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HomeMy WebLinkAbout(A2) COUNCILMEMBER WILLIE BAE LEWIS ($3,203.63) CAL) • City of Port Arthur Council - Traver, xpen a and Reg nbursement Report Page_1_of_1_Pages Name: Willie Lewis Date of Report: 12/11/2025 Department/Division: Myor/Council Date(s) of Trip: 11/19/-23-2025 Destination and Purpose of Trip: Salt Lake City, UT/League of Cities Conference Expense Type Date Date Date Date Date Totals 11/19/2025 11/20/2025 11/21/2025 11/22/2025 11/23/2025 Registration $ 705.00✓r Lodging $ 1,112.02 g g Air Fare $ 1,012.61 Mileage Rental Car Per Diem $60.00 $58.00 $58.00 $58.00 $60.00 $ 294.00 Luggage $40.00 $40.00 $ 80.00 Contract per diem Parking Tolls Taxi Other: Total Trip Cost $ 3,203.63 Receipts are required for all expenses except contract per diem and tips. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record From/To: Subtract: Prepaid Registration $ 705.00 Odometer Beg./End: Prepaid Lodging $ 1,112.02 Total Miles X Rate: Prepaid Airfare $ 1,012.61 Mileage Reimbursement: $0.00 Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advance Amount $ 294.00 represent cash spent for ligitimate city Equals: Amount Due Employee business only and do not include ite of if positive $ 80.00 a personal r Amount Due City Signat if negative Off 0 /// Approved by Council Notes and Explanation: 10/23/25, 11:31 AM Mail-Brenda Mullin-Outlook at Outlook FW: [NON-CoPA] NLC City Summit 2025 Registration Confirmation {NLC252:2494} From Christe Whitley <christe.whitley@portarthurtx.gov> Date Thu 10/23/2025 10:32 AM To Brenda Mullin <brenda.mullin@portarthurtx.gov> From: NLC City Summit<email_confirm@exl.eventshq.com> Sent:Tuesday, May 13, 2025 3:31 PM To: Willie Lewis<wlewis@portarthurtx.gov> Cc: Christe Whitley<christe.whitley@portarthurtx.gov> Subject: [NON-CoPA] NLC City Summit 2025 Registration Confirmation {NLC252:2494} N S LT L E Ii0vEM8EA NATIONAL LEAGUE OF CITIES MY f Y,' SUMMIT PRECOttfERENCE SESSIONS AND EXECUTIVE EDUCATION NOVEMBER19 2 0 2 5 *** Please do not reply to this e-mail. It was sent from an automated system. ''"* Profile Confirmation ID: 2494 Willie Bae Lewis City of Port Arthur City of Port Arthur 444 4Th St Port Arthur, TX 77640-6450 Thank you for registering for City Summit 2025. We are excited to see you in November! Remember that citysummit.nlc.org is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. https://outlook.office365.com/mail/inbox/id/AAQkAGESMjdjN2Q0LWJiZDQtNDM40C04YTE5LTRiZmU4Y2E5NzAw00AQACHFnEwhwOlAilbldOctisF _ 1/5 10/23/25, 11:31 AM Mail-Brenda Mullin-Outlook Click here to access your registration Ell a li II sulliyi ii„ • •■ ■ � 7: • •� ! Ai ••',r_ • lirri utile . . EI NM • • I • ti _ 2 2494 Scan this QR code at any self-service registration counter to print your badge. Valid photo ID will be required. Registration Details Willie Bae Lewis Registration Type: Attended 2025 Congressional City Conference - Member, Early Bird (Mar 10 -Jun 1) Description Item Total Closing General Session & Delegates Luncheon (Qty: 1) $0.00 Registration (Qty: 1) $705.00 Total Registration Fees: $705.00 Total Registration Paid: ($705.00) Current Balance: $0.00 Housing Details SALT LAKE MARRIOTT DOWNTOWN AT CITY CREEK 75 S West Temple Phone: 801-531-0800 Salt Lake City, UT 84101-1407 Fax: 801-532-4127 Status Category Occupancy CONFIRM RUN OF HOUSE Adults: 1 Arrival Departure Guests in Room 19 November 2025 23 November 2025 Willie Bae Lewis httns•//nutlnnk nffice365.cnm/mail/inbox/id/AAQkAGESMidiN2Q0LWJiZDQtNDM40C04YTE5LTRiZmU4Y2E5NzAwOQAQACHFnEwhwOlAilbldOctjsE... 2/5 10/23/25, 11:31 AM Mail-Brenda Mullin-Outlook Status Category Occupancy Daily Rate Room Tax Deposit $239.00 16.32% Credit Card Guarantee Christe Ned 185 Resort Fee Occupancy Tax $0.00 $0.00 Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,112.02 Hotel Cancellation Policy A credit card with an expiration date of December 2025 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or after November 6, 2025. Cancellation within 24 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $705.00 Total Amount Applied to All Fees: ($705.00) Total Balance Due: $0.00 Payment History Payment #1 04/10/2025—$900.00 [ Payment] Christe Ned / MasterCard/************4185 https://outlook.office365.com/mail/inbox/id/AAQkAGESMidiN2Q0LWJiZDOtNDM40C04YTE5LTRiZm114Y2E5NzAw00AQACHFnFwhwniAiihirinnricF siF 10/23/25, 11:31 AM Mail-Brenda Mullin-Outlook Payment#1 Payment Allocation 04/10/2025—Applied: Willie Bae Lewis's Hotel Reservation $0.00 04/10/2025—Applied: Willie Bae Lewis's Registration $900.00 04/28/2025—Returned: Willie Bae Lewis's Registration ($195.00) Total Amount Applied: $705.00 Payment Totals Total Payments: $900.00 Total Refunds: ($195.00) Total Net Paid: $705.00 NLC will have photographers and videographers on staff recording the event.All attendees, by registering, agree that their image and person may be photographed or videotaped as part of the audience. NLC reserves the right to use any images or video captured during its conference for promotional and marketing purposes. Questions? Email media@nic.org, Cancellation Policy All requests must be sent in writing to NLCCS@maritz.com by October 28, 2025, and are subject to a $125 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after October 28, 2025. Substitutions are permitted and can be made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals. Group registrations do not apply to these registration categories: spouse, student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLCCS@maritz.com. Questions? For registration or housing information corrections, please contact: NLC Registration and Housing Center Information do Maritz Phone: 747-226-7785 Email: NLCCS@maritz.com https://outlook.office365.com/mail/inbox/id/AAQkAGE5MidiN2Q0LWJiZDQtNDM40004YTE.51 TRi7mt 14Y7E5wAwnnAnAr HFnF,uh.41AilhbinrticP A/G 10/31/25,2:25 PM Mail-Brenda Mullin-Outlook at Outlook [NON-CoPA] CheapOair.com - City Council - Booking receipt - Booking # 92232443 From cheapoair@cheapoair.com <cheapoair@cheapoair.com> Date Thu 10/23/2025 2:13 PM To Brenda Mullin <brenda.mullin@portarthurtx.gov> r • ChMpeeair` Call us 24/7 1-646-738-4933 e • Your Name 09 3OPM 4- 09-30PM Hassle free travel with CheapOair App ABC FCH E! a Offline boarding pass access •�-=- 0 Regular flight updates +J 0 Earn 2X loyalty points 0 Get App Cale No. Torrir,:' XX Y'I ( Booking Confirmation CheapOair Booking: 92232443 Booked On:Thu,Oct 23,2025 I bXXXXXXXXXXXn@portarthurtx.gov Chat for help&support Please check your terminal and gate information with the airline directly at least 24 hours before departure. Flight e V J;r:il7 t i . Now Depart Wed, Nov 19, 2025 / Make Changes fibiAmerican Airlines Airline Confirmation:NWDKND Flight 4999 I Aircraft:CR7 Canadair CRJ-700 70 SEATS Operated by SKYWEST AIRLINES AS AMERICAN EAGLE BPT 111 27m DFW 2:33 PM 4:00 PM https://outlook.office365.com/mail/inbox/id/AAQkAGESMjdiN2QOLWJiZDQtNDM40C04YTE5LTRiZmU4Y2E5NzAwOQAQAH9FZAakoelLitAMa6%2Ff 1/10 10/31/25,2:25 PM Mail-Brenda Mullin-Outlook �'- Dallas (DFW) -Salt Lake City (SLC) / 1 } Salt Lake City (SLC) -Dallas (DFW) \ J Dallas (DFW) - Beaumont(BPT) Disclaimer: Not all flights offer free meals.Any specific request you may have will be sent to the airline(s). Please contact your airline(s)directly, prior to your departure date,to confirm what meal options may be available and if your other requests can be fulfilled. Select Seats „r Get peace of mind by selecting your preferred seat now v/ Request a seat next to friends and family Select from mostly window and aisle seats lc Flight 4999 Flight 2375 Flight 1456 ` Flight 6313 BPT-DFW , DFW-SLC a SLC-DFW ` DFW-BPT American Airlines Canadair CRJ-700 70 SEATS Main Cabin Extra ■ Preferred Seat Available seat Unavailable seat ■ Selected seat For booking through our seatmap,the Enhanced Seat Assignment(ESA)fee applies, EXIT off © © pp 0 c 00 © © © Q © © © © 4 5 6 7 8 9 10 11 12 13 14 15 16 17 B CI0 © © © © © A Ca ® © ® EXIT View Selected Seats v .`;vi'nci a` , Flight Price Details 1 Adult Ticket $408.97 Travel Protection (+Add Now) Subtotal $408•97 Agency Fees $13.66 https://outlook.office365.com/mail/inbox/id/AAQkAGESMidiN2Q0LWJiZDQtNDM40C04YTE5LTRiZmU4Y2E5NzAwOQAQAH9FZAakoelLitAMn6%9Ff 1/1n 10/31/25,2:25 PM Mail-Brenda Mullin-Outlook Flight Total $422.63 Total Charge: $422.63 Please Note : • All fares are quoted in USD • Your credit card may be billed in multiple charges totaling the above amount. • Some airlines may charge Baggage Fees. Recommended Add-ons ,El Boarding Pass $4.95 Auto Check-In V Automate your flight check-in V Avoid long lines at the airport Easy Boarding Pass N/ Collect your boarding pass via email v Show your boarding pass from your mobile device Request Boarding Pass Service may be subject to availability, limitations,delays,and other problems which may cause your automated check-in to fail. In such cases, please notify our call center for a refund to your account. 9 Travel Protection Plan $25.s3 Secure your investment v� Receive Trip Cancellation & Interruption benefits up to $100,000 For Covered reasons. v 24 Hour emergency assistance service is included with insurance purchase. Learn More CG Add Travel Protection Plan https://outlook.office365.com/mail/inbox/id/AAQkAGESMjdjN2QGLWJiZDQtNDM40C04YTE5LTRiZmU4Y2E5NzAwOQAQAH9FZAakoelLitAMnfi0/9Ff 4/1n 10/31/25,9:44 AM cheapoair.com/confirmationemail/print?guid=a4500b9c-dfc7-41b8-93ff-f0e200f3684b cheapOriair (5Call us 24/71-646-738-4933 Booking Acknowledgement CheapOair Booking: 92321604 This acknowledgment email does not confirm successful ticketing. Confirmation of your booking will be sent in a separate email. Booked On: Fri,Oct 31,2025 I bXXXXX)IXXXXXn@portarthurtx.gov 0 Please check your terminal and gate information with the airline directly at least 24 hours before departure. Depart Sun, Nov 23, 2025 /Make Changes • iAmerican Airlines Airline Confirmation:HCKSUY Flight 1456 I Aircraft:738 BOEING 737-800 116-134 STD SEATS SLC DFW 4:23 PM 2h 37m 8:00 PM Nov 23, 2025 Nov 23,2025 Salt Lake City,Utah Dallas Fort Worth,Texas Nonstop Coach-Main Cabin Baggage Fees I Visa&Passport Info Terminal&Gate Information Layover Time(DFW)1 h 39m American Airlines Airline Confirmation:HCKSUY Flight 6313 I Aircraft:CR7 Canadair CRJ-700 70 SEATS Operated by SKYWEST AIRLINES AS AMERICAN EAGLE DFW BPT 9:39 PM 1 h 22m 11:01 PM Nov 23, 2025 0 Nov 23,2025 Dallas Fort Worth,Texas Beaumont Jefferson,Texas Baggage Fees I Visa&Passport Info Nonstop/Coach-Main Cabin Terminal&Gate Information Check airline Fare Rules. Most airlines charge baggage fees, check the Baggage Fees for complete details. A Travelers 18+need a REAL ID driver's license or other accepted form of ID(e.g. passport)to fly within the U.S. Willie Lewis • Senior I Male E-Ticket: Pending https://www.cheapoair.com/confirmationemail/print?quid=a4500b9c-dfc7-41 b8-93ff-f0e200f3684b 1/3 10/31/25,9:44 AM. cheapoair.com/confirmationemail/print?guid=a4500b9c-dfc7-41 b8-93ff-f0e200f3684b �`- Salt Lake City (SLC) -Dallas (DFW) Dallas (DFW) -Beaumont(BPT) Disclaimer: Not all flights offer free meals.Any specific request you may have will be sent to the airline(s). Please contact your airline(s)directly, prior to your departure date,to confirm what meal options may be available and if your other requests can be fulfilled. Flight Price Details 1 Senior Ticket $589.98 Subtotal $589.98 Flight Total $589 98 Total Charge: $589.98 Please Note : • All fares are quoted in USD • Your credit card may be billed in multiple charges totaling the above amount. • Some airlines may charge Baggage Fees. Recommended Add-ons EI Boarding Pass $5.95 Auto Check-In d Automate your flight check-in •/ Avoid long lines at the airport Easy Boarding Pass V Collect your boarding pass via email ./ Show your boarding pass from your mobile device Request Boarding Pass J Service may be subject to availability, limitations,delays, and other problems which may cause your automated check-in to fail. In such cases, please notify our call center for a refund to your account. h«. i/,.n.,,.,rhaannair rnm/rnnfirmatinnamaii/nrint2auid=a4500b9c-dfc7-41 b8-93ff-f0e200f3684b 2/3 10/31/25,9:44 AM cheapoair.com/confirmationemail/print?guid=a4500b9c-dfc7-41b8-93ff-f0e200f3684b Airport Pick Up - Drop Off Book airport shuttles,taxis, buses, and limousines and avoid surge fees Pickup:Your Home Pickup: BPT Airport Drop: SLC Airport Drop:Your Destination rt ~. i• gar 411 Privacy Policy We're committed to protecting your privacy.See our Privacy Policy for details. Contact Us if you have any questions please email us at feedback@cheapoair.com.Or write to us at: CheapOair, 137 West 25th Street, 11th Floor, New York, NY 10001 ©2006-2025 Fareportal, Inc.All right reserved. https://www.cheapoair.com/confirmationemail/print?quid=a4500b9c-dfc7-41 b8-93ff-f0e200f3684b 3/3 MARRIOTT Payment Authorization Request: Please complete this payment authorization form to allow the third-party expenses outlined below to be charged to your credit/debit card. Click here to open Marriott Privacy Center Guest Information Confirmation Number: 2494;2493;2496;3474;2496 Arrival Date: 11/19/2025 Departure Date: 11/23/202f. (M M/D D/YYYY) Guest First Name: Willie;Donald;ThomasChark Last Name: Lewis;Frank;Kinlaw:Moses:Hamilton Company Name: City of Port Arthur Phone Number: 409-983-8105 Address: P O Box 1089 City,State,Zip: Port Arthur, TX 77640 Relation to Cardholder: ❑Relative ❑Friend ©Business Associate ❑Other: (if applicable) Rate Information and Approved Charges: ❑All Charges g Room&Tax ❑Telephone ❑Food & Beverage ❑Amenity ❑ Room Service ❑Valety/Laundry ❑Parking ❑ HS Internet Access ❑ Movies ❑ Resort Fee ❑ Event/Catering/Banquet Charges Other: Currency type: Charges must not exceed for the entire stay/event Room Rate: Taxes: Total Daily Rate: Number of Nights: Comments/Special Requests: Payment Information: CITY COUNCIL Po r.a 1, �,4O Un O: States of r.r L r1CCt Cardholder Phone Number: 409-983-8105 Acceptance and eSignature: ✓ I authorize the hotel mentioned above to charge payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit/debit card listed above.I confirm that all guests listed above are age 18 or older. I am the authorized signer for the payment information attached. Cardholder Signature: Orenda Cullin Date: 11/17/2025 brenda.mullin@portarthurtx.gov Doc ID: 20251117090222508 , . , AX MARRIOTT SLC DOWNTOWN AT CITY CREEK GUEST FOLIO 1635 LEWIS/WILLIEBAE .00 11/23/25 09:36 38558 14039 ROOM NAME RATE DEPART TIME ACCT# GROUP CK CITY OF PORT ARTHUR 11/19/25 19:55 TYPE 444 4TH ST ARRIVE TIME 13 PORT ARTHUR TX 77640 PASSPORT: ROOM DSXXXXXXXXXXXX2675 MBV#: ADDRESS PAYMENT CLERK DATE REFERENCES CHARGES CREDITS BALANCES DUE 11/23 CCARD-DS .00 SETTLED TO: DISCOVER XXXXXXXXXXXX2675 ************AUTHORIZATION************* APPROVED Total:$100.00 Card Type: DISCOVER Card Entry:CHIP Acct#: ************2675 Approval Code:005616 PIN Verified **********EMV AUTHORIZATION*********** App Label: Discover Mode: Issuer AID:A0000001523010 TVR:0080048000 IAD:0105606001800001 TSI: E800 ARC:00 AC:C2A4914ADE13477E CVM:420300 .00 See our"Privacy&Cookie Statement"on Marriott.com As a Marriott Bonvoy member,you could have earned points towards your free dream vacation today.Start earning ,, points and elite status, plus enjoy exclusive member offers. Enroll today at the front desk. See https://members.marriott.com for more information SLC DOWNTOWN AT CITY CREEK 75 S.WEST TEMPLE SALT LAKE CITY UT 84101 801-531-0800 MARRIOTT Treat yourself to the comfort of Marriott Hotels in your home.Visit ShopMarriott.com. This statement is your only receipt.You have agreed to pay in cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you.The amounts shown in the credit column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above.(The credit card company will bill in the usual manner.)If for any reason the credit card company does not make payment on this account,you will owe us such amount.If you are direct billed,in the event payment is not made within 25 days after check-out,you will owe us interest from the check-out date on any unpaid amount at the rate of 1.5%per month(ANNUAL RATE 18%),or the maximum allowed by law,plus the reasonable cost of collection,including attorney fees. Signature X El. U.S. General Services Administration FY 2026 per diem rates for ZIP Code 84101 Meats and incidental expenses (M&IE) rates and breakdown First Primary destination CountyM&IE Incidental and total Breakfast Lunch Dinner lastday expenses of travel Salt Lake City Salt Lake/ Tooele $80 $20 $22 $33 $S $60.00 //// /eo./2.5-- -- 4,6, s , 7S- -= di e ,a ae, ///z,/.6)-e.J. — d‘ w , Of&xelz-) ....:-. 4 , 630 '/ate/. .,.as- — AY0 --,:'g rvcdo �� ez, irk /1��.s _ 1/7 -:„Ig Veateit) - ' Iv _ ' _ ar40 co /143 1 S si1) �.5 a • American °d BAGGAGE CHARGE RECEIPT PASSENGER NAME WILLIE LEWIS UPTO50LB 23KG AND62LI 1 40,,00 USD SLC DEW - AA DFW B1'T - AA of L with Applicable TFC 40. 00 USDcredit card DS XXXXXXXXXXXX2675 XI 0.00 Fare 40.00uso FLIGHT DATE TFC-TAXES,FEES & CHARGES TFC 0.00 1456 NOVEMBER 23, 20?5 TFC PNR: HCKSUY TFC AGENT: SLC-SSM 001 0?713 4 1f38 0 NOT VALID FOR TRAVEL Total 40,OOuso • **Ana cln*%** 1 AMERICAN AIRLINES PASSENGER RECEIPT 1 REFUNDABLE ONLY WITH AMERICAN AIRLINES 19NOV25 45103100 US RELATED FLIGHT CPN BPT ODL /BEAUMONT PT ARTFRRETAIN THIS RECEIPT r. LEWIS/WILLIE 6 THROUGHOUT YOUR 3 **NOT VALID FOR** JOURNEY **TRANSPORTATION* PSGR TICKET 0017320746431 =OR CONDITIONS OF F BPTDFW-AA DFWSLC-AA NWDKND/ CONTRACT - SEE 01 UPT050LB 23KG AND62LI 158LCM 40.00 OGo 1-1 PASSENGER TICKET AND 3 3AGGAGE CHECK JOT VALID FOR TRAVEL USD 40 . 00 FP DSXX 000000000(2675 032708 NA NA NA 0 001 0278691957 2 ISD 40 . 00