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Home My WebLink AboutPR 24682: CONTRACT WITH ARGUS TALENT AND RATIFICATION OF EXPENDITURES FOR TEMPORARY STAFFING SERVICES ort rtit www.Po rtA rt h u rTx.gov INTEROFFICE MEMORANDUM OFFICE OF THE CITY MANAGER Date: December 09,2025 To: The Honorable Mayor and City Council Through: Ron Burton,CPM,City Manager From: Dr.Albert Thigpen,Assistant City Manager-Administration Re: P. R. 24682 — A Resolution Authorizing the City Manager to Execute A Contract with Argus Talent and Ratification of Expenditures for Temporary Staffing Services COMMENT Recommendation: It is recommended that the City Council of the City of Port Arthur adopt Proposed Resolution No.24682,which authorizes the City Manager to Execute A Contract with Argus Talent for Temporary Employees effective December 17,2025,through April 30,2025. In addition to ratifying the expenditure of$485,619 for the months of October 2025 and November 2025. Background: The City of Port Arthur is a full-service municipality with several services being offered outside of regular business hours or on a twenty-four(24)hour basis. To meet this service requirement for citizens, it is necessary to augment or supplement the existing regular staff with temporary employees.The majority of temporary employees are hired through a temporary agency. This method accrues several advantages, including greater flexibility and responsiveness, as well as decreased direct City liability. The last contract with Argus Talent was dated to expire on September 30, 2025. The Departments of Human Resources and Finance, respectively, with this previous contract, planned to revise the specifications to capture elements desired by City Council and Administration, such as recognition of Port Arthur-based companies, ability to hire residents, provision of temporaries across the full spectrum of City needs, time responsiveness; essentially an analysis considering qualifications in addition to price.Regrettably,the contract expiration date was missed,and the contract has now expired. Once the omission was discovered,the City began working on a resolution to present to the City Council,which would authorize a new contract.However,the work for which the temporary workers were required continued;therefore,these individuals were engaged in being responsive to the citizens'needs as determined by the departments.For example,as previously reported,the City's water infrastructure is in serious need of repair; therefore, the City must continue to respond to ongoing water breaks, which often occur or extend outside regular work hours.Additionally,water reconnection needs usually extend beyond regular work hours.There has been an increased emphasis on addressing trash issues within the City,both for trash routes and right- of-way, as well as parks. This has led to additional hours being worked in both the Solid Waste and Parks and Recreation departments.This work has had a profoundly positive impact on the city and its residents'quality of life. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 IF Currently, the City employs forty-nine(49) temporaries through Argus Talent. The temporaries'work during the period from October 1, 2025,to the present has incurred the following costs: October 2025 - $278,922;November 2025 - $206,697.This equates to a total of$485,619,including$108,646.35 overtime cost due to the reasons previously mentioned. This resolution requests a new contract with Argus Talent,effective December 17,2025,through April 30,2025,which allows time to finalize an RFQ (Request for Qualifications) that clearly includes the City Council/Administration priorities noted previously. It also requests ratification of the City Council regarding payment for the work done after the prior contract expiration. Addressing the needs of citizens remains a key priority for the City;therefore,the requested staffing is necessary to continue this work.Furthermore,we continue to review the City's staffing needs,balancing flexibility,cost,responsiveness,and liability in making staffing decisions.Each department will advise the Department of Human Resources and the City Manager regarding its ongoing temporary staffing needs. Budgetary: Funding is available in the various departmental accounts. The estimated impact is $ 1,500,000.00, which includes ratifying the expenditure of$485,619 for the months of October 2025 and November 2025. Staffing/Employee Effect: Various departments will be provided supplemental staff as needed. Summary: It is recommended that the City Council of the City of Port Arthur adopt Proposed Resolution No. 24682,which authorizes the City Manager to Execute A Contract with Argus Talent for Temporary Employees. In addition to ratifying the expenditure of$485,619 for the months of October 2025 and November 2025. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 24682 11/25/25 TNR RESOLUTION A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ARGUS TALENT THROUGH TIPS COOPERATIVE CONTRACT NO. 230703 WITH A PROJECTED BUDGETARY IMPACT OF $1,500,000 FOR THE PROVISION OF TEMPORARY EMPLOYEE STAFFING, WHICH INCLUDES THE PAYMENT OF $485,619 FOR TEMPORARY STAFFING SERVICES RENDERED AFTER EXPIRATION OF THE PRIOR CONTRACT. FUNDING IS AVAILABLE IN VARIOUS DEPARTMENTAL ACCOUNTS. WHEREAS, the City of Port Arthur is a full-service municipal government operating on a continuous,twenty-four-hour basis to deliver essential services to its residents; and WHEREAS, the City Council annually adopts a budget requiring each department to maintain adequate staffing levels to ensure uninterrupted delivery of public services; and WHEREAS, the use of temporary staffing services is necessary to supplement regular personnel, provide operational flexibility, and support departments whose service demands exceed available permanent staffing capacity; and WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by resolution of its governing body, to participate in a cooperative purchasing program such as TIPS, a purchasing cooperative, as an alternative to the formal bid process; and WHEREAS, pursuant to Resolution No. 12-008, the City entered into an interlocal agreement with Region VIII Education Service Center to participate in The Interlocal Purchasing System (TIPS), thereby authorizing the City to procure goods and services through TIPS-awarded contracts; and WHEREAS, Argus Talent holds TIPS Cooperative Contract No. 230703 for staffing services attached hereto as Exhibit "A" and has previously provided temporary personnel to various City departments under a contract that expired on September 30, 2025, and WHEREAS, temporary personnel continued to provide necessary services to the City after the expiration of the prior contract in order to maintain operational continuity in such areas as water and wastewater operations, street and right-of-way maintenance, solid waste, parks maintenance, and other critical service functions; and P.R.No. 24682 11/25/25 TNR WHEREAS, suspension would have halted critical operations and would have resulted in service outages and potential regulatory concerns. The continuation of services resulted in invoiced costs of$278,922 for October 2025 and $206,697 for November 2025, totaling $485,619, including overtime incurred due to high service demand as delineated in Exhibit"B"; and WHEREAS, these expenditures were made in support of essential municipal functions, and it is in the best interest of the City to ratify the payments to ensure full transparency and fiscal accountability; and WHEREAS, the Human Resources Department and Purchasing Division are revising the specifications for future procurement of temporary staffing services to incorporate Council and Administration priorities, including local vendor participation, resident employment opportunities, qualifications-based evaluation, and responsiveness; and WHEREAS, a new contract with Argus Talent through TIPS Cooperative Contract No. 230703 is necessary to ensure continuity of operations while the revised procurement specifications and competitive process are completed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. The facts and opinions in the preamble are true and correct. Section 2. The City Council hereby authorizes the City Manager to execute a contract with Argus Talent for temporary staffing services through TIPS Cooperative Contract No. 230703, in substantially the form attached as Exhibit "C," with a projected budgetary impact of approximately $1,500,000, which includes the payment of$485,619 to be funded through various departmental accounts. Section 3. The City Council hereby ratifies the expenditure of$485,619 for temporary staffing services rendered by Argus Talent during October and November 2025, after expiration of the prior contract. Section 4. The City Council directs the Department of Human Resources and the Purchasing Division to complete and implement revised procurement specifications for temporary staffing services and to initiate the appropriate competitive process thereafter. Section 5. That a copy of this Resolution be spread upon the Minutes of the City Council. P.R. No. 24682 11/25/25 TNR READ, ADOPTED, AND APPROVED this day of , AD, 2025, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Hon. Charlotte M. Moses Mayor ATTEST: Sherri Bellard, TRMC, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney P.R. No. 24682 11/25/25 TNR APPROVED FOR ADMINISTRATION: nrs Clifton Williams Purchasing Manager Lynda Boswell, CGFO Director of Finance Dr. Al -T. ' igpen Assistant City Manager— ministration \ Q4 c / Ronald Burton, CPM City Manager P.R.No. 24682 11/25/25 TNR EXHIBIT A. The Interlocal Purchasing System -riPs -� Purchasing Made Personal nt AWARDED VENDOR XARGU S Printed 20 February 2025 TALENT www.argustalent.com Argus Talent EMAIL PO &VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM PO AND QUOTE MUST REFERENCE VENDOR'S TIPS CONTRACT NUMBER ATTACH PO AS A PDF -ONLY ONE PO(WITH QUOTE) PER ATTACHMENT PAYMENT TO TIPS CONTACT ADDRESS 11739 S. Wilcrest Drive NAME Charlie Martin CITY Houston PHONE (866) 839-8477 STATE TX FAX (866) 839-8472 ZIP 77099 EMAIL tips@tips-usa.com DISADVANTAGED/MINORITY/WOMAN BUSINESS ENTERPRISE: N HUB: Y SERVING STATES ALiAKIAZIARICAICOiCTiDEiDCIFLiGAiHIiIDiILiINIIAIKSIKYILAIMEIMDIMAIMIIMNIMSiMOiMTI NE I NV I NH I NJ I NM I NY NC I ND I OH I OK I OR I PA I RI I SC I SD I TN I TX I UT I VT I VA I WA I WI I WY I PR Overview Argus Talent offers a wealth of innovative staffing strategies that give our clients an edge in a rapidly changing business environment. We provide highly skilled professionals in some of today's hottest staffing areas. Our applicant base includes employees who have made a career in contract work as well as individuals that have employed our resources to secure rewarding direct positions. Now is the time to contact Argus Talent so we can put our skills to work for you. U O 0 C O cE U a) O CC 1Z < 0 ° 8 U a a) 11.1 U) '"C;). 'RI T3 N N N c�0 O g fl. _O C W O c— (1) O) y In u) (0 co G) o) o) co co 0 _ _ M eM O 0 Ce a W a) 3 7) (7) a) 5 d 7 7, H a > U U CC Q ` Z Z rr C O O o m V W H t Q L �O H n Y c V o O Q N QNNO P.R.No. 24682 11/25/25 TNR EXHIBIT «B» Argus Talent Temporaries (5)CONVEYANCE 1 MWI 4 MWII (3) DISTRIBUTION 1 MWI 2 MWII (2) EQUIP SERVICES 1 ADMIN ASST 1 EQUIP OPERATOR (8) HEALTH 2 NURSES 2 ADMIN ASST TRAINER DIETICIAN 1 GRAPHIC DESIGNER 1 SOCIAL WORKER (1) IT 1 ADMIN ASST (1) LANDFILL 1 MWI (5) METER SERVICES 5 METER SERVICE WKR (11) PARKS&REC 1 MWI (2) PLEASURE ISLAND 2 EQUIP OPERATOR (1) PURIFICATION 1 SECRETARY (4) RESIDENTIAL 4 MWI (2)TRANSIT 2 UTILITY WORKERS (3) UTILITY SERVICES 3 UTILITY SVS REPS (1)WAREHOUSE 1 MWI i"OTAL 49 October Invoice Amount $ 278,922 Overtime included $60,966.21 November Invoice Amount $206,697 Overtime included $47,680.14 P.R.No. 24682 11/25/25 TNR EXHIBIT CONTRACT FOR TEMPORARY STAFFING SERVICE FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2025, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER" or"CITY" and Argus Talent hereinafter called"CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein,OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from the date of execution to 2. The Contractor will supply temporary staffing services at the TIPS Cooperative Contract Price. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement - 2) Notice of Award 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators,successors and assigns. 6. IN WITNESS WHEREOF,the parties hereto have executed,or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2025 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of ,2025 ATTEST ARGUS TALENT BY CITY SECRETARY PRINT NAME: TITLE: