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HomeMy WebLinkAboutB. DALLAS DODGE - POLICE VEHICLESCity of Port Arthur, Texas Mayor and City Council Communication DATE REFERENCE SUBJECT PAGE NUMBER Recommendation to authorize the purchase of 11/09/2009 17 vehicles for the Police Department i of i through HGAC LCECOMMENDATION.• The Police Department recommends the City Council authorize the purchase of seventeen (17) police vehicles from Dallas Dodge of Dallas, Texas through HGAC for the total amount of $461,504.00 BACSGROUIYD: The Police Department wishes to purchase seventeen (17) Dodge Charger police vehicles for the Field Operations Division. These units will replace police vehicles that have high mileage and/or extensive maintenance costs. The following is the H.G.A.C. bid from Dallas Dodge: Quantity Unit Price HGAC Fee Total 17 $27,112.00 ea. $600 $461,504.00 The following is the H.G.A.C. bid from Philpott Ford: Quantity Unit Price HGAC Fee Total 17 $28,049.63 ea. $600 $477,443.71 The bid from DALLAS DODGE is $15,939.71 lower than the bid submitted by PHILPOTT. BUDGETARY/FISCAL EFFECT: Funds for this purchase are available in account # 625-1801-521.93-00. STAFFWG/EMPLOYEE EFFECT.• None SUMMARY.• The Police Department recommends the City Council authorize the purchase of seventeen (17) police vehicles from Dallas Dodge of Dallas, Texas through HGAC for the total amount of $4 0 .00 Mark Blanton eborah Echols Chief of Police Finance Director ~ ~f ~~ awna Tubbs Purchasing Manager PREPARED BY: sb DISPOSITION BY COUNCIL PROCESSED BY APPROVE BY CITY MANAGER [ [APPROVE [ JOTHER (DESCRIBE) CITY SECRETARY DATE ~ CONTRACT PRICING WORKSHEET Contract Date ~ For Standard Equipment Purchases No.: Prepared: 11/9/2009 ,.,, . .:....::.:.... ....::::........ . .. ; . ~ .A.,. , F.,r~ rnrar be~~~ by ca~rra~©~:~~ ~ ~~ ~s~ ~~~~~r~l~~,~~ S~~rr1~~ s~o~rn,~ s~ k:` Er~d User rsseteY Pp to ~©~TX'uCt4r, +~t1~''~,f~tz u copJ? Q.f.~C~i t~~'~h~lvir/t ctnt>~le~ted.P!'~c~n,>~ ~vi''~~~;e»~: '> ::::.:: GAC:~ 71.E 993-4~~i8 Ply ~,~xe v~ p~~ti1' ~~#1,~ ..: Buyh~ Agency: City of Port Arthur conhsctor. Dallas Dod e g Contact person: prepared ~~ Bern Stull Phone: Phone: 214-319-1289 Fs~ Faz: 214-319-1306 Emau: EmaLL: bstull@kag-l.net Product ~~: C03 Description: 2010 Police Charger 11/05/2009 14:21 14097240934 PHILPOTT FORD FLEET PAGE 01 ~c.~ - _ r -• .: , Ptz:iXpott Mator Compaizy Meet Departnaez~t I4pQ US Highway 69 Nederland, TX 77627 C~~o~-v~~r.~;z~~~~ ~~ ~a~~~za~ ~`~x~l~s jr _ _- I DATE: '~ pro: ~ ~r~ ~ '-~ FAX#: V ~ `' b FROM: David Reagan tall-free phone: (88S) 973-5338 x1080 phone: (409) 727-1451 x1080 cellular: (409) 284-1934 fax: 0409} 7240934 email: richard.hyder@philpottmotors.com #o»~os: ~~ ~. "C~`~ ~ 0 i 6~c GI ~J~tO-~ 0 "~ l~' ~ T~ ~ lA J ~ a 9~ UI f~ ~ 1 PS `t ; r~ ~l r ~~t 11/05/2009 14:21 14097240934 PHILPOTT FORD FLEET PAGE 02 CONTRAST FRZCING'V~ORT~SHEE'Z' Contract VE03-06 Date i 1/4/09 )For Standard Equipment Purchases No.: Prepared: This Form must be prepared by Contractor and given to End User. The 1~1=GAC aaCministrative fee shall b~ show~t rn Section , together with completed Pri l'U l~rl'ST also fax a copy of d ' ' ~ cing ~orkslteet, to X3= , , t (3 to Gvntractor, an ser issues 1 ~ Ent Cl G`AC aQi 713993-4548. I°lease type or print legibly. Bvy'°~ (CITY OF PORT ARTHUR Canaacror. PI3II.,POTT MOTORS Agency: Contact yy. Prepared DAVID R$AGAN CL)fTDN 1~1LLIAMS gy; Pers°°. Puonc: ;409-983-8161 Phorc: €409-727-1451 Faz: ;_409983-8291 Fax: ;409-724-0934 Email Entaq= prod°ce - D07 pencripuon: :207.0 PATROI. CAR "S" Cwle: A. Product Itert $ase Llnit Price Per Contractor's H-GAC Contract: $ 20>S I6.00 205yG Description Cost Description - Cast 45C LIMIT&D SLIP AXLIi ` $ 103.00 1:LOOR PLAN INTER]/ST i S 408.30 S3M RADIO SUPPRESSION $ 90.00 LOT INSURANCE $ 58.33 58F AMFM RAI)i0 $ 170.00 9 PRISONER SEATING $ 395.40 S1A LEFT SPOTLIGHT € $ 265.00 4 IIID)aEN STROB$S PItONT & REAR $ 260.00 6B FRONT MOLDINGS LOOSE S 28.00 10 CONSOLE SOTTO HiC-12 5 295.00 66F POWER DISTRIBUTION BOX $ 43.00 29 PUSH BUMPER $ 255.00 P~VR ADNSTABLE PEDALS ~ $ 56.00 7 8'ULL FUNGTIDN SIREN (CENCOM) $ 660-00 32 KEYED ALIICE $ 4$.00 8 100 WATT SPEAKER (CENCOM) € $ 595.00 SIDE AIRBAGS $ 2$4.00 7/2 5L117ER CAGir $ 425.00 5 POWER SUPPLY ~ $ 199-00 1 1 GRAPHICS PICG $ 495-00 - Subtotal From Additional Sheet(s): $ - PDI CHARGE $ SO.UO Subtotal 1#: ~ 5 4,812.63 C. Unpublished Options - ltemlze below !attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submittez3 and priced in Contractor's bid,) Description Cast Description - Cost - AUX. FUSE BLOCK $ 89.00 PRIORITY START &WE.4PON MOUNT $ 379.00 Subtotal,FromAdditivnal Sheet(s): $ b94.00 G -KEYS b'2 3 WAY PLUM E $ 159.00 Subtotal G: ; $ 1,32I.00 Check: Total cost of Unpublished Options (C) cannot ea:ceed 25% of the total of the Base Unit: - P'or this transaction the percentage is: 5% Price plus Published Options (A+B), _ Q. Other Cost Items Plot ]temized Above (e.g. Iustallation, Rreighy Delivery, Etc.) .Description Cost Description Cost EQUIP. SERVICE $ 1,4DO,D0 ~btotal D; S 1,400.00 )/. Total Cost Before Any Applicable Trade-Iu / O[her Alio~wanees /Discounts (A+S+C+D) $ 28,049.63 Quantity Ordered: I7 X Subtotal of A + B + C + D: $ 28,049-63 = Subtotal E: ? $ 476,843-71 F'. I-C-GAC >Fee Calcttla[lon (Trorn Current F'ee Tables) Subtotal 1": c $ 600-00 G. Trade-Yns f Other Alfa~waners f Special 17iscouuts UescripfJ'.on Cost Description Cost Subtotal C: € $ - ?i/stlmated Delivery Date:: ~. Total Purchase grace (E+F+G): ~ a77,4~43.71 11/05/2009 14:21 14097240934 PHILPOTT FORD FLEET PAGE 03