HomeMy WebLinkAboutPR 24752: COMMITTEES TO CONDUCT MONTHLY INTERACTIVE ENGAGEMENT PERFORMANCE REVIEWS (REQUESTED BY COUNCILMEMBER HAMILTON EVERFIELD) P.R. NO. 24752
1/20/2026 RPC
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PORT ARTHUR, TEXAS, To ESTABLISH
AND IMPLEMENT CITY COUNCIL APPOINTEES'COMMITTEES TO CONDUCT
MONTHLY INTERACTIVE ENGAGEMENT PERFORMANCE REVIEWS
(REQUESTED BY COUNCILMEMBER HAMILTON-EVERFIELD)
WHEREAS, the City Charter of the City of Port Arthur,Texas,provides that the governing body of
the City appoints a City Manager,City Attorney,City Secretary,and a Municipal Court Judge,also
known as appointees; and
WHEREAS, the City Council wants to create individual Council Appointee Committees (CAC) to
interact and engage with the Appointees on their duties and responsibilities; and
WHEREAS,more specifically,there will be one CAC per appointee.Each CAC will consist of three
council members. Each CAC will meet with their assigned appointee on an agreed-upon date,
location, and time once per month. Meeting dates and times will be scheduled at least 5 days in
advance; and
WHEREAS,the purpose of the meeting is for the CAC and appointee to share identified opportunities,
determine measurable methods of support, share feedback from both council members and
appointees, and implement strategic plans of action approved by the City Council; and
WHEREAS,each CAC shall provide a written report and present the strategic plans of action created
by each CAC to the City Council to take possible action on during an executive session immediately
following their most recent CAC meeting; and
WHEREAS,the governing body of the City finds that this is in the best interest of the citizens of Port
Arthur.
NOw THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS:
SECTION 1. That the facts and the above recitals are true and correct and hereby incorporated for
all purposes.
SECTION 2. That the City Council hereby creates and implements individual City Council
Appointee Committees as described above and in substantially the same form as described and
proposed in Exhibit 1.
Pr"
SECTION 3. This Resolution shall take effect immediately from and after the date of passage and
is so resolved.
SECTION 4. That a copy of the caption of this Resolution shall be spread upon the Minutes of the
City Council.
READ,ADOPTED AND APPROVED,this 27th day of January, 2026 AD, at a Regular Meeting of the
City Council of the City of Port Arthur,Texas by the following vote:
Mayor:
•
Councilmembers: •
•
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPRO CTITRM:
Roxann Pais Cotroneo, JD, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, , 'ty Manager
EXHIBIT 1
o Outlook
Appointee Interactive Engagement Performance Reviews
From Tiffany Hamilton <thamilton@portarthurtx.gov>
Date Mon 6/30/2025 2:53 PM
To Tiffany Hamilton <thamilton@portarthurtx.gov>
Appointee Interactive Engagement Performance
Reviews
In accordance with the COPA appointee evaluations ordinance council is to engage an
independent third-party company for its appointee evaluations. This process will assist in
removing biases and negative political ideals from our appointee evaluation
process. Now that we know better, I encourage us to do better, and follow our law. I am
requesting we engage an independent third-party company before the July 15, 2025
General Council Meeting.
Simultaneously, I request we implement Our COPA resolution authorizing Council to
create individual Council Appointee Committees (CAC). The committees are to be made
of three Councilors each using the following process. The CAC will meet with their
assigned Appointee on an agreed upon date, location and time once per month. The
meeting dates and times will be scheduled at least five business days in advance. Just as
the Mayor Pro Tem appointment rotates in May of each year, so shall the CAC using the
following schedule over the next three years.
The meetings purpose is for Councilors and Appointees to share identified opportunities,
identify measurable methods of support, share feedback from both Councilors and
Appointees, and implement strategic plans of action approved by Council to address
those opportunities over the next 30 days.
The CAC shall provide written report and present the strategic plans of action (created
by the CAC) for Council to take possible action on during the executive session
immediately following their most recent CAC meeting.
I have already requested for this process to be added as an amendment to our most
recently approved Council Appointee Committee Resolution. I'd appreciate all
councilors support on July 15th as the current resolution already passed with unanimous
support.
Example of Suggested Process:
The CAC meets with the City Secretary June 23rd, July 1st, the next General Council
Meeting, a written report of the identified opportunities and strategic plans of action are
presented; Council takes possible action to approved said the request with expectation of
an implemented solution within the next 30 days.
Year One:
City Manager
— Mayor
— District 1
— District 2
City Attorney
— District 3
— District 4
— Position 5
City Secretary
— Position 6
— District 1
— District 2
Municipal Court Judge
— District 3
— District 4
— Position 5
The Mayor and Position 6 shall fill in as needed upon the absence of a committee
member.
Year Two:
Municipal Court Judge
— Mayor
— District 1
— District 2
City Manager
— District 3
— District 4
— Position 5
City Attorney
— Position 6
— District 1
— District 2
City Secretary
— District 3
— District 4
— Position 5
The Mayor and Position 6 shall fill in as needed upon the absence of a committee
member.
Year Three:
City Secretary
— Mayor
— District 1
— District 2
Municipal Court Judge
— District 3
— District 4
— Position 5
City Manager
— Position 6
— District 1
— District 2
City Attorney
— District 3
— District 4
— Position 5
The Mayor and Position 6 shall fill in as needed upon the absence of a committee
member.
***Reminder***
To avoid a walking quorum please respond individually, if needed.
In service,
Tiffany L. Hamilton Everfield
Councilor, District 2
City of Port Arthur,TX
444 4th Street,4th floor
Port Arthur, TX 77640
409-983•$105 office
409.782.2856 mobile