, 77640 United States of America tr''412b2srtr• 27) , Cardholder Phone Number: 409-983-8105 Acceptance and eSignature: ✓ I authorize the hotel mentioned above to charge payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit/debit card listed above.I confirm that all guests listed above are age 18 or older. I am the authorized signer for the payment information attached. Cardholder Signature: �renda c%�ullcn Date: 10/14/2025 brenda.mullin@portarthurtx.gov Doc ID: 20251014090916723 Aloft Fort Worth Downtown 334 West 3rd Street Fort Worth,TX 76102 I 0 rt United States Tel:817-885-7999 WILLIE LEWIS Page Number 1 PO BOX 1089 Guest Number 280867 PORT ARTHUR,TX,776411089 Folio ID I United States Of America Arrive Date 28-OCT-25 18:57 TE2291 -Texas Municipal League Depart Date 31-OCT-25 No.Of Guest 1 Room Number 1222 Marriott Bonvoy Number: Aloft Fort Wor DFWAD 31-OCT-25 11:30 SHARON Date Reference Description Charges(USD) Credits(USD) 28-OCT-25 DEPOSIT Deposit-MC-8336 -644.99 28-OCT-25 RT1222 Room Chrg-Grp-Government 179.00 28-OCT-25 RT1222 State Tax 10.74 28-OCT-25 RT1222 City/Local Tax 19.69 28-OCT-25 RT1222 Occupancy/Tourism 4.12 29-OCT-25 RT1222 Room Chrg-Grp-Government 179.00 29-OCT-25 RT1222 State Tax 10.74 29-OCT-25 RT1222 City/Local Tax 19.69 29-OCT-25 RT1222 Occupancy/Tourism 4.12 30-OCT-25 RT1222 Room Chrg-Grp-Government 179.00 30-OCT-25 RT1222 State Tax 10.74 30-OCT-25 RT1222 City/Local Tax 19.69 30-OCT-25 RT1222 Occupancy/Tourism 4.12 31-OCT-25 MC MasterCard-8336 4.34 31-OCT-25 DI Discover Network -0.00 Approve EMV Receipt for DI-2675: PIN Verified Application Label:Discover AID:A0000001523010 ARC:00 IAD:0105606001800001 TSI: E800 TVR:0080048000 **Total 644.99 -644.99 ***Balance 0.00 Continued on the next page Aloft Fort Worth Downtown 334 West 3rd Street Fort Worth,TX 76102 United States Obit Tel:817-885-7999 WILLIE LEWIS Page Number 2 PO BOX 1089 Guest Number 280867 PORT ARTHUR,TX,776411089 Folio ID I United States Of America Arrive Date 28-OCT-25 18:57 TE2291 -Texas Municipal League Depart Date 31-OCT-25 No.Of Guest 1 Room Number 1222 Marriott Bonvoy Number: For your convenience,we have prepared this zero-balance folio indicating a$0 balance on your account. Please be advised that any charges not reflected on this folio will be charged to the credit card on file with the hotel. While this folio reflects a$0 balance,your credit card may not be charged until after your departure. You are ultimately responsible for paying all of your folio charges in full. Tell us about your stay.www.aloft.com/reviews EXPENSE SUMMARY REPORT Currency:USD Date Room&Tax Food&Bev Telecom Other Total Payment 10-28-2025 0.00 0.00 0.00 -431.44 -431.44 0.00 10-29-2025 0.00 0.00 0.00 213.55 213.55 0.00 10-30-2025 0.00 0.00 0.00 213.55 213.55 0.00 10-31-2025 0.00 0.00 0.00 0.00 0.00 4.34 Total 0.00 0.00 0.00 -4.34 -4.34 4.34 Aloft Fort Worth Downtown 34 For West Street 116 I C it Worth,,T TX 76102 United States Tel:817-885-7999 WILLIE LEWIS Page Number 1 PO BOX 1089 Guest Number 280867 PORT ARTHUR,TX,776411089 Folio ID I United States Of America Arrive Date 28-OCT-25 18:57 TE2291 -Texas Municipal League Depart Date 31-OCT-25 No.Of Guest 1 Room Number 1222 Marriott Bonvoy Number: Aloft Fort Wor DFWAD 31-OCT-25 11:30 SHARON Date Reference Description Charges(USD) Credits(USD) 28-OCT-25 DEPOSIT Deposit-MC-8336 -644.99 28-OCT-25 RT1222 Room Chrg-Grp-Government 179.00 28-OCT-25 RT1222 State Tax 10.74 28-OCT-25 RT1222 City/Local Tax 19.69 28-OCT-25 RT1222 Occupancy/Tourism 4.12 29-OCT-25 RT1222 Room Chrg-Grp-Government 179.00 29-OCT-25 RT1222 State Tax 10.74 29-OCT-25 RT1222 City/Local Tax 19.69 29-OCT-25 RT1222 Occupancy/Tourism 4.12 30-OCT-25 RT1222 Room Chrg-Grp-Government 179.00 30-OCT-25 RT1222 State Tax 10.74 30-OCT-25 RT1222 City/Local Tax 19.69 30-OCT-25 RT1222 Occupancy/Tourism 4.12 31-OCT-25 MC MasterCard-8336 4.34 31-OCT-25 DI Discover Network -0.00 Approve EMV Receipt for DI-2675:PIN Verified Application Label: Discover AID:A0000001523010 ARC:00 IAD:0105606001800001 TSI:E800 TVR:0080048000 **Total 644.99 -644.99 ***Balance 0.00 Continued on the next page Aloft Fort Worth Downtown 334 West 3rd Street Fort Worth,TX 76102 I 0 It United States !! Tel:817-885-7999 WILLIE LEWIS Page Number 2 PO BOX 1089 Guest Number 280867 PORT ARTHUR,TX,776411089 Folio ID I United States Of America Arrive Date 28-OCT-25 18:57 TE2291 -Texas Municipal League Depart Date 31-OCT-25 No.Of Guest 1 Room Number 1222 Marriott Bonvoy Number: For your convenience,we have prepared this zero-balance folio indicating a$0 balance on your account. Please be advised that any charges not reflected on this folio will be charged to the credit card on file with the hotel. While this folio reflects a$0 balance,your credit card may not be charged until after your departure. You are ultimately responsible for paying all of your folio charges in full. Tell us about your stay.www.aloft.com/reviews EXPENSE SUMMARY REPORT Currency:USD Date Room&Tax Food&Bev Telecom Other Total Payment 10-28-2025 0.00 0.00 0.00 -431.44 -431.44 0.00 10-29-2025 0.00 0.00 0.00 213.55 213.55 0.00 10-30-2025 0.00 0.00 0.00 213.55 213.55 0.00 10-31-2025 0.00 0.00 0.00 0.00 0.00 4.34 Total 0.00 0.00 0.00 -4.34 -4.34 4.34 * j(**** * **10 6 AMERICAN AIRLINES Amencar PASSENGER RECEIPT 1 REFUNDABLE ONLY WITH AMERICAN AIRLINES 31OCT25 45105115 US RELATED FLIGHT CPN IDALLAS FT WORTH RETAIN THIS RECEIPT DF� CAW 6 THROUGHOUT YOUR LEWIS/WILLIE JOURNEY **NOT VALID FOR** **TRANSPORTATION* PSGR TICKET 0012284961220 FOR CONDITIONS OF FBLAI'V; CONTRACT - SEE DFJBPT-AA PASSENGER TICKET AND 040.30 OGO 1-1 UPTC5OLB 23KG ANDS2LI 158LCIBAGGAGE CHECK NOT VALID FOR TRAVEL USD 40 . 00 FP DSXXXXXXXXX0XX2675 004540 NA . NA NA 0 001 0278044941 3 USD 40 . 00 ** hltk***.*= 0 AMERICAN AIRLINES PASSENGER RECEIPT 1 REFUNDABLE ONLY WITH AMERICAN AIRLINES 28OCT25 45103100 US RELATED FLIGHT CPN BPT OAG /BEAUMONT PT ARTHR lETAI N T;!:i 3 EC;E I PT LEWIS/WILLIE 6 - T .�•. �u **NOT VALID FOR** - -nD-ozm j '**TRANSPORTATION* PSGR TICKET 0012284961220 D o * 3 CA•�.� D Cn D T c CD -n0P2* � 3PTD W-AA FBLAIV! O... -1 _D F C1 01 UPT050LB 23KG AND62LI 158L 1 40.O0 000 � al ---- (1D om m 3 A NE) �, NZ11N 2 a= W'O 0 � �� �x--1 =• VEL JSD 40 . 00 FP DSXXXXX)W000(X2675 031215 114,4=== CD NA y N NA O NA 0 001 0277951655 6 JSD 40 . 00 10/31/2025 08:12 SALES DRAFT WXYZ Address City, State lip Code Phone Number CASHIER: Sharon TERMINAL: 4 Discover NAME: LEWIS/NILIE NUMBER: XXXXXXXXXXXX2675 EXPIRE: XX/XX AUTH: 081222 AMOUNT: 8.66 Discover ENTRY MODE: Chip CVM: Signature Auth Mode: issuer. AID: A0000001523010 TVR: 008000800i IAD: 01056060( 1400001 TSI: E800 ARC: 00 CHECK: 46401 TOTAL: 8.66