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HomeMy WebLinkAboutPR 24677: PURCHASE OF 6 DISPATCH WORKSTATIONS FROM RUSS BASSETT CORPORATION, IN THE AMOUNT OF $116,762.03 City of rt rtfikr 7exus INTEROFFICE MEMORANDUM Date: December 16, 2025 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Timothy W. Duriso, Chief of Police RE: P.R. 24677—Authorization to Purchase Six Dispatch Workstations from Russ Bassett Corporation of Whittier, CA,in the amount of$116,762.03. Funding available in the FY 2025-2026 Capital Improvements Account No. 625-17-000-8522-00-00-000. Introduction: The purpose of this agenda item is to request City Council authorization for the City Manager to approve the purchase of six(6)new dispatch workstations for the Port Arthur Police Department Dispatch Center from Russ Bassett Corporation,the HGAC contact number EC07- 23 in the total amount of$116,762.03 as shown in Exhibit"A",utilizing available funding in the FY 2025-2026 Capital Improvements Account No. 625-17-000-8522-00-00-000. Background: The Port Arthur Police Department Dispatch Center serves as the City's primary Public Safety Answering Point(PSAP),providing 24-hour emergency and non-emergency communications for police, fire, and emergency medical services. The current dispatch workstations have exceeded their expected service life and no longer meet modern ergonomic or operational standards. Continued use has resulted in increased maintenance requirements, ergonomic concerns for dispatch personnel, and reduced functionality that impacts efficiency during emergency operations. To address these issues,the Police Department solicited three(3) competitive quotes from vendors specializing in public-safety dispatch furniture. After review and evaluation, Russ Bassett Corporation was determined to provide the best overall value based on cost,product City of ort rtrt,t Texas www.PortArthurTx.gov quality, durability, ergonomics, and compatibility with public-safety communications environments. Replacing the existing workstations will improve dispatcher comfort, enhance technology integration,reduce long-term maintenance costs, and support compliance with current public- safety communications standards,thereby improving overall response effectiveness. Budget Impact: Funding for this purchase is available in Fiscal Year 2025-2026 Capital Improvements Account 625-17-000-8522-00-00-000. Recommendation: It is recommended that the City Council authorize the City Manager to approve the purchase of six(6)new dispatch workstations from Russ Bassett Corporation in the amount of $116,762.03,utilizing HGAC contract EC07-23, funding available in FY 2025-2026 Capital Improvements funding. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 24677 12/16/2025 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE THE PURCHASE OF SIX DISPATCH WORKSTATIONS FOR POLICE AND FIRE DISPATCH FROM RUSS BASSETT CORPORATION, OF WHITTIER, CA, THROUGH HGAC COOPERATIVE CONTRACT NUMBER EC07-23 IN THE TOTAL AMOUNT OF $116,762.03, FUNDING IS ALLOCATED IN THE FISCAL YEAR 2025- 2026 BUDGET CAPITAL IMPROVEMENTS 625-17-000-8522-00-00-000. WHEREAS, the City of Port Arthur Police Department operates the primary Public Safety Answering Point (PSAP) for the City, providing critical emergency communications services for police, fire, and emergency medical response; and WHEREAS, the existing dispatch workstations within the Communications Center have exceeded their useful service life and no longer meet the operational, ergonomic, or technological standards required for efficient public-safety operations; and WHEREAS, the Police Department obtained three (3) competitive quotes from qualified vendors specializing in public-safety dispatch furniture, attached hereto as Exhibit "B"; and WHEREAS, after evaluation of pricing, product quality, ergonomics, durability, and operational suitability, Russ Bassett Corporation was determined to provide the best value for the City; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as HGAC Buy Cooperative Purchasing Program, as an alternative to the formal bid process; and WHEREAS, pursuant to Res. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with HGAC Buy Cooperative Purchasing Program; and WHEREAS, funds for this purchase are budgeted in the FY 2025-2026 Regulatory Account in the amount of$116,762.03; and WHEREAS, sufficient funding for this purchase is available in the Fiscal Year 2025- 2026 Capital Improvements Budget, Account No. 625-17-000-8522-00-00-000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. P.R. No. 24677 12/16/2025 JLH Section 2. The City Manager is hereby authorized to approve the purchase of six (6) dispatch workstations from Russ Bassett Corporation, through HGAC Cooperative Contract Number EC07-23, in an amount not to exceed $116,762.03, quote attached as Exhibit A. Section 3. Funding Is Allocated In The Fiscal Year 2025- 2026 Budget, Capital Improvements 625-17-000-8522-00-00-000. Section 4. That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of February, A.D., 2026, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor: ,Councilmembers: ;NOES: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary P.R. No. 24677 12/16/2025 JLH APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVE MINISTRATION: Ronald Burton, C , City Manager Tim y W. Duriso, Chief of Police APPROVED AS TO AVAILABILITY OF FUNDS: Lynda Boswell, Director of Finance P.R. No. 24677 12/16/2025 JLH Exhibit A 0 fl, 71 ,--;. ..!,."* cc. 0 *0 0 n x; +1 n -I C m = OO Z O D O D n 0 a a D D 3 p -I co \ = O m D 3 O Miiiik r m H - ... m m T Z •• N Z 4Ill 0 o p 0 0 N. Y ID _ A 2 A v. Z 7: z O C = C. A v\W T O = Co 2 r 2 N N > < Lo o = rn% A< c oN oN 7 �A ^'ZA mm 7° Vf r L 111114 o N c Z O m X 7° D v 0 0 0 In m = a-a D TT n (-4: = N K N O m w m m Z , 0 z m rn —I O.O N 1 n W 0 7.--- Fl VI tH m CD Z = o o .. a m o ^ _ , o m co IA D r m in m D m 3 = m -1 � N I. '-c a 2 O CO o64 A , wo C / ©y w D O 0 0 V t \ !l N m oA O A c ''� a CD ~ on `: u, V) ciEsl 0-3a rnoNq� o po Lc, O �V = A i ` \\ A N / \ mu' O D Z v z O m A - 2 z " \ O m A m m \ m { co P X z -. A N 77 �, /4110"-% m < Z .. 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T. m x N z a m o x N ono m NO T.o Z _ m XPNn 3� 0 o m 4m $ g/1%MA ;9Z ° 0 3n) Z X a8GlZ AiND N QUOTATION - HGACBuy ;:russbassett Project: PORT ARTHUR POLICE DEPARTMENT-DISPATCH # Qty Part Number Description Sell Ext.Sell Item 1.Consoles 1 6 WAC-FWL-SW-B FOOTWELL LIGHT SLATWALL CONSOLE BLUE $138.00 $828.00 2 4 FSS-CS-60 Flex Sit-Stand,90°Corner,60W, Single Lift $4,163.58 $16,654.30 3 2 FSS-LS-66 Flex Sit-Stand,Linear,66W,Single Lift $3,895.05 $7,790.10 4 4 FCF-42-T-SSP Flex Sit-Stand Corner Filler,42H,Tech Storage, Powder $621.00 $2,484.00 5 2 FSW-07-1842-SWN-EMT Flex Wall,07D, 18L x 42H,Slatwall Side A,Empty Side B $424.93 $849.85 6 8 FSW-07-3042-EMT-EMT Flex Wall,07D,30L x 42H, Empty Side A, Empty Side B $280.03 $2,240.20 7 10 FSW-07-3042-SSP-EMT Flex Wall,07D,30L x 42H,Sit-Stand Powder Side A,Empty Side B $404.23 $4,042.25 8 2 FSW-07-3642-SSP-EMT Flex Wall,07D,36L x 42H, Sit-Stand Powder Side A, Empty Side B $418.60 $837.20 9 2 FSW-07-5442-SWN-EMT Flex Wall,07D,54L x 42H,Slatwall Side A,Empty Side B $507.73 $1,015.45 10 4 FBP-3042-SPS Flex Back Panel, 30W x 42H,Solid,Powder,Square $231.15 $924.60 11 6 FTC-0706-SL-S Flex Top Cap,7D x 6W,Status Indicator Light Pole Receiver,Square $207.58 $1,245.45 12 1 FTC-0718-S-S Flex Top Cap,7D x 18W,Solid, Square $131.68 $131.68 13 6 FTC-0754-S-S Flex Top Cap,7D x 54W,Solid,Square $173.65 $1,041.90 14 5 FTC-0760-S-S Flex Top Cap,7D x 60W, Solid, Square $180.55 $902.75 15 1 FTC-0778-S-S Flex Top Cap,7D x 78W,Solid,Square $201.25 $201.25 16 2 FWS-FRE-3618-W Work Surface, Rectangle,36D x 18L,Comfort $453.68 $907.35 17 2 FWS-FRE-3654-W Work Surface,Rectangle,36D x 54L,Comfort $750.95 $1,501.90 18 4 FWS-SCS-3660-N-W Work Surface,90°Corner Sit-Stand,Single Lift,36D x 60L $945.88 $3,783.50 19 2 FWS-SRS-3666-N-W Work Surface,Linear Sit-Stand,Rectangle Single Lift,36D x 66L $734.28 $1,468.55 20 2 FPO-3618 Flex Open Storage Pedestal,36D x 18W $319.70 $639.40 21 3 FPT-361828-LD-L-N-F Flex Technology Pedestal,36D x 18W x 28H,Left Swing,No Lock,Fixed Shelf $461.15 $1,383.45 22 3 FPT-361828-RD-L-N-F Flex Technology Pedestal,36D x 18W x 28H, Right Swing,No Lock, Fixed Shelf $461.15 $1,383.45 23 4 FCC-07L-9042-EPS Flex Corner Connector,7D,90°L-Type,42H,Exterior,Powder,Square $317.98 $1,271.90 24 1 FEC-ASC-0742-L-L Flex Left End Cap,Corner,Single Lift Sit-Stand,7"Wall,42"H,Lam $345.58 $345.58 25 1 FEC-ASC-0742-R-L Flex Right End Cap,Corner,Single Lift Sit-Stand,7"Wall,42"H,Lam $345.58 $345.58 26 1 DAC-MA-01-SW-LW Fully Articulating Monitor Arm-Weight Range 2-10 lbs $310.50 $310.50 27 18 DAC-MA-11-SW-75E-HD Monitor Arm,Fully Articulating, 1 Over 1,Weight Range 10-40 lbs $500.25 $9,004.50 28 6 DAC-PCS-FLX Flex Personal Comfort System, Heat&Air $1,500.18 $9,001.05 29 4 WAC-AMB-SW-C-60-B Ambient Light,Slatwall,90-Crnr,60",Blue $380.08 $1,520.30 30 2 WAC-AMB-SW-L-66-B Ambient Light,Slatwall, Linear,66",Blue $207.58 $415.15 31 2 WAC-PAN-0718 7"PC Pan for 7"Wall, 18"Long $55.78 $111.55 32 3 WAC-SLD-36 Pole Mount Situation Awareness Light,Dome,36"H Pole $345.58 $1,036.73 33 3 WAC-SLD-36 Pole Mount Situation Awareness Light,Dome,36"H Pole $345.58 $1,036.73 34 4 DEF-SHF-2430-2H-OS Lateral Shelving Cabinet,24"D x 30"W x 29"H,2 High Unit,Open Shelf $467.48 $1,869.90 35 2 DEF-STG-TOP-4830-N-S Storage Top,48"D x 30"W $417.45 $834.90 36 6 DAC-AMB-DMR-S Ambient Light Dimmer Switch,Slatwall $207.58 $1,245.45 I 37 6 DAC-AMB-PWR Ambient Light Power Supply W/Splitter $55.78 $334.65 38 24 DAC-CO-USB USB-A 3.0 Keystone-Coupler(Includes 15'Extension) $41.98 $1,007.40 39 6 WAC-BOND-KIT-R56 Flex Console Bonding Kit, R56 $518.08 $3,108.45 40 6 WAC-CO-1P2U4D Convenience Outlet Plate, 1 Power Outlet,2 USB Power,4 Data Ports $224.25 $1,345.50 41 6 WAC-DTB-14 14 Port Data Termination Bracket,Universal $83.38 $500.25 42 6 WAC-SL-CNCT-KT Status Indicator Light Connection Kit with Power Supply $173.08 $1,038.45 Total Item 1.Consoles $87,941.08 Item 2.Optional Accessories 43 6 DAC-SB-US-1-R Switch Box, Under Surface,Single Switch, Red $86.83 $520.95 Total Item 2.Optional Accessories $520.95 Russ Bassett Product(Sell) $88,462.03 IRuss Bassett Installation Services 4-Phases: $20,350.00 Freight Services: $7,950.00 Total(Sell) $116,762.03 Date 1/8/2026 Page 7/7 I PR.R. No. 24677 12/16/2025 JLJ Exhibit B c„... i II.- d A H 1 oil W C .11 =i-t 0 ra = — 0 O. tw - X to C7 Ncr. V� `Z J1-0 oc II. b9 0 K w 0 O n � o 4 ko