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HomeMy WebLinkAboutPR 24593: TYLER TECHNOLOGIES ENTERPRISE RESOURCE PLANNING SYSTEM Orr of =4: reYr r!{tnr www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 14, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director , , RE: Proposed Resolution No. 24593 —Tyler Technologies Enterprise Resource Planning System Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to pay the annual service fee for the Tyler Enterprise Resource Planning System. Background: On September 10, 2019, City Council approved Resolution 19-392, five-year agreement with Tyler Technologies to implement an Enterprise Resource Planning (ERP) system. The ERP system is essential to the daily operations for Finance, Human Resources, Payroll, Utility Billing, Development Services divisions, and City staff. Budget Impact: Based on the quarterly invoices the annual fee for the ERP System is: Munis: (96532.78-6003.11)*4 = $362,118.68 EnerGov: 35,268.14*4 = $141,072.56 Total =$503,191.24 Recommendation: It is recommended that City Council authorize the City Manager to pay the annual service fees for the Tyler ERP system in the amount of$503,191.24. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 24593 FY 11/14/2025 RESOLUTION NO. A RESOLUTION AUTHORIZING QUARTERLY PAYMENTS FOR APPLICATIONS, HOSTING, SERVICES AND SUPPORT FEES TO TYLER TECHNOLOGIES FOR THE ENTERPRISE RESOURCE PLANNING SYSTEM FOR A PERIOD OF TWELVE MONTHS NOT TO EXCEED A TOTAL AMOUNT OF $503,191.24 TO BE DIVIDED INTO QUARTERLY PAYMENTS. FUNDS AVAILABLE IN THE INFORMATION TECHNOLOGY COMPUTER PROGRAMS ACCOUNT NO. 001-09-023-5450-00-10-000-. WHEREAS, pursuant to Resolution No. 19-392, the City of Port Arthur entered into an agreement with Tyler Technologies for an Enterprise Resource Planning System essential in the daily operations of City departments including Finance, Utility Billing, Human Resources, Code Enforcement, Development Services, and Payroll; and WHEREAS, the Enterprise Resource Planning System is essential for daily operations; and WHEREAS, annual services are invoiced quarterly; and WHEREAS, Tyler Technologies invoices quarterly, thirty days prior to the start of the quarter; and WHEREAS, the invoiced amount of $90,529.67 for the October — December 2025 quarter for Munis Applications is attached hereto as Exhibit "A"; and WHEREAS, the invoiced amount of $35,268.14 for the October — December 2025 quarter for EnerGov Applications is attached hereto as Exhibit "B"; and WHEREAS, the total amount for Munis Applications and EnerGov Applications for a period of 12 months is $503,191.24; and WHEREAS, the City Council deems it is in the best interest of the City to continue to utilize the applications, hosted services, services, and support provided by Tyler Technologies. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes payment in an amount not to exceed $503,191.24 for twelve months to be invoiced quarterly to Tyler Technologies, P.R. NO. 24593 FY 11/14/2025 for the Enterprise Resource Planning system, funding available in the Information Technology Computer Programs Account No. 001-09-023-5450-00-10-000. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of December, A.D. 2025 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney P.R. NO. 24593 FY 11/14/2025 APPROVED FOR ADMINISTRATION: Ronald Burton, `1"V1 Clifton Williams, CPPB City Mana•- Purchasing Manager Fay Youbig, P P, CGCIO Information Technology irector APPROVED AS TO AVAILABILITY OF FUNDS: 4/06‘t 6;44.ad,' Lynda Boswell, Director of Finance P.R. NO. 24593 FY 11/14/2025 Exhibit A • Remittance: 0 e Tyler Technologies, Inc. invoice •.�.•, tyler (FEIN 75-2303920) P.O. Box 203556 Invoice No Date Page • technologies Dallas, TX 75320-3556 045-534358 09/01/2025 1 of 3 Questions: Tyler Technologies- ERP&Schools Phone: 1-800-772-2260 Press 2, then 1 Email: ar@tylertech.com Bill To: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE P.O. BOX 1089 P.O. BOX 1089 PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77641 Customer No. Ord No PO Number Currency Terms Due Date 49335 233035 USD NET30 10/01/2025 Date Description Units Rate Extended Price MUNIS APPLICATION SERVICES-BID MANAGEMENT 1 900.74 900.74 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-BMI CollectIT INTERFACE 1 571.10 571.10 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-CONTRACT MANAGEMENT 1 885.86 885.86 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-CAPITAL ASSETS 1 1,801.21 1,801.21 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUINIS APPLICATION SERVICES-CASH MANAGEMENT 1 1,501.06 1,501.06 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-PURCHASING 1 3,302.26 3,302.26 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-BUDGETING 1 2,182.12 2,182.12 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-ACCTS PAYABLE 1 2,182.12 2,182.12 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-ACCTG/GL 1 8,105.86 8,105.86 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-ACCOUNTS RECEIVABLE 1 1,611.03 1,611.03 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-GENERAL BILLING 1 1,025.05 1,025.05 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-TYLER CASHIERING 1 3,075.43 3,075.43 Cycle Start:01/Oct/2025, End:31/Dec/2025 APPLICATION SERVICES-ANNUAL COMPREHENSIVE FINANCIAL REPORT 1 2,013.72 2,013.72 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATIONS SERVICES-TYLER READY FORMS PROCESSING 1 1,592.84 1,592.84 INCLUDING COMMON FORMS SET Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-ePROCUREMENT 1 1,464.40 1,464.40 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATIONS SERVICES-TYLER CONTENT MANAGER AUTO INDEXING 1 732.34 732.34 AND REDACTION Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATIONS SERVICES-TYLER CONTENT MANAGER SE 1 2,928.79 2,928.79 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATIONS SERVICES-TYLER CONTENT MANAGER SELFSERVICE 1 732.34 732.34 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-MUNIS ANALYTICS&REPORTING 1 1,451.99 1,451.99 Remittance: Invoice • • Tyler Technologies, Inc. tyler (FEIN 75-2303920) P.O. Box 203556 Invoice No Date Page technologies Dallas, TX 75320-3556 045-534358 09/01/2025 2 of 3 Questions: Tyler Technologies- ERP&Schools Phone: 1-800-772-2260 Press 2,then 1 Email: ar©tylertech.com Bill To: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE P.O. BOX 1089 P.O. BOX 1089 PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77641 Customer No. Ord No PO Number Currency Terms Due Date 49335 232813 USD NET30 10/01/2025 Date Description Units Rate Extended Price Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-PROJECT&GRANT ACCOUNTING 1 1,501.06 1,501.06 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-RECRUITING 1 805.38 805.38 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-HUMAN RESOURCES&TALENT MANAGEMENT 1 2,855.75 2,855.75 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-PAYROLL W/ESS 1 3,646.52 3,646.52 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-EMPLOYEE EXPENSE REIMBURSEMENT 1 900.74 900.74 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-UTILITY BILLING INTERFACE 1 1,208.07 1,208.07 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-UTILITY BILLING CIS 1 4,539.82 4,539.82 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-Tyler GIS 1 3,716.53 3,716.53 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-CITIZEN SELF SERVICE 1 1,611.03 1,611.03 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-CENTRAL PROPERTY FILE 1 362.72 362.72 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-BMI ASSET TRACK INTERFACE 1 571.10 571.10 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-INVENTORY 1 1,654.85 1,654.85 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-STANDARD FUEL INTERFACE 1 571.10 571.10 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-SOFTWARE-TYLER INCIDENT 1 1,289.38 1,289.38 MANAGEMENT/TYLER 311 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-ASSET MAINTENANCE 1 12,866.18 12,866.18 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-ASSET PERFORMANCE 1 909.56 909.56 Cycle Start:01/Oct/2025, End:31/Dec/2025 MUNIS APPLICATION SERVICES-REQUESTOR ACCESS SITE LICENSE 1 485.38 485.38 Cycle Start:01/Oct/2025, End:31/Dec/2025 Executime-Advanced Scheduling Annual Access Fee 1 3,007.35 3,007.35 Cycle Start:01/Oct/2025, End:31/Dec/2025 Executime-Time&Attendance Annual Access Fee 1 5,074.53 5,074.53 •� Remittance: Invoice e•• �. Tyler Technologies, Inc. O . tyler (FEIN 75-2303920) P.O. Box 203556 Invoice No Date Page ♦ technologies Dallas, TX 75320-3556 045-534358 09/01/2025 3 of 3 Questions: Tyler Technologies- ERP&Schools Phone: 1-800-772-2260 Press 2, then 1 Email: ar©tylertech.com Bill To: CITY OF PORT ARTHUR Ship To: CITY OF PORT ARTHUR ATTN:ACCOUNTS PAYABLE ATTN:ACCOUNTS PAYABLE P.O. BOX 1089 P.O. BOX 1089 PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77641 Customer No. Ord No PO Number Currency Terms Due Date 49335 232813 USD NET30 10/01/2025 Date Description Units Rate Extended Price Cycle Start:01/Oct/2025, End:31/Dec/2025 Notify includes 121,000 Msgs and 4,000 Mins per year 1 6,003.11 6,003.11 Cycle Start:01/Oct/2025, End:31/Dec/2025 Business Management Suite-Site License-Subscription 5 489.24 2,446.18 Cycle Start:01/Oct/2025, End:31/Dec/2025 Community Development Suite-Site License-Subscription 5 489.24 2,446.18 Cycle Start:01/Oct/2025, End:31/Dec/2025 **ATTENTION** Subtotal 96,532.78 II Order your checks and forms from - Tyler Business Forms at 877-749-2090 or Sales Tax 0.00 tylerbusinessforms.com to guarantee 100%compliance with your software. Invoice Total 96,532.78 1 P.R. NO. 24593 FY 11/14/2025 Exhibit B • I�� Remittanc e: Tyler Technologies, Inc. ❖ (FEIN 75-2303920) P.O.Box 203556 Invoice No Date Page technologies Dallas,TX 75320-3556 045-534356 09/01/2025 1 of 1 Questions: Tyler Technologies-ERP&Schools Phone: 1-800-772-2260 Press 2,then 1 Email: aritylertech.com Bill To: CITY OF PORT ARTHUR POLICE DEPT Ship To: CITY OF PORT ARTHUR POLICE DEPT. ATTN:AC000NTS PAYABLE ATTN:ACCOUNTS PAYABLE P.O.BOX 1089 P.O.BOX 1089 PORT ARTHUR,TX 77641-1089 PORT ARTHUR,TX 77641-1089 Customer No. Ord No PO Number Currency Terms Due Date 49335 233035 •S "O&' USD NET30 10/01/2025 Date Description Units Rate Extended Price EnerGovAdv Server Extensions Bundle 1 2,066.91 2,066.91 Cycle Start:01/Oct/2025, End:31/Dec 2025 Business Management Suite 1 3,875.56 3,875.56 Cycle Start 01/Oct/2025, End:31/Dec/2025 Citizen Access-Business Management Suite 1 2,066.91 2,066.91 Cycle Start:01/Oct/2025, End:31/Dec/2025 Citizen Access-Community Development Suite 1 2,066.91 2,066.91 Cycle Start:01/Oct/2025, End:31/Dec/2025 Community Development Suite 1 19,378.64 19,378.64 Cycle Start:01/Oct/2025, End:31/Dec/2025 e-Reviews 1 3,875.56 3,875.56 Cycle Start:01/Oct/2025, End:31/Dec/2025 Workforce Mobile 1 1,937.65 1,937.65 Cycle Start:01/Oct/2025, End:31/Dec/2025 Comments:Energov "ATTENTION'" Order your checks and forms from Subtotal 35,268.14 Tyler Business Forms at 877-749-2090 or Sales Tax 0.00 tylerbusinessforms.com to guarantee 100%compliance with your software. Invoice Total 35,268.14