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Home My WebLink AboutPR 24730: RATIFY 2 EMERGENCY REPAIRS OF 36" WATER MAIN ON SAVANNAH AVE. City of ��1 v urt rtftttr _ 7ctus INTEROFFICE MEMORANDUM Date: January 12, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E.,Water Utilities Director RE: PR No. 24730—Ratify Two (2) Emergency Repairs of the 36"Water Main on Savannah Ave. Introduction: The intent of this Agenda Item is for the City Council to ratify the City Manager's decision to authorize two (2) emergency repairs to the 36"water main on Savannah Ave, Jimmy Johnson, by Jet Aeration of Texas, LLC of Vidor,Texas,in the combined total amount of$173,889.79. Background: The 36-inch water main, which runs from the Water Treatment Plant along the east side of Savannah Avenue, was leaking in the Motiva parking area. The line is approximately 16 feet deep in this area, and City crews do not have the equipment or expertise to work at this depth. This main line has no bypass and is the major water source to all residences and industries south of Hwy 73, so immediate repair was critical. On September 26, 2025, an emergency memo was issued for the repair of the water main on Savannah. As per Resolution No. 25-168, the City entered into a contract with Jet Aeration of Texas, LLC,for the emergency repair of water leaks. Consequently, the contractor was contacted for the repair and has since repaired the leak. The repair was completed on September 29,2025,for$94,894.00. However,the 36-inch water main began to leak again around the same area, and another emergency repair memo was issued on January 2,2025. Jet Aeration of Texas was contacted to evaluate the leak to verify the repair on the first leak. It was found that this was another break that needed additional repair. The repair was completed on January 6, 2026, for $78,994.79. The combined total amount for the two repairs was $173,889.79. Budget Impact: The total budgetary impact is $173,889.79, with funding allocated to Account No. 410-40-215- 5315-00-00-000,Water System Maintenance. Recommendation: It is recommended that the City Council approve PR No. 24730 ratifying the two emergency repairs of the 36"water main on Savannah Ave. as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 24730 1/12/26 cm Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE TWO (2) EMERGENCY REPAIRS TO THE 36-INCH WATER MAIN LINE LOCATED ON SAVANNAH AVE BY JET AERATION OF TEXAS, LLC OF VIDOR, TEXAS, IN THE TOTAL COMBINED AMOUNT OF $173,889.79, WITH FUNDING FROM ACCOUNT NO. 410-40-215-5315-00-00-000, WATER SYSTEM MAINTENANCE. WHEREAS, there was a water leak on the 36" water main line on Savanah Ave, creating a public health and safety issue since the line is the major water source to all residences and industries south of Hwy 73, so immediate repair was critical; and, WHEREAS, as per Resolution No. 25-168, the City entered into a contract with Jet Aeration of Texas, LLC for the emergency repair of water leaks; and, WHEREAS,due to the need for specialized equipment and expertise beyond the capability of City crews for water line repairs at such depths, the City Manager signed an emergency repair memo (Exhibit "A") on September 26, 2025, authorizing Jet Aeration of Texas, LLC of Vidor, Texas to perform the work, and has since completed the work on September 29, 2025 for $94,894.00; and, WHEREAS, the 36-inch water main began to leak again around the same area, therefore, another emergency repair memo was issued on January 2, 2026 (Exhibit "A") and Jet Aeration of Texas, LLC was contacted to evaluate the leak to verify the repair on the first leak but it was found that it was another break that needed additional repair and has since completed this repair on January 6, 2025 for$78,995.79; and, WHEREAS,Jet Aeration of Texas has completed both repairs and submitted invoices for the two (2) emergency repairs (Exhibit "B") in the combined total amount of$173,889.79; and WHEREAS,pursuant to Section 252.022(a)(1) of the Texas Local Government Code,this purchase is authorized because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) of the Texas Local Government Code to preserve or protect the public health or safety of the municipality's residents. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT,the facts and opinions in the preamble are true and correct; and PR No. 24730 1/12/26 cm Page 2 of 3 THAT, the City Council hereby ratifies the City Manager's decision to authorize the two (2)emergency repairs of the 36-inch water line located on Savannah Avenue, authorizing the City Manager to approve the payments to Jet Aeration of Texas, LLC in the total combined amount of $173,889.79 (Exhibit"B"); and THAT, the funding from Account No. 410-40-215-5315-00-00-000, Water System Maintenance; and THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2026 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: • NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR No. 24730 1/12/26 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ron d B on, CP 071 4(ty City Manager Suhail Kanwar, P.E. Director of Public Servi es .7 / Calvin Matthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: Ly (Lyn) Boswell, MA ICM -CM Finance Director L , d Clifton E. Williams Jr. CPPB Purchasing Manager Exhibit "A" (Emergency Memos) City of 0 /81) nrt rthu r TPm, INTEROFFICE MEMORANDUM WATER UTILITY DEPARTMENT Date: September 26, 2025 To: Mr. Ron Burton. CPM, City Manager ) 4 Ar From: Calvin Matthews, P.E., Director of Utilities 1 '�A�" RE: Emergency Repair of 36-inch Water Main on Savannah Ave. The 36-inch water main that runs from the Water Treatment Plant along the east side of Savannah Ave. is leaking in the Motiva parking area. The line is approximately 16 feet deep in this area, and City crews do not have the equipment or expertise to work at this depth. This main line has no bypass and is the major water source to all residences and industries south of Hwy 73, so immediate repair was critical. Jet aeration has been contacted to mobilize for The estimated expenditure for the repair of the 36-inch pipe by Jet Aeration, of Vidor, TX is estimated to be $200,000.00 . I, Ron Burton, City Manager, approve the emergency repair necessary for the 36-inch waterline by Jet Aeration. all# e!r, C-. 1r` )eptzl, eZ, C) zq Ronald Burton, ' '1 Date City Manag• • "Remember, we are here to serve the citizens of Port Arthur." Cin of -= 8 p itinrt rthuG�^ Teuc, INTEROFFICE MEMORANDUM WATER UTILITY DEPARTMENT Date: January 5, 2026 To: Mr. Ron Burton, CPM, City Manager et/ From: Calvin Matthews, P.E., Director of Utilities RE: Emergency Repair of 36-inch Water Main on Savannah Ave. The 36-inch water main that runs from the Water Treatment Plant along the east side of Savannah Ave. is leaking in the Motiva parking area. The line is approximately 16 feet deep in this area, and City crews do not have the equipment or expertise to work at this depth. This main line has no bypass and is the major water source to all residences and industries south of Hwy 73,so immediate repair was critical. Jet aeration has been contacted to mobilize for this work. The estimated expenditure for the repair of the 36-inch pipe by Jet Aeration, of Vidor, TX is estimated to be $200,000.00 . I, Ron Burton, City Manager, approve the emergency repair necessary for the 36-inch waterline by Jet Aeration. Ronald Burt, , PM Date City Man.:er "Remember, we are here to serve the citizens of Port Arthur." a Exhibit "B" (Invoices from Jet Aeration of Texas, LLC) INVOICEaw 1111111110011 JET AERATION OF TEXAS,LLC lisa.l@team-jet.com 11111 tilerars PO Box 458 +1 (409)769-1500 ,Q lawa" ai Vidor,TX 77670-0458 r r 4t. rIta_s_. AERATION OF TEXAS Bill to City of Port Arthur P.O.Box 1089 Port Arthur,TX 77641 Invoice details Invoice no.: 17108 Terms:Net 30 Invoice date:10/10/2025 Due date:11/09/2025 # Product or service Description Qty Rate Amount 1. Commercial Utilities Equipment 1 $63.820.25 $63,820.25 2. Commercial Utilities Labor 1 $31,073.75 $31,073.75 3. 9-26 Thru 9-29 Emergency Repair of 36"Water Main on Savannah Ave Total $94,894.00 INVOICE JET AERATION OF TEXAS,LLC lisa.1@team-jet.com INN IM PO Box 458 +1 (409)769-1500 ism Vidor,TX 77670-0458 r r S AERATION OF TEXAS Bill to City of Port Arthur P.O.Box 1089 Port Arthur,TX 77641 Invoice details Invoice no.:17619 Terms:Net 30 Invoice date:01/09/2026 • Due date:02/08/2026 # Product or service Description Qty Rate Amount 1. Commercial Utilities Equipment 1 $48,416.21 $48,416.21 2. Commercial Utilities Labor 1 $30,579.58 $30,579.58 3. 1-5-26 Thru 1-6-26 Emergency Repair of 36"Water Main on Savannah Ave Total $78,995.79