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Home My WebLink AboutPR 24699: POMPEIIAN VILLA, PHASE IV RESTORATION WORK P.R.No. 24699 12/10/2025 AJS /TNR Memorandum City of Port Arthur, Texas Robert A. "Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Adam J Saunders, Civic Center Dir RE: Proposed Resolution No. P.R. 24699 REQUEST: At Pompeiian Villa, much repair and maintenance are needed. In June 2025, the Council passed Res 25-267 for Phase IV restoration work to Pompeiian Villa to Mike Barnett Construction of Port Neches, Texas. In November 2025, the City Council approved Resolution No. 25-519, authorizing Change Order No. 01. This change was necessitated by unforeseen delays encountered during construction, specifically related to the delayed delivery and limited availability of HVAC mechanical equipment essential for project completion. As a result of these delays, Change Order No. 01 authorized a 36-calendar-day extension, thereby establishing a new completion date of December 29, 2025. Due to the fact that this restoration is subject to approval by the Texas Historical Commission (THC), many steps are required. A small portion of the exterior wall must be repaired due to cracks caused by foundation settlement and holes created by the abandonment of electrical conduits through the exterior walls. THC requires the use of plaster with the same formula as the original building. Since the plaster on this building has never been analyzed, a sample of the original plaster must be sent to a lab for analysis. The requested extension of time is based upon the time needed to analyze the plaster and produce a plaster mixture with the same components and volumes of the original 1900s plaster. Upon the contractor's receipt of the plaster mixture from the manufacturer, the contractor can make repairs to the holes created by foundation settlement and demolition required for the new electrical service. Since there are no prior analyses of the plaster in Pompeii Villa, analysis is required prior to the placement of new plaster in the building's façade. This analysis and manufacturing timeline will add 98 days to the contract. It should be noted that this does not delay the completion of all other aspects of the Phase IV restoration. Once other aspects of the restoration are completed, full access to the building will be available. This delay deals only with a small portion of the exterior. The only contract delay will be the final payment to close out the project and establish a substantial completion date. Otherwise, there will be no interruption in the use of the building beyond the current project completion date. Due to this delay, a change order is requested to add additional days to the Contract Time. The days to be added would be Change Order #2, totaling ninety-eight days. There is no change to the cost of the agreement. ANALYSIS/CONSIDERATION: P.R.No. 24699 12/10/2025 AJS/TNR There are numerous repairs needed at the building. Phase IV of repairs and restoration of the Pompeiian Villa is underway. Change Order#2 to the Phase IV repairs are needed due to delays in exterior plaster testing. RECOMMENDATION A resolution authorizing the City Manager to enter into an agreement with Mike Barnett Construction of Port Neches, Texas for Change Order#2 to Phase IV repairs and maintenance of the Pompeiian Villa in the amount of ninety-eight days added to the Contract Time. BUDGETARY AND FISCAL EFFECT None STAFFING EFFECT None P.R. No. 24699 12/10/2025 AJS /TNR RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 02 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND MIKE BARNETT CONSTRUCTION OF PORT NECHES, TEXAS, FOR PHASE IV REPAIRS TO POMPEIIAN VILLA THAT INCREASES THE CONTRACT TERM BY NINETY-EIGHT DAYS TO A NEW COMPLETION DATE OF APRIL 6, 2026, AT NO ADDITIONAL COST. WHEREAS, in June 2025, the City Council adopted Resolution No. 25-267 approving an agreement with Mike Barnett Construction of Port Neches, Texas, for Phase IV repairs and restoration to the Pompeiian Villa in the amount of $415,250.00; and WHEREAS, in November 2025, the City Council approved Resolution No. 25-519, authorizing Change Order No. 01. This change was necessitated by unforeseen delays encountered during construction, specifically related to the delayed delivery and limited availability of HVAC mechanical equipment essential for project completion. As a result of these delays, Change Order No. 01 authorized a 36-calendar-day extension, thereby establishing a new completion date of December 29, 2025; and WHEREAS, the Phase IV restoration work at the Pompeiian Villa is subject to review and approval by the Texas Historical Commission (THC), and compliance with THC requirements is mandatory for the preservation of the historic integrity of the structure; and WHEREAS, a limited portion of the exterior façade requires repair due to cracks caused by historic foundation settlement and openings created by the abandonment and removal of electrical conduits through the exterior walls; and WHEREAS, the THC requires that all exterior plaster repairs utilize a plaster mixture consistent in composition, formulation, and appearance with the original early 1900s plaster used in the construction of the Pompeiian Villa; and P.R.No. 24699 12/10/2025 AJS /TNR WHEREAS, because the original plaster composition has never been previously analyzed, samples of the existing plaster must be extracted and submitted to a laboratory for testing and analysis in order to determine the appropriate formulation, followed by the manufacturing of a matching plaster mixture; and WHEREAS,the time required for laboratory analysis, formulation, and production of the historically compatible plaster mixture necessitates an extension of the Contract Time; and WHEREAS, this testing and manufacturing process will require an additional ninety- eight (98) days, but will not delay or interrupt the completion of the remaining Phase IV restoration work, nor interfere with the use of the building beyond the current project scope, and will affect only the final close-out, final payment, and establishment of the substantial completion date; and WHEREAS, Mike Barnett Construction of Port Neches, Texas, has submitted Change Order No. 02 requesting an extension of the Contract Time by ninety-eight (98) calendar days, establishing a new substantial completion date of April 6, 2026, with no increase in the contract price; and WHEREAS, the City Council finds that approval of Change Order No. 02 is in the best interest of the City and is necessary to ensure compliance with Texas Historical Commission requirements while preserving the historic character of the Pompeiian Villa. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That The City Manager is hereby authorized and directed to execute Change Order No. 02 to the contract with Mike Barnett Construction of Port Neches, Texas, for P.R.No. 24699 12/10/2025 AJS/TNR Phase IV repairs to the Pompeiian Villa, extending the Contract Time by ninety-eight(98) days to a new substantial completion date of April 6, 2026, at no additional cost to the City, in substantially the same form as attached hereto and incorporated herein as Exhibit"A." Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of 2026 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Councilmembers: NOES: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary P.R. No. 24699 12/10/2025 AJS /TNR APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED F: ' AD►� INISTRATION: &XII*/ Ronald Burton, C' City Manager APPROVED AS TO FUND AVAILABILITY: Lynda Boswell, M.A., ICMA-CM Director of Finance Clifton Williams, CPPB Purchasing Manager EXHIBIT "A" CHANGE ORDER PROJECT: COPA-Pompeii Villa-Phase IV CHANGE ORDER NO: 002-Days CONTRACTOR: Mike Barnett Construction DATE: 12.02.2025 1701 Port Neches Ave ARCHITECT'S PROJECT NO.: 22033 Port Neches, Texas 77651 CONTRACT DATE: 06.03.2025 CONTRACT FOR: historical restoration This Contract is changed as follows: DI-SCRIP TION t'NII (jlY t \Il S I1l'I. TOTALS 4.1 Our request for 98 additional days is in direct relation to the approved change order for the Palster repairs. When the initial request was made for these repairs,we were not aware of the timeline needed for the testing.We were in the process of Investigating the possibility that prior test results might be available thus eliminating the need for further tests.We have attached a copy of the scheduling provided by Marsh Waterproofing for the testing and repairs timeline. Additional days 98 SUBTOTAL $ - CONTRACTOR'S FEE $ - TOTAL $ - GRAND TOTAL $ - **See attached breakdown Not valid until signed by the Owner,Architect and Contractor The original Contingency Sum was $ 30,000.00 Net change by previously authorized Change Orders-Contingency $ l'he Contingnecy Sum prior to this Change Order-Contingency was $ 30,000.00 The Contingency Sum will be decreased by this Change Order-Contingency in the amount of $ 5,821.20 The new Contingency Sum including this Change Order-Contingency will be $ 24,178.80 The original Contract Sum was $ 415,250.00 Net change by previously authorized Change Orders $The Contract Sum prior to this Change Order was $ 415,250.00 The Contract Sum will be increased by this Change Order in the amount of $The new Contract Sum including this Change Order will be $ 415,250.00 The Contract Time will be increased by zero(98)days "I'he date of Substantial Completion as of the date of this Change Order therefore rincreases to 6-Apr-26 NOTE:The summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by Construction Change Directive. The LaBiche hite 1 roup,Inc. Mike Barnett City of Port Arthur 79 1 c 01 1701 Port Neches Ave 3401 Culture Ctr. Dr. Port ec es,T 7 651 Port Arthur,Texas 77640 By: By: By: Date: Z Date: '12/525 Date: PED '4R A. N. Lae ,i (_-'1oco � �� m w 0 _ m n CC • 11592 P 4r' OF Page 1 of 1 MIKE BARNETT CONSTRUCTION CPR 4 . 1 71,1ng,n S!nty. 1965 1701 Port Neches Ave PROJECT: #22033 Port Neches,Texas 77651 Pompeiian Villa-Phase 4 (409)727-5673 1953 Lakeshore Dr. Port Arthur,Tx 77641 CHANGE PROPOSAL REQUEST TO: LaBiche Architectural Group, Inc FROM: Mike Barnett Construction 7999 Gladys Ave Ste 101 1701 Port Neches Ave. Beaumont,Texas 77707 Port Neches,Texas 77651 Attn: Dohn Labiche Russell Bourgeois CHANGE PROPOSAL 4.1 DATE: 11/25/25 REFERENCE: Plaster Repairs SCHEDULE IMPACT: 98 DAYS =( DEC29TH THRU APR 6TH) DESCRIPTION OF CHANGE: ADDITIONAL CONTRACT EXTENSION DUE TO TESTING TIME Our request for 98 additional days is in direct relation to the approved change order for the Palster repairs.When the request was made for these repairs,we were not aware of the timeline needed for the testing.We were in the process Investigating the possibility that prior test results might be available thus eliminating the need for further tests. We have attached a copy of the scheduling provided by Marsh Waterproofing for the testing and repairs timeline. DESCRIPTION UNIT QTY UNIT $ TYPE TOTALS 1. Additional 98 days extension to April 6th 2026 Sample testing Dec is`to March is`2026 Repairs upon receipt of test result to 3/31/26 Final paint and re trim/clean up-4/6/26 SUBTOTAL: CONTRACTOR'S FEE: SUBTOTAL: SALES TAX: CHANGE PROPOSAL GRAND TOTAL: 4 | 3- 4 , | \ § ;^ « ; ! e / : j i yPI ! \ ( / | -\. \§ ' k // \ ] ,: A \\f , w! | « | 1 $ 2 s « * 2 3 /l } * • .4. I ! . q , - § } ) } § § � - — . . ƒ - 9 \ / ) 7 2 q e » \ P, ; \ \ S. i ! CL d ! 7 f t. } \ ' < D ° 2 \ « { 7 •; / ti .9 t. ƒ i } ) ro ) . < \ % ! \ ! ! | j P. g SEE ■ X f rd , . . . § XX 13 ,• # 1 411 ) � « � ! % � ! m § / / $ 0_ 2 ! 9_d n ! , � \ , ! ; . § \ Z A gl 2 - �� ' 14 ; 0 j t�-- a, 2 2� t ��t } MIKE BARNETT CONSTRUCTION CITY OF PORT ARTHUR - POMPEII VILLA PHASE IV "Foundation leveling and MEP Upgrades" Updated Job Schedule based upon extension#2 Plaster repairs City of Port Arthur-POMPEII VILLA 11/25/2025 1953 Lakeshore Dr. Port Arthur,Texas TX 77640 We at Mike Barnett Construction are providing you with the following UPDATED extended construction schedule for the project listed. This schedule is based upon the availability of materials for the HVAC units and the most recent back-order date from the supplier. This schedule is based upon the current job completion status to date and the pending items until completion. This schedule is based upon our request extension time and the materials current delivery and availability • Interior chandelier removed by others and repairs by others. Week 4: Aug 25th to 30th • HVAC unit 1 trim out. • First HAVC Unit Install-Phase 1-Complete and commissioned into service. Week 6: Sept 8th to 13th • Second HAVC Unit Install- Week 7: Sept 15th to 20th • HVAC unit Phase 2 trim out. • Second HAVC Unit Install-Phase 2-Complete and commissioned into service. • Interior patch repairs begin if needed. Week 9: Sept 29th to Oct 4th • Third HAVC Unit demolition and Install-Phase 3 (Side 3)-begins • Foundational leveling on Phase2 - Drill and Pour under ream piers • Interior patch repairs as needed. Week 11: Oct 13th to Oct 17t'' • ALL HAVC INTERIOR UNITS ARE BACKORDERED UNTIL 11/5/2025 • Interior chandelier removed by others and sent out for repairs. • All foundation under ream piers drilled. • Pouring Under ream piers • Electrical interior trim 85%Completed Mike Barnett Construction,Inc.,1701 Port Neches Ave.,Port Neches,TX 77661 Phone(409)727-5673 Fax(409)727-2906 MIKE BARNETT CONSTRUCTION • All Underneath wood sill structural repairs are completed • Fire Alarm Installation 90%completed • All Plumbing aspects are completed. Week 12: Oct 20"to Oct 25`h • Electrical service set to begin and home run tie ins • Fire Alarm finalized this week. • Interior patch repairs pending RFI regarding HVAC grills • New conduit for fountain • Foundation pier pour finalize and blocks and shims installed. Week 13: Oct 27th to Nov l". • Foundation soil debris and clean up • Foundation leveling finalize • Electrical service trimmed out completely • Set HVAC electrical disconnects • Set HVAC EXTEIROR condenser units. Week 14:November 3'd to 8`h • Electrical connection to all exterior HVAC condenser units finalized • Spray Foam Underneath begins • Complete all electrical trim out and service transfer. • Begin Preliminary HVAC Ductwork installation based upon Grills verification Week 15:Nov 10`h to 15`h • Spray foam continues. • Preliminary HVAC Ductwork installation-continues • Interior wall repairs at Grill opening • Interior HVAC units' arrival due this week. Week 16:Nov 17 to 22"d • Finalize Interior wall repairs • Installation of unit 1-1 • Electrical connection for 1-1 completed • Reinstall Chandiler Week 17:Nov 24`h to 29th (Thanksgiving week) • Interior wall repairs • Installation of unit 1-3 installed Week 18: Dec ls`to 6th (PLASTER REPAIRS Contract extension Begins) • Finalize Interior wall repairs • Installation of unit 1-2 installed • Electrical connection for 1-3 and 1-2 completed Mike Barnett Construction,Inc.,1701 Port Neches Ave.,Port Neches,TX 77651 Phone(409)727-5673 Fax(409)727-2905 MIKE BARNETT CONSTRUCTION • Plaster samples to be acquired this week. Week 18: Dec 8th to 13th • Complete All HVAC installations • Attic Insulation begins • Start Copulation of Close out documents. • Third party Mortar Analysis Shipping—TESTING time frame begins Week 18: Dec 15th to 20`h • Attic installation completed • HVAC Factory start up and Air balance-based upon availability • Develop Punchlist • Begin punch list repairs.—Excluding Plaster repairs/paint touch up/final clean up • Start the project clean up. • Finalize project clean up.-INITIAL • Remove all temporary and construction equipment. • Third party testing company closed for holidays( 12/19 to 1/5) Week 18: Dec 22nd to 27th(Christmas holiday) • Finalize project clean up.Making it ready for upcoming plaster repairs • Finalize Close out documents.—MOVE to end of Project time line Week 18: Dec 29th to Jan 3rd 2026 • Third party testing company closed for holidays( 12/19 to 1/5) • ALL OTHER ASPECTS OF THE PROJECT WILL BE COMPLETED EVEN HVAC TRIM OUT AS POSSIBLE.ALL OTHER REPAIRS WILL BE COMPLETED SO THE BUILDING CAN BE TURNED BACK OVER TO THE CITY UNTIL SUCH TIME AS PLASTER REPAIRS CAN BE DONE DEC 29TH TO MARCH 1ST 2026-Waiting for the test results of the samples. March 1"to March 31"-Plaster repairs By Marsh Waterproofing April Pt—April 6th—Painting touch ups/Cleanup/HVAC Re trim out. This schedule extension is due to the testing of plaster materials availability and the delays that are connected to the completion of the project. We appreciate your review of this matter. Sincerely, Russell Bourgeois. Mike Barnett Construction,Inc.,1701 Port Neches Ave.,Port Neches,TX 77651 Phone(409)727-5673 Fax(409)727-2905