HomeMy WebLinkAboutPR 24674: AWARDING THE BID FOR PROVISION OF EMPLOYEE SERVICE AWARDS TO TERRYBERRY �r rtlu �
www.portArthur-rx.gov
INTEROFFICE MEMORANDUM
OFFICE OF THE CITY MANAGER
Date: November 25,2025
To: The Honorable Mayor and City Council
Through: Ron Burton,CPM,City Manager
From: _ Dr.Albert Thigpen,Assistant City Manager-Administration
Re: P.R.24674—A Resolution Awarding the Bid for Provision of employee Service Awards to Terryberry in an
amount not to exceed$68,256.00 Account No.620-11-025-5214-00-00-000
COMMENT
Recommendation:
It is recommended the City Council of the City of Port Arthur adopt Proposed Resolution No. 24674 which authorizes the
purchase of employee Service Awards to Terryberry of Grand Rapids, Michigan in an amount not to exceed $68,256.00.
Account No.620-11-025-5214-00-00-000.
Background:
Employees are deemed the most valuable asset of the City of Port Arthur by the City Council and administration.Further,the
recognition of employee tenure milestones in five(5)year increments is done to not only acknowledge the achievement,but
also to thank employees for their ongoing service.This resolution provides for the awarding of a bid to procure Service Awards
for employees beginning at five(5)years of tenure and continuing to fifty(50)years of tenure. Service Awards are presented
by department heads through fifteen(15)years of service.Employees achieving a tenure of twenty(20)years or greater receive
their Service Award during City Council meeting.
An independent cost estimate review of the pricing presented for genuine stone Service Awards by Halo Branded Solution,
indicated that said pricing was not reasonable.Therefore,the award is to Terryberry of Grand Rapids,Michigan as the lowest
and best bidder.
Budgetary:
The awarding of the bid to purchase Service Awards will have a fiscal impact not to exceed$68,256.00.
Funds are available in Account No.620-11-025-5214-00-00-000.
Staffmg/Employee Effect: None
Summary:
It is recommended the City Council of the City of Port Arthur adopt Proposed Resolution No.24674 which authorizes
the awarding of the bid for employee Service Awards to Terryberry in an amount not to exceed$68,256.00.Account No.
620-11-025-5214-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 24674
11/24/25 ATT- TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF SERVICE AWARDS FOR CITY OF PORT
ARTHUR EMPLOYEES AND AWARDING SAID BID
TO TERRYBERRY OF GRAND RAPIDS,
MICHIGAN, IN AN AMOUNT NOT TO EXCEED
$68,256.00. FUNDS AVAILABLE IN ACCOUNT NO.
620-11-025-5214-00-00-000
WHEREAS, the City of Port Arthur recognizes that its employees are its greatest asset and
seeks to honor their dedication and tenure through the issuance of Service Awards in five-year
increments; and
WHEREAS, in accordance with the City of Port Arthur Purchasing Policy, the City issued a
formal solicitation for bids for the service awards for city employees, attached hereto as Exhibit"A"; and
WHEREAS, five (5) bids were received in response to the solicitation, and City staff have
reviewed and evaluated each submission, with the Bid Tabulation Sheets attached hereto as Exhibit "B";
and
WHEREAS, although Halo Branded Solutions submitted the lowest bid, further evaluation
determined that its pricing for genuine stone Service Awards was not reasonable when compared to the
City's price analysis; and
WHEREAS,based on the best value analysis specified in the request for proposals and the overall
responsiveness to specifications, the next lowest and best bid was determined to be that of Terryberry of
Grand Rapids,Michigan,in an amount not to exceed$68,256.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
Section 1. The facts and opinions in the preamble are true and correct.
P.R. No. 24674
11/24/25 ATT- TNR
Section 2. The City Council hereby authorizes the purchase of employee Service Awards from
Terryberry of Grand Rapids, Michigan, in an amount not to exceed $68,256.00, as reflected in the bid
tabulation attached as Exhibit"B",with funding available in Account No. 620-11-025-5214-00-00-000.
Section 3. The Purchasing Division is hereby authorized to proceed with the procurement of
said Service Awards.
Section 4. That a copy of this Resolution be spread upon the Minutes of the City Council.
READ,ADOPTED, AND APPROVED this day of , AD, 2025, at a
Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
Mayor
Councilmembers
NOES:
Hon. Charlotte M.Moses
Mayor
ATTEST:
Sherri Bellard, TRMC,City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,Esq.
City Attorney
P.R.No.24674
11/25/25
Page 3
APPROVED FOR ADMINISTRATION:
LL,Piot:
Clifton Williams
Purchasing Manager
(12-#6( &3J-60-61)-(
y a Boswell,CGFO
Director of Finance
Dr.Albert Thigpen 17
Assistant City Manager—Administration
earior,
Ron. • :urt.
City M. .:er
EXHIBIT
CITY OF PORT ARTHUR
Invitation to Bid
Service Awards for City Employees
July 16, 2025 July 23, 2025
PUBLIC NOTICE
CITY OF PORT ARTHUR,TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed Bids,addressed to the City of Port Arthur,will be received at the
!Office of the City Secretary,City Hall 444 4th Street or P.O.Box 1089.Port Arthur,Texas 77641 no
later than 3:00 p.m.,Wednesday,August 6,2026 and all Bids received will thereafter be opened
and read aloud at 3:15 P.M.,on Wednesday,August 6, 2025 in the City Council Chambers, 5th
Floor,City Hall,Port Arthur,Texas for certain services briefly described as:
SERVICE AWARDS FOR CITY EMPLOYEES
Bids received after the deadline stated above,regardless of method of delivery,will not be considered
and will be returned unopened,
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444-
4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be
retrieved from the City's website at https:Uwww.portarthurtx.govfbids.aspx or www.publicpurchase.
com
;The City of Port Arthur reserves the right to reject any and all bids and to waive informalities.
Per Chapter 2 Article VI Sec. 2-262(C)of the City's Code of Ordinance, the City Council shall not
award a contract to a company that is in arrears in its obligations to the City.
Gift 'Williams, PB
Purchasing Manager
PUBLIC NOTICE
CITY OF PORT ARTHUR,TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed Bids,addressed to the City of Port Arthur,will be received at the
Office of the City Secretary,City Hall 444 4th Street or P.O.Box 1089.Port Arthur,Texas 77641 no
later than 3:00 p.m.,Wednesday,August 6,2025 and all Bids received will thereafter be opened
and read aloud at 3:15 P.M.,on Wednesday,August 6,2025 in the City Council Chambers, 5th
Floor,City Hail,Port Arthur,Texas for certain services briefly described as:
SERVICE AWARDS FOR CITY EMPLOYEES
Bids received after the deadline stated above,regardless of method of delivery,will not be considered
and will be returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444-
4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be
retrieved from the City's website at https://www.portarthurtx.govlbids.aspx or www.publicpurchase.
corn
The City of Port Arthur reserves the right to reject any and all bids and to waive informalities.
Per Chapter 2 Article VI Sec. 2-262(C)of the City's Code of Ordinance,the City Council shall notl
award a contract to a company that is in arrears in its obligations to the City.
CAM Williams, PB
Purchasing Manager
EXHIBIT
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