HomeMy WebLinkAboutPR 24695: PD MOBILE DEVICE REPLACEMENTS INTEROFFICE MEMORANDUM
Date: December 15, 2025
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director ,
RE: Proposed Resolution No. 24695 —PD Mobile Device Replacements
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to purchase 90 Getac tablets from CDW-Government, through the Texas Department of
Information Resources Contract DIR-CPO-4547, for$243,639.00.
Background:
The current devices are five years old and do not meet the requirements set forth by the
Criminal Justice Information Services and cannot be upgraded.
Budget Impact:
The Getac table costs $2707.10. The cost for 90 tablets is $243,639.00. Funds are budgeted in
the Information Technology IT Equipment account#001-09-023-5241-00-10-000-.
Recommendation:
It is recommended that the City Council authorizes the City Manager to purchase 90 Getac tablets
from CDW-Government,through the Texas Department of Information Resources Contract
DIR-CPO-4547, for$243,639.00.
P.R. NO. 24695
12/15/2025
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE 90 GETAC
TABLETS FROM CDW-GOVERNMENT THROUGH THE TEXAS DEPARTMENT OF
INFORMATION RESOURCES DIR-CPO-4547 AGREEMENT FOR THE TOTAL
AMOUNT OF $243,639.00. THE COMPUTER TABLETS WILL REPLACE THE
TABLETS IN THE POLICE VEHICLES THAT HAVE REACHED END OF LIFE.
FUNDING BUDGETED IN INFORMATION TECHNOLOGY IT EQUIPMENT
ACCOUNT 001-09-023-5241-00-10-000
WHEREAS,the computer tablets purchased for the Police Department five years ago and
have reached end of life and cannot run the Windows 11 computer operating system;and
WHEREAS, the Criminal Justice Information Services (CJIS) requires the use of
computers capable of running at least Windows 11; and
WHEREAS, CDW Government LLC can provide GETAC tablets for$2,707.10 each for
a total cost $243,639.00 for 90 GETAC tables; and
WHEREAS, the Texas Department of Information Resources has established Agreement
DIR-CPO-4890 with CDW-Government; and
WHEREAS, the Texas Department of Information Resources is a cooperative purchasing
program for state and local governments; and
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
the governing body, to participate in cooperative purchasing programs, such as the TX DIR
Cooperative Purchasing Contract, as an alternative to a formal bid process; and
WHEREAS, per Resolution No. 21-004, the City entered into an interlocal agreement for
cooperative purchasing with the Texas Department of Information Resources Purchasing Program
("DIR"); and
WHEREAS, the specifications of the purchase are attached as"Exhibit A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P.R. NO. 24695
12/15/2025
Section 2. That, the City Council hereby authorizes the City Manager to purchase 90
GETAC tablets in the amount of $243,639.00. Funds available in Information Technology IT
Equipment account 001-09-023-5241-00-10-000-. Quote attached hereto as "Exhibit A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of January, A.D. 2026 at a
regular meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Charolette M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
P.R. NO. 24695
12/15/2025
APPROVED FOR ADMINISTRATION:
Kta, 4
Ronald Burton, CP r Clifton Williams, CPP1
City Manager Purchasing Manager
U
Fay You4ig CGCIO, MP
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
/1011
Lyn•a : •swell, ISMA-CM, MA
Director of Finance
P.R. NO. 24695
12/15/2025
Exhibit A
4a, $ 243,639.00
Customer: City of Port Arthur Quote Number: 160443
Contact: Alan Nickell Quote Date: October 24th,2025
Address: 444 4th St Fl 2 Prepared By: Eddie Forsythe
Port Arthur,TX Phone: (312)705-0138
Phone: (409)983-8100 Email: eddie.forsvthe(a)cdwci.com
LINE QTY PART# DESCRIPTION UNIT COST EXTENDED COST
F110G7-Intel Core i5-1335U Processor,11.6"With Webcam,
Microsoft Windows 11 Pro x64 with 16GB RAM+TAA,256GB PCIe
SSD,Sunlight Readable(Full HD LCD+Touchscreen+Hard Tip
1 90 FTA124JA1 DHX $ 2,707.10 $ 243,639.00
stylus),DC Power Jack+AC Adapter+US Power Cord,Rear
Camera+Standard Batteries(2-pack),WiFi+BT,Laser Barcode
Reader,3 Year B2B Warranty
Contract#DIR-CPO-4547 TXDIR-GETAC SECURITY MONITORING
FREIGHT: Free
GRAND TOTAL: $ 243,639.00
Corporate Headquarters Please remit payment to:
Will Call&Third Party Pickup CDW Government
200 North Milwaukee Ave. 75 Remittance Drive,Ste.1515
Vernon Hills,IL 60061 Chicago,It.60675-1515