HomeMy WebLinkAboutPR 24576: PAYMENT TO THE CITY OF BEAUMONT FOR ANNUAL RECURRING COSTS OF REGIONAL RADIO SYSTEM City of
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INTEROFFICE MEMORANDUM
Date: October 8, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager �T
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From: Timothy W. Duriso, Chief of Police
RE: PR 24576—Payment to the City of Beaumont for annual recurring costs of
Regional Radio System
Introduction:
The intent of this agenda item is to obtain City Council authorization for the City Manager to
remit payment to the City of Beaumont in the amount of$184,461.28 for the annual recurring
costs associated with participation in the Regional Radio System.
Background:,
In 2010,under Resolution No. 10-531, the City of Port Arthur entered into an interlocal
agreement with the Cities of Nederland, Groves, and Port Neches to share the recurring costs
for maintenance and repairs of the Regional 800 MHz Radio System. Jefferson County
invoices the City of Beaumont annually for total system maintenance and repair expenses. The
City of Beaumont subsequently bills each participating entity for its proportional share of these
costs.
The recurring expenses include annual Motorola maintenance fees,municipal infrastructure
maintenance fees, T-1 phone lines, subscriber unit fees, and interoperability communication
costs necessary to ensure seamless communications among all public safety entities, including
gaming operations throughout the City.
Budget Impact:
Funding for this expenditure is available in FY 2025-2026 Regulatory Account No. 149-17-
630-5491-00-10-000 in the amount of$160,000. The remaining$24,461.28 will be provided
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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www.PortArthurTx.gov
by the Fire Department from its Equipment Maintenance Account No. 001-19-047-5318-00-
30-000.
Recommendation:
It is recommended that the City Council authorize the City Manager to remit payment to the
City of Beaumont in the amount of$184,461.28 for the annual recurring costs associated with
the Regional Radio System.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 24576
10/06/2025 JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING CITY MANAGER TO REMIT
PAYMENT TO THE CITY OF BEAUMONT FOR THE ANNUAL
RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN
THE AMOUNT OF $184,461.28; $160,000 AVAILABLE IN FY 25-26
REGULATORY ACCOUNT# 149-17-630-5491-00-10-000 AND
$24,461.28 AVAILABLE IN THE FIRE DEPARTMENT
EQUIPMENT MAINTENANCE ACCOUNT NUMBER 001-19-047-
5318-00-30-000.
WHEREAS, in 2010, under Resolution No. 10-531, the City of Port Arthur
entered into an Interlocal Agreement with the Cities of Nederland, Groves, and Port
Neches for the shared maintenance and repair costs associated with the Regional 800
MHz Radio System; and
WHEREAS, Jefferson County invoices the City of Beaumont annually for the
total costs of maintaining and repairing the Regional Radio System, and the City of
Beaumont subsequently invoices each participating entity for its respective portion of
these recurring costs; and
WHEREAS, the annual recurring expenses include Motorola maintenance fees,
municipal infrastructure maintenance fees, T-1 phone line services, subscriber unit fees,
and interoperability communication costs necessary to maintain reliable,uninterrupted
communications among public safety agencies and municipal departments throughout the
region; and
WHEREAS, the total cost, invoice attached as Exhibit"A",to the City of Port
Arthur for the Fiscal Year 2025-2026 is $184,461.28; and
WHEREAS, sufficient funds have been allocated in the FY 2025-2026 Regulatory
Account No. 149-17-630-5491-00-10-000 in the amount of$160,000,with the remaining
$24,461.28 to be provided by the Fire Department from Equipment Maintenance Account
No. 001-19-047-5318-00-30-000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
P.R.No. 24576
10/06/2025 JLH
Section 2. That the City Council authorizes the City Manager to remit payment to
the City of Beaumont for recurring costs of the Regional Radio System in the amount of
$184,461.28. To wit $160,000 will come from the fiscal year 2025-2026 Regulatory
Account number 149-17-630-5491-00-10-000, with the remaining $24,461.28 to be
provided by the Fire Department from their Equipment Maintenance Account No. 001-17-
047-5318-00-30-000.
Section 3. That a copy of the caption of this resolution shall be spread upon the
Minutes of the City Council.
READ,ADOPTED AND APPROVED on this day of December,A.D.,2025,
at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following
vote: AYES:
Mayor:
Councilmembers:
•
NOES:
P.R. No. 24576
10/06/2025 JLH
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPRO FOR ADMINISTRATION:
Ronald Bu , PM Ti thy W. Duriso
City M ger Ch of of Police
APPR ED FOR FINANCE:
-kA b(0J-Le-g-P-,
yn da oswell
Financial Director
P.R. No. 24576
10/06/2025 JLH
EXHIBIT 44 ,/
BEAUMONT Invoice
TEXAS
Customer No: 158667/916465 Type: PD
To: CITY OF PORT ARTHUR Date: 09/12/25
ATTN: PT ARTHUR POLICE DEPT Due Date: 09/29/25
PO BOX 1089 Invoice No: 110666
PORT ARTHUR,TX 77641
Quantity Description Unit Price Extended Price
1.00 RADIO SYSTEM 184,461.28 184,461.28
2025-2026
Payment by check may result i a one time
electronic funds tran er.
4
4
I
I
PLEASE DETACH AND SEND THIS CONY WITH REMITTANCE
Name: CITY OF PORT ARTHUR Remit and Make Check Payable To:
Customer No: 158667/916465 City of Beaumont-Central Collections
Type: PD PO Box 3827/801 Main St Rm 110
Payment Due:09/29/25 Beaumont, TX 77704
1 Total due:$184,461.28 (409) 880-3772
0001586670009164658446128