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HomeMy WebLinkAbout(A5) COUNCILMEMBER TIFFANY HAMILTON EVERFIELD ($1,591.41) CA5 ) City of Port Arthur Council - Travel ic,:.1,.14z �B � a:Y s et Page_1_of_1_Pages Name: Tiffany Hamilton Date of Report: 12/11/2025 Department/Division: Mayor/Council Date(s) of Trip: 11/19-23-2025 Destination and Purpose of Trip: Salt Lake City, UT/National League of Cities Conference Expense Type Date Date Date Date Date Totals 11/19/2025 11/20/2025 11/21/2025 11/22/2025 11/23/2025 Registration $ 705.00 Lodging $ Air Fare $ 886.41 Mileage $ - Rental Car Per Diem $ - $ - $ - $ - $ - $ - Parking Luggage Other: Total Trip Cost $ 1,591.41 Receipts are required for all expenses except contract per diem and tips. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record From/To: Subtract: Prepaid Registration $ 705.00 Odometer Beg./End: Prepaid Lodging $ - Total Miles X Rate: Prepaid Airfare $ 886.41 Mileage Reimbursement: $0.00 Prepaid Credit Card $ - I hereby certify that the above expenditures Subtract: Advance Amount $ - represent cash spent for ligitimate city Equals: Amount Due Employee $ - business only and do not include items of if positive a personal nature. Amount Due City ((� Signature: if negative $ T'"T Approved by Council I31 Notes and Explanation: Councilwoman Hamilton did not attend this confernce. The advanced check in the amount of$294 was returned to the Finance Department. GSA U,S, General Services Administration FY 2026 per diem rates for ZIP Code 84101 Meals and incidental expenses (M&IE) rates and breakdown First and Primary destination County M&IE Breakfast Lunch Dinner Incidental lastday total expenses of travel Salt Lake Cit Salt Lake/ Y Tooele $80 $20 $22 $33 $5 $60.00 ///00i2.5- 4'c1"Q �i° 73-- $� eC /2 c,' „bp 6/ i</ •• a Z.)- 10/21/25, 8:47 AM Mail-Brenda Mullin-Outlook is Outlook FW: [NON-CoPA] NLC City Summit 2025 Registration Confirmation {NLC252:2496} From Christe Whitley <christe.whitley@portarthurtx.gov> Date Tue 10/21/2025 8:41 AM To Brenda Mullin <brenda.mullin@portarthurtx.gov> From: NLC City Summit<email_confirm@exl.eventshq.com> Sent: Tuesday, May 13, 2025 3:31 PM To:Tiffany Hamilton <thamilton@portarthurtx.gov> Cc: Christe Whitley<christe.whitley@portarthurtx.gov> Subject: [NON-CoPA] NLC City Summit 2025 Registration Confirmation {NLC252:2496} acf4k8ALT LAKE N07 NATIONAL LEAGUE OF CITIES CM T SUMMIT PAECONEEEBENCE SESSIONS AND EXECUTIVE EDUCATION MEMBER IS 2 0 5 *** Please do not reply to this e-mail. It was sent from an automated system. *** Profile .04 �+iv0' Q '' Confirmation ID: 2496 �,7� Tiffany Hamilton v City of Port Arthur City of Port Arthur PO BOX 1089 Port Arthur, TX 77641-1089 Thank you for registering for City Summit 2025. We are excited to see you in November! Remember that citysummit.nlc.org is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. 1 https://outlook.office365.com/mail/inbox/id/AAQkAGESMidiN2Q0LWJiZDQtNDM40C04YTE5LTRiZmU4Y2E5NzAwOQAQAB1 u4ohOn3tMsnw04bPwY... 1/5 10/21/25,8:47 AM Mail-Brenda Mullin-Outlook Click here to access your registration III ■ ■ ■ ■ ■ ■ 1.1.11 ■ ■ ■ ■ ■ II im ■ ■ ■ _ •11:11t 16 MI ■■ • 111 ■ ■ 2496 Scan this QR code at any self-service registration counter to print your badge. Valid photo ID will be required. Registration Details Tiffany Hamilton Registration Type: NLC Member, Early Bird (Mar 10 - Jun 1) Description Item Total Closing General Session & Delegates Luncheon (Qty: 1) $0.00 Registration (Qty: 1) $760.00 Total Registration Fees: $760.00 Total Registration Paid: ($760.00) Current Balance: $0.00 Housing Details SALT LAKE MARRIOTT DOWNTOWN AT CITY CREEK 75 S West Temple Phone: 801-531-0800 Salt Lake City, UT 84101-1407 Fax: 801-532-4127 Status Category Occupancy CONFIRM RUN OF HOUSE Adults: 1 Arrival Departure Guests in Room 19 November 2025 23 November 2025 Tiffany Hamilton Daily Rate Room Tax Deposit httnc•I/ni itinnk nificpvS nnm/mail/inhnx/id/AAQkAGE5MidiN2Q0LWJiZDQtNDM40004YTE5LTRiZmU4Y2E5NzAwOQAQAB1 u4ghOn3tMsnw04bPwY... 2/5 10/21/25,8:47 AM Mail-Brenda Mullin-Outlook Status Category Occupancy $239.00 16.32% Credit Card Guarantee Christe Ned ************4185 Resort Fee Occupancy Tax $0.00 $0.00 Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,112.02 Hotel Cancellation Policy A credit card with an expiration date of December 2025 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or after November 6, 2025. Cancellation within 24 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $760.00 Total Amount Applied to All Fees: ($760.00) Total Balance Due: $0.00 Payment History Payment#1 04/10/2025—$950.00 [ Payment] Christe Ned/ MasterCard / *'**********4185 Payment Allocation httos://outlook.office365.com/mail/inbox/id/AAOkAGESMidiN200LwJiZDOtNDM40C04YTE5LTRIZmU4Y2E5NzAw00A0AB1 u4ohOn3tMsnw04bPwY . 3/5 10/21/25,8:47 AM Mail-Brenda Mullin-Outlook Payment #1 04/10/2025—Applied: Tiffany Hamilton's Hotel Reservation $0.00 04/10/2025—Applied: Tiffany Hamilton's Registration $950.00 04/28/2025—Returned: Tiffany Hamilton's Registration ($190.00) Total Amount Applied: $760.00 Payment Totals Total Payments: $950.00 Total Refunds: ($190.00) Total Net Paid: $760.00 NLC will have photographers and videographers on staff recording the event. All attendees, by registering, agree that their image and person may be photographed or videotaped as part of the audience. NLC reserves the right to use any images or video captured during its conference for promotional and marketing purposes. Questions? Email media@nlc.org, Cancellation Policy All requests must be sent in writing to NLCCS@maritz.com by October 28, 2025, and are subject to a $125 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after October 28, 2025. Substitutions are permitted and can be made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals. Group registrations do not apply to these registration categories: spouse, student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLCCS@maritz.com. Questions? For registration or housing information corrections, please contact: NLC Registration and Housing Center Information c/o Maritz Phone: 747-226-7785 Email: NLCCS@maritz.com Maritz Privacy Policy_I Maritz Terms of Use httos://outlook.office365.com/mail/inbox/id/AAQkAGE5MidiN2Q0LWJiZDQtNDM40004YTE5LTRiZmU4Y2E5NzAwOQAQAB1 u4ghOn3tMsnw04bPwY... 4/5 MARRIOTT Payment Authorization Request: Please complete this payment authorization form to allow the third-party expenses outlined below to be charged to your credit/debit card. Click here to open Marriott Privacy Center Guest Information Confirmation Number: 2494;2493;2496;3474;2496 Arrival Date: 11/19/2025 Departure Date: 11/23/202f (MM/DD/YYYY) Guest First Name: Willie;Donald;ThomasChark Last Name: Lewis;Frank;Kinlaw:Moses:Hamilton Company Name: City of Port Arthur Phone Number: 409-983-8105 Address: P O Box 1089 City, State, Zip: Port Arthur, TX 77640 Relation to Cardholder: Relative ❑Friend ©Business Associate ❑Other: (if applicable) Rate Information and Approved Charges: ❑All Charges 0 Room &Tax ❑Telephone ❑ Food & Beverage ❑Amenity ❑ Room Service ❑ Valety/Laundry ❑ Parking ❑ HS Internet Access ❑ Movies ❑ Resort Fee ❑ Event/Catering/Banquet Charges Other: Currency type: Charges must not exceed for the entire stay/event Room Rate: Taxes: Total Daily Rate: Number of Nights: Comments/Special Requests: Payment Information: Ove`tooticI I. P...,tt Arthur, {, 9C: Ctr.itt1, ;star cf Ameri,- Cardholder Phone Number: 409-983-8105 Acceptance and eSignature: ✓ I authorize the hotel mentioned above to charge payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit/debit card listed above.I confirm that all guests listed above are age 18 or older. I am the authorized signer for the payment information attached. Cardholder Signature: Orencfa c�-�ut n Date: 11/17/2025 brenda.mullin©portarthurtx.gov Doc ID: 20251117090222508 10/31/25,9:17 AM Inbox-Brenda Mullin-Outlook t Outlook [NON-CoPA] CheapOair.com - City Council - Booking receipt - Booking # 92231939 From cheapoair@cheapoair.com <cheapoair@cheapoair.com> Date Fri 10/31/2025 9:03 AM To Brenda Mullin <brenda.mullin@portarthurtx.gov> _ cheapthairr (a Call us 24/7 1-646-738-4933 gill15 se 6 Your Name n.DC:PIA 09`3'"QM Hassle free travel with CheapOair App Alli [1-- 1 - 3 O Offline boarding pass access 0 Regular flight updates i 1 eO Earn 2X loyalty points 0 it t Get App GJtV Ni. Term41-10 XX re Booking Confirmation CheapOair Booking: 92231939 Booked On: Thu, Oct 23, 2025 1 bX)OOOOO(XXXXn@portarthurtx.gov t Chat for help&support . J 1 0 Please check your terminal and gate information with the airline directly at least 24 hours before departure. O Depart Wed, Nov 19, 2025 C' Make Changes; 1 .-`�' United Airlines Airline Confirmation:GINJVE Flight 2242 I Aircraft:Boeing 737 Boeing 737 IAH 3h 21m SLC 9:54 AM ,Q 12:15 PM Nov 19,2025 Nov 19, 2025 & httos://outlook.office365.com/mail/inbox/id/AAQkAGE5MidiN2Q0LWJiZDQtNDM40004YTE5LTRiZmU4Y2E5NzAwOQAQAEB3Vcv98DIEiSHBHA%2B... 1/8 10/31;25,9:17 AM Inbox-Brenda Mullin-Outlook Houston Intercontinental,Texas Salt Lake City,Utah Nonstop Coach Basic Economy Baggage Fees I Visa&Passport Info Terminal&Gate Information i Return Sun, Nov 23, 2025 or Make Changes United Airlines Airline Confirmation:GINJVE Flight 476 I Aircraft:Boeing 737 Boeing 737 SLC IAH 7:00 AM 3h 09m 11:09 AM Nov 23, 2025 0 Nov 23, 2025 Salt Lake City,Utah Houston Intercontinental,Texas Nonstop Coach-Basic Economy Baggage Fees I Visa&Passport Info Terminal&Gate Information Check airline Fare Rules . Most airlines charge baggage fees, check the Baggage Fees for complete details. Traveler lnfo, i a A Travelers 18+need a REAL ID driver's license or other accepted form of ID(e.g. passport)to fly within the U.S. TiffanyHamilton •Adult Female E-Ticket: 01623448580670, 01643405226355, 01643424756741 '"" Houston (IAH) -Salt Lake City (SLC) d1 Seat: 26E (Confirmed -" Salt Lake City (SLC) - Houston (IAH) Disclaimer: Not all flights offer free meals.Any specific request you may have will be sent to the airline(s). Please contact your airline(s)directly, prior to your departure date, to confirm what meal options may be available and if your other requests can be fulfilled. griR�'�1' Dtta ?r.-. Flight Price Details 1 Adult Ticket $50297 Post Booking Charges $344.00 Travel Protection •(+Add Now). ESA Fee $1 7.95 Paid Seats $21.49 Subtotal $886.41 Flight Total $886.41 Total Charge: $886.41 httnc•//nntlnnk nffra3Fri rnm/mail/inhnx/ir1/AAOkAC;FFMirliN70(11 W.Ii7DOtNr)M40004YTE5LTRiZmU4Y2E5NzAWOQAQAEB3VCv98DIEiSHBHA%2B... 2/8 11/20/25,9:57 AM Mail-Brenda Mullin-Outlook et Outlook [NON-CoPA] Flight Cancellation Confirmation I Your booking #92231939 has been cancelled for Future Credit From cheapoair@cheapoair.com <cheapoair@cheapoair.com> Date Thu 11/20/2025 9:56 AM To Brenda Mullin <brenda.mullin@portarthurtx.gov> cheap iia'r Booking 9223/939 Booked on:October 23, 2025 Cancellation Confirmation Hi City Council, Per your request, we have cancelled your flight from Houston Intercontinental on November 19, 2025. Payment and Credit Summary: Booking ID : 92231939 Form of Payment : MastercardCredit Total United Airlines Travel Credit : $610.97 Any booking using this credit must be made on or before October 22,2026.All travel must be completed on or before October 22,2026.This credit will be valid until October 22,2026.This credit is only valid for travel on United Airlines. When booking a trip with your credit,you will be responsible for any CheapOair.com services fees,applicable airline change fee of$0 per person and any difference in airfare. Cancellation Charge: Cancellation Charge $75 w/. Terms Apply to your Credit • The credit is non-refundable and non-transferable. It will expire per the airline's terms and conditions related to the credit. • This credit may only be used by the person(s) named on the original ticket for which it is being issued, regardless of who purchased the tickets. ® When booking a trip with your credit, you will be responsible for any CheapOair.com services fees, applicable airline change fee and any difference in airfare. For more information, please see the Terms and Conditions. • All changes are subject to availability and to the airline's fare rules. • Please contact us directly to book a flight with your credit as the airlines may be unable to process it. https://outlook.offce365.com/mail/inbox/id/AAQkAGE5MjdjN2Q0LWJiZDQtNDM40C04YTE5LTRIZmU4Y2E5NzAwOQAQAMC4urLfyCNMm3K%2FG1... 1/2 11/20/25, 9:57 AM Mail-Brenda Mullin-Outlook F`eas+r visit your airline website for additional details regarding your future credit. • Please be advised that your credit can only be used to re-book a trip by calling our Customer Care team at 8458480267 or Chat with us here. We appreciate your cooperation, and we look forward to serving your future travel needs. Privacy Policy We're committed to protecting your privacy.See our privacy policy for details. ©2006-2025 Fareportal, Inc.All rights reserved.California CST#2073455.Registration as a seller of travel does not constitute approval by the State of California. https://outlook.office365.com/mail/inbox/id/AAQkAGESMjdjN2Q0LWJiZDQtNDM40004YTE5LTRiZmU4Y2E5NzAwOQAQAMC4urLfyCNMm3K%2FG 1... 2/2